MONTHLY REPORT - Home - Mornington Peninsula Shire€¦ · Monthly Report September 2014 Page iii . DRIVING RESPONSIVENESS, INNOVATION AND PRODUCTIVITY (DRIP) The Shire is committed

MONTHLY REPORT TO THE COMMUNITY

SEPTEMBER 2014

The Monthly Report to the Community summarises, for the information of the community and other interested stakeholders, all of the many activities of the Shire for the preceding month, ranging from policy development and implementation through to service delivery, the provision of infrastructure, and the Shire’s financial position. Given the scope of the Shire’s wide ranging activities, there is a great deal to report. Every effort is made to provide information in a readily understandable, easy-to-read form. Any resident, ratepayer or other stakeholder seeking further information should contact the relevant Shire manager or director, or in the first instance can contact:

Todd Trimble Manager Communications

Ph. 5950 1200

TABLE OF CONTENTS CEO’s Introduction Dr Michael Kennedy, OAM iii

Performance Executive Summary - Strategic Planning Allan Cowley 1 - Statutory Planning Angela Hughes 32 - Environment Protection and Community Safety Claire Smith 40 - Economic Development Shane Murphy 46 - Director Sustainable Environment Stephen Chapple 51 - Infrastructure Strategy 52 - Infrastructure Maintenance Niall McDonagh 61 - Infrastructure Project Management Craig Cinquegrana 65 - Renewable Resources Sophia Schyschow 67 - Director Sustainable Infrastructure Alison Leighton 72 - Child, Youth and Family Care Louise Wilkins 73 - Aged and Disability Services Jenny Van Riel 77 - Recreation and Leisure Peter Gore 80 - Libraries, Arts and Culture Geoff Carson 85 - Social Planning and Community Development Jenny Macaffer 88 - Director Sustainable Communities Rob Macindoe 92 - Corporate Planning and Projects Robin Adams 93 - Communications Todd Trimble 94 - Team Support and Development John Rankine 96 - Governance and Corporate Support Tony Beynon 98 - Property & Valuation Yasmin Woods 101 - Information Services Mike Foreshew 105 - Finance Geoff Emberson 106 - Director Sustainable Organisation Bruce Rendall 107

Capital Works Overview Craig Cinquegrana 108

Priority Works Overview Various 121

Priority Projects Overview Various 124

Asset Conversion Program Yasmin Woods 130

Financial Statements Geoff Emberson - Standard Statement of Financial Performance (Income

Statement) 137

- Net Cost Statement 138 - Standard Statement of Cash Flows 140 - Standard Statement of Financial Position (Balance Sheet) 143 - Standard Statement of Capital Works 144 - Corporate Performance Statement 146

Key Financial Status Indicators Geoff Emberson 147 - Borrowings Monthly Report September 2014 Page i

Monthly Report September 2014 Page ii

CEO’s INTRODUCTION MULTIPLE AWARDS The Shire was well recognised this month for the high quality work we do, receiving three significant awards that acknowledge the professionalism, innovation and outstanding level of work being achieved by the Shire.

• Water Management Awards The Shire was awarded co-winners for two outstanding projects by the Stormwater Industry Association of Victoria. The awards are to encourage and celebrate excellence in the innovation, development, completion and management of stormwater projects. Both awards received were in the category of Excellence in Policy or Education;

Melbourne Water’s 10,000 Raingardens program: working with the Shire and

community to raise stormwater awareness and drive community action. An excellent community based project that saw over 600 downpipe diverters hand delivered and installed throughout the Mornington Peninsula.

Mornington Peninsula Shire Water Sensitive Urban Design Gap Analysis and Toolkit

Development: a project in partnership with Spiire to develop an industry leading manual covering design, constructions, maintenance and all other aspects of Water Sensitive Urban Design for local government and private industry.

These two projects will now be considered for the Excellence Awards in the National Stormwater conference later this year.

• Excellence in Coastal Planning and Management

The Shire has received the Victorian Coastal Award for Excellence in the Planning and Management category for the Rye Recreational Boating Precinct Plan. The plan presents an integrated vision for the future planning and management of this important boating and recreational precinct. The Plan aims to address the needs of existing users, while also supporting and enhancing opportunities for broader community use and enjoyment.

• 2014 VLGA YACVic READYS Awards

At the next quarterly report I will advise further regarding our success in being awarded “Best Local Government Youth Service”.

Monthly Report September 2014 Page iii

DRIVING RESPONSIVENESS, INNOVATION AND PRODUCTIVITY (DRIP) The Shire is committed to enhancing the responsiveness and value-for-money of all of its services, through a relentless focus on innovation and improving productivity. Some of this month’s highlights are summarised here:

Pop Up Visitor Information Centre A ‘pop up’ Mornington Peninsula Visitor Information Centre initiative was trialled for the first time at the Red Hill Garden Show this month and proved very popular, with over 175 visitors accessing information, brochures, touring maps and visitor guides. Visitors included locals as well as day trippers from Melbourne and travellers from abroad. Bringing the pop up centre to popular events like the Red Hill Garden Show provides greater access and promotion of our resources and information for visitors and tourists.

Innovative Products for Capital Works Two new innovative products are currently being implemented as part of capital works projects;

• A unique style of litter trap with a transparent lid which is not only valuable from a community education perspective but also provides inspection and cleaning efficiencies.

• Composite plastic beams are being used for the construction of the Tassels Creek pedestrian bridge. This product (at a very exposed coastal location) will have much greater durability than galvanised steel or timber.

QR Codes In the interest of providing more project progress information to the community, the Shire is investigating adding QR codes (Quick Response Codes two dimensional bar code) to the project information signs installed at capital works sites. By using a smart phone the QR code will direct the enquirer to the Shire website for the latest up-to-date information.

Monthly Report September 2014 Page iv

Digital Media Initiatives • With the introduction of eMagazines, library

members are now able to borrow magazines by downloading them to their computers or electronic mobile devices. This initiative has been hugely popular, with over 600 members signing up and almost 4,000 eMagazines being borrowed in the first month.

• Our Library’s first eNewsletter promoting Sunday openings, eMagazines and other library programs was sent out to all of our library members with email accounts. Almost 9,500 library members read the eNewsletter. Broadening contact through email has significantly helped our library members to embrace the new eMagazines, collections and visits to our online services and libraries.

COMMUNITY ENGAGEMENT Active, direct engagement with local communities is an essential element of Council’s policy development and implementation, and service delivery and community support. Some of this month’s highlights are summarised here:

Evolve – Indigenous Stories on Air The first of the “Evolve”, Indigenous History Storytelling radio programs was broadcast by 3RPP in September. “Evolve” will run until the end of October. The program has been developed in partnership with the Aboriginal Support and Development Tea and presents the history of the Boon Wurrung people and the Indigenous community on the peninsula. The program is presented in the format of interviews and includes such topics as tradition, language and lifestyle stories.

Sina Summers, Aunty Carolyn Briggs, Mayor, Councillor Antonella Celi and Glenys Watts at the Evolve Launch

CFA Workshop Series A CFA Fire ready workshop series was held for the Tourism Industry with 30 business attendees. Thee workshops, developed by the CFA Community Education Team in conjunction with the Shire assist tourism business to develop their own Fire Ready plans. The workshops have been run successfully over the past three years and have now been nominated for a state CFA award.

Monthly Report September 2014 Page v

“Boys Only” Storytelling A series of ‘boys only’ storytelling nights were held this month to celebrate ‘footy fever’ but more importantly to bring together young men and their fathers, grandfathers, uncles, older brothers, carers and significant others through sharing stories. The story telling element provided a common ground that encouraged communication and strengthened connections between the participants

Home at Last Project As part of the “Home at Last’ strategy, community education sessions were conducted across the Shire to increase awareness about affordable, secure and adaptable housing options for older people. “Home at Last” is a joint project between the Shire and Housing for the Aged Action Group. The sessions were provided to expand awareness of Home at Last services and to ensure that older people living in insecure rental accommodation on the Mornington Peninsula have access to services that can provide advice, advocacy, support and housing outcomes. Prevention of Family Violence Forum The Shire supported The Peninsula Voice group to deliver a community forum addressing the issue of family violence. Over 500 people attended to hear speakers including Police Commissioner Ken Lay, Domestic Violence Resource Centre Victoria CEO Fiona McCormack and Tyabb resident and local family activist Rosie Batty. FINANCIAL In September we completed our first quarter financial review, with the focus being on updating phasing and achieving Project 500 efficiency savings. We are pleased to say that these were achieved and that there are no bottom line changes to the budget at this stage. Budgets will be closely monitored and arising issues identified and accommodated within the existing resources to enable us to consistently make budget at year end.

Dr Michael Kennedy OAM Chief Executive Officer

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Efficiency Savings

Within the 2014/15 budget, Council sought the delivery of savings of $500k through the year. We have identified a number of savings across the organisation through revision of budget requirements and amended work practices as listed in the table below:

Unit Variation Reason for Variance Fav/(Unfav)

Sustainable EnvironmentStrategic Planning 8,500 Vacant positions Statutory Planning 36,244 Legal FeesEPACS 80,000 Additional income for infringements and statutory fees (Shire

Rangers and Building )Economic Development 11,000 Additional income from fees and user charges primarily for

Footpath trading permitsTotal 135,744

Sustainable InfrastructureInfrastructure Strategy 7,850 Savings in Asset Management external consultantsInfrastructure Maintenance 12,375 Primarily savings in Fire Management contract worksInfrastructure Project Management 8,840 Printing and stationery, legal fees and materialsRenewable Resources 7,650 Savings in waste disposal contractor paymentsDirector Sustainable Infrastructure 2,031 Various minor savingsTotal 38,746

Sustainable CommunitiesChild Youth and Family Care 54,753 Vacant positions Recreation and Leisure 19,000 Increased income for Foreshore CampingLibraries Arts and Culture 20,000 Various savingsDirector Sustainable Communities 6,000 Primarily savings in Priority ProjectsTotal 99,753

Sustainable OrganisationGovernance and Corporate Support 38,340 Printing and stationery and other minor accountsProperty and Valuation 24,000 Vacant positions Information Services 72,500 Staff training, parking and travel and stationeryFinance 7,925 Vacant positions Director Sustainable Organisation 1,332 Various minor savingsTotal 144,097

CEOCommunications 5,937 Production of Peninsula WideTeam Support and Development 55,167 Savings in Workcover partially offset by increased training to

further improve workcover premiums and additional funds for executive recruitment

Corporate Planning & Projects 20,556 LSL savings in salariesTotal 81,660 Grand Total 500,000

Corporate Performance StatementFor the period ending September 2014

Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Q1 Proposed Forecast Y.E.

Variance Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000IncomeRates 72 64 (8) 139,479 140,977 1,498 140,124 140,124 140,239 115Grants and Subsidies 904 964 60 3,758 3,902 144 12,535 12,535 12,541 6User Charges 2,030 1,715 (315) 8,484 7,885 (599) 27,730 27,730 27,822 92Grants Commission 0 0 0 1,629 1,640 11 6,516 6,516 6,516 0Interest Income (41) 13 55 153 13 (140) 1,525 1,525 1,525 0

2,964 2,756 (208) 153,504 154,418 914 188,431 188,431 188,644 213

ExpensesSustainable Environment 1,313 1,225 88 4,232 3,959 273 16,952 16,952 16,902 50Sustainable Infrastructure 6,488 6,469 19 13,243 12,798 445 71,550 71,550 71,695 (145)Sustainable Communities 3,413 2,762 651 9,828 9,639 189 37,066 37,066 37,111 (46)Sustainable Organisation 1,530 1,764 (234) 5,859 5,887 (28) 21,673 21,673 21,630 44The CEO's Office 447 204 243 1,253 860 393 5,186 5,186 5,105 82Efficiency Savings (500) 0 (500) (500) 0 (500) (500) (500) 0 (500)Interest Expense 187 199 (13) 560 130 430 2,239 2,239 2,239 0

12,878 12,623 255 34,475 33,274 1,202 154,166 154,166 154,682 (516)

Funds available (9,914) (9,867) (47) 119,028 121,144 (2,116) 34,265 34,265 33,962 (303)

Capital and priority works and servicesNew Borrowings 167 0 (167) 500 0 (500) 2,000 2,000 2,000 0Debt Servicing Principal (426) (1,178) (753) (1,277) (1,867) (590) (5,111) (5,111) (5,111) 0Lease Payments (6) (10) (4) (19) (73) (55) (75) (75) (75) 0Defined Benefits Superannuation Lia 0 0 0 0 0 0 0 0 0 0Priority Projects (Net) (563) (299) 264 (1,206) (109) 1,097 (2,319) (4,827) (4,525) 303Priority Works (Net) (126) 26 152 (1,017) (722) 295 (3,034) (4,721) (4,721) 0Capital Expenditure (5,187) (4,400) 787 (8,517) (7,802) 714 (32,731) (48,993) (48,993) 0Capital Grants 0 0 0 0 135 135 4,758 6,215 6,215 0Capital Contributions 522 292 (230) 1,026 1,061 36 2,263 3,590 3,590 0Special Charge Schemes 0 0 0 0 (203) (203) 0 1,270 1,270 0Special Charge Schemes 0 0 0 0 0 0 0 0 0 0Transfers from reserves 0 19 19 0 19 19 0 311 311 0

5,620 5,550 (70) 10,510 9,561 (949) 34,249 50,341 50,038 303

Operating Result (15,533) (15,416) 117 108,518 111,583 3,065 16 (16,076) (16,076) (0)

Non-operatingAsset Sales 0 0 0 0 1 1 0 11,601 11,601 0

Projects funded in previous years 0 562 562 0

Result (15,533) (15,416) 117 108,518 111,584 3,066 16 (3,914) (4,476) (0)

Transfers from reserves 0 0 0 0 0 0 0 (311)Other non-cash adjustments 0 0

Cash surplus/(deficit) (15,533) (15,416) (117) 108,518 111,584 (3,066) 16 (4,225) (27,677) (0)

STRATEGIC PLANNING MORNINGTON PENINSULA PLANNING STATEMENT

The Mornington Peninsula Planning Statement is a major policy initiative and commitment of the State government as part of its election platform. Through the PLAN PENINSULA community consultation process and by working in partnership with local Members of Parliament, and DTPLI, the Mornington Peninsula Shire has been able to achieve significant input to the Statement, which has now been approved by the Minister for Planning and was gazetted to form part of the Planning Scheme on 22 August 2014. In releasing the Statement the Minister commented that: “This local planning statement ensures that the Peninsula’s unique character will be protected for future generations,” “The Peninsula is one of Melbourne's greatest assets, with areas of national and international conservation significance, and a substantial and diverse local economy.

“Its protection is not only critical for the local community but for the future liveability, sustainability and prosperity of the wider metropolitan region.” The new Planning Statement will guide decision-making by all government departments, public authorities and the Mornington Peninsula Shire and sets clear directions in place, including:

• appreciating the existing diversity and delicate balance of land-use which has been carefully planned over a long period;

• providing for a clear separation of the Mornington Peninsula from metropolitan Melbourne, preventing expansion of the metropolitan area onto the Peninsula and maintaining the current settlement patterns;

• expressing the planning priorities for the Mornington Peninsula, and emphasizing that it has a role that is different from and complementary to other parts of the Melbourne region i.e. that the Mornington Peninsula is not intended to be a Growth Area, and that current growth boundaries will be maintained.

• integrating environmental, social and economic considerations; and

• supporting a strong land-use planning framework, providing certainty for landowners and the community over time.

