Asian Football Confederation (AFC) CONFIDENTIAL Request for Quotation – Competition Management Module

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Request for Quotation – COMPETITION MANAGEMENT

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Asian Football Confederation (AFC) CONFIDENTIAL Request for Quotation – Competition Management Module

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Purpose of this document Asian Football Confederation (AFC) is issuing this Request for Quotation (“RFQ”) document to IT Solutions Companies (“Prospective Bidders”) to receive a formal quotation on a Competition Management Module (“Project”). From the RFQ exercise, AFC expects to select and contract with a successful bidder for the delivery of the said services based on AFC’s requirements under an agreement to be mutually agreed upon between the AFC and the successfully appointed bidder All Prospective Bidders should note that this RFQ does not constitute an offer on the part of AFC. No agreement or any other binding obligation on AFC shall be implied unless a Services Agreement is executed between the parties. The issuance of this RFQ and the submission of the Prospective Bidders’ responses shall not create any obligation upon AFC to enter into any binding legal relationship with any of the Prospective Bidders.

About Asian Football Confederation (AFC) AFC is the governing body of football in Asia with a membership comprising of forty-seven (47) Member Associations in accordance to FIFA and AFC Statutes. Based in Kuala Lumpur, the AFC organises various football competitions, both on national and club levels and its objectives include, inter alia promoting, regulating, controlling and improving the game of Football constantly in the territory of Asia in the light of fair play and its unifying, educational, cultural and humanitarian values, particularly through youth and development programs.

Asian Football Confederation (AFC) CONFIDENTIAL Request for Quotation – Competition Management Module

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Contents Purpose of this document .................................................................................................... 2

About Asian Football Confederation (AFC) ......................................................................... 2

Part A GENERAL ................................................................................................................... 4

1.1 Confidential Information ................................................................................................. 4 1.2 Structure of this RFQ ....................................................................................................... 4 1.3 Instructions to Prospective Bidders ................................................................................ 4 1.4 RFQ Enquiries .................................................................................................................. 7 1.5 Conflict of Interest .......................................................................................................... 8 1.6 Compliance ...................................................................................................................... 9

Part B - REQUIREMENTS ...................................................................................................10

2.1. AFC’s Requirements ...................................................................................................... 10 2.2. System Details – Competitions Management Core ...................................................... 11 2.3. Pre-Tournament (Stage 1) ............................................................................................ 12 2.4. Club/Team Management Module .................................................................................. 12 2.5. Pre Match (Stage 2) ...................................................................................................... 16 2.6. Match Stage (Stage 3) .................................................................................................. 16 2.7. Post-Match (Stage 4) .................................................................................................... 17 2.8. Generic Updates (regularly during the competition duration) .................................... 18 2.9. Generic requirements of the competition module to fulfill the needs of an MA ........ 19

APPENDIX A CONFLICT OF INTEREST DECLARATION........................................................................23 APPENDIX B COMPETITION MANAGEMENT CORE FRAMEWORK......................................................24

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Part A GENERAL

1.1 Confidential Information Upon receipt of this RFQ document, you acknowledge that the information contained herein is confidential and proprietary to the Asian Football Confederation (AFC) and is not to be disclosed by you to any third party or used for any purpose other than in good faith of the RFQ without expressed written consent of AFC.

1.2 Structure of this RFQ This RFQ is organised as follows:

• In this PART A, you will find the general RFQ process and response instructions.

• In PART B, you will find the AFC’s requirements in respect of the data collection and management system.

