PROPOSEDPOLICE STATION/EOC

OVERVIEW

Special City Council Meeting

March 26, 2013

Opening Remarks

Vision NeedSizeLocationCostLocal Economic Impact

HISTORICAL PERSPECTIVE OVER A DECADE1999-2013

Vision

1999-2010

Since 1999 the current site was a temporary measure

Considerable discussion and analysis 2001 Minute Excerpts forward on this projectDialogue on location- on or off of US 17 and

even @ ASACC Site on MLK BoulevardIn 2010 Design Plans were provided to

Council and approved

1999-2010

In 2010, $230 s.f.; $5 M Construction costs; 16,000 s.f. heated/cooled

Build for future- 30 yearsPopulation Projection: 30,000; Surge 12-

13,000Meet our Vision PlanPrequalify contractors

1999-2010

National avg 230 s.f./employeePlan was for 213 s.f./employee Service Standard 2.2 officers/thousand

populationAnticipate 66 sworn and 15 civilian

2011 - 2013

April 19, 2011 – Project overview 14 page agenda item, photos, size, cost, location

May 17, 2011 – Funding Strategy PlanFebruary, 2012 - Vision Plan UpdateMay 15, 2012 - Comprehensive update on this

Capital Project: Sources and Uses, Site Readiness to Proceed, Action Steps, and Council direction

July 3, 2012 – Adopt Rezoning OrdinanceJuly 17, 2012 - Funding Strategy Update (2nd

time)

2011-2013

July 26, 2012 - Planning & Zoning Board approved the Site Plan. In their packet it showed the building footprint, square footage, and building façade

August 7, 2012 - Adopt Ordinance to re-open Wilson Avenue due to land rights

August 7, 2012 - Council approved the Site Plan

October 2, 2012 - Council approved addtl architectural fees due to building footprint shift from closure of Wilson Avenue

2011-2013

November 7, 2012 - Council adopts plan for adaptive reuse of former police station site

December 4, 2012 - Council approves Request for Qualifications (RFQ) process with a tentative timeline subject to change

December 4, 2012 - Funding Strategy Update (3rd time)

March, 2013

March 5, 2013 - Mayor asks for City Manager to give brief update under Comments section of agenda

March 26, 2013 - Special Council Meeting

20-MINUTE VIDEO CURRENT FACILITY 205 SPRING ST

CURRENT ORGANIZATIONFUTURE FACILITY COMPONENTS

Need

Need

The Honorable Rick Beseler, Sheriff , Clay County

Green Cove Springs Police Department

Citizens

Volunteer ChaplainP/T Crime AnalystDEA Federal Task

Force

Detective Criminal Investigations

Detective Criminal Investigations

Clay County Drug Task ForceSr Police Secretary

City Counc il

City Manager

Chief of Police

P/T Evidence/Property Room Alpha Day Shift

Patrol Sergeant

Patrol Officer

Patrol Officer

Alpha Night ShiftCommunications

E911 Section

Patrol Sergeant

Patrol Officer

Patrol Officer

Communications Supervisor

Communications Officer

Communications Officer

Communications Officer

P/T Communications Officer

P/T Communications Officer

P/T Communications Officer

P/T Communications Officer

Bravo Day Shift

Patrol Sergeant

Patrol Officer

Patrol Officer

Bravo Night Shift

Patrol Sergeant

Patrol Officer

Patrol Officer

P/T Officer

Peak Shift Officer4PM-2AM

P/T School Crossing Guard

P/T School Crossing Guard

Volunteer Evidence Room

Volunteer Evidence Room

Volunteer Admin. Services

Patrol Section P/T Officers

P/T Officer

P/T Officer

P/T Officer

P/T Officer

P/T Officer

Volunteer Marine Unit

Volunteer Marine Unit

Operations L ieutenant

Green Cove Springs Police DepartmentSworn Positions - 19Civilian Positions - 5Part-Time Sworn - 6Part-Time Civilian -7

Police Department Volunteers - 6

Future Facility Components

LobbyStorageMechanical RoomsOfficesConference RoomsRestroomsEvidence Vaults

Future Facility Components

LockersPhysical Fitness Training AreaArmoryBriefing RoomTraining RoomInterview RoomPrisoner Booking Room