Further information is available on the DTPLI website: http://www.dpcd.vic.gov.au/planning/plansandpolicies/localised-planning-statements

Monthly Report September 2014 Page 1

Update: A “plain English” document in relation to the Planning Statement is currently being prepared and will form the basis for providing further information to the community on the Planning Statement and the implications for future planning on the Mornington Peninsula. ACTIVITY CENTRE PLANNING Mornington Activity Centre Structure Plan The Mornington Activity Centre Structure Plan was adopted by Council in 2007 and is available on the Council website. The Planning Scheme includes key provisions of the Structure Plan, including mandatory height limits in different areas of the centre. A Streetscape Framework Plan was developed in 2009 and further streetscape improvements have occurred in the area, better linking the commercial centre to the foreshore. Update: The focus is now on further implementation of the Structure Plan. A major current implementation project relates to the improvement of the laneways that connect Main Street with the car parking areas at the rear of the Main Street shops. Refer to the Urban Design section of this report for further details. In addition, landscape improvements adjacent to the courthouse are being completed, to make this a better area for the community to enjoy. Opposite on the foreshore landscape improvements are also being implemented as an ‘extension’ of Main Street, to offer better access to a new viewing area overlooking the harbour and the bay. Rosebud Activity Centre Structure Plan The Rosebud Activity Centre Structure Plan and Urban Design Framework were adopted by Council at the Council meeting on 24 September 2012, and are available on the Council website. The Rosebud Structure Plan and UDF include the establishment of a new “heart” precinct, which extends from Wannaeue Place, through Ninth Avenue and across Point Nepean Road to a new civic space on the foreshore. The purpose of this element is to provide a clear destination point within the commercial centre, and improved connections between the centre and the adjoining foreshore reserve. Update: The focus is now on implementation of the Structure Plan, both through changes to the Mornington Peninsula Planning Scheme e.g. the introduction of new policies relating to the Rosebud Activity Centre and associated development provisions, and through further development of precinct plans. For example, at its meeting on 25 August 2014, Council resolved to place the Jetty Road Precinct Plan on exhibition for public comment. Hastings Activity Centre Structure Plan The Hastings Activity Centre structure plan is intended to review and update plans for the Hastings Major Activity Centre in consultation with the community and stakeholders. Development of the structure plan is being coordinated with preparation of the Hastings South Coastal Management Plan. A Draft Hastings Town Centre Structure Plan has been completed with assistance from planning consultant firm Planisphere. Although there have been delays in the preparation of the Structure Plan, work on the Hastings Centre has already been undertaken through progressive implementation of the long term traffic management plan and the approval of Amendment C91 which has provided additional land for commercial development and associated development contributions to provide for improved public spaces. Update: Council resolved to commence the public exhibition and consultation process for the draft Hastings Activity Centre Structure Plan. The draft Plan is currently available on


Council’s website and formal exhibition commenced on 8 September 2014. The closing date for submissions is 17 October 2014. During September a range of community consultation events have been organized. Details of these are available on the web page for this project. The consultation process will also involve the first stage of community feedback for the High Street Design Framework. Refer to the Urban Design section of this report for further details. HOUSING, NEIGHBOURHOOD CHARACTER AND SETTLEMENT PLANNING Housing and Sustainable Settlement Strategy The new metropolitan planning strategy PLAN MELBOURNE, released on 19 May 2014, anticipates significant population growth over the next 30 years, with the population of Melbourne increasing from approximately 4.6 million to 7.7 million, and an associated demand for more than 1.57 million additional new dwellings. PLAN MELBOURNE indicates the anticipated distribution of new growth at the sub-regional level e.g. an additional 205,000 new dwellings in the southern sub-region, which includes Bayside, Cardinia, Casey, Frankston, Glen Eira, Greater Dandenong, Kingston and the Mornington Peninsula, by 2031, but does not provide an indication of housing requirements or targets at the municipal level. In this context it is important to provide a more detailed examination of housing trends and issues, at the local level. This is particularly important for the Mornington Peninsula, where planning policy, including the Mornington Peninsula Planning Statement, clearly indicates that the Peninsula is not intended to be a major housing and population growth area. The Mornington Peninsula is intended to be an area “close to, but not part of, metropolitan Melbourne and its accelerating urban development”. Having regard to this key policy direction, the introduction of new residential zones and the recent release of Ministerial Direction No.16 on the implementation of the new residential zones (refer DTPLI website), work is proceeding on the development of a Housing and Sustainable Settlement Strategy (HSSS) for the Peninsula, which will indicate the proposed distribution of new housing on the Peninsula over the next 20 years. The HSSS will provide a coordinated review of housing with other key factors which affect the sustainability and livability of settlements, including access to employment, the availability of transport services, the availability of open space and recreation areas, the demand for community facilities etc. This is consistent with the approach being taken by the Green Building Council of Australia’s new (Green Star) rating guidelines on community level sustainability. The HSSS will also need to address the key issues of housing availability, appropriate design and affordability. In practice it will need to identify areas with greater and lesser capacity to absorb changes in housing stock, both in terms of infrastructure capacity and neighbourhood character. It is also important to emphasise that the Mornington Peninsula Shire already has a clear housing strategy, which is contained within the Municipal Strategic Statement and expressed through the policies and zoning provisions of the Planning Scheme. Further details on this project are available on the Shire’s website: http://www.mornpen.vic.gov.au/files/3fb4993f-56fb-4959-9127-a1a500e01b08/Housing_Growth_Sustainability_Fact_File.pdf Update: Work on the HSSS is in progress, with demographic and housing trend information provided by iD Consulting and economic and employment profiles provided through REMPLAN consultants. Review of the Low Density Residential Zone (LDRZ) The State government previously provided a grant for work on housing related issues. This grant has been used to support a review of the Low Density Residential Zone (LDRZ) across the Shire.


http://www.mornpen.vic.gov.au/files/3fb4993f-56fb-4959-9127-a1a500e01b08/Housing_Growth_Sustainability_Fact_File.pdf

http://www.mornpen.vic.gov.au/files/3fb4993f-56fb-4959-9127-a1a500e01b08/Housing_Growth_Sustainability_Fact_File.pdf

Update: Consultants have submitted a final draft which will be reviewed in conjunction with the preparation of the Housing and Sustainable Settlement Strategy (see above). Neighbourhood Character Program The neighborhood character program involves a number of elements that are directed towards increasing the recognition of neighbourhood character and giving effect to the local area character policy within the planning scheme. The main elements include: • Pilot character studies, intended to test character study methodologies. A pilot study for the

Beleura Hill Area in Mornington has commenced.

• A general policy to complement Clause 54, 55 and 56 (Rescode provisions). A draft has been completed and will be considered as part of a future planning scheme amendment.

• Gap analysis/cutting red tape – intended to identify areas under development pressure or

where current provisions require revision. This is an ongoing process.

• Local Planning Scheme amendments. Amendments for the Crib Point township (C163) and the Mount Eliza Woodland Area (C162) have recently been completed – see the Amendment section of this report for details.

• Investigation Areas – as part of the zone conversion process Council has identified a number

of areas where there is an apparent case for use of the Neighbourhood Residential Zone and a higher level of control than provided under the statewide Rescode provisions. Initial work has commenced on a review of these investigation areas.

• Coordination with the Housing and Sustainable Settlement Strategy. In assessing future

housing capacity, attention will be given to the ability of each area to absorb change without significant loss of character or the ability to achieve a preferred future character.

• The preparation of Site Context and Design Response guidelines. The current planning

scheme provisions emphasize the analysis and assessment of the existing context as an important factor in the design of new development which respects neighbourhood character. A weakness of the current system is the variability and limited depth of context analysis. The proposed guidelines aim to address this problem and will provide a more rigorous assessment framework (see item under Urban Design section of this report).

Update: The Draft Beleura Hill Neighbourhood Character Study and Draft Design Guidelines were presented to Council on 14 July 2014. Council resolved to commence a public exhibition and consultation process for these documents. The consultation process includes facilitated walking tours and workshops. Further details are available on the web page for this project. The closing date for submissions is 6 October 2014. Hansen consultants have been appointed to undertake work in relation to neighbourhood character assessment and the development of appropriate planning scheme provisions for three Investigation areas (in parts of Bittern, Mount Martha and Dromana), identified as part of Council’s residential zone conversion proposals.

Sorrento Township Planning Following the formation of the Sorrento Township Planning and Consultative Committee (STPCC), Council officers have provided support for community based planning activities, focused primarily on the development of a vision for the Sorrento township and an action plan to address a range of issues, including development and landscaping guidelines which reflect the historic seaside character of the town, traffic and parking management, and the future of the Morce Avenue area.


The STPCC is also aware of the demographic and population distribution trends which will shape communities into the future and seeks, in the longer term, to develop policies which will produce a more balanced and sustainable community profile in Sorrento. Council has expressed support for the work undertaken to date on a draft streetscape concept plan (prepared by Hansen Partnership) and has recommended investigation of available implementation options, emphasizing however that there is no commitment to funding capital works outside of the annual budget assessment process. Update: The construction of (Stage 1 of) Darling Plaza, one of the key elements of the streetscape concept plan, has been completed and the Sorrento Post Office building has been included in the Sorrento Historic Precinct Policy as a specific contributory building. Crib Point Township Plan Council, in conjunction with Hansen Partnership, Barraco Wright and NMBW Architects has prepared a township plan and design framework for the Crib Point Township, having particular regard to: • the increasing number of multi-unit applications in the Crib Point area, with the potential to

have an adverse impact on the neighbourhood character of the township; • the cumulative loss of vegetation within the township; • the limited range of retail and other services within the town; • possible changes as a result of the Port of Hastings Strategy; • the possible location of the Otama submarine at Crib Point (Stony Point). Following completion of the draft Township Plan in December 2012, Council pursued the introduction of new planning controls for the Crib Point township (through amendment C163) which have subsequently gained approval. However, the introduction of the Crib Point Township Plan as a reference document (C163 part 3) has been deferred pending further consultation with key port planning agencies, including the Port of Hastings Development Authority (PoHDA).

Update: Discussions with PoHDA are continuing. Bittern Community Consultation Council has completed a community consultation project focused on the Bittern township, seeking community input on local issues and opportunities. Communication consultants, Collective Possibilities assisted in the project which included a number of focus group sessions, interviews (vox pops) at the Community Market and a consultation “summit” which was held at the Bittern Hall. The input received through this project will assist in the development of a number of projects in Bittern subject to further community consultation.

Update: A report outlining the project and its outcomes was presented to the Council meeting on 26 May 2014. As noted above, a small part of the Bittern township has been identified as an Investigation Area as part of the Residential Zone conversion process and work has recently commenced to assess this area and develop appropriate planning scheme provisions.

GREEN WEDGE PLANNING Green Wedge Management Plan (GWMP) The Green Wedge Management Plan (GWMP) is intended to provide for the integrated land use planning and land management of the green wedge. The project is supported by a Community Reference Group and a Technical Reference Group of government agencies. The State government has also established a Peri-Urban planning unit which is responsible for green wedge management plans at state level.


In June 2011, Council adopted an interim policy in relation to Dwellings in Rural Areas which is used to guide decision making by officers under delegation. Recent discussions with the Port Phillip and Western Port Catchment Management Authority regarding the current preparation of the Regional Catchment Strategy have also indicated significant opportunities for coordination with the Green Wedge Management Plan. In the context of the Minister’s zone reforms (see below), the consultation that has been undertaken through the Plan Peninsula process and the preparation of the Peninsula Planning Statement, it was considered appropriate for Council to adopt an interim Green Wedge Management Plan to reflect Council’s existing policy positions. Council adopted the Interim Green Wedge Management Plan in September 2012. Update: The interim Green Wedge Management Plan will be subject to review and further community consultation following the approval by the Minister for Planning of the Mornington Peninsula Planning Statement, which was gazetted on 22 August 2014. PORT AREA PLANNING The Mornington Peninsula Shire Council has consistently supported the further development of the Port of Hastings in principle. However, this support has been conditional on satisfactory resolution of the issues raised by the community, particularly ensuring that Hastings is further developed as an environmentally sustainable “green port”, and that the necessary transport infrastructure is provided ahead of demand to avoid adverse traffic and rail transport impacts on the Shire’s townships. The business case should also clearly identify the economic benefits to the Shire and the south east region. Further planning for port area development is ongoing, with the Port of Hastings Development Authority (PoHDA) established in January 2012 as a state owned enterprise, with Mr. Yehudi Blacher as the inaugural board chair and Mr. Michael Lean as the CEO of the Authority. The primary role of PoHDA is to advance planning for Hastings as a major container port, including more detailed environmental, social and economic investigations. The State government has also indicated that, due to congestion issues affecting the Port of Melbourne and growing freight demand, it will be necessary to bring forward development of the Port of Hastings by approximately 10 years, with an estimated cost of approximately $9.4 billion. In August, 2013 the State government released the Victorian Freight and Logistics Plan (Victoria – the Freight State), which emphasizes the importance of freight movement to Victoria’s economy. This plan confirms the projected growth of containerized imports and exports (quadrupling over the next forty years), and the critical role of the Port of Hastings in meeting this demand. The report also highlights the need for significant investment in road and rail infrastructure as part of an integrated freight and logistics system. This policy position is also reflected in the PLAN MELBOURNE metropolitan planning strategy released in May 2014.

Update: Earlier this year, the Minister for Planning approved a new Port Zone for use throughout Victoria and he has now advised that Amendment VC112 will soon be gazetted to apply this new Port Zone to those areas owned and operated by the Port of Hastings Development Authority and also a small area of port-declared land relating to operations at Bluescope Steel. Apart from the Bluescope Steel land, this is generally consistent with Council’s resolution of 24 February 2014. The Minister also advised that he has instructed his Department to work with Council to review the existing Special Use Zone Schedule 1 Port Related Uses to ensure that future use and development does not prejudice the potential of the Port.


PoHDA are currently undertaking a range of social, economic and environmental background studies as part of the development of the Strategy PoHDA has also announced the establishment of a community consultation program, referred to as “PORTicipate”, which has included the establishment of three groups representing the Community, Environment and Business. Finally, the Port of Hastings expansion project has been declared as a project under the Major Transport Projects Facilitation Act 2009, which defines the project assessment process, including opportunities for public input. Further information is available on the PoHDA website: http://www.portofhastings.com Peninsula Link (Frankston Bypass) Peninsula Link, a freeway standard road from the southern end of the East Link freeway which provides a bypass around central Frankston and connects to the existing Mornington Peninsula freeway north of Dromana, was opened in January 2013. The road extends through Baxter and the Moorooduc Plain, with major intersections at Bungower Road and Mornington Tyabb Road. A Community Advisory Group has been established to provide a forum for ongoing community input into the project. Representatives on the Community Advisory Group include Councillor Anne Shaw. Further information is available on the Peninsula Link website: http://www.peninsulalink.com.au/NewPage.aspx Update: Large scale vegetation offsets relating to the Peninsula Link project are being implemented on a 195 ha. portion of a private property at Boneo Park, West Rosebud, which forms part of the Tootgarook Wetlands, through a Trust for Nature covenant registered on the property title. The Trust for Nature Inc. is responsible for the management, monitoring and reporting of the implementation of the Vegetation Offset Management Plan (VOMP) to the Department of Environment, Department of Transport and Planning and Council for a period of ten years. The implementation of the VOMP has reversed many of the adverse impacts of decades of agricultural practices and assisted in the increased sitings for the presence and abundance of native flora and fauna. Birdlife Australia are undertaking an associated monitoring program in conjunction with Melbourne Water of birdlife values. A preliminary Shire field heritage survey was conducted on portion of the property in April 2014 revealing evidence of pre-European and post settlement occupation outside of areas managed for vegetation offsetting. The Linking Melbourne Authority (LMA) is still to finalise the disposal of surplus land and prepare the required planning scheme amendment. Council has previously written to the LMA indicating its position in regard to surplus land i.e. the need to avoid the creation of additional substandard lots in the Green Wedge. Peninsula Link twin freeway service centres In February 2014, the Minister for Planning approved Mornington Peninsula Planning Scheme Amendment C195 to provide a site specific approval for Peninsula Link twin freeway service centres without public exhibition. Reports were made to Council about this matter on 24 February 2014 and 28 April 2014 and, in summary, Council resolved to request the Minister to “undo” this approval due to concerns about the limited consultation process undertaken by the proponents. Update: Due to Council’s responsibilities under the Planning and Environment Act, the plans required under the Minister’s approval have recently been assessed and endorsed, in effect enabling works on site to commence. Site civil works are now substantially progressed and are subject to a weekly monitoring regime by the Shire Planning Compliance Unit. A preliminary site assessment by Strategic Planning in September 2014 has revealed that project works are in accordance with the endorsed Environment Management Plan.


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On 1 September 2014, the Minister responded to Council’s requests explaining that the approval under Amendment C195 will remain. PLANNING SYSTEM Review of the Victorian Planning System The Minister for Planning has established an Advisory Committee to review the planning system in Victoria. The Committee report and the Government’s response can be viewed at: http://www.dpcd.vic.gov.au/__data/assets/word_doc/0014/105611/Govt-Response-to-Recommendations-Accessible-Word-version.doc In summary, the report supports the preparation of a new Planning Act over the longer term and a review of the Victoria Planning Provisions in the short term, including the roles of the Municipal Strategic Statement and Local policies. The report proposes more emphasis on Local Government’s role in strategic planning. It also supports greater efficiency in the planning scheme amendment process, including the “streaming” of planning scheme amendments with a review of the number of decision points and earlier advice in the process from a Panel. The ability of Councils to refuse/abandon planning scheme amendments is not affected. The report also seeks to reduce permit triggers and to provide for more delegation and streaming of permit applications, with revised notice provisions. The use of Code based assessment for relatively simple proposals appears to be a high priority.

Update: Implementation of the Committee’s recommendations has commenced with: • The introduction of the Planning and Environment Amendment (General) Act 2012 on

28 October 2013. • Ministerial Direction 15 - provides timeframes for (some) steps in the planning

scheme amendment process. • DTPLI has proposed that caravan annexes be exempted from the need for a planning

permit and is seeking comment from Shire officers. This exemption does not apply to land zoned PPRZ or PCRZ.

• The new Code assessment process for straightforward, low impact permit applications (VicSmart) started in September 2014.

Still outstanding: • Actions to reduce the backlog of cases and waiting time at VCAT. • A review of the adequacy of the current schedule of application fees.

Melbourne Metropolitan Planning Strategy – PLAN MELBOURNE In July 2012, the State government commenced the preparation of a new metropolitan planning strategy to manage Melbourne’s growth and change. Details are available on the dedicated website: http://www.planmelbourne.vic.gov.au/. The strategy is intended to “re-shape Melbourne” in response to the issues and pressures that arise from both an increasing population (growing from 4.6 million to more than 7.7 million over the next 30 years) and global economic competition. The draft Strategy, known as PLAN MELBOURNE, was released for public comment on 9 October 2013, with submissions closing on Friday 6 December 2013. The Minister released the finalised PLAN MELBOURNE on 19 May 2014. The Strategy is based around ten key themes including people, housing, transport, environment, economy, communities, freight, infrastructure, regional areas and peri-urban areas.