1.3 Instructions to Prospective Bidders 1.3.1 Intention to Participate

All Prospective Bidders who are interested to bid for this Project are required to confirm their participation by 17:00hrs (Malaysia Standard Time), Friday, 6 May 2016 by email to the following personnel:-

• Name: Mr. Stuart Larman Email: stuart.larman@the-afc.com

• Name: Mr. Soh Chow Ghee Email: chowghee.soh@the-afc.com

• Name: Mr. B. Chandra Mohan Email: Chandra.mohan@the-afc.com

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1.3.2 Submission of Quotation Proposal All quotation proposals submitted shall contain the following information and/or documentations:- a) three hard-copies of the Prospective Bidder’s Company Prospectus outlining

information relating to the Prospective Bidder including without limitation, company background, company audited accounts for the (“Company Prospectus”) past two (2) years, list of company directors, shareholders equity and percentage;

b) three hard-copies of the Prospective Bidder’s Financial Proposal which shall contain all costs associated to the development and implementation of the Project (“Financial Proposal”); and

c) a signed copy of the Conflict of Interest Declaration as set out in Appendix A. The documents referred to in (a) and (b) above shall be sealed and labeled separately to read as “Company Prospectus” and “Financial Proposal” and sent together with the remaining documents in one (1) package as follows:-

CONFIDENTIAL RFQ – Competitions Management Module

Addressed to:

Mr. B. Chandra Mohan Asian Football Confederation AFC House, Jalan 1/155B Bukit Jalil 57000 Kuala Lumpur

Documents served by hand shall be submitted to the AFC reception desk for acknowledgement of receipt.

All required documents shall be submitted in the prescribed format as provided for in this RFQ to enable the AFC to efficiently evaluate the respective submissions on or before 17:00hrs (Malaysia Standard Time), 20 May 2016.

Any submissions received after the deadline stipulated shall not be given due consideration.

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Upon receipt of submission, the AFC shall issue an email to the respective bidders acknowledging receipt of submission. All shortlisted Prospective Bidders shall be invited to present their proposals, in person, to the AFC administration at AFC House in Kuala Lumpur, Malaysia on 31 May 2016 or such other dates as advised by the AFC. Each shortlisted Prospective Bidder will be allocated a maximum of sixty (60) minutes to propose their best and most cost effective solution to meet AFC’s requirements for the proposed Project, while ensuring a high level of Service. This time shall also be used for open discussions about the details of the Project.

The AFC reserves the right to accept or reject any quotation proposals and to annul the solicitation process at any time prior to awarding a contract to a successful bidder, without incurring any liability to any Prospective Bidders or obligation to inform the Prospective Bidders of the grounds of the AFC’s decision. The AFC shall award the contract to the most successful bidder whose proposal, after being evaluated, is considered to be the most responsive to the needs and requirements of the AFC.

1.3.3 RFQ Timeline The following table outlines the indicative key milestones relating to the RFQ process for this Project. It should however be clearly understood that the dates are provisional and are subject to change at the discretion of the AFC:

Activity Date AFC release RFQ to qualified Prospective Bidders

22 April 2016

Enquiries/clarifications – closing date 5 May 2016

Confirmation of intention to participate 6 May 2016

Submission of quotation documents 20 May 2016

Evaluation and clarification 23 - 24 May 2016

Shortlist of selected Prospective Bidders 25 May 2016 Prospective Bidders’ presentation, if necessary

31 May 2016

AFC selects preferred Prospective Bidder

3 June 2016

Start negotiations 6 June 2016

Contract ready for signature 17 June 2016

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1.3.4 Best and Final Offer AFC reserves the right, at its discretion, to request a best and final offer in respect to the submissions received hereunder. However, Prospective Bidders are advised that rejection of the quotation proposal submitted may be made without such request or further discussions. Therefore, it is strongly suggested that Prospective Bidders present their best offer at the outset when submitting their quotation proposals.

AFC does not bind itself to accept the lowest priced quotation and is not obliged to give any reason for non-acceptance and rejection of any quotations.

1.3.5 Language and Currency

Except where otherwise provided, all documents submitted and all communications made between the AFC and Prospective Bidders shall be in English and all amounts referred to in the Financial Proposal shall be expressed in United States Dollars (USD).

1.3.6 Validity of Quotation Proposal

All quotation proposals including financial proposals submitted should be valid for six (6) months from the date of submission.

1.3.7 Costs

Prospective Bidders shall bear all costs associated with the preparation and submission of their respective quotation proposals. AFC shall in no way be responsible for any costs incurred by the Prospective Bidders as a result thereof, regardless of the conduct or outcome of the selection process.

