DBMS Police Station

DATABASE MANAGEMENT SYSTEM

PROJECT ONPROJECT ONPOLICE STATION POLICE STATION (GULSHAN RAVI)(GULSHAN RAVI)

PRESENTED TO

SIR ZEESHAN AHMER

PRESENTED BY

FATIMA JEHANGIR 46BUSHRA WAJID 41SABAHAT ZULFIQAR 56FARIHA SATTAR 42NAVEED KOUSAR 44

MBA (SEMESTER 2)2003-2005

INSTITUTE OF BUSINESS ADMINISTRARTION,

UNIVERSITY OF THE PUNJAB,QUAID-E-AZAM CAMPUS,

LAHORE.

ACKNOWLEDGEMENTS

All praise for Almighty Allah for guiding us in hardships and all respect for Holy

Prophet (Peace Be Upon Him) for showing us the light of truth.

We pay special gratitude to our respected parents who have an important impact on

our thinking and their advice and insights contributed to numerous improvements.

We are very thankful to Sir Haseeb and all other coordinators in the computer lab

who helped us during the extensive work of this assignment with patience when asked.

Finally, we would like to thank our Course Instructor, Sir Zeeshan Ahmer for

giving us this opportunity to learn things practically and whose guidance is a constant

source of inspiration for us, which enabled us to accomplish the assignment.

TABLE OF CONTENTS

INTRODUCTION

FLOW OF SYSTEM

DATA DICTIONARY

PROBLEM DEFINITION

STUDY OF SYSTEM

PROBLEMS AND SUGGESTIONS

ORGANIZATIONAL CHART

LOGICAL MODEL

ENTITIES

ATTRIBUTES OF ENTITIES

RELATIONSHIPS AMONG ENTITIES

ENTITY RELATIONSHIP DIAGRAM

PROPOSAL FOR NEW SYSTEM

IMPLEMENTATION ON MS-ACCESS

TABLES IN MS-ACCESS

FORMS IN MS-ACCESS


QUERIES

REPORTS

INTRODUCTION

INTRODUCTION

The safety and protection of human rights has been remained the most important

issue for every country because until and unless the rights of human beings are not

protected, no country can imagine of its existence. It is the responsibility of every

country’s government to protect the freedom and rights of all human beings with no

discrimination so that every individual can lead his life with his own choice without

violating the rules and regulations set by the government of that country.

Although it is the government responsibility to safeguard human rights but to take

care of human rights was not convenient for the government. So in order to fulfill this

task, government formed a special platform for that purpose known as Police Station. In

this way, the responsibility to protect the human rights was handed over to the police

officers.

Since then, the police officers have been working to provide peaceful

environment to the citizens where they can work according to their wish. The police

officers are expected to work with great diligence under difficult circumstances.

Whenever a person faces some problem he goes to police station for help, then it is the

police headache to help that person coming out of that problem.

Police officers perform every kind of duty to protect the citizens’rights but

generally four main objectives come under their duty which are:

Traffic safety

Crime reduction

Violence prevention

Drug abuse education

All these objectives are carried through the most important aspect that is display

of dare.

The police officers are taught during their training that they have to show their

maximum boldness and dare while performing their duty. Because they have to deal with

the criminals some of which may be very powerful or strong but a police officer’s duty is

to fight with criminals at any cost even without thinking of their lives.

In Pakistan, police is also performing these duties and objectives but our system

requires many improvements. People here usually remain afraid of police due to many

reasons. They believe that police is not sincere with its duty and they might be caught in

any serious problem if they go against with police.

Besides its negative points, police also provides safety to citizens. It always

remains steady for arresting any criminal who is a threat for the safety of society. After

registering the FIR from any citizen, police starts its work and on that basis it arrests the

criminals if proofs are found against them. Once the criminals are caught then police

starts its investigation from the criminals. Torture is also employed to obtain confessions

or information from criminals about a case.

After getting all the proofs against the criminal, it is the duty of the police to

present all the proofs honestly to the court so that the right man can get right punishment.

Along with police, it is also the duty of every citizen to fully cooperate with the police for

the purpose of providing all the necessary information to the police when needed. The

true and right information provided by the people to police will help a lot in arresting the

criminals who try to spoil the peaceful environment of society.

Although facilities are provided to police to lead a good life but still the

remuneration and training of police officers require substantial improvements. They

perform hard duty as compared to other professionals but their remuneration is very low.

They can not afford all the facilities of modern age for their family. This may result in

negligence of their duty.