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The strategy includes an increased focus (both in terms of planning and investment) on key employment clusters, aiming to achieve a pattern of future development which is both more sustainable (reducing travel times – as expressed in the aim of a “20 minute city”) and more economically effective (supporting growth in areas which are already competitive, and promoting economies of scale and agglomeration). The strategy is also intended to contribute to the overall vision for the State, complementing and linking with regional growth plans. In addition to the release of the Strategy, the State government has established a new Metropolitan Planning Authority, enlarging and expanding the Growth Areas Authority which has been responsible for planning and infrastructure coordination in Melbourne’s outer growth areas. The new MPA is intended to work with five sub-regional groups of Councils (with the Mornington Peninsula in the southern sub-region) to implement the new Metropolitan Strategy. Update: A State wide planning scheme amendment VC106, was approved by the Minister on 30 May 2014, formally replacing all references to the previous Melbourne 2030 strategy with a requirement that, where relevant, planning and responsible authorities must consider and apply the strategy: Plan Melbourne: Metropolitan Planning Strategy ( DTPLI 2014). Review of the State Planning Policy Framework The State Planning Policy Framework (SPPF) Review Advisory Committee (Advisory Committee) has been appointed by the Minister for Planning to review the SPPF. The Advisory Committee has been consulting about a revised format that integrates the SPPF with the Local Planning Policy Framework (LPPF), so that for each topic the State policy is immediately followed by any related regional policy and then any related local policy. This would replace the existing format, where the existing SPPF, containing all State policy, is followed by a separate LPPF (containing the Municipal Strategic Statement and all Local Policies). The aim is to put all policy regarding a particular issue or theme, whether State or local, in one location in the planning scheme rather than to require cross referencing between State and local sections. It is also intended to introduce additional policy mapping, although this aspect has not been fully developed at this stage. The revised policy section of the planning scheme will simply be referred to as the Planning Policy Framework (PPF). To date the Advisory Committee has mainly sought technical submissions (e.g. in relation to format rather than policy content) with a number of workshops and forums targeted at various stakeholders. Council has made an earlier submission on the matter and there has been officer participation at two workshops. Update: A report in response to the SPPF Review Advisory Committee’s draft PPF was presented at the Council meeting on 12 May 2014 and a submission has been lodged in accordance with the Council resolution. Currently awaiting the Minister’s decision. Zone Reform Program In July 2013 the Minister for Planning announced the approval of the new “reformed” residential, commercial and industrial zones. The new commercial and industrial zones were introduced on 15 July (via Amendment VC100), however Councils were given approximately 12 months (until July 2014) to determine most appropriate use of the new residential zones. The new rural and Green Wedge Zones were released by the Minister on 15 August 2013 and came into effect on 6 September 2013. Further details are available at: http://www.dpcd.vic.gov.au/planning/theplanningsystem/improving-the-system/new-zones-for-victoria/reformed-zones-for-victoria http://www.dpcd.vic.gov.au/planning/planningtoolkit/have-your-say-on-zones-reform In December 2013 the Minister appointed a Standing Advisory Committee to assist in the implementation of the new residential zones. A report on the process of residential zone


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conversion and a recommended response was reported to Council on 24 February 2014. Subsequently, Amendment C179, which proposes the conversion of the existing Residential 1 Zone into the two new zones (Neighborhood Residential Zone and General Residential Zone), has been prepared and exhibited. Council determined to refer (21) submissions in relation to Amendment C179 to the Advisory Committee. The Standing Advisory Committee conducted its hearing on 5 and 6 May 2014. Update: The Standing Advisory Committee Report was released on 20 June 2014: http://www.dpcd.vic.gov.au/__data/assets/pdf_file/0003/239295/RZSAC-Stage-One-Mornington-Peninsula-Report.pdf In July 2014, Amendment VC116 introduced a blanket General Residential Zone (GRZ) to replace the Residential 1 land in the Shire (and in all other municipalities where final zone conversion proposals were still under consideration). In September the Minister advised that he had approved Amendment C179 and that his decision would effectively apply the GRZ to the same land on a permanent basis, but with the option of Council undertaking further investigations as recommended by the Standing Advisory Committee, which provide scope for a more limited introduction of the Neighbourhood Residential Zone than originally exhibited (i.e. To those areas with no variable density provisions under nominated Design and Development Overlay Schedules). The Minister’s response to the report of the Standing Advisory Committee also provided that he would undertake some minor change to the Residential Growth Zone and support the preparation of additional guidance to Ministerial Direction (Direction 16) about how the new zones should be used. The Direction requires either only the GRZ to be used or a combination of all three new zones i.e. including the Residential Growth Zone. It requires at least 50 percent of metropolitan Melbourne’s residential zoned land to be included in the Neighbourhood Residential Zone and requires the monitoring and evaluation of the effect of the new zones on housing supply and affordability within two years of their introduction. Further details are available on the DTPLI website. Review of Aboriginal Heritage Act The Government released an Issues and Options Paper for comment by 28 May 2012. On 28 May 2012, a report was presented to Council in relation to this Paper and a submission has been lodged. Update: An Exposure Draft of an Aboriginal Heritage Amendment Bill has been released with a closing date for submissions on 2 October 2014. A Shire submission has been made noting that the proposed reforms are a positive response to Council’s earlier request for fine tuning and the matter will be reported to an upcoming Council meeting. Planning Scheme Review Under the Planning and Environment Act, the Planning Scheme must be reviewed every four years unless an extension is granted by the Minister. Update: The Minister has granted a six month extension for the Planning Scheme Review – which is now due by 31 December 2014.


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PLANNING SCHEME AMENDMENTS REQUESTS FOR AMENDMENTS The Strategic Planning Team maintains a database recording suggestions and proposals for changes to the Planning Scheme that may be put forward by Councillors, officers or the community. A proposal is translated into a formal request for amendment of the Scheme when a first stage fee is paid by a proponent or when a decision is made to prepare an amendment for exhibition. At this time there are 13 formal requests by external proponents and 19 active Planning Scheme amendments. CURRENT PLANNING SCHEME AMENDMENTS Amendment C116 – General amendment Items include changes to Special Use Zone 1. Council agreed to support a request for exhibition subject to satisfactory consultation with the Port authority. Update: The Government has now responded to the Port Environs Advisory Committee and further consultation with the Port of Hastings Development Authority is being undertaken. A new report will be submitted to Council in due course. Amendment C121/C147 - Height Control Policy for all Business zones This amendment proposes interim and permanent Planning Scheme changes that would limit the height of development in town centres until such time as township specific planning controls are introduced e.g. following the preparation of Structure Plans. Update: This matter was deferred pending the introduction of the reformed commercial zones. The reformed zones are now in place and, following the approval of the Mornington Peninsula Planning Statement, the amendment will now be reviewed and progressed to the next stage, with a view to public exhibition. Amendment C126 Part 3 – Balnarring Civic Court Precinct This amendment proposes to rezone Council land in Balnarring. Consideration of this item has been delayed by the need to undertake additional strategic and design investigations. Further exhibition may be required. Update: To be reported to Council once further investigations are completed. Consultants have been appointed to provide a review of land use and development options. Amendment C130 – Local Planning Policy Framework This is a Section 20(4) amendment request which provides minor updates in the Local Planning Policy Framework and reformats the local policy section in accordance with the review of the State Planning Policy Framework which was introduced in September 2010. Update: In accordance with a Council resolution on 26 May 2014 this amendment request will be withdrawn in light of the new integrated State and Local Planning Policy Framework proposal (see PLANNING SYSTEM section above). Amendment C133 - Green Wedge camping and caravan park local policy The amendment was exhibited in March 2010 and twenty four submissions were received. These submissions were referred to an Independent Panel that has now made its report. Update: The amendment has been adopted by Council and there are continuing discussions with DTPLI regarding submission for the Minister’s approval.


Amendment C161 – Yaringa This amendment request proposes a rezoning to introduce a new Special Use Zone and is combined with a planning permit application to facilitate an inland marina, accommodation, conference centre, dry boat stack and factory development. The Minister for Planning previously authorized the preparation of an amendment; however the proposal was also subject to the need for a report under the Commonwealth Environment Protection and Biodiversity Conservation (EPBC) Act. Officers of the Commonwealth Department of the Environment conducted a detailed assessment of the proposed Yaringa Boat Harbour development site and the adjoining RAMSAR listed Western Port environs by boat and on foot in late September 2012. A draft Public Environment Report (prepared by the proponent) was subsequently exhibited for comment. A final Public Environment Report was placed on exhibition until mid June 2013. Following the exhibition period the Federal Minister has made his determination, giving conditional approval to the proposal. A report was presented to Council on 22 July 2013. In summary, Council resolved to refer the Yaringa proposal to the State Government for processing, with the Minister to act as the Planning Authority in this case, given the significant State issues that are involved. The Minister has subsequently declined this request. Council subsequently asked the Minister for the amendment authorisation. Update: Conditional authorisation has been received from the Minister for Planning requiring further consultation with the Department of Transport and the Port of Hastings Development Authority prior to exhibition. These parties have now responded and their responses, which are not supportive, are being considered. Amendment C174 - Mornington Peninsula Shire Heritage Review – Area 1 – Mount Eliza, Mornington and Mount Martha. This amendment is intended to implement the findings of the first stage of a comprehensive review of heritage controls across the whole municipality, recognising the limitations of the original heritage studies produced in the 1980’s and changing community values and attitudes. At its meeting on 9 December 2013 Council adopted both the Mornington Peninsula Thematic History, which provides a comprehensive framework, identifying key heritage themes across the Shire, and the Stage 1 Heritage Review - Mount Eliza, Mornington and Mount Martha, which examines the heritage significance of particular places (usually buildings) and provides appropriate heritage citations i.e. a summary of the elements of heritage significance and recommendations for their conservation and management. The Heritage Review recommends the introduction of new heritage overlays as one of the key heritage conservation mechanisms. It is important to acknowledge that these recommendations have previously been subject to an extensive non-statutory consultation process, with direct consultation with affected land owners. In this context, at the meeting on 9 December 2013 Council resolved to seek authorisation to formally exhibit the planning scheme amendment, noting that this process will provide an opportunity for any opposing landowners to be further heard by an Independent Panel, which will report to Council before any final decision on the amendment is made.


Update: At the Council meeting on 14 July 2014 the amendment was split into Part 1 (approval), Part 2 (abandon) and Part 3 (Panel). Amendment C174 Part 1 has been adopted and is awaiting the Minister’s approval. The Panel for the Amendment C174 Part 3 has been appointed and conducted the Panel hearing on 8 September. Awaiting Panel report. Amendment C176 – General amendment Amendment C176 consists of six general items that deal with mapping errors and inconsistencies caused mainly by change of ownership or other changes on the land. The proposed changes are: • Rezone 300 Main Street, Mornington (Lot 1, PS 715119) from Public Park and Recreation Zone

to Commercial 1 Zone; • Rezone 70 Mountain View Road, Mt Eliza (Lot 315, LP 12850, Vol 8651, Fol 953) from

Residential 1 Zone to Commercial 1 Zone and including the land as a ‘convenience centre’ in Table 1 to Clause 21.07-3;

• Rezone 7A Dellwood Court, 192A High Street (Lot 2, PS336086) and part of the High Street road reserve, Hastings from Public Park and Recreation Zone to Residential 1 Zone;

• Rezone part 520 Arthurs Seat Road, Red Hill (Crown Allotment 2025 Parish of Kangerong, TP 949185E) from Public Conservation and Resource Zone to Green Wedge Zone and 520A Arthurs Seat Road, Red Hill (Reserve No. 1, Parish of Kangerong on PS 711847Y) from Green Wedge Zone to Public Park and Resource Zone;

• Remove part of the Heritage Overlay from 2A Erlandsen Avenue, Sorrento (Lot 1, SP 25647); • Remove the Heritage Overlay from 2 Parklands Avenue, Somers (Lot 1, LP 39258); • Apply the Environmental Significance Overlay, Schedule 25 to part of 161 Boundary Road,

Dromana (Reserve No. 1); Update: At the Council meeting on 14 July 2014, the amendment was split in two parts. Amendment C176 Part 1 has been adopted and is currently awaiting the Minister’s approval. The Panel for the Amendment C176 Part 2 has been appointed with the Directions Hearing taking place on 11 August. The Panel Hearing took place on 3 September with the Panel Report to be received in due course. Amendment C179 – Introduction of the New Residential Zones Refer to the commentary under “Zone Reform Program” above. Amendment C180 – RACV resort, Cape Schanck Council considered a report on this matter at its meeting on 23 September 2013. The RACV is seeking an amendment to the existing Incorporated document which applies to the Cape Schanck resort in order to enable Council to consider a substantial expansion of the resort facilities including a new conference facility. The proposed changes to the Incorporated document would also require notice to be given of the proposed development plan, and any changes relating to the provision of sewerage services, and consideration of these submissions prior to any decision. A request has been submitted to the Minister for Planning seeking a planning scheme amendment under Section 20(4) of the Act. Update: The Minister determined to give notice of the amendment request to adjoining landowners, and the notification process was undertaken by DTPLI. The exhibition period was completed on 2 May 2014. Awaiting the Minister’s decision.


Amendment C184 – General amendment Amendment C184 consists of eight separate amendment requests. The proposed changes are as follows: • Rezone the front part of the land at 101, 103, 105, 107 & 111 Stuart Road, Tyabb from Special

Use Zone, Schedule 3 to General Residential Zone, Schedule 1 and delete the Public Acquisition Overlay, Schedule 1 from 75, 79, 81, 83, 89, 91 & 95 Stuart Road, 1 & 2 Banksia Crescent & 2 Kathleen Crescent, Tyabb;

• Rezone 57 Kunyung Road, Mt Eliza from Public Use Zone, Schedule 1 to Neighbourhood Residential Zone, Schedule 1, apply an Environmental Audit Overlay and introduce a new entry in the Schedule to Clause 52.03 Specific Sites and Exclusions and also an associated new entry in the Schedule to Clause 81.01 Incorporated Documents;

• Rezone part 219-257 Main Street, Mornington (Lot 1, TP821260) from Road Zone, Schedule 2 to Commercial 1 Zone;

• Delete the Design and Development Overlay, Schedule 7 from the land at 141 &173 Bungower Road, 61 Baldock Road and part 71 Baldock Road, Mornington. Apply a new Design and Development Overlay, Schedule 22 and Development Plan Overlay, Schedule 19;

• More accurately apply the Public Park and Resource Zone to the Western Port Marina, Hastings;

• Delete the Heritage Overlay, Schedule 152 from the land at 10-12 Hiskens Road, Sorrento (Lot 1, TP252157); and

• Rezone 89 Elizabeth Avenue (Reserve 1 on PS401415), 105 Elizabeth Avenue (Reserve 3 on PS 344605) and part 12 St Elmos Close (Reserve 2 on PS401415), Rosebud West from Residential 1 Zone to Public Conservation and Resource Zone.

Update: The Minister conditionally authorised the amendment on 11 August. The process of preparing exhibition documents is currently in progress. COASTAL PROJECTS Victorian Coastal Strategy Review The draft Victorian Coastal Strategy 2013 (VCS) has been prepared under the Coastal Management Act by the Victorian Coastal Council (VCC) and was released for public comment at the Victorian Coastal Awards on 11 September 2013. The draft strategy highlights the following key points: - Building the capacity to adapt to coastal hazards - Financing coastal infrastructure - Managing population growth and its impact on the coast - Better understanding the real value of natural assets on the coast - A more integrated and holistic approach for planning and managing the marine environment - Ensuring a balance between local community, regional and state-wide decision making authority, reflecting that previous settings may not be appropriate for the future Visit www.vcc.vic.gov.au for further details. Submissions in relation to the draft Strategy closed on 4 December 2013. Council considered a report on the draft VCS at its meeting in December 2013 and subsequently lodged a submission outlining a number of concerns with the draft VCS and the need for further consultation with local government and other stakeholders. Update: The Victorian Coastal Strategy 2014 was gazetted on 1 September 2014 and is now adopted. The VCS 2014 provides a long-term vision for the planning, management and sustainable use of our coasts. The final Strategy document has clearly benefited from recommendations made in detailed submissions prepared by the Council, the Association of Bayside Municipalities (ABM) and the Municipal Association of Victoria (MAV). This is a credit to the time and effort committed across the organisation to ensuring that this and


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previous iterations of this important Strategy remain manageable and relevant to Shire residents, visitors and coastal stakeholders. Mt Eliza to Point Nepean Coastal Action Plan (CAP) The Coastal Action Plan was endorsed by the Minister for Environment and gazetted in December 2006. The Shire is working to implement the CAP by the progressive development and review of Coastal Management Plans. More recently the Central Coastal Board (CCB) prepared an internal CAP Review Report. Update: The Minister for the Environment has directed the Central Coastal Board (CCB) to prepare a new Regional Coastal Action Plan (CAP) for the Central Region. At this stage it is uncertain where local plans, such as the Mt Eliza to Point Nepean CAP, will fit into the new system. Further consideration of the new CAP structure is necessary to ensure effective direction in the development and implementation of coastal policy. Further consultation is likely to occur when a draft Regional CAP is released later this year. Boating Coastal Action Plan The Central Coastal Board (CCB) is responsible for the preparation of the Boating Coastal Action Plan (BCAP) which aims to provide a vision for the future use and improvement of the boating network within the central region. It contains a series of guiding principles and specific policies to identify immediate priorities for upgrading and management of existing boating facilities and a planning framework for new facilities. The current BCAP was published in 2007 and reviewed in 2013. MPSC provided input into this review process. As noted above, the Minister for Environment and Climate Change has directed the CCB to prepare a new Regional Action Plan and it is proposed that boating issues will now be incorporated into this plan. Accordingly, the CCB have advised that the Boating CAP will not be further reviewed or continued as a separate document. As a transitional measure, the CCB has prepared a Recreational Boating Facilities Framework (RBFF), which is likely to be included in the Regional CAP at a future date. The MPSC has emphasized the need for significant consultation on boating issues, with both Council and other stakeholders, as part of the development of the new regional CAP. Update: At the recent workshop with the CCB, the Executive Officer indicated that the Recreational Boating Facilities Framework will not be included in the new Regional CAP, however, the map of (the hierarchy of) Recreational Boating Facilities will be included as it is deemed that this map contains all of the necessary information. Further consultation is being sought. Association of Bayside Municipalities Strategic Directions 2012-16 The Mornington Peninsula Shire (MPS) continues to be an active member of the Association of Bayside Municipalities (ABM). The ABM recently released proposed strategic directions for 2012-16 which include: • Promoting integrated coastal planning including responses to climate change • Enhancing the management of coastal assets and infrastructure • Promoting the ecological health of marine areas and the coast • Encouraging sustainable and equitable recreation and social uses • Enhanced understanding of economic, social and environmental values and benefits • Refining and improving our organizational approach These directions are intended to form the basis of a work plan for the ABM.