1.3.8 Service Agreement

Upon selection of a successful bidder, the AFC will draft an agreement to reflect the appointment of the supplier based on terms to be mutually agreed upon between the parties. The final agreement will evolve from such draft negotiations.

1.4 RFQ Enquiries

Prospective Bidders are advised to study all terms, conditions and requirements contained in this RFQ and make all necessary clarifications before submitting their quotations.

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All inquiries relating to this RFQ shall be made in writing and directed via e-mail to the following contact:

• Name: Mr. Stuart Larman Email: stuart.larman@the-afc.com

• Name: Mr. Soh Chow Ghee Email: chowghee.soh@the-afc.com

Each formal request must contain the following information:

• Name of the Prospective Bidders;

• E-mail address;

• Sequentially numbered questions; and

• Area in the RFQ the question aimed at.

There shall be no individual discussions or meetings with any Prospective Bidders until after the closing date of submission. From the date of issue of this RFQ to the final selection of a successful bidder, contact with any AFC officials concerning the RFQ process shall not be permitted, other than through the submission of queries to the specific persons in charge as indicated above. Please note that the AFC will only answer questions directly related to this RFQ as outlined above. The AFC reserves the right to copy any question submitted by a Prospective Bidder, and the AFC’s answer to that question, to other suppliers in responding to this RFQ. Thus, clarification and any missing information may be distributed to all Prospective Bidders involved, within the evaluation, as a result of a single question from one bidder. However, the identity of the requesting Bidders will not be disclosed and if necessary the questions will be made generic to preserve anonymity and confidentiality. Questions or discussions that address the validity or acceptance of a bidder’s approach to this RFQ will be kept confidential

1.5 Conflict of Interest Prospective Bidders are required to declare any conflict of interest or potential conflict of interest relating to the AFC and/or this RFQ exercise by acknowledging the terms of the Conflict of Interest Declaration (“Declaration”) as set out in Appendix A.

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Prospective Bidders shall inform the AFC, without delay, of any situation which may constitute a conflict of interest or give rise to a conflict of interest in relation to the Prospective Bidders’ submissions hereunder. For the avoidance of doubt, a situation of conflict of interest shall mean any relationship, matter, circumstance, interest and/or activity which may or may appear to affect the awarding of the tender by the AFC to the prospective bidder. Prospective Bidders shall be required to notify the AFC in writing of any changes which may affect the accuracy of this Declaration as soon as such information is known or becomes readily available to them. In the event of a conflict of interest or potential conflict of interest, the AFC may, at its absolute discretion decide on the appropriate course of action to be taken against the Prospective Bidders and such decision of the AFC shall be final and binding in this regard.

1.6 Compliance Prospective Bidders who fail to comply with any of the terms and/or requirements contained in this RFQ shall be disqualified from consideration. Notwithstanding the above, Prospective Bidders agree that the obligations of confidentiality as imposed herein shall survive expiry of or any Prospective Bidder’s

disqualification from the RFQ process.

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Part B - REQUIREMENTS

2.1. AFC’s Requirements The purpose of the Competitions Management Module, is that the beneficiary AFC Member Associations will have a system that allows efficient management of the various competitions that are organized by Member Associations (MA) while allowing for collection of data on the various aspects of a competition. Competitions and matches generate valuable data which if stored systematically and in a format that can be consumed by other interested stakeholders like fans, sponsors, media etc. and can provide for additional revenue.