Future Facility Components

CommunicationsBreak RoomSallyport

Sworn Strength

16 17 1829

5566

10

60

1990 2000 2010 2020 2030 2040

Officers

Officers

All Calls for Service

15

25

35

2006 2007 2008 2009 2010 2011 2012

Thou

sand

s

Calls

Calls

20,000 SQUARE FOOTEMERGENCY OPERATIONS CENTER (EOC)

POPULATION PROJECTIONSDESIGN ELEMENTS

Size

Emergency Operations Center (EOC)

Video EOCChief Lorin Mock, Director, Clay County

Emergency Management John Ward, Asst Director, Clay County

Emergency Management

Critical Facility

Serve dual purpose as Community Meeting Room

Serve dual purpose as Emergency Operations Center

Provide Veteran’s Memorial @ EntranceShare Local HistoryBuild Capital WealthAttract Business and Industry

Population Projections

Exclude impact from Outer BeltwayExclude impact from Reynolds Industrial Park

Build-outPotential Impact from Reynolds per

Comprehensive Plan is 3,919 dwelling units 10,133 population and 8 M S. F. Development, 1,500 Time Share Units, 1,650 Boat Slips

Exclude Annexations

Population Projections

2015 2020 2025 2030 2035 2040

193,700 206,500 216,800 224,700 230,200 233,700

204,800 229,200 252,500 274,700 295,700 315,700

218,400 252,400 287,400 323,300 360,100 398,000

Source: UF Bureau of Economic Business Research (BEBR)

Low

Medium

High

Clay County, Florida 191,143

Population Projections

2010 2020 2030 2040 2060

190,865 237,400 284,400 325,900 417,090

Source: Northeast Florida Regional Planning Council

Clay County, Florida

Population Projections

2015 2020 2025 2030 2035 2040

212,698 237,398 261,502 284,400 305,802 325,898

7,361 7,816 8,199 8,590 8,931 9,241

Source: UF Shimberg Center

Clay County

Green Cove Springs

Population Projections

Area 2010 2020 2025

Clay County 221,293 303,040 330,703

Green Cove Springs

9,294 13,940 15,874

Source: City of Green Cove Springs Comprehensive Plan for 2025 Data & Analysis

LAND PURCHASEDISCUSSION

Location

Idlewild Avenue Site Expenses

Final Land parcel purchase was in 2008Architect$1.4 Million inception to date

Site Characteristics

3.1 acresFrontage on SR 16 (1001 Idlewild Avenue)Abuts Wilson AvenueAdjacent to Melrose AvenueOn-site StormwaterOff-street Parking

COMPARE & CONTRASTPER SQUARE FOOT

Cost

Funding Strategy: Sources

Forfeiture

Surtax Grant E-911 ExcessReserves

Loan Balance

Cost

$750,000 $630,000 $400,000 $175,000

$289,093

$3,100 $5.3M

Federal 14%

Local 12%

State 8% Local 3%

Local 5%

Debt 57%

Total100%

Source: December 4, 2012 Staff Report

$2.244M = 43%

Funding Strategy: Uses

Element Range Range

Construction $3,600,000 $4,200,000

Site Work $842,000 $912,000

Demolition $75,000 $85,000

E-911 Equipment $175,000 $175,000

FFE $125,000 $125,000

Subtotal $4,817,000 $5,497,000

Contingency @7.5%

$361,275 $412,275

Part-timeConstr Mgr

$55,600 $55,600

Inspector $30,000 $30,000

TOTALS $5,377,000 $6,200,000

Source: December 4, 2012 Staff Report

$4.5 M $5.1M

Bid Tabulations

Bid Item Batson-Cook

Charles Perry Partners

Dana B. Kenyon

McCree Design Builders

Sauer

Construction

$5,195,000

$5,193,000

? $4.975M $5,429,635

Sitework $380,000 $369,000 ? $788,565 $386,565

Demolition $22,000 $35,000 ? $60,000 $80,800

TOTALS $5,597,000

$5,597,000

$5,773,330

$5,823,565

$5,897,000

Cost S. F. $279.85 $279.85 $288.67 $291.18 $294.85

Time 300 days ? 395 days 305 days 442 days

Source: March 25, 2013 Bid Tabulation

Funding Strategy: UsesElement Range

$180 s.f.Range $210 s.f.