Update: The project plan for the ABM’s VASP “Blueprint for the Bay” project is currently being finalised. Coastal Planning has been involved in this stage of the plans development through officer involvement on the Project Control Group. Coastal Climate Change Challenges The Shire’s coastal planners and staff from other units are involved in a number of initiatives in this area with a view to: • Improving the information available on the impacts of climate change on our communities, and; • Developing tools and guidelines to inform decision making and strategic planning along the

coast. The key initiative at present is the Western Port Coastal Local Hazards Assessment (formerly Future Coasts). While broad level risk mapping and reports have been made available in recent times from the Federal Government’s “first pass” assessment, more detailed information at the State and local level is needed. Under the Future Coasts program, Western Port is one of four chosen study areas for a local coastal hazard assessment. The project scope affects four local Government areas and incorporates most of Western Port. Officers are currently participating on the Western Port Local Hazards Assessment steering committee and Technical Reference Group. Other partners include DSE, Melbourne Water, South East Councils Climate Change Alliance (SECCCA), the City of Casey, Bass Coast Shire and the Shire of Cardinia. The project consists of two main parts – part A being a general mapping of coastal hazard vulnerability around Western Port and part B being a more in depth assessment of the potential impact of climate change in locations that have been selected to represent a range of coastal conditions. Update: The Co-ordinator of this project advised on 10 September that the final reports have now been completed. The project consultant, Water Technology, has responded to the Peer Review with additional work and all comments have been addressed. Confidential copies of these reports will be provided to project partners after 10 October. Coastal Planning will co-ordinate a briefing from the consultant for relevant Shire officers and interested Councillors. Coastal Management Plans (CMP) – General Coastal Management Plans (CMPs) are prepared in accordance with the Coastal Management Act 1995 and set out the vision and land management requirements for specific foreshore areas. CMPs include a three year business plan identifying resources and/or possible sources of income to complete priority actions. Coastal Management Plan - Mornington The area to be covered by this plan extends from Caraar Creek to Linley Point. The Mornington CMP was adopted by Council on 24 September 2012. The final version was submitted to DSE for approval by the Minister for Environment and Climate Change under the Coastal Management Act on 22 November 2012. The Department of Environment and Primary Industries has provided comments on the Plan, requesting a number of adjustments. A duly adjusted copy has been provided to the Department to assist in its consideration and the approval of the Plan.


Update: Feedback has been received from DEPI and is under consideration. Mornington Harbour Precinct Plan In order to resolve the long term capacity and safety issues associated with the Mornington Harbour, Council has resolved to undertake the preparation of a Mornington Harbour Precinct Plan, with the formation of a Mornington Harbour Precinct Working Group to ensure broad community consultation. The working group has held a number of meetings to discuss issues and options, and has also included other stakeholders in the discussions. Update: A Draft Mornington Harbour Precinct Plan was considered by the Working Group on 5 August 2014 and this will be presented to Council later this year. The Draft Precinct Plan includes proposed improvements to the Mornington Pier ‘forecourt’ (the area between the Pier and the Mornington Yacht Club), in conjunction with the improvements to the Mornington Pier being undertaken by Parks Victoria, to create a much enhanced public place for the community and visitors to enjoy. The Working Group considered and supported a detailed plan for the improvement of this area and this will also be presented to Council later this year. Coastal Management Plan – Safety Beach Safety Beach is Council freehold land and therefore a Coastal Management Plan is not formally required to be submitted to the Minister to accord with the Coastal Management Act. However, a draft Master Plan was prepared in 1999 for the Safety Beach Foreshore and the community Foreshore Advisory Committee supports the development of a Coastal Management Plan. The Safety Beach Visioning Plan – Stage 1 Coastal Management Plan has been commenced with a comprehensive consultation phase with over 100 public opinion submissions received. The next stage of this project will be to develop an indicative plan and recommendations for the management of the Safety Beach Foreshore. Update: The Safety Beach CMP – Stage 2 has undergone a rigorous process of consultation with key stakeholders. Ward and other interested Councillors have also been briefed. All consultation submissions and comments have now been reviewed and the plan is currently being revised to address issues raised by stakeholders (where feasible) prior to being submitted to Council in late November with a recommendation for a formal exhibition. Rye Recreational Boating Precinct Plan The Shire received funding for a Boating Precinct Plan for the Rye public boat launching facility through the State government’s Boating Safety and Facilities Program. The Plan, including a coastal processes study, was subsequently developed, and included an extensive consultation process. The Plan includes proposed improvements to both the boating precinct and to the wider Rye foreshore area. Following a formal exhibition period, and consideration of submissions, the Rye Recreational Boating Precinct Plan was considered by Council at its meeting of 25 November 2013 and subsequently adopted with the following resolution: • That Council adopts the Rye Recreational Boating Precinct Plan ‘in principle’ and subject to

funding for its further development and implementation and to input from future consultations during the detailed design stage of the plan.

• That Council pursues the implementation of the Rye Recreational Boating Precinct Plan with a

long term investment strategy including seeking funding from State government, as appropriate,


with any Council contribution being assessed as part of Council’s normal Capital Works Budget process and in the context of other Budget priorities.

• That an indicative timeframe be brought back to Council early in 2014. Update: On 11 September, the Council received the Victorian Coastal Award for Excellence in the Planning and Management category for the Rye Recreational Boating Precinct Plan. The next stage in the development of this plan, the Rye Foreshore Landscape Master Plan has been identified as a priority project in the 2014 - 2015 budget. Expressions of interest were sought for this project and the submission of Mark Travers Landscape Architect (Site Design) has been accepted as the successful quotation. The preliminary and inception stages of the project will commence in late October. Coastal Management Plan – Hastings South The Hastings South Coastal Management Plan, including a recreational boating precinct plan, has been prepared, in part utilising funds received from the Department of Transport. A community survey has also been undertaken to capture boating information on the Hastings foreshore. Update: Submissions to the Hastings South Coastal Management Plan are currently being reviewed together with comments from the Foreshore Advisory Group. The next step is for a final plan to be recommended to Council for adoption. Major Coastal Works Projects Mt Eliza - Canadian Bay Car Park Landscape Master Plan Concept designs for the Canadian Bay car park have been completed. Consultation with the Foreshore Advisory Group is continuing. Update: This project has been referred to the Shire’s Infrastructure team, which is reviewing the project in the context of the Shire’s Unmade Car Park Strategy. Mornington Football Disaster Memorial Park A draft landscape master plan has been prepared for the picnic/park area at the corner of the Esplanade and Schnapper Point Drive as well as the public spaces surrounding the old post office and court house buildings. On 15 March 2011 Council determined to undertake a consultation process to seek community input on the draft landscape master plan. The masterplan was considered and endorsed by Council at its meeting on 24 October 2011. The Infrastructure Unit and Strategic Planning have been working to implement the masterplan. Stage 1 works including upgrading the monument, lighting and vegetation works. Stage 2 will focus on the main pathway from the monument to a look-out area over the harbour, the picnic area at the eastern end of the park and improvements to the side of the courthouse area. The detailed design and approvals process is near completion and works are expected to commence later this year. Update: Works commenced on 4 August 2014 and are partially completed, with a pedestrian path towards a new lookout over the harbour and the Bay now being available for the community to enjoy. Mornington – Mills Beach Landscape Master Plan (LMP) The community and in particular the Mornington Life Saving Club have requested improvements to this area, such as the provision of disabled access, improvement to the LSC forecourt area, reconsideration of the parking layout and safe access for emergency vehicles. A consultant was engaged to prepare a landscape masterplan for the area. Update: The Mills Beach LMP was adopted by Council on 24 September 2012. Funding for Stage 1 of the implementation of the LMP has been allocated for this financial year. Detailed


design work for Stage 1 is being undertaken in conjunction with the Mornington Life Saving Club and the Foreshore Advisory Group. Mt Martha Life Saving Club/Yacht Club Area Due to a range of changes and proposals within the Mount Martha Coastal Activity Node, including a planning permit application by the Mt Martha Life Saving Club for the expansion of the Life Saving Club, proposed changes to the Yacht Club/Life Saving Club car park and the completion of the boardwalk from the pedestrian crossing to the YC/LSC car park, it was considered that the development of a precinct plan was appropriate to assist proper coordination of proposals. An interim Precinct Plan has been prepared and approval has been granted for reconstruction and extension of the Life Saving Club extension building in accordance with the interim Plan. Further consideration of proposals by the Yacht Club is being undertaken. Update: The Life Saving Club building works have now been commenced. With the support of Coastal Planning, Mt Martha Yacht Club has also submitted an application for a moderate extension of its boat storage yard. Safety Beach - Bay Trail Construction of the trail is complete to a location across from Prescott Street (Safety Beach) and the footbridge over Sheepwash Creek has been completed. The coastal planners will continue to assist officers from the Infrastructure Strategy Team on planning for the development of the missing links of the Bay Trail. Update: The Shire’s Traffic Management team advises that the Safety Beach Bay Trail works are nearing completion. Rosebud – Jetty Road Pier Precinct Landscape Master Plan A landscape masterplan is to be prepared for this area as a key action from the adopted Rosebud Coastal Management Plan. Aspect Studios, have prepared a draft landscape master plan, which includes the provision of shared plaza area adjacent to the Pier, a board walk and major deck area adjacent to the beach front, a new playground, improved pedestrian movement and open space treatments. Update: On 25 August Council resolved to place the Draft Landscape Master Plan on exhibition. The exhibition process and documentation is currently being prepared. Portsea Foreshore – Restoration Works The Shire is working closely with DSE and Parks Victoria to address the erosion at Portsea beach. Works to date have included the stabilization of the Pier entrance area (which includes the installation of rock revetment) and the placement of large sand bags on the primary dune (eastern side of the Pier). Update: Construction plans for this project have now been finalised and DEPI and Shire officers are currently collaborating on project signage and the construction management reporting requirements of the project. Sorrento Foreshore – DEPI Beach Renourishment Works Coastal Planning is working with DEPI on a beach renourishment project for Sorrento Foreshore. It is proposed to renourish a length of 400 metres of foreshore as part of the Victorian Government’s Protection of Port Phillip Bay Beaches and Foreshores Program (2011 – 2015). The project will result in approximately 6,000 cubic metres of sand being added to the western end of the beach to protect the foreshore from coastal erosion and provide improved public amenity. Update: The tender for this project has been let and it is anticipated that works will commence in late October.


Flinders Foreshore There are currently a number of community based proposals for the Flinders foreshore. Update: Shire officers have met with community members and agreement has been reached on a process for undertaking minor improvements. The Shire’s Property Operations team is assisting community members with minor works. Mt Eliza and Mt Martha North Foreshore – Erosion and Works Storm surge wave activity has caused significant damage to land and infrastructure on Mt Eliza (Moondah) and Mt Martha North foreshores. Both beaches have suffered significant erosion to cliff faces and a number of bathing boxes have been damaged or destroyed. Coastal Planning, Statutory Building and Property Operations officers inspected the condition of bathing boxes at Mt Eliza and Mt Martha Foreshores. In all a total of 14 bathing box licensees were issued with orders to either re-stump or demolish their boxes. Update: Shire officers are assisting licensees of bathing boxes which are located in coastally vulnerable areas with relocation options. Shire officers also met with DEPI officers to inspect the erosion of cliffs at Daveys Bay in Mt. Eliza. It was agreed that signage should be installed in this location advising of unstable cliffs. Foreshore Advisory Groups The Shire has established nine community-based Foreshore Advisory Groups to provide input to coastal planning for areas where the Shire itself is either the public land manager and/or the delegated Committee of Management. • Mt Eliza • Mornington • Mt Martha • Safety Beach • Rosebud • Rye • Sorrento • Portsea; and • Hastings Update: A second round of Foreshore Advisory Group meetings will commence in October. NATURAL SYSTEMS PROJECTS Development of the Mornington Peninsula Biodiversity Conservation and Threat Mitigation Plan The first stage of this long term project, involving extensive Native Vegetation Mapping, has been completed. The Mornington Peninsula Fauna Atlas is the second stage and is now also complete. The Fauna Atlas project involved undertaking a field survey of native fauna on roadside reserves, targeted private land and Council controlled reserves. The project has resulted in the creation of over 70,000 fauna records across private and public land. The project has also established a data base for collection of information associated with native fauna road accidents. The Arthur Rylah Institute for Environmental Research (ARI) has been consulted extensively in development of the brief for the next stage of this project – the development of a Biodiversity Conservation Plan. ARI is a leading centre for applied ecological research in Victoria and provides the biodiversity research base for the Department of Environment and Primary Industries (DEPI).


By working in partnership with this Institute it is intended to ensure that best practice methods and strategies are applied to the protection and enhancement of the Shire’s long term biodiversity. Update: The project brief for the Biodiversity Conservation Plan has been prepared and expressions of interest will be sought in the near future. A document that summarises the outcomes of the Shire biodiversity mapping project is in preparation for electronic and hard copy distribution to the community. The consultant will incorporate data from the current 2014 zoological survey of the Tootgarook wetland and further information regarding strategic Shire biodiversity assets. Consultant work is expected to be completed by late October 2014. Tootgarook Wetland Management Plan 2013-2015 The Shire has engaged consultants (WBM/BMT) to investigate the feasibility of preparing a nomination for the Tootgarook Wetland as an internationally significant RAMSAR wetland. Consultants have also been engaged to facilitate the meetings of the Tootgarook Wetlands Stakeholder Working Group, which includes a range of community and landowner representatives. At its meeting on 25 August 2014, Council considered an interim report on the development of the Management Plan for the Toogarook wetland, which also included a comprehensive assessment of the current planning scheme provisions which apply to the wetland and surrounding catchment area, and outlined proposals for both short term changes to the planning scheme and areas where further investigation is recommended, with a preliminary assessment of potential future changes. Update: Melbourne Water and the Shire have jointly prepared a draft Memo of Understanding for the development and implementation of a longer term monitoring program for the Tootgarook wetland. MW has awarded the contract for the development of a Tootgarook Wetland Ecological Monitoring program methodology to Jacobs P/L (formerly SKM) who are currently undertaking other projects for Melbourne Water. Jacobs is to submit an advanced draft Environmental Monitoring Plan in October 2014 after detailed discussions between the Shire, MW and the consultant project team in September 2014. A Tootgarook wetland vertebrate survey report has been received from the consultant (Mr. Malcolm Legg). A peer review of the Legg report has been completed and submitted to the Shire. The Legg Consultant report was strongly endorsed and commended at a meeting of the Community Stakeholder Reference Group and Melbourne Water in August 2014. Feedback from Melbourne Water regarding the Legg report has been very positive. The Shire has engaged Birdlife Australia to undertake a two year bird monitoring project of seven specific sites in the wetland and continues to record evidence of the increasing numbers of the nationally endangered Australasian Bittern at previously unknown sites in the wetland. Field survey work for this longitudinal study continues, with the initial report due for transfer to the Shire in January 2015. Results of both Shire fauna studies and the Boneo Park property study will help to provide a baseline inventory informing the development of a Tootgarook wetland strategic plan and potentially supporting a RAMSAR listing application. Matters of National Environment Significance (Southern Brown Bandicoot) - SE Melbourne Growth Corridor 2013-15


The Commonwealth Minister of the Environment is currently reviewing a DEPI proposal (released in July 2014) to create voluntary non-binding habitat links for isolated populations of Southern Brown Bandicoot at Royal Botanic Gardens, Koo Wee Rup and Western Port coastal zone. Update : A detailed submission was made to the Commonwealth Government by the Shire regarding the need for identification and implementation of habitat corridors linking isolated Bandicoot populations of the Mornington Peninsula and SE Melbourne. The Department of Environment and Primary Industries (DEPI) has responded to the Commonwealth Government with a revised proposal for a voluntary bandicoot corridor linking Cranbourne Botanical Gardens and Western Port Bay. The Commonwealth Minister for the Environment has endorsed the revised DEPI proposal. The Shire has sought further clarification from the Minister’s office of the availability of funding for this component of the SBB project. Mornington Peninsula Shire Fauna Brochure This brochure is one of a series that provides “user friendly” information for landowners and community stakeholders helping to promote sustainable environmental management. The Shire Fauna brochure was launched in 2003 and has recently been updated and reprinted. Update: An electronic version of the brochure has been placed on the Shire website. Distribution of the brochure to the community is ongoing. Reforms to Victoria’s Native Vegetation Permitted Clearing Controls The Victorian Government is finalizing details of the changes to the regulatory framework governing the clearing of native vegetation in Victoria. These reforms are focussed on six key issues:

• Clarifying the objective of native vegetation permitted clearing • Improving how biodiversity value is measured and defined • Incorporating risk and proportionality in decision making • Ensuring vegetation offsets provide appropriate compensation to the environment (a

change from the principle of “net gain” to “no net loss”) • Reviewing transitional arrangements from the present Native Vegetation Management

Framework to the new controls, including revised offset crediting arrangements • Developing modeled native vegetation mapping as a basis for the new native vegetation

policy decision making.

Update: The new Permitted Native Vegetation Clearing Controls were gazetted by Parliament in late December 2013 and changes made to all Victorian Planning Schemes. The new controls are framed in terms of ensuring No Net Loss of Native Vegetation, in contrast to the previous controls which required a net gain in the extent and quality of native vegetation. The new system also relies more on modeling of vegetation significance, rather than requiring site by site assessment, at least in the initial stage of an application. DEPI and DTPI are currently undertaking a review of the statewide vegetation mapping which underpins the new Permitted Clearing Regulations. The Department of Environment and Primary Industries has released a revised methodology for calculation of net gain of native vegetation for comment to consultant ecological companies. Preliminary feedback from consultants is that as a group the consultants do not support the proposed revised net gain methodology. In this context, the Minister for the Environment recently presented a new Bill to the Victorian Parliament House of Assembly entitled Native Vegetation Credit Market Bill 2014. The Bill and subsequent legislation was intended to provide a new framework for the operation of vegetation offsets and the associated credit market, however, the Bill was defeated in the Lower House of the Victorian Parliament.


The Minister and the department have yet to provide an update to the community or government officers on this matter. The Minister has previously ratified seven private companies to replace the existing vegetation offset credit extract system known as Bushbroker. This process is in abeyance awaiting further announcements by the Minister.

Department of Environment and Primary Industry (DEPI Management) Review of Invasive Species in Victoria The Minister for Department of Environment and Primary Industries (DEPI) has announced that new Invasive Species Management legislation will be developed and a release of draft legislation is proposed for late 2014. The revised legislation will seek to integrate the management of marine and plant diseases (pathogens) with that of land based invasive species and more clearly articulate responsibilities for pest management on private and public land.