Background – AFC President’s Initiatives In 2014, the AFC introduced three new development schemes under the AFC President’s Initiatives. These were designed to assist AFC’s Member Associations with human resources, football promotions and infrastructure. Moving forward, the AFC is seeking to provide tools to Member Associations that will enable them to achieve best practice. FIFA (Federation Internationale de Football Association), in cooperation with all Confederations, provides Member Associations with a software platform (FIFA Connect) to systematically register their stakeholders (clubs, players, coaches, referees, officials). The AFC, in cooperation with FIFA, will provide the Connect Platform to all AFC Member Associations applying for the Competitions Module. AFC is looking to engage a partner company who can build further on the registration data from the Connect Platform by providing a Competition Management Module to be part of the Connect Ecosystem. The Competition Management Module, integrated with FIFA Connect Registration Platform, will assist the Member Associations to gather data specific to competitions and the related individuals. It will also help them to plan and execute their domestic competitions in a workflow driven, paperless and modern way. The data thus created should be available for further consumption by various interested stakeholders including fans, sponsors, media, third party websites and/or mobile applications to engage the stakeholders in a meaningful manner and to create revenue generation opportunities related to the data that has been captured.

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It is important to note that any Member Association of the AFC will be able to apply for the module and it must therefore be scalable and easy to implement in all 47 AFC Member Associations. Consideration must be taken towards internet connectivity, human resources (availability, knowledge and cost) and running costs.

It is advised that the supplier review the websites of the AFC Member Associations to better understand the business context and potential scale. Links to the website can be found via www.the-afc.com/member-associations.

Member Associations are free to apply or not and it cannot be assumed that the Competitions Module will be implemented in all 47 countries.

2.2. System Details – Competitions Management Core A Competition Management Core can be broken down into logical functional modules depending on the phase of the competition and the specific work to be done during that particular phase. This approach will also help providing quick solutions and improve the efficiency of the competition management in a stage wise manner and also easier to implement. The modular approach will allow the MA to be able to work in a discrete yet collaborative and focused module of the Competition Management Core. It will also allow the MAs to add modules as they grow in maturity and complexity. The solution is also keeping in mind the collaborative work to be done by different individuals/departments to achieve the end result of a successfully managed competition with the possibility of storing data for future reference and usage. The database of information built can be consumed by various stakeholders in a digital format. The FIFA Connect concept is based on a modular architecture. FIFA Connect provides data standards and definitions which should be used as base for the development of modular products and services over the MA registration platform. In addition to FIFA Connect, the proposed solution should also have integration with the AFC system – AFCAS so as to prevent duplicate entry of data for AFC organized competitions for Clubs and Member Associations.

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The Competition Management Core Modules should be kept as generic as possible so that it is reusable and can be implemented by any other MA with minimal customization/localization. The Competition Management Core should interface with other modules (e.g. stakeholder registration), based on the FIFA Connect Data Standards defined. It should also be kept in mind that there could be possible integrations with other modules like referee’s module, volunteer’s module etc. Also at certain points the information in the Competition Module needs to be consumed by third party websites/ mobile applications. The application needs to be able to handle very basic requirements to make sure adoption is also possible in less advanced Member Associations. Though the module will be used predominantly by Member Associations for professional and amateur leagues, it should also applicable to be used in National Competitions Hosted by the Member Association or one off friendly match/exhibition match/international friendly etc. All MA’s organize competitions and essentially they remain the same, but what varies is the format of the competition. All competitions have the similar stages and there is a set of activities to be performed at each of these stages before the staff can proceed to the next stage. These stages are described below in detail with the modules that would be required to support the staff in carrying out their activities through the system interface.

2.3. Pre-Tournament (Stage 1)This is the starting point and the primary stage in

creating and managing a Competition by the MA. The Clubs should be able to create a team roster/list from the existing registered players/Officials of a club from the registration system/FIFA Connect. The Club should be able to extract and maintain a list of players belonging to a team to be submitted for a competition. The MA should be able to define a competition and generate a schedule automatically or should be able to create a manual schedule for a competition

2.4. Club/Team Management Module Club/National Teams Administrators should be able to create a team list/roster from the individuals registered within a club for a specific tournament. The output constituting the team roster should be able to be saved online and exported to an excel sheet. In addition to the basic details that can be extracted from the registration system, the administrators can add data for the individuals i.e. jersey no, popular name etc.