Along with low salary scale, facilities of modern technology such as

computerized system of keeping records are not provided to police department which

causes low efficiency. As it is the age of computers and all the organizations today use

computers in maintaining their records, so this facility should also be given to police

department in order to increase their efficiency and to save their time.

DATA FLOW DIAGRAMOF

POLICE STATION

FLOW OF THE SYSTEM(FIR AGAINST PROPERTY)

1. FIR Logged

2. Assigned to an investigation officer ( Case diary opened).

3. Arrest of a person

If (Yes)

Verification of the person

If (No)

Warrant

Proclain offender

Entry in register 4.

4. Entry in Daily Diary.

5. Remand

Physical remand

- Go to police station.

- Lock up

- Entry in daily dairy.

Judicial remand

- court appearance.

6. Investigation officer will make a challan

7. The challan is then signed by S.H.O.

8. Entry is made in Road Certificate.

9. Despatch the challan to prosecution branch.

10. Receipt of the challan is returned by prosecution branch, to Mohrer (Clerk) of the

station.

NOTE

In case of recovery, recovered case property will be handed back to the owner

on SUPERDARY (responsibility) ordered by competent court.

11. Responsibilities of the station are closed.

12. Prosecution branch will scrutinize the challan according to police Rule 27-I,

if challan is ok, it is submitted to the court after entry in register, else it is

returned to the station .

13. Trail in court begin. After decision conviction slip will be send back to the

station.

DATA DICTIONARY

DATA DICTIONARY

MOHARAR

He is a person who is responsible of keeping all the data records in a police station

SHO (STATION HOUSE OFFICER)

A high ranking officer (ASI or above) who is in charge of a police station

WARRANT

A legal document issued by a competent court that empowers the police about some

legal matter

ROAD CERTIFICATE

A certificate signed by the SHO before a challan is sent to the Prosecution Branch

A certificate issued after the decision of a trial regarding the conviction of an n

accused

PROSECUTION BRANCH

A specialized police branch that scrutinizes the challan sent by the police station and

correct loopholes in that case.

ASI

Assistant Sub Inspector

SI

Sub Inspector

SP

Superintendent of Police

DSP

Depute Pretending of Police

DIG

Deputy Inspector General Of Police

IG

Inspector General of Police

COMPLAINANT:

A person who is seeking legal help form police station or he has some problem or

complaints regarding the matters under the jurisdiction of police.

INFORMANT

A person who brings the news of some criminal incident. He may be a passer by or a

person by himself or may be a professional tout.

CASE DIARY

A file in which daily detail of a case are written down by the investigating officer

DAILY DIARY

A register in which all the events happening in a police station is record. It is updated

on per day bases and is of vital importance in a traditional “Thana” culture.

F.I.R. (First Investigation Report)

FIR is launched by a complainant and is usually written down by the Mohrar. It

includes the details about the complaint and the initial actions are taken to insure the

law and order situation.

PROBLEM STATEMEMT

Policemen are facing problem in recording their major data manually

and in its updation and retrieval.

STUDY OF EXISTING SYSTEM

Data is recorded in two ways in a Police Station:

Manual Recording

All the general complaints and reports (Theft, Robbery, Murder, etc.) are

managed manually.

Computerized Recording :

Whereas the complaints against the theft of registered-vehicles and data

keeping of driving licences is organized with the help of computer system

PROBLEMS AND

SUGGESTIONS

PROBLEMSPolice order 2002 as replaced Police Act 1861. The inherited problems

have been carried on in the new Police Order 2002. Some of the century-long

problems faced by the police internally and public are as follows:

Burking of registration of cases .

Police shirk frequent registration of cases to show their efficiency

viz-à-viz escape from wrath of senior officers.

Long duty house of Police Forces :

Police officers are 24hrs-employee and gazetted holidays are not

admissible to them. Due to long duty hours they are tired and as not

allowed due to rest they become spleeny effecting Public Relation

Salaries :

They are low paid government employees. The salaries are too

less as compared to their authoritative powers. Because of non- balance in

income and authority, they are tempted to accept gratification.

Police lacks training to tackle the problem .

Due to the increase in education or media-corporation, criminals

have adopted most modern techniques for the commission of crime.

The increase in the population

The increase in the population has out-numbered Police Force.

Non-corporation of Public :

Non-corporation of public in arresting the crimes: Police evade to

join any investigation because of police attitude and criminals’ threat.

Manual recording or registering

Finally the major problem faced by the police officers is that they have to

make their major recordings manually in the registers. This takes a lot of

time in storage, retrieval and updating of data.

SUGGESTIONS

Following are the suggestions to overcome these major problems faced by the Police

Force:

Police officers may not be held responsible for increase in registration

of cases or crimes on account of free of registration.