The draft bill was introduced to Victorian parliament in May 2013 and provides that local government will have the responsibility for control of regionally prohibited and controlled weeds and established pest animals on roadsides of Municipal roads as defined in the Road Management Act. The draft Act empowers the Minister to require Councils to prepare roadside weed and pest animal management plans. No indication has been given as to the availability of state government funds to assist Council in meeting implementation costs of such plans. Update: Awaiting update from the Minister for the Environment, including clarification of landowner responsibilities and associated provision of resources from the state to local government and the community. Mornington Peninsula and Western Port Biosphere Reserve Foundation Research Committee. Council is represented on the Biosphere Research Committee that meets quarterly. The Research Committee is made up of representatives from Monash University, Chisholm TAFE, Cranbourne Botanic Gardens, one local government officer and a representative of the Biosphere Board.

The focus of the Biosphere Research Committee continues to be: • Seeking Federal and state funds for continuation of a Recovery project for Southern Brown

Bandicoot in the Western Port Catchment. • Development of a Strategic Plan and revised terms of reference for the Research Committee. • Development of a Recovery Plan for the Southern Brown Bandicoot (SBB) - The research

committee is preparing for a public seminar on the SBB involving researchers, government officers and landholders.

• Assistance with the implementation of Commonwealth Government NCCARF and Carbon Grants.

A grant of $2.4 million (over 6 years) has been provided by the Federal government and is intended to support a number of project activities throughout Casey, Frankston, Cardinia, Bass Coast and Mornington Peninsula Shire Council Biosphere areas including:- • Consolidating, at a regional scale, interim actions for habitat links, associated with a Regional

Biodiversity Plan. • Immediate re-vegetation of Western Port Heathy Woodland (bandicoot) habitat. • Building capacity of private landholders to protect and extend habitat. • Enhancing key high conservation reserves. • Reviewing and addressing fire and invasive species control.


• Establishing a Western Port Regional Biodiversity Action Plan. The Western Port Biosphere Research Committee has appointed a project implementation committee, including representatives from five local governments and state government. Project funding has been allocated for expenditure in the five Council areas and French Island. A number of Mornington Peninsula community groups have made applications for bushland rehabilitation projects on Council and Crown land in 2013/14. Further project funds will be made available in subsequent years. The Biosphere Growing Connections Project Manager has nominated the successful tenderers to the grant scheme across the five Biosphere Councils and French Island. Negotiations are underway with successful applicants to complete necessary documentation. Successful applicants to this funding project in the Mornington Peninsula Shire are:-

• Mornington Tourist Railway Inc for rail reserve works at Mornington-Moorooduc; and • Habitat Restoration Fund (a not for profit group) for works at Woods Reserve Devilbend.

Update: The Biosphere Research Committee met in September and Dr Mary Cole was appointed as a temporary replacement Chair. Dr Cole is interested in raising the research profile of the Biosphere and establishing closer ties with research institutes and universities. A research proposal was presented by Dr Jeff Jugovic to the Research Committee, which recommended the proposal to the Biosphere Board. The Biosphere Board did not support the Dr Jugovic proposal for a review of existing bathymetric data of sea level rises inside and outside of Port Phillip. The Biosphere Research Committee has also recommended consideration of indicators for a future State of the Environment Report to improve communication with the community and government. Further information is available on the Biosphere’s website: http://www.biosphere.org.au/ Devilbend Reserve The Devilbend Natural Features Reserve (NFR) covers an area of 1005 hectares. The reserve comprises 422 hectares of native vegetation, almost 250 hectares of water surface area associated with Devilbend and Bittern Reservoirs, 328 hectares of non-native vegetation predominantly in the form of cleared grazed land. Existing public reserve access is currently limited to a 5 hectare picnic area known as Devilbend Reservoir Park. The reserve also includes the largest inland water body on the Mornington Peninsula providing valuable habitat for water birds and shore birds as well as opportunities for recreation. The Devilbend Natural Features Reserve Management Plan 2010 was adopted by the Minister in May 2010. Subsequently, in 2011 Parks Victoria prepared the Devilbend Master Plan for the small component of the park known as Daangaen Point and other visitor nodes. The Shire noted a number of reserve interface issues including signage, equestrian trail linkages and support for the provision of reserve visitor parking within both Devilbend and Bittern reserve. Ongoing reserve management issues include unauthorised public entry to the reserve, continued dumping of hard waste on road reserves around the reserve perimeter and park fire management planning and associated on-ground works. Construction of the Graydens Road main entry to Devilbend Reserve has been delayed in association with construction of Peninsula Link. Parks Victoria has undertaken planning for Stage two implementation of the Park Master Plan: the Bittern reserve link. Update: Preliminary discussions regarding the potential closure of Hodgins Road, in response to anti social public behavior in the road reserve, are underway between PV and


http://www.biosphere.org.au/

Council officers. Parks Victoria continues to implement the reserve Master Plan for development of the Devilbend and Bittern reservoir areas. Focus of 2014/15 Reserve Master Plan works will be to establish public access to the Bittern Reservoir, continue weed control and undertake diversion works to the Devilbend Reserve catch drain while protecting populations of threatened species. Cemetery and Anglers Estate Hastings Review 2011/12 Consultants are presently undertaking a biodiversity survey of land in the vicinity of the Cemetery Estate (Long Island, Hastings) so as to inform a subsequent report to Council on the future status and management of the land, which is located adjacent to the ESSO refinery and abutting the Hastings Cemetery. Update: A final project report has been submitted by the consultant and is informing Council priorities for targeted predator (fox and rat) control programs to protect the EPBC Act, 1999 listed Southern Brown Bandicoot populations. The report will also inform a future report to Council on the designation of the land under the planning scheme and associated protection of the natural values in the light of existing and potential future land use. Community Waterwatch Program The 2014 education program involves over 14 Peninsula schools and 10 community Landcare and Friends groups. The program was originally delivered by Melbourne Water, but, due to changing priorities within that organization, the Dolphin Research Institute (DRI) has been commissioned to continue with the delivery of the program. DRI have engaged with twelve school and community groups in the implementation of the 2014 program. The program has received very positive feedback from participating school communities. The Shire Waterwatch program also provides financial support to the Mornington Peninsula Schools Environment Week held annually in March each year at The Briars Park, Mount Martha. Students from schools across the Mornington Peninsula and nearby Frankston area attend the event. The Balcombe Estuary Rehabilitation Group’s (BERG’s) Balcombe Estuary Community Awareness Day has been supported with the provision of funding assistance from the Shire Waterwatch budget. Over 250 people have attended in the past. This event is delivered by BERG with assistance from Melbourne Water officers and Shire financial support. The community day is held every two years and will be next held in 2016. Update: DRI has been appointed to undertake the 2014/15 MPS School Waterwatch program in September 2014 and have submitted a draft 2014/15 annual Shire program for approval. DRI are preparing a presentation to the Community Council Meeting at Balnarring on 27 October 2014. The Waterwatch program in September had a major educational day with eight Peninsula schools studying the role of the Tanti Creek Retarding Basin in protecting the marine environment of Port Phillip from the impacts arising from the residential and industrial zoned areas of the creek catchment. Watson Creek Catchment Joint Agency Catchment Project (Baxter/Somerville District) This is a long term project coordinated by the Western Port Biosphere Committee, which has focused on landowner engagement in the restoration of a much degraded creek line. The project vision is to significantly improve community understanding of the values of the catchment and the opportunities to protect these values while maintaining the economic outputs from the catchment area. The Biosphere Committee is currently overseeing the preparation of a Watson Creek Integrated Catchment Program Achievement Publication in association with Melbourne Water, the Shire and Watson Creek schools and LandCare group members.


Update: A draft Project report, partially funded by the Shire, is currently in preparation with assistance from the Shire in GIS and project document editing. Project partners include the Port Phillip and Western Port Regional Catchment Authority, Western Port Biosphere, City of Frankston, Parks Victoria, Melbourne Water and Watson Creek Landcare group. The project report awaits completion. MPS COMMUNITY PARTNERSHIP GRANT PROGRAM Community Partnership projects 2011 – 2012 Work is progressing on the Friends of Tanti Creek Interpretational Signage Project. Update : The Strategic Planner Natural Systems has met with the group in September 2014 to preview project work. A final meeting regarding project artwork shall take place in late October 2014. HERITAGE PROJECTS Mornington Peninsula Thematic History The existing municipal heritage studies produced from the 1980’s onward (there are 4, one each for the 3 pre-amalgamation Shires plus a portion of Frankston City), each contain a “thematic environmental history”, which sets out the key heritage themes, and provides a reference point in the assessment of heritage significance e.g. how important is a particular place in expressing one of the key heritage themes. In conjunction with the Shire Heritage Review (see below) the ‘thematic histories’ have now been combined into a new Mornington Peninsula Thematic History. The Mornington Peninsula Thematic History was considered by Council at its meeting on 9 December 2013 and was adopted, along with the Heritage Review – Area 1. The Mornington Peninsula Thematic History will underpin further stages of the ongoing Heritage Review and will provide a firm basis for recommending heritage protection of places and items with genuine socio-historic significance. Update: At its meeting on 14 July 2014 Council adopted C174 Part 1, which includes the Thematic History as a Reference Document to the Planning Scheme. This Amendment has been sent to the Minister for Planning for approval. Shire Heritage Review – Area 1 – Mt Eliza, Mornington, Mt Martha A review of the status of the Shire’s heritage studies and their implementation was completed in 2006. Given the significant resources required to undertake detailed heritage investigations, this report outlined a staged strategy to review and update heritage studies and recommendations for new heritage overlays. As the first stage of this process, an interim Thematic History for the Shire was prepared by consultant Graeme Butler & Associates (see above). Funds were allocated in the 2009-2010 budget to commence area based reviews of the previous heritage studies, with Stage 1 being a review of the Mt Martha, Mornington and Mt Eliza areas (Area 1). Context P/L were engaged to undertake the Stage 1 review, including community consultation workshops.


The consultant’s recommendations were received in July 2012. The recommendations were considered by the project Steering Group and have completed a period of public exhibition. The Strategic Planner – Heritage & Urban Design inspected all properties and held discussions with many owners. Update: The Heritage Review Area 1 was considered and adopted by Council at its meeting on 9 December 2013. Council also resolved to seek authorization to exhibit the associated planning scheme Amendment C174. At its meeting on 14 July 2014, Council adopted C174 Part 1, which includes 59 of the 66 new heritage places that were exhibited as part of Amendment C174. C174 part 1 has now been sent to the Minister for Planning for approval. Once approved the Heritage Overlay on the 59 affected properties will come into effect, providing a substantial extension to the existing heritage protection in Area 1 (Mount Eliza, Mornington and Mount Martha), and achieving a major objective of the project. Shire Heritage Review – Area 2 – Dromana, Rosebud, Rye The planning for Stage 2 of the Shire Heritage Review, being a review of the Dromana to Rye areas (Area 2) has begun. The study area has been defined and the two major local heritage groups and the National Trust have been invited to join a new steering committee. These groups have nominated possible new heritage places for review. A photographic survey of places on the ‘heritage watch list’ within the area has been completed by Council staff. Update: A range of heritage consultants have been invited to submit quotations for undertaking Stage 2 of the heritage review. The closing date is 7 October 2014. The steering committee established to oversee the project will then meet to consider quotes and to arrange interviews prior to making a selection. Mornington Peninsula Heritage Strategy As part of its obligations under State government funding for Council’s Heritage Advisory Service, the Shire is required to prepare a Heritage Strategy. The Heritage Strategy will include actions that address the identification, protection, management and/or promotion of the municipality's heritage, and will be both a review of Council’s current operations in these areas, as well as setting out actions to improve aspects where there is scope to do so. A heritage consultant has been appointed to prepare a draft Strategy, including a survey of community attitudes to current heritage controls. The Heritage Strategy will be a "whole of Council" strategy developed through consultation across Council units that deal with heritage places and issues. It is proposed to link the Strategy to the Council Plan and for it to be reviewed every four years. Update: A draft of the Municipal Heritage Strategy has been received from the consultant and the draft document has been subject to review and focused external consultation (with local heritage groups). There are lessons to be drawn from the consultant’s community survey, and it is now proposed to produce a discussion paper to accompany the draft Strategy which will outline the strategic considerations that should underpin Council’s approach to heritage planning, including possible mechanisms to further support heritage conservation on private land. It is expected to present the discussion paper and draft Strategy to Council in the near future, with a view to public exhibition.


Annual Heritage Grants Council’s heritage grant program is again activated, with applications open until the second week of October. There have been numerous enquiries, some of which have necessitated preliminary inspections and advice. Heritage Input to Projects Merricks to Red Hill Railway Reserve Conservation Management Plan A heritage report is required on this former railway alignment and the station grounds at Merricks and Red Hill as part of the development of a Master Plan. Update: This project is approaching completion, with the consultant (Biosis) fine tuning and finalising the report, including inclusion of historic photos, some of which have only become available through public response to an earlier advertisement. Police Point Cottages Refurbishment / Restorations Following on from initial concept planning for cottage 6, further survey and concept planning work has been undertaken for cottage 5, with a view to determining long term outcomes, scoping of works and establishment of heritage and operational priorities. Heritage advice has also been provided regarding colour schemes for cottage 2 and 3 Rosebud Sound Shell Heritage Management Plan The Rosebud sound shell was entered onto the Victorian Heritage Register in 2012 as a significant example of modern design and the first structure in Australia to be designed with the use of a computer. The sound shell faces some management challenges due to its reinforced concrete construction and its vulnerability to inappropriate access, graffiti etc. There is an urgent need to find a visually sensitive way to prevent access to the roof of the soundshell by skate boarders etc. Update: Following recent discussions with the National Trust and Council’s property management section, the consultant who prepared the case for the shell’s inclusion on the Victorian Heritage Register has been engaged to prepare an application to Heritage Victoria for various repairs and protective works. This application will, in effect, provide a Conservation Management Plan and will include the background history and a heritage citation as well as the scope and cost estimate of required conservation works. A joint meeting with the National Trust and Mr Trevor Luck, who built it back in 1968, was held recently to seek his opinion and to establish a few technical facts etc. Work is proceeding to produce documentation that can accompany the funding application and/or enable the relevant works to be completed if funding becomes available. A key issue is the management of members of the public accessing the roof structure without the need for unsightly barriers. SECTION 29A APPLICATIONS – REPORT AND CONSENT FOR DEMOLITION Section 29A of the Building Act requires Council to be notified of proposed demolitions. This in turn provides an opportunity to assess the heritage significance of the property and to either consent or, if appropriate, call a halt to proposed demolition pending the assessment under the Planning and Environment Act 1987. A request under Section 29A must be determined within 15 working days or there is deemed consent. An average of 30 requests per month has been received over the last 12 months. .


In January 2014 – 23 demolition requests were received and 22 were completed. In February 2014 – 25 demolition requests were received and 30 were completed. In March 2014 – 36 demolition requests were received and 28 were completed. In April 2014 – 33 demolition requests were received and 31 were completed. In May 2014 – 27 demolition requests were received and 34 were completed. In June 2014 – 24 demolition requests were received and 27 were completed. In July 2014 – 42 demolition requests were received and 38 were completed. In August 2014 – 38 demolition requests were received and 37 were completed. In September 2014 – 26 demolition requests were received and 28 were completed. Update: The Strategic Planning unit was successful during the last month in negotiating a less extensive demolition of an early Victorian cottage in Portsea, that is considered likely to be recommended for heritage protection in stage 3 of the review. URBAN DESIGN PROJECTS Mornington Laneways Strategy and Empire Mall Council has engaged Hansen Partnership to prepare a strategy for the seven laneways identified along Main Street in Mornington, as well as a concept plan to upgrade Empire Mall. The Laneways Strategy seeks to address Safety, Amenity, Legibility, Access, and Activity in order to improve and enhance the laneways. A meeting / workshop to review the Laneways Analysis Report and Empire Mall Concept Plan was held on 6 February with the consultants and the project team including Briars Ward Councillors, Mornington Chamber of Commerce, Historical Society, and Council officers. Following this, a Visioning and Thematic Workshop was facilitated by the consultants with Ward Councilors, key stakeholders including Chamber of Commerce and Police, and Council officers, on 20 March. The findings of this visioning workshop were then presented to the Design Advisory Panel on 16 April 2014. Update: The consultants have now finalised the Mornington Laneways Strategy report based on DAP advice and review by the project team. The report will be presented to a Council Meeting for consideration as soon as possible. Laneway 1, Mornington One of the actions of the Mornington Laneways Strategy is to develop designs of the individual laneways identified in the strategy. Council has appointed Hansen Partnership to prepare the concept design of Laneway 1 between the Afghan Restaurant and Dragon Town restaurant. Update: The consultants have prepared a concept design of Laneway 1 and it is currently being reviewed by Council officers. Micro Parks, Main Street, Mornington The Mornington Main Street Streetscape Design Framework (June 2009) recommends several actions including the design of ‘Microparks’ or key nodes identified for further enhancement along Main Street. Council has subsequently engaged Hansen Partnership to design the first Micro Park at the top end of Main Street outside the Soul Pattison Chemist (opposite Vale Street intersection). The Micro Park occurs at a gateway location defining the entry into Main Street Mornington. The shopping centre management is also considering improvement of the area in this location, within their property boundary. This is a good opportunity to ensure that the Centre and Council arrive at an agreed vision and concept design that delivers the requirements identified by the Framework and the Centre, in an integrated design language.