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2.4.1. Club/National Team Players - Name and surname (imported from Connect Platform) - Gender (imported from Connect Platform) - Passport/National ID (imported from Connect Platform) - Popular Name - Jersey No - Field Position - Qualifications (if any specific required of the competition) - Nationality (imported from Connect Platform) - Age (calculated – date of birth imported from Connect Platform) - Player MA ID and potentially FIFA ID (imported from Connect Platform)

2.4.2. Club/Team Officials

- Name and Surname (imported from Connect Platform) - Gender (imported from Connect Platform) - Passport/National ID (imported from Connect Platform) - Qualifications (Technical qualifications for the role – Doctor/Coach etc.) - Role of Official (i.e Physio, Manager etc.) - MA ID and potentially FIFA ID (imported from Connect Platform) Club/National Team admin should be able to select from a list of members under the club from the FIFA Connect Registration/MA Registration System. It should also allow or manual entry of players if the player does not exist under the particular club or team. Example would be if a visiting club for an invitation tournament etc. where the club/players are not in the organizing MA registration system. Post the creation of the player and the officials List/Roster, the MA Competition Manager should be able to approve after validating the entries and once it is approved then it can be finalized list which should then again be able to be published to 3rd party mobile apps/website etc. This information of the team should also be able to be produce accreditation passes valid for the competition.

2.4.3. MA – Competition Creation and Scheduler Module

This module is to assist the MA to define a competition and be able to automatically generate a schedule for the competition. The scheduler, if automatically generated, would be based on the parameters defined for the competition/stages. In case of complex format of a competition, the MA should be able to define the parameters and create a manual schedule.

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The following should be in the inputs to the scheduler:

- Defining the name of the Competition (Presidents Cup, U-17 National Championship etc.)

- Season (the actual season name/year e.g. .2015, or 2015-2016 etc.) - Number of Participants in the competitions (The number of teams) - Format of the competition (All variations i.e. Single-stage, Multi-stage, Type

at each stage for a multi-stage format i.e. Knock-out, Round Robin etc.) - Manual Format set up : This is for some special variations that might be there

which an automated set up cannot be done and has to allow the Competition Administrator to Set up manual format

- Category of the Sport (Football, Futsal, 7-a-side, Beach Soccer etc.) - Team Type (Club / National) - Gender classification – Male/Female - Level: Professional /Amateur/Age Restricted (U-17, U-20) etc. - All of the above should also be able to be created by a competition manager

for a one off match/international friendly/exhibition game etc. The output of the above parameters should enable the module to automatically generate the competition schedule/fixtures.

2.4.4. Fixture Generation Once the basic parameters are defined in the creation of a competition, the Competition Manager should be allowed to generate the fixtures automatically or manually create the fixture if it is not a defined format. The Fixtures should be able to be exported into an excel format for use beyond the system. It should also be able to print the schedule in different formats. The Following should be the table for the fixture automatically generated (example provided)

Match No

Date Time Venue Team 1 Team 2

001 dd/mm/yy 24:00 hrs To be entered manually or selected from an available list of venues

A1 A2

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In the above automatically generated fixture the following should be entered/edited by the by the competition admin or the managers

- Match No and sequence of the matches should be editable after the automated generation

- Date should be entered manually - Default Time of kick off could be specified for all matches and editable for

each match by the admin - Venue to be manually entered or selected from the list of venues available for

MA - The Teams A1, A2… should be allowed to be replaced by the team names

from a list of teams/clubs or manually entered.

Once the Competition Manager finalized the match fixtures and sequence after editing, he/she should be able to take a print out or submit it for approval within the MA. Once approved the match id or teams should not be changeable but other parameters like date, time and venue should be editable at any time before the match. Selection of the Venue and Teams should be integrated with the FIFA Connect registration platform or the MA Registration Platform. The Competition Manager should be able to select from the list of venues available and also the teams/clubs available from the registration system (FIFA Connect/MA Registration platform) The finalized fixtures/updated fixtures should be able to be published to 3rd party websites/mobile apps who would want to share the information.