They be allowed a holiday once in a week. The duty hours must be

curtailed to not more than 10 hrs a day.

Their pay scales be revised and enhanced, be provided maximum

facilities to counter any offers or consideration.

Strength needs increase or improvement.

Public be Educated to discharge their responsibilities as a good citizen.

Their recording system should be computerized so that officers will

not face any problem in storage, retrieval and updating of data. Also it

will save their cost and time

ORGANIZATIONAL CHART

Head constable

Provisional Police Officers (I.G)

Deputy Inspector General Of Police (D.I.G)

Superintendent Of Police (S.P)

Deputy Superintendent Of Police (D.S.P)

Assistant Superintendent Of Police (A.S.P)

Inspector (Is)

Sub- Inspector (S.I)

Assistant Sub- Inspector (A.S.I)

Constable

PROPOSAL FOR IMPROVED SYSTEM

What we suggest to them is that they should store and maintain their data

in computerized form .It is easy to store huge information in computers

than manually which will save their time and cost both. Through

computers it will be easy for them to update any information and its

retrieval. They should create DATABASE MANAGEMENT SYSTEM

in order to maintain their records and should be given proper training in

this regard to everyone.

LOGICAL

MODEL

ENTITIES

Entities are the element (person , place, object, event)that make up an

organizational system, about which the organization wishes to maintain data.

Entities of the System

Entities engaged in the police department regarding this project are

Accused

Case

Outcome

Investigation Officer ID

Section of Law

Complainant

ATTRIBUTES OF THE ENTITIES

The various attributes of the entities are as follows

Accused

Attributes include accused-id, name, father name, nic, and case-id.

Case

Attributes include case-id, investigation officer-id, and case-detail.

Outcome

Attributes include outcome-id, case-id, complainant-id, accused-

id ,outcome detail, and investigation officer-id, section-id.

Investigation-Officer

Attributes include investigation officer-id, name and case-id.

Section of law

Attributes include section-id, case-id, and section of law.

Complainant

Attributes include Complainant-id, name, father’s name, nic, address,

and case-id, date-of-FIR.

RELATIONSHIPSRelationship is an association that describe the interaction between the

entities. Relationship are of three types

One to One

One to Many

Many to Many

Relationship between entities and the type of relationship

Following type of relationship exist between the entities of the system.

1. There is one to many relationship between investigation officer and case

because we assumed that one investigation officer can handle many cases.

2. There is one to many relationship between case and accused because many

accused can be involved in one case.

3. There is one to one relationship between accused and outcome because there

is only one outcome for each accused.

4. There is one to one relationship between complainant and outcome because

there will be one outcome for each complaint by complainant.

5. There is one to one relationship between section of law and outcome because

one section of law has one outcome or result.

6. There is one – one relationship between case and outcome because one case

has only one outcome.


Accused

Accused-id Name

Father-name

NIC

Case-id

Have

M

Case

1Case-id

Investigation officer-id

Case detail

Have

M


Name

Case-id


1

Section of law

Case-id

Section of law

Have

1 Outcome1

Case-id

Complainant-id

Accused-id

Outcome detail


Have

complainant

1

M

Name

Father’sname

Complainant-idNIC

Address

Case-id

Have

1

1

Have

1

1

Have

M

1

IMPLEMENTATION ON

MS ACCESS

TABLES

FIELD NAMES AND DATA TYPES

The field names of all the tables used and their data type are given below.

Accused

Field Name Data Type

Accused-id Number

Name Text

Father’s Name Text

NIC Text

Case-id Number

The primary key used in the accused table is accused-id.

The foreign key in the accused table is case-id from case table.

Field property of field NIC has been changed according to requirement. There

is a change in input mask i.e. 00000-0000000-0

Case


Case-id Number

Case-detail Text

Investigating-officer-id Number

The primary key used in the table case is case-id.

The foreign key involved in this table is investigating-officer-id

Complainant


Complainant-id Number

Name Text

Father’s Name Text

NIC Text

Address Text

Case-id Number

Date-of-FIR Date/time

The primary key in this table is complainant-id

The foreign key is case-id

The field properties of field NIC has been changed according to requirements.

There is a change in input mask i.e. 00000-0000000-0

The field properties of date of FIR is 99/99/0000

Investigation-officer


Investigating-officer-id Number

Name Text

Case-id Number

The primary key used in the table is investigation officer-id.

The foreign key on the investigation officer-id is case-id.