A workshop has been organised with the consultants, Centre Management, Chamber of Commerce, VicPolice, and Council officers from Strategic Planning, Economic Development, Project Management, Maintenance, and Traffic, in order to arrive at an exciting and practical design that will define this entry into Main Street. Update: The consultants have prepared concept plans for the Micro Park. A workshop with various external parties and Council departments was held on 15 September 2014 to discuss a vision and design with the Centre Management. Context Analysis and Design Response Guide The planning scheme requires developers to submit a Context Analysis & Design Response with their planning applications. Council’s Design Advisory Panel has for some time expressed concern over the quality of the Context Analysis & Design Response information provided by development applicants. This project involves preparation of a guide which clearly and concisely defines the purpose and required content of Context Analysis & Design Response documentation, as a guide for architects, designers and developers. Update: A draft for Context Analysis and Design Response guide has been prepared for consultation and is currently under review prior to being reported to Council. Hastings High Street Streetscape Design Framework Consultants were invited to provide fee proposals for this project. Interviews with three shortlisted consultants were held on 22 September 2014. The successful consultant, Aspect Studios, has been appointed to undertake this project. This project is being carefully coordinated with the completion of the Hastings Town Centre Structure Plan (refer to Activity centres section of this report). Update: A Project Brief has been prepared for the High Street Streetscape Design Framework and the Landscape Architect firm ASPECT Studios has been appointed. Initial community consultation is to be undertaken in September. Details are available on Council’s web site. Design Advisory Panel The DAP held a meeting on 25 September 2014 to consider a proposed development at 10 McCombe Street, Rosebud. STATUTORY PLANNING REFERRALS In January there were 16 referrals received and 10 responses provided. In February there were 11 referrals received and 13 responses provided. In March there were 12 referrals received and 10 responses provided. In April there were 10 referrals received and 8 responses provided. In May there were 18 referrals received and 21 responses provided. In June there were 7 referrals received and 16 responses provided. In July there were 21 referrals received and 19 responses provided. In August there were 14 referrals received and 22 responses provided. In September there were 24 referrals received and 21 responses provided. STAFF CHANGES The appointment of a new Coastal Planner has been completed. Mr Neil Daykin will commence on 20 October 2014 as a full-time employee for a period of 12 months (effectively a maternity leave replacement). Two existing Shire employees are undertaking additional work in Strategic Planning for an interim period of up to one month to help cover staff leave and the vacant position.


Financially, the positive variance to date results from staff leave and lower than expected expenditure on external professional advice, which is expected to have no impact on the end of year financial position.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (148) (126) 22 (459) (377) 82 (1,920) (1,920) 0


STATUTORY PLANNING Planning Applications Council received 208 planning applications this month and decided 188 planning applications. This is demonstrated by the below graph, which also shows that, as at the end of September, 710 planning applications remain in hand.

Of the applications decided, 72% of applications were decided within the statutory timeframe, exceeding the Unit’s monthly target of 65% of applications to be decided in time. For the first quarter of this financial year, the Unit has decided an average of 68% of applications within the statutory timeframe.


Planning S72 Amendment Applications Council received 35 planning amendment applications this month and decided 35 planning amendment applications. This is demonstrated by the below graph, which also shows that, as at the end of September, 96 planning amendment applications remain in hand. To address the rising number of amendment applications in-hand, Team North – which holds 55% of the Unit’s workload in this area - will focus on deciding this portion of their workload in October 2014.


Secondary Consent Applications Council received 36 secondary consent applications this month and decided 42 secondary consent applications. This is demonstrated by the below graph, which also shows that, as at the end of September, 59 secondary consent applications remain in hand.

Planning Areas Map


http://www.mornpen.vic.gov.au/files/6d9147bd-9a5c-4d88-b82e-a12d00b21735/Planning_Team_Leaders_Area_Map.pdf

Team North: Team North received and decided 47 applications during the month of September. Of the applications decided, 68% were decided ‘in time’. This result is due to the past two months’ work in reducing the number of older applications officers have in hand. The 47 applications received and decided by the team is a 25% increase for September and compares favourably to the last 12 months where an average of 34 applications have been received per month and an average of 35 applications decided. The above results have been achieved whilst the team has 71 amendment applications currently in hand. Team North hold a disproportionate 55% of the Unit’s Section 72 amendment applications and 40% of the Unit’s Secondary Consent amendment applications. The team are monitoring and actively working towards reducing the in hand number of amendments, whilst deciding planning applications in a timely manner. With regard to the above amendment workload, the team is to be congratulated on deciding 68% of the 47 planning applications in time.

• Applications of interest: P14/0543: 51 Green Island Avenue, Mornington (Craig Smith) This application proposes the construction of 12 dwellings on the site. The application has been advertised and 5 objections have been received. It is anticipated that a decision will be made on this application in September 2014. P14/1124: 24 Green Island Avenue, Mount Martha (James Bryan) The application proposes the construction of 9 single storey dwellings. The application has finished advertising (on 25 September 2014) and 1 objection has been received. P14/1266: 5 Perkins Street, Mornington (James Bryan) The application proposes 4 double storey dwellings and vegetation removal. One of the dwellings is accessed from Perkins Street, 2 dwellings are accessed from Illuka Place and 1 dwelling is accessed from Wilgul Way. The application has finished advertising and no objections have been received. P14/1407: 203 Dunns Road, Mount Martha (James Bryan) The application proposes a change of use from a dwelling to a veterinary clinic (with 2 practitioners and 9 car spaces). The use is proposed to operate on Mondays to Fridays from 8am to 7pm and on Saturdays from 8:30am to 4pm (and closed Sundays). The application also seeks approval for an automatic dog wash on the site. A further information request has been sent to the applicant and a number of concerns have been raised, with particular regard to access and car parking. P14/1285: 23-27 Mornington Tyabb Road, Mornington (James Bryan) The application proposes the use and development of the land for 2 buildings to be used for trade supplies. The application includes the provision of 21 car spaces and access onto Mornington-Tyabb Road and Virginia Street. Council has requested further information from the Applicant, in addition to concerns being raised regarding the proposal. P14/0951: 785 - 786 Esplanade, Mornington (James Bryan) The application proposes the re-development of the “Harba” restaurant site on the Esplanade. The application is for the development of 3 commercial premises on the ground floor, with 9 apartments above including basement car parking. The proposal has been before the Design Advisory Panel and an amended design has been submitted in response to their comments (as well as Council’s). The application will begin advertising shortly. P12/1538: 1175 Nepean Highway Mount Eliza (James Bryan) The application proposes the use and development of a dwelling within the Green Wedge Zone of Mount Eliza. The application has previously been advertised and 1 objection has been received.


Outstanding issues relating to wastewater fields and the agricultural productivity of the land have been addressed and a decision is pending. P14/1516: 60 Herbert Street, Mornington (James Bryan) The application proposes the development of 6 double storey dwellings on the site. The site is located on the corner of Herbert Street and Shandon Street in Mornington. A preliminary assessment of the proposal has been undertaken and further information and concerns have been sent to the applicant for response. P04/2936: 1254 Nepean Highway, Mount Eliza (James Bryan) The amendment application seeks approval for a 34 bed increase to the existing 90 bed aged care facility at the site (George Vowell Aged Care Facility). A preliminary assessment has been undertaken and further information is being requested. CP09/004.01: 105 & 117 Latrobe Parade, Dromana (Kym Umbers) This amendment application relates to the “Heronswood” site in Dromana and specifically the recent fire which destroyed the restaurant and office. The application proposes to relocate the restaurant and office component of the site to the original Heronswood House and has recently been amended to include a toilet block and pavilion. The application completed advertising with no objections received to date. P14/0739: 25 Main Street, Mornington (Kym Umbers) A planning permit was issued under delegation on 29 September 2014 allowing the use of the land for the sale and consumption of alcohol and a car parking variation. The permit has conditions requiring the applicant to submit and comply with a detailed Operational Management Plan.

• Community Consultation Officers conducted a range of consultation meetings during the month, including:

− 8 pre-application meetings involving between 3-6 people − 13 informal meetings with applicants and/or objectors involving between 2-4 people.

Team East: Team East received 62 applications and decided 40 applications. Of those applications decided, 68% were decided within time. The team has traditionally had a much closer split between the number of applications decided versus the number of applications received in any given month. The discrepancy this month can be (in part) attributed to having two experienced planning officers on Annual Leave for the whole of September. Although these positions were back-filled, the output from temporary agency staff is typically lower than the output of the officers being back-filled. The Team currently have the highest number of “in hand” applications since October 2013 at 162 applications. Over the next month, the Team is again placing a focus on deciding older applications which may see a slight reduction in the percentage of applications decided in the statutory timeframe in October 2014.

• Applications of interest: P14/1254: 1 Long Island Drive, Hastings (Geoff Nicol) This application seeks planning permission to use an existing warehouse for the purpose of Rural Industry (Potting Mix Production and Packaging) over a 5 year period. Primary activities to be undertaken include the delivery of raw materials by trucks, mixing and bagging of potting mix, palletisation and shrink wrapping, and distribution of pallets to retailers. Advertising of the application is underway, including consultation with the Port of Hastings Development Authority. P14/1578: 1333 Mornington-Flinders Road, Main Ridge (Geoff Nicol) This application relates to the current Ten Minutes by Tractor site, who are seeking permission to carry out wine-making from the land (rural industry), and to increase both the size and patron numbers of the existing restaurant facility. Approval to use the land to sell and consume alcohol


also forms part of this application, which relates to their intent to apply to VCGLR for a Beer and Wine Producers Licence. An initial assessment is being undertaken, with a view to determine whether additional information is required. If no further details are required from the permit applicant, the proposal will likely proceed to advertising. P14/1643: 28 Bayview Road/Cemetery Road, Hastings (Kate Wooller) This application seeks retrospective approval for a “transport terminal” on land within the Port of Hastings, utilising the existing Bluescope Steel wharf and unloading facilities. The permit application acknowledges the more recent use of the wharf by third parties. Since 2012, there has been a reduction in BlueScope’s requirement for the shipping component of the facility and this has provided the opportunity for third party users to be introduced. Third party uses are confined to limited areas around the main wharf rather than the broader facility. The applicant has advised that the levels of activity are as follows:

• Peak historical cargo transiting the site 1,239,601 tonnes per year. • Current BlueScope cargo transiting the site - 698, 873 tonnes per year. • Forecast third party cargo – 400,000 tonnes per year.

This recent application is presently in the preliminary assessment phase.

• Update on VCAT appeals P13/1992: Arthurs Seat Skylift – Purves Road, Arthurs Seat (Lucas Gardiner) A mediation session was held on 19 September 2014 as part of the VCAT Major Cases appeal process. The session was attended by representatives from Council, Save Our Seat and the Arthurs Seat Skylift group. Key referral agencies during the assessment process were also in attendance, including representatives from Parks Victoria, DEPI, and VicRoads. No resolution was reached between the parties, with the matter scheduled to proceed to an 8-day hearing commencing on 5 November 2014. P12/1695: 1240 Boneo Road, Cape Schank (Stephen Powell) This appeal relates to a planning permit for a new dwelling in the Green Wedge Zone. The applicant is seeking a review of Council’s requirement to enter into a Section 173 Agreement in order to secure (amongst other things) the implementation of the Land Management Plan. The matter was heard on 24 September 2014 and a decision is expected shortly.

• Community Consultation Officers conducted a range of consultation meetings during September, including:

• 5 meetings specific to Martha Cove related matters; • 18 informal meetings with applicants and/or objectors as part of the assessment process;

and, • 12 pre-application meetings.

Team South: Team South received 33 applications and decided 33 applications. Of those applications decided, 52% were decided ‘in time’, followed by 9% of applications decided in 61-80 days and 12% of applications decided between 81-100 days. Over the past 12 months, Team South has averaged 54% of applications decided within time. The performance decrease in September is partly attributable to the recent changes in the Bushfire Management Overlay, leading to the need to re-refer a significant number of current planning applications to the CFA.

• Applications of interest: P14/0409: 189-191 Jetty Road, Rosebud (Krystal Blizzard) This application is for the development of 10 dwellings with common property driveway access. The land has lawful frontage to both Jetty Road and Flinders Avenue, although only the latter is to be used for vehicle access to the proposed development. The application has been advertised with


14 objections received to date; the key concern from objectors relates to the proposed extra vehicular movements along the narrow road pavement within Flinders Avenue. Officers have also raised concerns with the permit applicant about the poor presentation of the development to Jetty Road (a high paling fence is proposed), difficulties in waste collection vehicles accessing the site from Flinders Avenue with no appreciable turning areas, lack of landscaping opportunities and inconsistent building setbacks with other developments in the area. The permit applicant has indicated his intention of orientating 2 of the units towards the Jetty Road frontage. Amended plans will be submitted to Council and a Planning Application Conference (PAC) will be convened following receipt of the amended plans. P14/1236: 154-164 Ocean Beach Road, Sorrento (Krystal Blizzard) This is an application for the use and development of the land for a Speigel Tent, as well as a variation to the liquor licence and car parking variation. The site is currently occupied by the Three Palms Café and Bar. This use occupies approximately half of the site, with the proposed Speigel Tent to occupy the remainder of the land. The Speigel Tent is a “temporary” facility that would remain on site from 1 December to 30 April each year. It proposes to run a variety of different shows that would cater for adults and children. Following the receipt of further information from the Permit Applicant, this application is currently on advertising. P14/1345: 41 Trent Jones Drive, Cape Schanck (Krystal Blizzard) This is an application to vary the current liquor licence to an on-premises licence with an increase in patron numbers. The current use of the land is as a conference facility, for which a planning permit was issued by VCAT approximately 12 years ago. A condition of the existing planning permit restricts the number of patron numbers to 30 people. As part of the current liquor licence variation application, the applicant is proposing to provide facilities for weddings and receptions and for groups in excess of 100 patrons. This, in turn, raises issues with a potential conflict with the VCAT-issued permit, and more broadly with the Incorporated Document applying the Cape Schanck Resort that allows a convention facility for up to 250 delegates – noting that the RACV clubrooms currently cater for conferences/conventions for up to 250 delegates. Consequently, the application has been formally withdrawn at the request of the permit applicant. This means that Council will not process this application further and will not decide this application.

• Update on VCAT appeals P13/1841: 10 Wrights Close, Sorrento (Krystal Blizzard) This is an application to review the decision of Council to approve development of a dwelling. The appeal has been brought by the owner of one of the neighbouring properties. One of the key grounds for review is the contention that the building envelope (as created by the Cluster Title to the land) has not been established accurately and therefore it cannot be determined whether or not the proposed dwelling sits entirely within the building envelope. No date for the VCAT hearing has been set. P13/1234: 5 Broadway, Rosebud (Stephen Powell) This is an application for review against Council’s decision to refuse the development of 2 dwellings on the land. The key ground for refusal was the side by side design of the dwellings, which was considered to be inconsistent with neighbourhood character and creating a poor presentation to the streetscape. The VCAT appeal is to be heard on 14 October 2014.


• 12 informal meetings with applicants and/or objectors involving a total of 34 people, and • 3 pre application meetings involving a total of 5 people.

Team Central: Team Central received 61 applications and decided 44 applications. Of those applications decided, 84% were done within time, followed by 11% of applications decided between 60 and 80 statutory


days. Over the past 12 months, Team Central has averaged 78.8% of applications decided within time, achieving the team target of 75%. This month saw the introduction of “VicSmart” on 19 September 2014. VicSmart is a fast track planning application process for certain categories of planning applications. Any application lodged with Council under VicSmart provisions must be decided in 10 statutory days as opposed to 60 statutory days for applications that do not fall within a VicSmart category. Six VicSmart applications were received in September 2014 and 1 VicSmart application was decided in 4 days.


• 2 pre-application meetings; and • 6 other meetings with parties as part of the normal application process.

Subdivision Applications: Eighteen planning permits were issued this month resulting in the creation of 70 net new lots across the Peninsula. Forty-one plans were certified and 30 Statements of Compliance were issued. Planning Support: The Planning Support team received a total of 3,640 telephone calls this month. Of these, 88% (target is 80%) of calls were answered within twenty seconds and 99% (target is 95%) of calls were answered within two minutes. The team also serviced approximately 582 counter enquiries this month. This is a 10% increase from last month and a 14% decrease from this time last year. During September, the “advertised plans” section of Council’s website again rated in the “top 10” web content pages viewed. This area of the website is used to display plans and other relevant documents relating to planning applications that are on public notification. This process has significantly reduced the amount of paper copy plans that are sent out by the team which has resulted in savings in both stationery and postage. During September, the team completed 91% (target is 85%) of the workload in time for the month, which is a 14% increase from August. Financially, the Unit has returned a favourable variance of $55k. This is attributed to receipt of $6k more fees/user charges this month than forecasted and favourable variances in salaries/wages and legal fees. This has offset unfavourable variances in the use of agency labour and external consultants.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (316) (261) 55 (1,027) (982) 45 (4,145) (4,145) 0


FIRE PREVENTION AND EMERGENCY MANAGEMENT Productivity Commission – Natural Disaster Funding Arrangements Draft Report On 25 September 2014 the Productivity Commission released the Natural Disaster Funding Arrangement Draft Report. A number of the draft recommendations directly affect local government and, if implemented, will significantly change the way natural disaster mitigation, relief and recovery is funded across Australia. The Mornington Peninsula Shire prepared a submission back in June 2014 to the Municipal Association of Victoria (MAV) to assist the MAV in their submission to the initial Productivity Commission issues paper. The MAV provisionally support the draft recommendations pertaining to councils receiving additional support and guidance from the State Government to effectively implement a number of their responsibilities. However, further investigation is required to understand how these recommendations will work in practice. The Mornington Peninsula Shire and the MAV will be considering the draft recommendations and their implications in more detail in coming weeks. The MAV, in consultation with Victorian Councils, will provide a formal submission to the Productivity Commission concerning the draft report. Seasonal Bushfire Outlook Released The Bushfire and Natural Hazard Cooperative Research Centre has released its Southern Australia Seasonal Bushfire Outlook with southern and eastern states forecast to experience a trend towards an increasing number of bad fire weather days. The forecast for Victoria is for an above normal season in many areas of central (where Mornington Peninsula Shire is located), north and western Victoria. Key factors informing this forecast are the below average rainfall, a warmer spring and potential for the fire season to start earlier and end later. The ‘Hazard Note’, as it is referred to, can be viewed by the public at www.bnhcrc.com.au. Neighbourhood Safer Places (NSP) Audit An audit of signage at all NSP sites across the Mornington Peninsula has been conducted. New signs are being installed and damaged signs are being repaired to comply with the NSP requirements and the Mornington Peninsula Neighbourhood Safer Places Plan. All of this information is being updated in the Shire’s Asset Register. Evacuation Mapping – Victoria Police Work has been conducted with Victoria Police to spatially map pre-plans for evacuation during major emergencies on the Mornington Peninsula. These maps have been so well received that they are going to use it as a template across the Southern Metropolitan Region to assist Victoria Police and local councils in the region in their Evacuation Planning. Exercise Moonah 2.0 Planning Dates have been set for the continuation of Exercise Moonah. On 17 October 2014 Shire Officers and emergency management personnel will look at how to improve the setup of the MECC (Municipal Emergency Coordination Centre) to improve information flow. Relief Centre Trailer Fit out continues for the Mornington Peninsula Relief Centre Trailer. Relevant emergency management signage is to be stored in the trailer and signwriting of the trailer should commence in the next week. The trailer will be commissioned and tested at the same time as David Collings Leisure Centre is tested at an Emergency Management Exercise on 17 November 2014. The primary purpose of this exercise is to familiarise Relief Centre staff with the new facility and new trailer.