2.4.5. MA Match Assignment Module

This module should enable the Referees Department to assign Referees and Competitions Department to assign the different match officials. The finalized Competition Schedule/Fixtures should be able to be extracted by the Referees Manager and Competitions Manager in charge of assigning Match Officials. The Referee Officer should be able to select from a list of Registered Referees from the Registration System to be assigned for each match. It should also be possible for the Referee Officer to make a manual entry assigning Referees if the Referee is from another MA and not in the managing MA registration system The Competition Manager should be able to assign Match Officials i.e. Match Commissioners similar to the above scenario, the officials should be selectable from a list available from the registration system. It should also be able to make a manual input if required.

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The Referees Manager or the Competition Manager should be able to able to reassign the referee or the match officials at any time before the match kick off time.

2.5. Pre Match (Stage 2) The Competition Manager can modify the following any time before the match kick off time:

- Date and Time (including Time Zone) - Venue (Pitch / Stadium) - Match Officials

The Referee Officer can reappoint/modify the referees any time before the kick-off time of the Match

2.5.1 Match Information Module With the Competition Management System it should be possible for the Club/Team Manager to select the match from the match id and then submit information through the application i.e. the starting line-up, substitutes and team officials to the Match Commissioner at a pre-configured time before the kick-off of the match. The Match Commissioner should then be able to approve the same and once approved, the information can be consumed by third party website/mobile apps. It should also be possible to print the match kick off information in a predefined template that can also be physically signed if required. The match kick-off information should contain the following:

- Team names (Country if required) - Starting Line-up and Substitutes - Team Officials - Referees and Match Commissioner - Venue - Kick off Time.

2.6. Match Stage (Stage 3) This module is basically for updating important events/timelines in real time which is useful information for media/fans and other third party websites/mobile apps. MA Staff designated can update the information in real time until the end of the match

2.6.1 Live Match Module The following activities are to be performed during the game till the final whistle (and in-case of knock out matches, until the winner is decided). This is done by staff in the MA and can be considered as the Live Match Module – status update for each individual match

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- Match Status: In the following order depending on time of the game - Kick off, in progress (1st half /2nd half), Extra-Time, Penalty shoot-out etc.

- Goal Scored (Scorer, Time and type i.e. own goal, penalty etc.) - Substitution (Player in /out , Time ) - Yellow /Red Cards (Player, Time) - Team Official Expulsion ( Individual, Time) - Score update (This should happen automatically based on the Goal score

update) - Final Attendance update - End of Game Match Statistics update

2.7. Post-Match (Stage 4) At the end of each match there are different activities performed by various officials involved in the match. This module is to assist the MA officials in the various reports that need to be filed for records for consumption by the MA and by other third party websites/mobile apps are required by the MA.

2.7.1. Reporting Module/Match Summary Module

There are different Reports to be filed by the officials within a stipulated time after the completion of each match. The following activities can be clubbed into the reporting module/match summary module

- Referee has to file the Referees Report on the match and incidents related to the match.

- Match Commissioner has to file a Match Commissioner Report, Match Summary Report and/or Disciplinary Report.

- The work flow involved is that the Match Summary in certain MAs are submitted to the Team Managers who sign the copy and it is filed.

- Once this process is over, the match summary report is published and the same should be available for consumption by third party websites/mobile apps.

- The Competition Manager should be able to change the Match Results. This could happen in a scenario that the match result has to be overturned due to disciplinary action against a team. The change in match results could change the final score line based on the regulations, e.g. if Team A has fielded an ineligible player and won the match then later, based on a decision from the MA, the result of the match can be overturned and Team B awarded the victory. In this case the score of the game could also be changed to reflect the disciplinary decision.

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- The other aspects of the match will not change i.e. the match summary report, referees report. There could be an additional note denoting the final change of the score line and the disciplinary action taken for the same.

- In the event of match updates not being published live (Module 3.3.1) by the Member Association, the end of match report should be allowed to be uploaded and updated in the respective fields which can then be consumed by third party websites/mobile application.

