PARTNERSHIP GUIDE · 2019. 6. 19. · AIDA Conference 2019 – Partnership Guide | 3 Conference partnership packages Partnering with the AIDA conference is a way to show your support

PARTNERSHIP GUIDE

CONFERENCE 2019Disruptive Innovations in Healthcare

2–4 October, Darwin Convention Centre, NT

2 | AIDA Conference 2019 – Partnership Guide

About AIDAThe Australian Indigenous Doctors’ Association (AIDA) is a not-for-profit, member-based, professional association supporting Indigenous medical students and doctors, and contributing to the wellbeing of Aboriginal and Torres Strait Islander Peoples.

AIDA’s vision is to improve health and life outcomes for Aboriginal and Torres Strait Islander Australians, and to inform and support a culturally safe healthcare system. In this context, AIDA’s work provides the government and other national bodies with key outcomes and deliverables correlating with high level public policy, including the Close the Gap campaign and the National Aboriginal and Torres Strait Islander Health Plan, and its implementation plan.

The annual AIDA conference provides networking, professional development and cultural engagement, and is an opportunity to celebrate the achievements of our Indigenous doctor and student members.

AIDA Conference themeDisruptive Innovations in Healthcare

Our commitment to youCommitment to our partners begins the moment they confirm their partnership package. We have a dedicated conference team who will provide clear and timely responses and information relating to your partnership package. Our team will do their very best to maximise the exposure of your partnership. A professionally planned marketing strategy will ensure conference partners receive wide-spread exposure in the lead up to, during and post conference.

AIDA Conference 2019 – Partnership Guide | 3

Conference partnership packagesPartnering with the AIDA conference is a way to show your support for our organisation and our members. It is also an opportunity to feature your organisation to a target market of more than 400 delegates, in one location, over three days. There is also the potential for your organisation to establish new, and develop existing relationships with sector leaders, key decision makers and Indigenous medical students and doctors.

Organisations who partnered with AIDA for the 2018 conference will be afforded first offer on the partnership package they took in 2018.

Partnership packages at a glance

PARTNERSHIP PACKAGES

INVESTMENT (inc gst)

PACKAGES AVAILABLE

Platinum partner $25,000 exclusive

AV partner $20,000 exclusive

Gala dinner partner $20,000 exclusive

Gold partner $15,000 three

Silver partner $10,000 seven

Bronze partner $7,000 twelve

Recharge lounge partner

$7,500 exclusive

Pen partner $5,000 exclusive

Daily coffee station partner (per day)

$3,500 three

Lanyard partner $3,000 exclusive

Notepad partner $2,500 exclusive

Daily catering partner (per day)

$2,500 two

Satchel partner $4,500

ADVERTISING PACKAGES


PACKAGES AVAILABLE

Digital advert (in the delegate app)

$550 multiple

Satchel insert (A4 flyer or merchandise item in the delegate satchel)

$1,100 multiple

NOT-FOR-PROFIT ORGANISATION EXHIBITORS


PACKAGES AVAILABLE

Single exhibition stand $3,300 five

Double exhibition stand

$4,200 two

INDIGENOUS MEDICAL STUDENT/JUNIOR MEDICAL OFFICER SPONSORSHIP


PACKAGES AVAILABLE

Indigenous medical student sponsor

$3,500 multiple

Indigenous junior medical officer sponsor

$3,500 multiple

Please see the following pages for a full list of the package inclusions. In addition to the outlined inclusions, all partners receive acknowledgment though AIDA’s website, social media channels, eNewsletters and on the conference sponsorship banner (subject to print deadlines).


#1REASON

organisations choose to partner with AIDA for the conference is to reach

ABORIGINAL AND TORRES STRAIT ISLANDER MEDICAL PROFESSIONALS

and support AIDA

We chose to sponsor the AIDA conference to improve clinical

and cultural safety, to attract and support Indigenous trainees and specialists, and to advocate for

Indigenous health.

