Pasewark & Pasewark

Microsoft Office XP:

Introductory Course

INTRODUCTORY MICROSOFT POWERPOINT

Lesson 2 – Enhancing a PowerPoint Presentation

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Objectives

Create a new presentation. Format slides. Work with text on slides. Use the slide master. Add multimedia to slides. Add a slide. Add a header or footer. Use slide transitions. Format a single slide.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Terms Used in This Lesson

Animate AutoContent Wizard Design template Effects options Hyperlink Motion path Placeholder Show Advanced Timeline Slide master Slide transitions

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Creating a Presentation

When you start PowerPoint, the task pane displays four choices:

– Open a presentation– New

Blank Presentation - create a presentation from scratch From Design Template – templates are already formatted with

colors, fonts, and layouts From AutoContent Wizard - guides you through a series of

questions about the type of presentation, output options, presentation style, and presentation options

– New from existing presentation– New from template

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Applying a Design Template

Design templates are pre-designed graphic styles that you can apply to your slides. You can change the color scheme, font, formatting, and layout of your slides in a design template to create a different look.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Format a Single Slide

You can use a design template to change the appearance of a single slide without changing the rest of the slides in the presentation.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Use the Slide Master

The slide master controls the formatting for all the slides in the presentation.

You can use the slide master to change such items as the font, size, color, style, alignment, spacing, and background.

Changing the slide master affects the appearance of all of the slides and gives them a consistent look.

You can add headers and footers to slides and also place an object, such as a logo or graphic, on every slide by placing the object on the slide master.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Check Spelling and Style

Automatic spell checking identifies misspellings and words that are not in its dictionary by underlining them with a wavy red line immediately after you key them.

PowerPoint determines if your presentation conforms to the standards of good style. For instance, title text size should be at least 36 points and the number of bullets on a slide should not exceed six. It will also alert you to problems with visual clarity such as appropriate font usage and legibility, and inconsistent capitalization, and end punctuation.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Adding a Slide

You can add a slide to a presentation by clicking the New Slide button on the toolbar. In the Normal view, PowerPoint places the new slide after the currently displayed slide.

Another way to add a slide is to copy it from another presentation. Choose Slides from Files from the Insert menu. Locate the presentation from which you want to copy a slide and click Display. Select the slide you want to copy and click Insert. PowerPoint inserts the slide after the one displayed on the screen.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Formatting Slides

To change the layout of text or graphics on slides, you can use the program’s preset layouts.

PowerPoint includes 27 AutoLayouts you can choose from to create a new slide or change the layout of an existing slide.

Layouts include placeholders for text, columns, bulleted lists, clip art, tables, organization charts, objects, graphs, and media clips.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Using Multimedia

Working with Clip Art Custom Animation Insert a Hyperlink Adding a Sound

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Adding a Heading or Footer

You can add a header of footer on the Slide Master or by selecting Header and Footer from the View menu.

The AutoContent Wizard automatically creates a footer during the setup process.

You can add the date and time, slide number, and any text you want to the footer of the slide.

When you click the Notes and Handouts tab you also have the option of creating a header.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Use Slide Transitions

Slide Transitions determine how one slide is moved from the screen and how the next one appears.

To set the transitions between slides, choose Slide Transition from the Slide Show menu and make your choices in the Slide Transition dialog box that appears in the task pane.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary

You can use PowerPoint to create a new presentation and apply design templates, color schemes, slide animations, and text.

You can change a presentation in PowerPoint by applying slide layouts, adding clip art, and custom animation.

You can add notes to a slide in PowerPoint.

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Microsoft Office XP: Introductory Course Pasewark & Pasewark

Summary

You can change text appearance and bullet appearance in PowerPoint.

You can add a slide to an existing PowerPoint presentation.

You can insert a hyperlink or a header or footer in a PowerPoint presentation.