2.8. Generic Updates (regularly during the competition duration) These updates are done during the course of the competitions and are of interest to the media, fans and other stakeholders. This is back end work which needs to be partially manual.

2.8.1 Competitions Operations Module At the end of each match the following has to be changed automatically based on the tournament regulations:

- Team Standings (This could be different for different MAs and different competitions based on the regulations – Goals for/goals against/goal difference for teams tied equally on points)

- Statistics update; as of after the last completed game - Any disciplinary action or eligibility of player based on the last game outcome - Match cancelled or rescheduled to the new date and time should show in the

updated schedule

The end of each round or stage the following has to be updated for the next round: - Selection of team for the next round and updating the schedule/fixture with

the qualified teams - Clear the yellow cards or red cards if specified by the regulations

The following is done post the match /end of stage/ end of competition:

- Fair Play score - Competition Report which includes all match reports, final standings and

competition statistics The Generic Updates should also be available for third party websites / mobile apps to update information.

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2.8.2 Accreditation Module Each competition has its own sets of Accreditations to be done for various individuals involved in the competitions in different roles. The Accreditation Module should be able to cover the requirements of accrediting the teams (Players and Officials), MA Officials and other parties involved like volunteers, media, marketing sponsors, delegates etc. This module should also cover the accreditation requirements of access control to areas based on the rules defined for the competitions and role of the individual at the competition. The following would be the list of features though not exhaustive:

- Define a template for the Accreditation Card - Define the data fields to be displayed for the particular template - Ability to import the fields from the Competition Management Core - Ability to link with a imaging software for taking images on the go or ability

to upload an image - Ability to print the accreditation card (Singular and Batch Printing) - Ability to display the access areas on the accreditation cards - Ability to issue an accreditation pass for persons not in the competitions

module core (Media, Marketing Sponsors, Volunteers, and Delegates etc.) - Ability to issue a temporary accreditation card for a predefined time within

the time period of the Competitions - Ability to Manual input and issue an accreditation card

2.9. Generic requirements of the competition module to fulfill the needs of an MA The system should be controlled by access rights and workflows for approval. Individuals will only be able to view/create/modify/delete based on the access rights to the specific sections. For example, a referee or a Match Commissioner should have access to only those matches for which they are officially appointed and be able to perform tasks related to those matches – match report, referee report etc. The system should be available on the web and should be light and easily accessible even in areas with limited bandwidth. Preference would be there for cloud based solutions to assist the MA in eliminating hardware requirements and lowering the operating cost. The system should be delivered and accessible in the official language(s) of the Member Associations

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The system should be accessible on the latest two versions of the most commonly used web browsers- Safari, Internet Explorer, Firefox and Chrome etc. The system should also be accessible by mobile devices, tablets and smartphones whereby users can submits and do the work tasks required. The MA staff should be able to provide documents/upload documents relevant to the competitions – regulations, competitions handbooks etc - which could include details training venues, schedule of training and official training etc.)

2.9.1 Linkages/Integration to other modules/systems within the MA An ideal competition Management system should have linkage to the following for seamless functioning in an MA. Some of these systems, which might already exist in some of the MAs, should be linked with the Competitions Module. These might include the areas described below in brief and would exist in some form or another in every MA either through software or managed manually:

Referees and Instructors/Assessor Management System The Referees assigned to the matches should show up in the referee management system to be able to visualize the calendar of engagement for referees and for the MA staff. It should be possible to view the assignments in a particular cycle of time and based on the tournament, the referee level and be able to calculate the allowances applicable and send the advice to finance for payment processing. It could also be possible to access the referee assessor’s reports which could be an evaluation input for the referee management system

MA Officials and Staff Management Similar to the Referees Management System, the assignment for Match Officials and MA staff should be available. This should also be shown in a similar fashion based on cycle of time and based on the role the allowances should be calculated and payment advice to be sent to finance Volunteers Management System The match schedule and venue list should be available in the volunteer management system and the MA staff should be able to assign the volunteers for a particular match in different roles. Some MAs are also providing allowances for the volunteers and in this case it should be able to calculate the same and provide advice to the MA Finance Department for processing.