Low Bid $280 s.f.

Construction $3,600,000 $4,200,000 $5,195,000

Site Work $842,000 $912,000 $380,000

Demolition $75,000 $85,000 $22,000

E-911 Equipment

$175,000 $175,000 $175,000

FFE $125,000 $125,000 $125,000

Subtotal $4,817,000 $5,497,000 $5,897,000

Contingency @7.5%

$361,275 $412,275 $442,275

Part-timeConstr Mgr

$55,600 $55,600 $55,600

Inspector $30,000 $30,000 $30,000

TOTALS $5,377,000 $6,200,000 $6,424,875

Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation

Funding Strategy: Sources

Forfeiture Surtax E-911 ExcessReserves

Loan Cost

$750,000 $630,000 $175,000 $289,093 $1,785M $3.6M

Federal 14%

Local 12% Local 3% Local 5% 49% Total100%

Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation

$1.844M = 51% $181 s.f.20,000 s.f.

Financing Options (Surtax Only)

Extend Surtax beyond December 31, 2019Surtax is a local option sales tax of an

additional penny $630K/year Pledge in various combinationsAllocate a portion of surtax, nte $255K for 7

years, =$1,785 MAllocate 100% of Surtax for 2 years = $1,260Impact other CIP uses in areas of parks and

recreation, streets, facilities

Financing Options (Surtax Only)

Fixed vs. Variable Interest RatesAbility to RefinanceConstruction Drawdown BasisInterest only during ConstructionFlexible Repayment PeriodsDuration of Loan: 6 and 20 yearsNegotiate Prepayment

Cost Comparisons

City Hall c. 200426,709 s. f.Built to Category 2, 110 mph standard ≠ EOC

CapabilityLimited Generator Power first floor only;

$200K1.4 acresNo parking requirements$4,037 Million$151.15 s.f.

Cost Contrasts

Proposed Police Facility c. 201316,000 s.f. under air, total 20,000 s.f.1,940 s.f. for EOC portion @ $400,000 w

match = $533,500 is $275 s.f.Built to Category 5, 160 mph standard =EOC

CapabilitySelf-Sufficient for 72 hours: (Electric, Water,

Fuel, etc.)

Cost Contrasts

3.1 acresParking requirements$4.5 Million$5.6 Million lowest bidder

Construction Bid Costs and Time

$5.597 M - $5.897 M$279.85 s.f. - $294.85 s.f300 days – 442 days

Re-Design Options

Investment in FutureDo not delete perceived arbitrary elementsLessen Impact New Construction Documents:

Architect, and civil, mechanical, electrical, plumbing, landscape architect

Recommend use of planned siteMaintain architectural style for

communications, no cell tower on site

Cost Factors

Interest rates are at low pointConstruction costs are on riseConstruction TypeSquare Footage

WORKFORCE$5 M CONSTRUCTION PROJECT

Local Economic Impact

Jobs, Wages

Direct effect: 38 jobs, $1.3 M wages, $1.783 Value added to goods at each stage of process

Indirect effect: 26 jobs, $858,853 wagesEffects are during construction period which

is close to one year as a result of this economic stimulus

Source: State Department of Economic Opportunity

APPROVE/REJECT BIDSLOAN ORDINANCE

Decision-Making Process

ConclusionVisionProposed PlanTestimonialsBidsSources and Uses

ConclusionCapital ImprovementsDirect accumulation of wealthPolicy Decision

Policy Decision Develop 1001 Idlewild Avenue Site100% Construction Docs since 2010SJRWMD Permit expires October 26, 2015Geotechnical Report Site Plan approved August 7, 201212 months post site plan approval, begin

construction August 7, 2013

Policy Decision Options Accept bids as is, Category 5 160 mph

wind speedAccept bids with value engineering

$500K, still Category 5 Redesign to building standard,

Category 3, 111-129 wind speed, retain 20,000 s.f. footprint

Redesign to building standard, Category 3, revise s.f. footprint

Policy DecisionArchitect can provide on April 9th the time

and cost estimates associated with Options

Time for ClosureLoan Ordinance, $1,785M

Closing RemarksPublic CommentCouncil CommentSet Special Session on April 9, 2013Bids, Loan Ordinance