AIDA CONFERENCE EXHIBITOR

100%OF 2018 DELEGATES

surveyed, said they would recommend attending the AIDA conference to a friend or

colleague

conference delegates to improve delegates’ knowledge and understanding of the services and products they provide, in a culturally safe listening and learning environment.

Expressions of interest are now open for conference partnership opportunities. Many of these packages sold out in 2018 so don’t delay contacting us.

Please contact [email protected] to express your interest, or if you have any enquiries about the packages.

Why partner?The AIDA conference will bring together sector experts, future and current Indigenous medical students, graduates and those interested in Aboriginal and Torres Strait Islander health and medicine from around Australia and the Pacific.

Becoming a conference partner provides an excellent opportunity to:

» demonstrate your organisation’s commitment to Closing the Gap and form part of your Reconciliation Action Plan

» demonstrate your organisation’s alignment with AIDA’s vision, brand and expertise

» demonstrate your organisation’s interests, expertise and relevance to Aboriginal and Torres Strait Islander health

» promote your organisation and your products/services to delegates including health sector experts, clinicians, Indigenous medical graduates and medical students, and policy makers

» maintain a high profile within the health sector

» show your organisation’s support for the Indigenous health sector, and for current and future Indigenous doctors

» establish new, and develop existing relationships with key leaders, decision makers, and other organisations.

Conference partners have direct access to

91%

of delegates say the primary reason for attending our

conference is to network with AIDA members and sector

professionals

43%

of delegates say they want to be updated on

developments in the sector

Delegates used: 86% smartphone

INDIGENOUS MEDICAL DOCTOR MEMBERS

INDIGENOUS MEDICAL STUDENT MEMBERS

NON-AIDA MEMBERSASSOCIATE MEMBERS

< 25

26–35

36–45

46–55

55 >

17%

22%

28%

17%

16%

Age

17%

30%

28%25%

63%

37%

10% tablet

31% laptop

Delegate profile

The AIDA conference has left me feeling greatly inspired, and since attending I have felt

reinvigorated to tackle the rest of what has been a challenging year. I look forward to attending again

next year if given the chance.

JAMES MURCHIE



Partnership packages

» acknowledgement as platinum conference partner at the welcome reception (Wednesday, 26 September), at the opening and closing address, and display two pull up banners during these addresses

» digital advert displayed on the event stream wall reoccuring at 10 minute intervals and a digital advert displayed in the delegate app.

» complimentary double trade stand space in a premium location in the exhibition

» four full delegate registrations

» five additional invitations (1/2 table) to the gala dinner to invite important guests

» one A4 flyer satchel insert (print and courier costs excluded)

» one merchandise satchel inclusion (production and courier costs excluded)

» wifi password to reflect partner’s organisation name. Wifi will be provided free to all conference delegates

» one promotional material/flyer displayed at the welcome reception (print and courier costs excluded)

» logo placement on the PowerPoint slide in the main plenary session

» signature mocktail/cocktail named after the partner at the welcome reception

» five minute address to delegates at the welcome reception, providing the opportunity to profile your organisation, and the work being done to improve health outcomes for Indigenous Australians.

EXCLUSIVE OPPORTUNITY

Platinum partner

Looking to add more value?

» opportunity to provide branded serviettes and/or cocktail stirrers (at your cost)

» bling out your exhibitor stand. Make your stand exciting and inviting to delegates (at your cost)

» opportunity to bundle other partnership packages at a reduced cost. Contact the AIDA conference team on [email protected] to discuss options.

$25,000 inc gst


» acknowledgement as AV partner at the conference opening and closing address, display of one pull up banner during the addresses

» acknowledgement as a partner on selected promotional material and media (subject to printing deadlines)

» inclusion of your organisations logo on the PowerPoint slide during plenary session breaks

» complimentary double trade stand space in a premium location in the exhibition

» three full delegate registrations

» digital advert displayed on the event stream wall reoccurring at 10 minute intervals and a digital advert displayed in the delegate app.

» one merchandise satchel inclusion (print and courier costs excluded)

» opportunity to place one flyer on each delegate seat during plenary session


AV partner

Looking to add more value?