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Scout System/National Team The match statistics and other information on players in a particular system would be of great relevance to scouts and for the technical team in the MA for selection of the national team. The system should be integrated to provide information based on the competitions, time period etc. for scouts and MA technical team to make informed decisions. Medical Department and Management System The Medical Department also do assessment of players in terms of medical health/fitness for a tournament and also conduct investigative studies for matches on teams and/or individuals like doping control etc. The Competition Management Module should allow the basic match schedule details to be inputted automatically into such a system for further use as required by the Medical department and be able to assign their reports to a match/competition Media and Communications Accredited media in certain MAs request for passes to matches for the leagues and other matches organized by the MA. In addition, if there are changes to the match venue, timing etc. this needs to be updated and communicated to media personnel. Also, the final match result is to be available to the media channel. Event Management Module The MA or the organizing committee may have peripheral events to enhance fan participation and engagement through various promotional events. This could also be supported by the MA sponsors or event sponsors. This module would also need information from the competitions module in terms of the schedules timings etc. to manage the various events planned. Travel and Accommodation Management Module The competitions regulations and schedule will be of great value for such a module to provide travel and accommodation based on the same and also inclusive of any training schedules that might be relevant to a particular competition or match. Marketing and Sponsor Management Module MAs handle various categories of sponsors which could be time based or event based. MA staff also handle various marketing activities around a competitions and reports are also generated per match/tournament based on the marketing requirements. It would rely on the official match schedule or competition schedule to manage their activities.

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2.9.2 Appendix B

Appendix B presents the Competition Management Core framework with directional data flows into other systems/module

2.9.3 Prospective Bidder Responses

Prospective bidder responses should cover the follow - All items in Section 2 and its sub sections (excluding section 2.9.1) - Any items that can be provided in section 2.9.1 should be listed with an optional

pricing - Forward and Backward Integration with the other systems as defined and

represented in Appendix B - Implementation Methodology and Project Organization and Management

including roles required - Pricing for the Competition Management Core Module - Pricing for implementation in each Member Association - Pricing for Maintenance and Support for the first year (Single and Multiple MAs)

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APPENDIX A CONFLICT OF INTEREST DECLARATION FORM

(FOR PROSPECTIVE BIDDERS) This declaration must be completed and signed as part of the quotation proposal. We, ___________________________________, submitting a quotation proposal in respect to the RFQ exercise for the Competition Management Module for the AFC, hereby confirm that we are/are not aware of a conflict of interest or any potential conflict of interest in relation to the submission of our quotation proposal to the AFC. Kindly provide details of any conflict of interest and/or potential conflict of interest, where applicable. We have not made, and will not purport to make, any offer of any kind to the AFC which may affect and/or impair the overall RFQ exercise. We have not granted or sought to obtain or accept and will not grant, seek, attempt to obtain, or accept any advantage, financial or in kind, to or from any party whatsoever, constituting an illegal or corrupt practice, either directly or indirectly, as an incentive or reward relating to the award of the tender. We acknowledge that the AFC reserves the right to verify all information contained herein and agree to accept the consequences which may derive from any false declarations made in respect to the information provided hereunder.

Name

Signature

Date

Position

On behalf of

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Appendix B

COMPETITION MANAGEMENT CORE FRAMEWORK

MA Registration

System

Competitions Management Core

Club/Team Management Competition

Creation and Scheduler Fixture

Generator Match

Assignment

1. Pre-

2. Pre-Match 3. Match 4. Post-Match

Match Information

Live Match

Reporting/ Match Summary

Competition Operations Module

MA Officials /Staff Mgmt. S

Scouts/Agents System

Media & Communications S

Referees/Instructors System

Volunteer Mgmt. System

Medical Dept. Mgmt. System

Event Mgmt. System Travel & Accommodation S

Mkting & Sponsors Mgmt. S

OT

HE

R SY

STE

MS

Third Party Websites /Mobile Apps

MA/League Website or Mobile Apps

Accreditation Management System