ENVIRONMENT PROTECTION AND COMMUNITY SAFETY


http://www.bnhcrc.com.au/

ENVIRONMENTAL HEALTH Renewal of Registrations The invitations for renewal of registration for the 2015 registration period have been sent out to all proprietors. The businesses that the Shire registers include Hairdressers, Beauty Parlours, Tattooists and Food Premises such as Hospital Kitchens, Restaurants, Delicatessens, Take Away Foods, Supermarkets, Wineries etc. This year the Shire has also sent out renewal of registration invitations to Caravan Parks. Their registration period is every three years. All premises must renew their registration before 31 December 2014.

Food Safety Food Complaints This month the Shire received 14 complaints from the public in relation to food or the condition of a food business. These complaints have been or are currently under investigation. The complaints primarily related to dirty premises, poor food handling practices, food poisoning and gastrointestinal illness outbreaks. Food Recalls The Environmental Health Team responded to six food recalls issued by Food Safety Australia and New Zealand or the Department of Human Services. The recalls actioned related to: • Macro Almond, Brazil and Cashew Spread due to the presence of an undeclared allergen

(peanut). • Quorn 4 Classic Burgers Vegetarian Patties (frozen) due to the presence of foreign matter

(small, hard, blue plastic pieces). • Coles Right Start Fruit and Fibre breakfast cereal due to the presence of foreign matter (glass). • Homebrand Honey Poppas 250g breakfast cereal due to the presence of foreign matter

(glass). • ‘Has no’ Chick Pea Crisps - Sour cream and chives chickpea chips due to the presence of an

undeclared allergen (gluten). • Blue Cheese & Pistachio dip - chilled dip, dairy based, due to Salmonella contamination. Food Safety Assessments Environmental Health Officers have undertaken 187 assessments of fixed food business and two of temporary food business. The Environmental Health Team processed 21 applications and174 Statements of Trade in Streatrader (State wide register for temporary food permits). Case of Interest A routine pre-purchase inspection occurred at a food premises in Mornington. The inspection revealed a heavy presence of mouse droppings and a dead mouse behind equipment and on shelving. As a result, a Food Act Order was issued on the premises and the proprietor was advised to throw out contaminated food items, which included a shelf of baking items, trays of eggs, bags of rolls as well as disposable coffee cups. The proprietor was directed to engage commercial pest controllers that day and have them attend the food premises to bait urgently. Four inspections and seven bait stations later, the Environmental Health Team was satisfied that the premises was managing their pest control issue.


Food for Thought The August Edition of Food for Thought has been circulated to all food businesses on the Mornington Peninsula. A copy can be downloaded from the Shire’s web site www.mornpen.vic.gov.au/Services_For_You/Health_Safety/Food_Safety_for_Business/Food_for_Thought In this edition there is information on:- • Best Bites Food Guide • Food sampling • Food Safety Programs Template Version 3.3 • Second Bite • New Environmental Health Officers Areas, and • Best Bites Sustainability Tips Merit Requests The Environmental Health Team has received 44 complaints for the month. They related to smokey chimneys, asbestos, rubbish, odours from broiler farms and hoarding. All have been investigated by the Environmental Health Team. SHIRE RANGERS The Shire Ranger Team dealt with 866 reactive cases over the past month.

The following graph provides a breakdown of the main case types received over the past 12 months.


http://www.mornpen.vic.gov.au/Services_For_You/Health_Safety/Food_Safety_for_Business/Food_for_Thought

The Shire Ranger team facilitated some ministerial training with the Department of Environment and Primary Industries in relation to restricted breed identification

. The training involved an amount of theory in anatomy and practical demonstration in the examination of the breed type. The training was attended by animal management officers from across the State. Case of Interest A company is the owner of vacant residential land located in Portsea that was inspected by a Shire Ranger ahead of last year’s fire danger period. The officer identified fuel reduction works that were required to be undertaken on the land and issued a Fire Prevention Notice. The notice was not complied with within the specified time frame and consequently an infringement notice was issued for the offence. The infringement notice was not paid. The Director of the company attended court and pleaded guilty to the charge. The Director stated that he felt the fine was excessively high and that he had inspected the property after the compliance date and didn’t believe the works were required to be done as the grass was still a bit green.


The Magistrate did not accept the reasons given by the Director and stated that “time is of the essence in these situations, that is the purpose of the process”. The Magistrate reduced the fine to $1000.00, but stated a conviction would be recorded against the company on this occasion as there is a need for general deterrence in such cases. COMMUNITY ANIMAL SHELTER Dogs Ninety-six dogs visited the Shire’s Community Animal Shelter during the month of September. Sixty-nine of these dogs are back with their owners, with the majority returned within 48 hours. Microchipped dogs are far more likely to be reunited with their owners and it was pleasing to see 83 of the 96 were microchipped. Forty-two of these dogs were registered with the Shire and well over half of them (67 of the 96) were de-sexed, which significantly lowers the cost of the registration fee, prevents unwanted litters and has great long term health benefits. Only one dog had to be euthanised this month, which is amazing for a municipal facility that has to deal with many pets across a large community. Credit must go to the staff and volunteers at our Shelter for the wonderful effort they put into caring for the animals. Ten dogs went to the wonderful volunteer rescue groups who will now arrange for the appropriate vet care and seek a permanent home for them. The groups involved this month were: New Beginnings, Forever Friends, Puffy Dogz and The Australian Animal Protection Society, Keysborough. Cats The Shire had 30 cats impounded during the month of September and unfortunately only five of these cats were returned to their owners. Out of the 30 cats impounded, ten were microchipped and 11 were de-sexed, which indicates there was a dedicated owner at some point in the cats past. Only three of the cats were registered and unfortunately five cats had to be euthanised this month, mainly due to poor health or poor behavioural traits. The Shire continues to work with rescue groups and, pleasingly, eight cats now have a chance of eventually being rehomed after they were released to the following groups: New Beginnings, Mornington Vet Clinic, Peninsula Vet Care Clinic at East Mornington and The Australian Animal Protection Society, Keysborough. Direct Adoptions The Community Animal Shelter Team (staff and volunteers) are continuing to do some fantastic proactive work towards direct adoptions. PetRescue (Australia’s most visited charity website) is the Shire’s preferred choice for putting suitable animals up for adoption and we encourage you to take a look at the animals that are available. The Shire have had three dogs and five cats adopted this month which is a fantastic outcome. The website is http://www.petrescue.com.au/groups/10803 Daisy pictured below is very excited about the idea of being adopted into a new permanent home.

Daisy – American Bulldog Cross


http://www.petrescue.com.au/groups/10803

STATUTORY BUILDING The Statutory Building Team attended five after hours call outs for the month of September. Two of the call outs related to vehicles crashing into and impacting on buildings. Whilst there was major structural damage to the properties, fortunately no one was seriously injured. Two single house fires and a fire at the Peninsula Pistol Range made up the balance of the call outs. The two houses suffered significant structural damage, while the fire at the Peninsula Pistol Range resulted in the building needing to be demolished. No serious injuries were reported. PLANNING COMPLIANCE Illegal Development This month the Planning Compliance Team attended Frankston Magistrates Court in relation to charges brought against a registered builder who had built a dwelling in Rye contrary to the approved permit. The accused was also the owner of the building. The planning issues had been resolved at the Victorian Civil and Administrative Tribunal (VCAT) prior to the hearing. After lengthy negotiations, Council was successful in achieving design improvements to the building, which were largely completed prior to Council’s action. The owner of the building pleaded guilty to the charges of failing to comply with the permit. He was fined $8,000 and ordered to pay Council costs. Vegetation Removal The Planning Compliance Team has been made aware of significant vegetation removal on a property in the north east region of the Municipality. It appears likely that an area of approximately 3.5 acres of high quality vegetation was removed from the land without a permit. At this stage there appears to be no justification for the works and a full investigation will be undertaken. COMMUNITY ENGAGEMENT Environmental Health The Environmental Health Team, in conjunction with VicParks (Victorian Caravan Parks Association), conducted a workshop which was attended by 22 people representing 16 Caravan Parks that operate on the Mornington Peninsula. The purpose of the workshop was to provide guidance in regards to the registration process administered by the Shire and the legislative requirements necessary to obtain that registration. Financially, the favourable variance is due to greater than predicted income for Statutory Building and Shire Rangers.

$'000Forecast Month

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Operating Surplus / (Deficit) (496) (445) 52 (1,611) (1,294) 317 (5,339) (5,339) 0


ECONOMIC DEVELOPMENT Hastings Fish Shed EDU Teams have been working with Western Port Tourism [WPT] and Parks Victoria to utilise the historic Fish Shed. The shed is located on the Hastings jetty which is adjacent to the Pelican Park aquatic centre. The site offers a great opportunity to capture visitors and consequently a Visitor Information Centre is seen as an ideal purpose for the shed’s use. WPT are now negotiating a three year lease for the shed and EDU Teams will assist WPT in the internal design fit out along with all the essential electronic, digital and telecommunications requirements. Marine Precincts At the Council meeting of 22 September Council approved the public exhibition of the Mornington Peninsula Draft Marine Precincts Strategy. The strategy has now been placed on the Council website and all shire offices. Submissions will close Friday 7 November, following which a report will go back to Council for further determination. There will be two public information sessions in Mornington and Hastings on 15 and 16 October respectively. Copies of the strategy have also been sent to all Foreshore Advisory Groups, Yacht Clubs, Marinas, Port of Hastings Development Authority, Marine Rescue Services and Angling clubs. Graze the Bays In partnership with the Mornington Peninsula Marine Alliance [MPMA] the EDU has been developing a festival to celebrate the region’s marine history and culture. On Sunday 15 March at Balcombe Grammar School Mount Martha, the inaugural ‘Graze the Bays’ festival will be held. The family orientated event will celebrate all things marine that abound on the Mornington Peninsula especially our local produce. Various fish, mussels, calamari will be on the menu, as will local wines, ciders, and beers. There will be activities for children to ensure all family members can enjoy the region’s many delights. Pacific Pearl Cruise Ship Carnivale Australia have advised there will be two dockings at Mornington in 2015; 24 February and 18 March are now confirmed. EDU are supporting local tourism businesses to market their services to the passengers of the cruise ship. An information day for suppliers will be held in the Mornington Offices on 29 October with Abercrombie & Kent, the appointed Destination Tourism Management. Boneo Classic 2015 Following the highly successful Boneo Classic of 2014, the MPS will again sponsor the 2015 event, which next year will incorporate the Pacific League World Cup Dressage Final and the Final of the Australian World Cup Showjumping circuit. This is the first time that international dressage and showjumping are held simultaneously. Over 300 competitors and their entourage will visit Boneo Park over the week of 22-26 January. The events will attract many spectators and the superbly designed and equipped facilities of Boneo Park will ably handle the events. This category equine event is one of only four held in Australia, thereby placing our Boneo Park facility as Australia’s preeminent equestrian centre. World Moths Sailing Championships Sorrento Sailing and Couta Boat Club [SSCBC] are staging the prestigious 2015 World Moths championships in January 2015. 150 of the world’s best sailors will compete in the technically innovative and very fast yachts. Crews from the America’s Cup teams will compete at this level and worldwide interest will be catered for through web cameras.


TOURISM Pop Up Visitor Information Centre The Tourism Team have trialled the concept of a “pop up” Visitor Centre at the Red Hill Garden Show this year. The organisers of the show said it was once again an overwhelming success, as it has been in previous years, with a great turnout and beautiful weather all day. As soon as gates opened at 9am there was a steady flow of visitors all day, coming down to check out the garden related stalls and flower competition. The Mornington Peninsula Visitor Information Centre (VIC) stall helped around 175 visitors who showed particular interest in the Wine Food Farm Gate and Spring Fling programs. The WFFG maps were very popular, because a majority of the visitors were local to the area and interested in experiencing more of the local produce whenever they get a chance, and the Spring Fling brochures offered some great deals for people that wanted to head out for lunch during the Spring period. There was still a good demand for the MP Touring Maps and Official Visitor Guides, but more so from the day trippers from Melbourne and people travelling from abroad. The Mornington Peninsula VIC stall was a great success in all and quite a lot busier than expected, being a garden based show. Visitors were near constant through the lunch hours and we received just as much attention, if not more, than the other stall holders. Regional Booking Service The Regional Booking Service has experienced a decrease in bookings of 27% when compared to the same time last year. Part of this decrease may have been impacted by our temporary relocation to Rosebud and the reduced internet capacity. Bookings received from people walking into the Visitor Information Centre dropped from 12 bookings in September 2013 to just 5 bookings in September this year (again this could be attributed to our temporary relocation). The average spend per night however has increased from $204 per night (September 2013) to $215 per night (September 2014). CFA Workshop series A CFA Fire Ready workshop series (two workshops in one day) was held in early September for the Tourism Industry with 30 business attendees. This workshop has been developed by the CFA Community Education team in conjunction with the MPS Tourism unit and has been run successfully over the past three years. The workshop assists tourism businesses to develop their own Fire Ready plans, the workshops have been nominated this year for a state CFA award. As an extension, the Tourism Team also ran a combined ambassador workshop for 19 volunteers from different Visitor Information Centres across the region. Held at the Mornington CFA, it included a presentation of fire preparedness appropriate information for visitors, as well as a regional tourism update. Seasonal Consumer Promotion The tourism team have been working on the annual Spring Fling program. This program is promoted primarily to locals and Melbournians to encourage visitation during September, October and November (shoulder season). The promotion undertaken during September has included postings to the regional tourism Facebook account, an advertisement in Peninsula Wide, a full page advertisement in the local ‘Mornington Peninsula Magazine’, an Eastlink eNewsletter to 300,000 subscribers, and a consumer eNewsletter to 3,500 regional website subscribers. Supporting Schoolies Week The tourism team were represented at a meeting held by MP Youth Services and Rosebud Police prior to Schoolies Week. As a review there was quite positive feedback from last year’s ‘activity’, with not too many problems. MP Shire has developed a schoolies registration program, whereby schoolies register online and receive a ‘goodie bag’ of safety information and contacts whilst also enabling them contact with the Red Frogs Organisation.


The students also receive ‘sms’ messages about organised activities and events. The tourism team has provided a list of youth appropriate activities to be included in the information kit – from adventurous tree surfing to marine activities, such as swimming with dolphins, and other outdoor fun. Melbourne Tourism Industry Exchange Mornington Peninsula was represented at the Melbourne Tourism Industry Exchange on 2 September. Staff member Ebony Flett coordinated a stand of local information about the region for this product knowledge event. The event brings together Melbourne and Regional Victorian tourism product for concierges, hotel staff, Melbourne Visitor Centre staff and Visitor Information Centre volunteers, along with other interested industry stake holders. This enables key staff to provide information to their guests. Ambassador Product Knowledge Training The Mornington Peninsula Visitor Information Centre (MPVIC) Ambassadors went on a special familiarisation trip to Melbourne on 2 September. The purpose of the trip was to attend the Melbourne Tourism Industry Exchange, but they also visited the Immigration Museum and had a guided tour of Federation Square. In total, 14 volunteers from both Frankston and Dromana (Rosebud) attended and were transported to the city by McCrae Bus Lines. The MPVIC Ambassadors also headed out in the region for a familiarisation training tour. On 18 September, ten Visitor Centre Ambassadors visited seven tourism member businesses in Rosebud, Rye, Cape Schanck and Red Hill. Wine Food Farm Gate Campaign The tourism team has launched the 2014-15 Wine Food Farm Gate campaign. This is a regional tourism strategic marketing campaign which brings together some of the best food and wine experiences in the region and promotes them via various channels including online, social media and traditional print tactical executions. An information session for participants was held on 24 September. Bookings close for the campaign on 15 October and at present there are 42 businesses participating. Business Events Plans are underway for the Mornington Peninsula Conference Bureau [MPCB] Industry Development Update. During October, the Mornington Racing Club will host a members update including report on the MPCB Data Portal statistics collected 2013/14, a professional development session, plans for the future and networking opportunities. The MPCB steering committee has been revising details of the upcoming ‘Meeting Planners Guide’ to be published early next year and distributed at the Asia Pacific Incentive & Meetings Expo (AIME) 2015. The guide will be an updated comprehensive resource to promote the region and assist conference organisers in planning their Mornington Peninsula event. Dromana Visitor Centre Refurbishment Things are moving along at the Dromana Visitor Centre. Most of the roofing is complete, the walls have been plastered, new windows in the office spaces have been installed and the new disabled toilets are framed up. Colour schemes for carpets and cabinetry have been confirmed, and everything is currently on track for our scheduled return to the building at the end of October. BUSINESS DEVELOPMENT Commercial Activities on Footpaths Monthly permits for Commercial Activities on Footpaths are:


Type of Permit Approved Permits Permits Pending Expired/Cancelled

Liquor Licence Permits 1 Footpath Permits Renewals (310 posted) 86 14 Footpath Permits New Applications 4 Small Business Mentoring The Small Business Mentoring Clinics (SBMC) is a service provided to small business operators as a partnership between the Small Business Mentoring Service and Mornington Peninsula Shire, designed to provide a central point where individual businesses can meet with an experienced mentor in a private session to gain information that assists them in setting up a business, or for established businesses to gain assistance in working through issues they may be dealing with. Six small businesses took advantage of the sessions on 16 September and 30 September. Digital Enterprise Workshops These monthly workshops helped small and medium size businesses improve their online presence to take full advantage of greater digital engagement and participate fully in the digital economy. The September session covered Developing an E-Strategy with 13 participants attending. Small Rural Landholder Network (SRLN) The SRLN continues to provide opportunities for awareness and learning about managing small farms. Two activities have been held this month with landholders: • Practical Sheep Handling - designed to assist people to learn about the fundamentals of

managing livestock in the yards during lamb marking; • An MP Farmer discussion group field walk - Topics covered included:

o Bracken control in pasture; o The application of bio-solids to the soil as part of a Melbourne Water program for soil

improvement; o Sowing new pasture in lighter soils; o Kangaroo fencing ideas; and o A field walk and discussion.