» bling out your exhibitor stand. Make your stand exciting and inviting to delegates (at your cost)


$20,000 inc gst


» acknowledgement as gold partner at the opening and closing addresses, and display two pull up banners during these addresses

» digital advert displayed in the delegate app

» complimentary single trade stand space in a premium location in the exhibition


» two additional invitations to the gala dinner to invite important guests


» one merchandise satchel inclusion (production and courier costs excluded).

THREE OPPORTUNITIES

Gold partner

Looking to add more value? » bling out your exhibitor stand. Make your stand exciting and inviting to delegates (at your cost)


$15,000 inc gst

» acknowledgement as gala dinner partner at the gala dinner, at the conference opening and closing address, and display two pull up banners during these addresses


» signature mocktail/cocktail named after the partner at the gala dinner


» digital advert displayed on the event stream wall reoccurring at 10 minute intervals and in the delegate app


» one merchandise satchel inclusion (production and courier costs excluded)

» eight additional invitations (1 full table) to the gala dinner to invite important guests

» inclusion of your organisation’s logo on the printed gala dinner menu

» inclusion of your organisation’s logo on the gala dinner PowerPoint slide

» five minute address to delegates at the gala dinner, providing the opportunity to profile your organisation, and the work being done to improve health outcomes for Indigenous Australians.


Gala dinner partner

Looking to add more value? » opportunity to provide branded cocktail serviettes and/or cocktail stirrers (at your cost)

» contribute to table centrepieces with branded items (at your cost, with AIDA’s approval)

» bling out your exhibitor stand. Make your stand exciting and inviting to delegates. (at your cost).

$20,000 inc gst

Friday, 4 October

SOLD

SOLD


» two additional invitations to the gala dinner to invite important guests



» two full delegate registrations


» one merchandise satchel inclusion (production and courier costs excluded).

SEVEN OPPORTUNITIES

Silver partner

Looking to add more value? » bling out your exhibitor stand. Make your stand exciting and inviting to delegates (at your cost)


» acknowledgement as bronze partner on selected promotional material and media (subject to printing deadlines)

» complimentary single trade stand space in the exhibition

» one full delegate registration


TWELVE OPPORTUNITIES

Bronze partner

Looking to add more value? » bling out your exhibitor stand. Make your

stand exciting and inviting to delegates (at your cost).

» acknowledgement as recharge lounge partner on selected promotional material and media (subject to printing deadlines)

» display of two branded pull up banners and branding of the lounge area including materials displayed on the coffee tables (print and courier costs excluded)




» co-branding of the mobile phone recharge station


Recharge lounge partner

Looking to add more value? » upgrade the standard furniture package to

create an extra wow factor

» bundle this with two daily coffee station partner packages for only fo $12,500

$10,000 inc gst

$7,000 inc gst

$7,500 inc gst


» acknowledgement as a partner on selected promotional material and media (subject to printing deadlines)

» co-branding of the conference notepad (A5, 20 page).

» digital advert displyed in the delegate app


Notepad partner $2,500 inc gst

» opportunity to co-brand a quality pen distributed to all delegates in the conference satchel



Pen partner

» opportunity to co-brand the conference lanyard worn by all delegates each day of conference



Lanyard partner

$5,000 inc gst

$3,000 inc gst

» co-branding of designer stachel/tote bag (conference artwork inspired)

» Acknowledgement as a partner on selected promotional material and media (subject to printing deadlines)

» One A4 flyer stachel insert (print and courier costs excluded)


Satchel partner $4,500 inc gst

SOLD

SOLDSOLD


» opportunity to display one pull up banner for the day at the catering station for morning tea, lunch and afternoon tea (print and courier costs excluded)

» opportunity to display branded serviettes (at your cost).