Outcome


Outcome-id Number

Case-id Number

Complainant-id Number

Accused-id Number

Outcome-detail Text

Section-id Number

The primary key in this table is Outcome-id

The foreign keys are complainant-id,case-id, section-id and accused-id

Section of law


Section-id Number

Case-id Number

Section-of-law Number

The primary key used in this table is secton-id Foreign key is case-id.

FORMS

ACCUSED

Accusedaccused-id name father-name NIC case-id

1 ali akbar wajid ali 12546-1254785-7 1

2 malik faisal naveed shahid 25478-3698547-5 2

3 zeeshan ahmad ijaz ahmad 25896-4789653-3 3

4 zahid badar badar hussain 14789-6985725-3 4

5 shahid bashir bashir ahmad 25789-2589634-3 5

CASE

Case

case-id case-detailInvestigating-officer-

id

1mobile stolen 2

2crime against property 3

3murder 1

4smuggling of arms 4

5teasing a women 5

COMPLAINANT

complainant

complainant-id

namefather-name

NIC addresscase-

idDate of

FIR

1 javaid akbar M. akbar 96857-2514783-9

15-c samnabad lahore

1 7/15/2004

2shahzad mughal

shah khan 25478-3698527-8

50-g gulshan ravi lahore

2 6/16/2004

3saif ali sattar saleem

25879-3697412-5

6-d multan road lahore

3 5/13/2003

complainant

complainant-id

namefather-name

NIC addresscase-

idDate of

FIR

4shahid salman

salman khan

25478-3698524-2

75-b tauheed park lahore

4 12/4/2004

5rauf khalid khalid aziz

36984-2589632-1

85-e samnabad lahore

5 5/3/2004

INVESTIGATION-OFFICER

investigation-officer

investigating-officer-id name case-id

1adnan ahmad 3

2azim khan 1

3bilal ali 2

4asif ahmad 4

5babar javaid 5

OUTCOME

outcome

outcome-id case-id complainant-id Outcome-detail Accused-id Section-id

1 1 11 month jail 1 1

2 2 2fine 150000 2 2

3 3 3 to be hanged 3 3

4 4 410 years jail and fine 5 crore 4 4

5 5 52 months jail 5 5

SECTION-OF-LAW

section-of-law

section-id section-of-law Case-id

1 381 1

2 402 2

3 302 3

4 433 4

5 354 5

QUERIES

QUERY 1:

Suppose D.I.G. wants to know that which investigation officer is handling

which case, following query will be used to show all information in the table

investigation –officer.

SELECT * FROM [investigation-officer];

Query1investigating-officer-id name case-id

1 adnan ahmad 3

2 azim khan 1

3 bilal ali 2

4 asif ahmad 4

5 babar javaid 5

QUERY 2:

If the data regarding the accused person Zahid Badar is required then DBMS

can help in providing an easy access to the data by using following query.

SELECT * FROM accused WHERE name like 'zahid badar';

Query2

accused-id name father-name NIC case-id

4 zahid badar badar hussain 14789-6985725-3 4

QUERY 3:

If anyone wants to know the details regarding murder case i.e. details of

accused person, case and investigation officer the following query will be used.

SELECT * FROM [CASE] INNER JOIN accused ON case. [Case-id]=accused. [Case-id] WHERE [case-detail] ='murder';

Query3CASE.case-

idcase-detail

investigating-officer-id

accused-id

namefather-name

NICaccused.case-

id

3 murder 1 3 zeeshan ahmad

ijaz ahmad

25896-4789653-3

3

QUERY 4:

If the information regarding case id no.1 and 3 is required (this may be any

number) following query will be used.

SELECT *FROM complainant WHERE [case-id] in (1, 3);

Query4complainant-

idname

father-name

NIC addresscase-id

date-of-FIR

1 javaid akbar

M. akbar 96857-2514783-9

15-c samanabad lahore

1 7 /15/2004

3 saif ali sattar saleem

25879-3697412-5

6-d multan road lahore

3 5 /13/2003

REPORTS

REPORT: 1This report regarding the whole data about accused will be presented to the

officer on demand which contains the information like

Accused-id

Name

Father-name

National Identity Card Number

Case-id

REPORT: 2This report shows various results against various cases on demand.

REPORT: 3

This report shows the results when D.I.G. wants to know that which

investigation officer is handling which case.

REPORT: 4 If the data regarding the accused person Zahid Badar is required then DBMS

can help in providing an easy access to the data by using the above report no. 4

REPORT: 5

If anyone wants to know the details regarding murder case i.e. details of

accused person, case and investigation officer the above report no. 5 will be used.

REPORT: 6If the information regarding case id no.1 and 3 is required (this may be any

number) above report no. 6 will be used.

Documents

DBMS Police Station