TWO OPPORTUNITIES

Daily catering partner

» acknowledgement as coffee station partner on selected promotional material and media (subject to printing deadlines)

» display of one branded pull up banner, one promotional material/flyer and one piece of merchandise at the coffee station (production and courier costs excluded)

» one merchandise satchel inclusion (print and courier costs excluded)

» label the coffee station with a branded poster (108 cm x 200 cm. Print costs excluded)


» a one day delegate registration

THREE OPPORTUNITIES

Daily coffee station partner

Looking to add more value? » why not provide branded serviettes and/or

coffee cups (at your cost)

» provide the barista an apron branded by your organisation (at your cost)

» why not include a re-usable coffee cup/travel mug as your merchandise item in the delegate satchel or collection from your exhibition stand

» upgrade to partner everyday (three days) for only $10,000 in total

» why not bundle with the recharge lounge partner package for only $12,500 in total

$2,500 inc gst

$3,500 inc gst


Exhibition packages for not-for-profit organisations

Advertising packages

Single stand $3,300 (inc gst)


» three white PVC panels (each panel: 1,000mm wide x 2,480mm high)

» One trestle table with two chairs

Double stand $4,200 (inc gst)

» two full delegate registrations

» four white PVC panels (each panel: 1,000mm wide x 2,480mm high)

» One trestle table with two chairs

MULTIPLE OPPORTUNITIES

Registered not-for-profit organisation exhibition

$3,300 -$4,200

inc gst

» 30 minute reoccurring digital advert (in the delegate app). Specifications: 640 x 90 pixels, 72 dpi, jpg file.


Digital advertising

» Each delegate receives an AIDA branded conference satchel containing various conference materials and merchandise.

» Inserts are to be a maximum of A4 in size and can be up to four pages printed double sided. Minimum 400 items to be supplied (at your cost).


Satchel insert

$550 inc gst

$1,100 inc gst

SOLD


Add more value to your stand!Are you looking for a selection of furniture and equipment for your exhibition stand?

The conference exhibition services have a large range of exhibition furniture and equipment for hire including barstools, chairs, lounges, tables, coffee tables, credenzas, desks, counters and stands. They can also supply a range of audio visual and lighting equipment to make your stand look amazing. All additions are at your own cost.

Further information [email protected]

Sponsor an Indigenous medical student or Indigenous junior medical officer

» Each year we provide the opportunity for organisations, individuals and medical colleges to sponsor the conference registration, flights, accommodation and ground transfers for Indigenous medical students and Indigenous junior medical officers who are current AIDA members.

» These sponsored delegates are required to attend a full conference program and produce a post conference report outlining the key benefits of their attendance.

» These sponsorship opportunities enable medical students and junior medical officers to attend the AIDA conference when they otherwise may not be able to.

» AIDA takes care of all the travel, accommodation and transfers for the sponsored student or junior medical officer and we will also liaise with them to produce a post conference report which is later presented to their sponsor.

Sponsor a student/junior medical officer

$3,500 inc gst

I have connected to this conference on another level, both personally

and professionally, more so than other conferences. I have met people with

similar interests, passions, struggles and obstacles, which as an Aboriginal person

in medicine is a rare encounter.

TAMISHA KING

My personal highlight at the AIDA conference was finally receiving my AIDA stethoscope

after six long years of studying; it was even more special being up on the stage with so many other amazing

Indigenous interns from all over Australia.

BIANCA HOWARD

Conference partnership terms and conditionsAIDA reserves the right to decline any partnership expression of interest or student sponsorship application based on the sponsors’ alignment with AIDA’s vision, mission and values.

AIDA reserves the right to amend and change the partnership benefits listed on this document at any time, dependant on specific deliverable dates and the timing of the sponsorship agreement execution date.

View other partnership terms and conditions including payment and cancellation policies in the partnership booking portal.



To express your interest in becoming a partner of the AIDA Conference

2019 contact:

[email protected] 1800 190 498

#AIDAconf2019

www.aida.org.au/conference

Documents

PARTNERSHIP GUIDE · 2019. 6. 19. · AIDA Conference 2019 – Partnership Guide | 3 Conference partnership packages Partnering with the AIDA conference is a way to show your support