Three more field activities are planned between October and December and include: • MP Farmer discussion group field walk on sandy soils at Rye (October) • Practical blackberry and weed control workshop (November) • MP Farmer discussion group field walk at Moorooduc (December) Local Food Strategy The Food Industry Advisory Body (FIAB) met in September to progress the MP Produce project. A strategic marketing workshop was held alongside this meeting, with an invitation extended to councillors and other interested food producers to participate. A report on this activity is being prepared and actions identified to progress over the next six months. The Rural Business Officer (RBO) gave a peri-urban agricultural presentation to the Surf Coast Shire. Discussion on the merits of an agricultural audit and development of a local food strategy were welcomed as great initiatives for further exploration within their own council. Aquaculture Audit This report is currently being finalised. It is anticipated to be completed in October. Statutory Planning Support The Rural Business Officer (RBO) continues to provide internal referral support to statutory planners regarding green wedge dwelling applications through the assessment of farm


management plans. Some site visits have been necessary and further discussions with landholders to clarify additional information is routinely requested. Rye Business Action Plan Consultant Peter McNabb was engaged to work with the traders of Rye to develop an Action Plan to put Rye ‘back on the map’. Peter has completed 1:1 consultation with the Rye traders and is currently drafting the Action Plan to bring back to the working group in October. In addition, a workshop is proposed with the traders of Rye in mid-late October to seek feedback on the preliminary actions proposed. Telecommunications Infrastructure Officers met with representatives from NBN Co to discuss the rollout process of high speed broadband. A section of Mount Eliza has been identified in the “Build Preparation” stage. This stage involves NBN Co contractors undertaking pre-construction activities to deliver high-speed broadband in this area, which may include readying Telstra’s pits and pipes for NBN Co use. Financially, this month’s small positive variance has little impact at this stage. There are no major or material issues to report.

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DIRECTOR - SUSTAINABLE ENVIRONMENT

A copy of the Mornington Peninsula Planning Statement can be found on Council’s website: www.mornpen.vic.gov.au

Implementation of the Mornington Activity Centre Structure Plan is progressing. Currently landscape improvements adjacent to the Mornington courthouse are being completed to make this a better area for the community to enjoy. Opposite the foreshore landscape improvements are also being implemented as an extension of Main Street to offer better access to a new viewing area overlooking the harbour and the Bay.

The Hastings Activity Centre Structure Plan is currently on formal exhibition until 17 October 2014.

The draft Beleura Hill Neighbourhood Character Study and draft Design Guidelines submissions close on 6 October 2014.

Council received 208 planning applications and decided 188 planning applications this month. Of the applications decided, 72% were decided in the statutory timeframe for September 2014. As at the end of September, 710 planning applications remain in hand. The planning support team received a total of 3640 telephone calls and 582 counter enquiries this month. This is a 10% increase from last month.

The Productivity Commission this month released the Natural Disaster Funding Arrangement Draft Report. If implemented, it will significantly change the way natural disaster mitigation, relief and recovery is funded across Australia. The Shire, together with the MAV, will provide a formal submission to the Productivity Commission concerning the draft report.

The next Emergency Management training opportunity, Exercise Moonah 2.0, is planned for 17 October, and will include a practice set up of the MECC (Municipal Emergency Coordination Centre) to improve information flow.

This month the Shire received 14 complaints from the public in relation to food or the condition of a food business. These complaints have been or are currently under investigation.

The Shire Ranger team dealt with 866 reactive cases during this month.

Council has approved the public exhibition of the Mornington Peninsula Draft Marine Precincts Strategy. Submissions close 7 November. Public information sessions in Mornington and Hastings will be held on 15 and 16 October respectively.

The 2014/15 Wine Food Farmgate strategic marketing campaign was launched this month. This promotion brings together some of the best food and wine experiences in the region and promotes them via various channels, including online social media and traditional print.

The Mornington Peninsula Dromana Visitor Information Centre refurbishment program is nearing completion and the Centre is scheduled to be reopened at the end of October.

Financially, the Sustainable Environment Group budget is tracking to forecast.

$'000Forecast Month

Actual Month

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Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (37) (40) (3) (114) (111) 3 (471) (471) 0


http://www.mornpen.vic.gov.au/

INFRASTRUCTURE STRATEGY INFRASTRUCTURE PLANNING AND POLICY Footpath Construction Strategy 2014/15 Footpath Construction Program Scoping of works for the 2014/15 Footpath Construction Program are well underway for both fully funded and special charge scheme paths. Construction of some paths has in this program has already occurred with further path construction works to follow in early 2015. Fully Funded Path Works Nepean Highway Shared Path, Mount Eliza – 350m Works are nearing completion alongside the Peninsula School and are expected to be finished in early October 2014. Boneo Road Shared Path, Rosebud – 820m Exposed aggregate concrete footpath works including a formalised public bus pad are nearing completion and are expected to be finished early October 2014. The Loop/Point Nepean Road Shared Path, Blairgowrie – 1.5km The contract for these works has recently been awarded and a construction start date is currently being finalised. Special Charge Scheme Path Works Besgrove Street/ Hinton Street Path, Rosebud – 1610m Exposed aggregate concrete works have recently started on the Hinton Street section of the works and are progressing onto Besgrove Street. It is expected works will be completed by the end of November 2014. Path works underway on Hinton Street Rosebud:

Street Construction Special Charge Schemes Cowley Street, McRae The construction of Cowley Street and the car park servicing the shops is now underway. Shanns Avenue, Mt Martha Works are nearing completion with the sealed road, drainage system and footpath installed. Minor rectification works are ongoing and the contractors expect to be finished on site shortly.


TRAFFIC AND ROAD SAFETY Hastings Wallaroo Rejuvenation Project On Wednesday 1st of October a number of local residents and community members braved the changeable weather to come along to a community planting day and BBQ to celebrate the completion of the playground works and to christen the new BBQ. Donned in wellies with big smiles, those that attended did a great job and had fun. Shire Officers and many members of the community worked together to arrange works, deliver invites, and buy and cook the food on the day. Community members and Shire staff at the community working bee and BBQ:

Community members enjoying the new BBQ and equipment.


Bulletin Board Also to be completed for the 1st of October celebration. Below is the art work to cover either side of the bulletin board:

Please note: one side of the bulletin board will leave room for local community flyers to advertise upcoming events within the reserve. Further stages of the rejuvenation project are still to come. Future works include a basket ball play area, a disc golf course and BMX track improvements. We hope that some of these works will be completed in time for the Christmas school holidays. Please stay tuned for further updates on the exciting work being carried out within Wallaroo Reserve via the Shire website, Wallaroo Community Facebook & Twitter accounts and also the bulletin board located outside the Wallaroo Community Centre. Now these exciting works have been completed it is a good opportunity to recognise Iain Ritchie’s incredible support and direct involvement in the project’s success. Iain will be sadly missed, we are truly thankful for his excellent work and would like to wish him every success in his future endeavours. Shoreham Common Development Project The Traffic and Road Safety Team have been working with the Shoreham Community Association to develop the Shoreham Common Area into a more family friendly area. The Shoreham Common Development Project works have included new park furniture, new playground equipment, the sealing of the reserve driveway, the installation of a disabled access handrail and also providing a temporary disabled access ramp to the Hall. In addition, in October a footpath from the Hall to the toilet block will be constructed.


Somers Primary School Crossing Upgrade The Traffic and Road Safety Team have organised for the Somers Primary School crossing to be upgraded with the installation of pram ramps. These ramps have been installed to comply with DDA standards as well as give a designated holding line for students to wait behind whilst the crossing supervisor stops traffic. Mornington North Community Project - Peninsula SaferSpeeds The Briars Ward Councillors, Shire Officers and a group of about 20 interested community members attended a resident’s action group meeting on Saturday the 6th September at the Stables meeting rooms at the Currawong Community Centre in Mornington following the “Have Your Say day” in June. This meeting marked the initiation of the community driven project for the enhancement of the local residential areas of Mornington North. An additional larger community telephone survey was undertaken during August and the evaluation of the results was discussed with community members. As a result, the people who attended the meeting agreed to join in further discussions with respect to parks and open spaces, community house activities and road safety and infrastructure. The Briars Ward Councillors each committed to meeting and further discussing each of the three topics in more detail. These subsequent meetings will be followed by another community group meeting at 1pm on Saturday 11th October at the Currawong Community Centre. A community newsletter has been sent out informing the community about the project and asking interested community members to come along to the discussions.


Hastings Train Station 125th Birthday On the 10th September the Hastings Community celebrated the 125th Birthday of the Hastings Railway Station with a morning tea and a rousing welcoming of the train. There were a large number of people from across the community who participated in the day, which was a great success. Prior to the celebrations the Shire and Metro trains undertook some beautification works at the station including landscaping, planter boxes with olive trees and perennial herbs, repainting and installation of new signage. The local community is hoping to establish a stationeers group in the near future to continue to advocate for more works and to help maintain the cleanliness and appearance of the station. PTV and DTPLI have both provided support for the recent beautification works and for future improvements. A photo of some of the recently installed planter boxes at Hastings Station:

Safety Beach Bay Trail The last section of the bay trail through Safety Beach has recently been completed. The new path curves its way along the Safety Beach foreshore to connect the existing sections of bay trail on the Dromana and Safety Beach foreshores. With recent warm weather the trail is already attracting plenty of use by local community members.


Bike Lane & Car Parking Line Marking Works The Traffic and Road Safety Team has recently completed works a number of line marking works around the Shire. Most notably, bike lanes have been painted on Bentons Road and Barkly Street in Mornington. These works will provide space on the road for cyclists, will improve delineation along the roads and may also help to reduce vehicle travel speeds. Line marking works have also been done in a lane way at the rear of the shops in Pier Street Dromana. These works help to provide more accessible parking and better loading zones within the lane way. The team are also trialling some innovative line marking works in Civic Reserve in Mornington outside the Mornington Peninsula Regional Gallery, that are designed to highlight the presence of pedestrians in the vicinity. Car Park Laneway at rear of Pier Street Dromana line marking:

Barkly Street and Bentons Road Mornington bicycle lanes:


Mornington Peninsula Regional Gallery line marking:

ASSET MANAGEMENT Asset Renewal Funding Analysis The asset management team have just completed the 2014/2015 renewal funding analysis. The modelling is based on the asset quantities, asset condition, estimated useful lives, degradation rates, service standards and replacement costs at the end of the 2013/2014 financial year. The projected overall infrastructure asset renewal requirement can be seen in the graph below. The model confirms that the Shire is continuing to fund its current infrastructure renewal requirements.


Victoria Grants Commission (VGC) – Local Roads Grant The Asset Management Team is currently compiling data required for the VGC in determining the allocation of general revenue assistance to local government. Supplied data will be used in calculating the Shire’s local roads grant, and also to provide information to the Australian Bureau of Statistics, Department of Transport Planning and Local Infrastructure, Australian Local Government Association and Municipal Association of Victoria. Safer Local Roads – Pavement Condition Index (PCI) Quality Plan The PCI is used to determine the pavement performance of the sealed road network over a three year cyclical measurement period. Since the initial development of SLR contract specifications, the complexities of the ever changing local Shire road network has resulted in the need for many specific issues to be analysed, new processes developed and new methodologies adopted. This has been necessary in order to maintain the integrity of the PCI process to the satisfaction of both the client and service provider, and to ensure continued forward thinking and measurement transparency. These newly developed methodologies are being documented in an extensive ‘PCI Quality Plan’ as a joint exercise between the Contractor’s Asset Management Team and the Shire’s Asset Management team. This Plan will be of valuable assistance in the Shire being able to audit and guarantee that correct processes have been appropriately undertaken and condition indices accurately calculated in order to provide the Shire with a sealed road network that consistently conforms to specified contract performance requirements. Asset collection and inspections conducted by Transfield using Geomedia Smart Client Since July 1st this year over 10,000 Assets have been inspected using Geomedia Smart Client (GMSC). As has been outlined in a number of previous monthly reports, GMSC has provided a quick and more accurate through put of data into the Asset register. A break down individual Asset data by Feature collected by Transfield is noted in the table below:


Financially, the minor unfavourable variance is due to the accounting treatment of the Asset Management salaries account. The forecast will be fixed in the first quarter review and this issue is not expected to impact the year end result which continues to be consistent with the forecast at budget.

$'000Forecast Month

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Operating Surplus / (Deficit) (205) (208) (3) (621) (737) (116) (2,470) (2,470) 0


INFRASTRUCTURE MAINTENANCE September within Infrastructure Maintenance saw the progression of key programs within the Parks team and the Buildings Team. The Natural System team continued to do excellent work with the Nursery and Bushland Management. There was also the commencement of the Fire Education work ahead of summer. CLEANSING & DRAINAGE CLEANING. The Foreshore Camping and Street Presence Seasons is nearing commencement, in preparation, the team has been planning and recruiting for the 2014/15 Season. The peak season activities provide a tremendous opportunity for Mornington Peninsula Shire residents to not only gain some local employment for up to 6 months, it also gives them the chance to be on the front line improving the appearance and liveability of the Mornington Peninsula. Over the Peak Season approximately 50 people get the chance to work undertaking these activities, providing a 7 day per week service across 16 Mornington Peninsula Townships. They also undertake the regular cleaning of 25 camping amenity blocks throughout the foreshore precinct. PARKS & ROADSIDES, BUILDINGS AND FURNITURE & SIGNS

Garden Bed upgrade at Mornington Peninsula Regional Gallery – Civic Reserve

The Parks team undertook a whole garden bed refurbishment at the Regional Gallery for the lead up to the Archibald Prize. This has had a great impact to the main entrance appearance of the Gallery for the current and future exhibitions. Street Tree Program The Street Tree Renewal program continues to be rolled out across the Shire. This year’s program has seen the removal and replacement of trees in Balnarring, Bittern and Baxter. The removal of inappropriate trees under and around power lines and their replacement with suitable species is a long term project with immediate and lasting benefits. The largest project in Balnarring is nearing completion with 97 trees removed and replaced. Total removals under this program stands at 345 trees.


Nepean Football Netball League Grand Final The Sports field team had great feedback for the preparation and presentation for the Nepean Football Netball League Grand Final that was held on Saturday 20th September at Hastings. After the final the Sports field team was back at the ground preparing for the start of the Cricket season which begins the weekend of the 4-5th of October. Painting Program – Buildings During the recent school holidays two preschools were repainted whilst the students and teachers where on break. Both Tyabb and Beleura Hill (inset pictures Beleura Hill) were repainted. There extent of weathering and wear and tear was vast in some areas and the refurbishment has brought new life to the buildings. There was excellent feedback on the great work completed from the users.

Next buildings to undergo refurbishment are Baxter Hall and Rosebud Tennis Club.

NATURAL SYSTEMS TEAM Student Work Experience Program at Warringine Park Conservation and Land Management Students from Franklin Scholar continue to work with Conservation Rangers from Warringine Park to gain practical, hands on work experience related to their course. The students assist the Rangers in a range of tasks including planting, fencing, path construction and nestbox monitoring. Shire Nursery The Nursery welcomed several new volunteers to the already strong team this month. The Nursery entrance has been refreshed and beautified by staff and volunteers. New benches were constructed, the area resurfaced with gravel and garden beds planted out and re-mulched. A change of season and warmer weather has seen an increase in visitation at the Nursery, mostly local residents looking to find out more about plants and animals from their area. The Nursery Coordinator hosted a U3A garden group for a talk and tour of the Nursery facilities on the 25th. Discussion focused on the peninsula’s diverse plant communities, the importance of retaining the local character of individual townships through maintaining landscape values and the benefits of gardening with indigenous species. The group particularly enjoyed exploring the Nursery’s extensive indigenous seed bank. The Nursery supplied 55 native plants for the Citizenship Ceremony held on the 11th of September at the Peninsula Community Theatre. Each new citizen received one plant as a gift.


Junior Ranger Program at The Briars The Briars Junior Ranger Program was successfully run over the school holiday period with high participation rates. Five school groups, several walking groups and a gardening group also visited The Briars during September.

Urban Fringe Weed Management Initiative The Urban Fringe Weed Management Initiative is a state government grant program aimed at assisting land managers in controlling weeds on public land. Through this program the Natural Systems Team, in collaboration with Parks Victoria, have secured $500,000 of funding over a four year period to control high threat weeds on public land at Point Nepean, Arthurs Seat and Tuerong, where the Shire and Parks Victoria manage adjacent land parcels. Bushland Management Team The Shire’s Bushland Management Team has begun an intense program of Spring weed control in Shire managed bushland reserves throughout the Mornington Peninsula to protect and enhance biodiversity values. These works are being recorded and monitored through Bushland Manager, a live software application specifically designed by the Natural Systems Team for this purpose. National Landcare Conference The Shire’s Landcare Facilitator presented at this the 2014 “Celebrating our history, growing our future” National Landcare Conference, a three day event held in Melbourne in September. Landcare projects on the Mornington Peninsula were also showcased on a bus trip to the area for conference participants. Fire Education The Natural Systems Team is currently working with Friends, Landcare and other community groups to plan the community bushfire preparedness education program for the 2014-15 bushfire season.


SAFER LOCAL ROADS (SLR) Shands Road Update Shands Road construction continues to progress well the subsoil drainage components of the project recently being completed. The crews on site taking have been showing great initiative for both safety and quality, whilst keeping the construction site as tidy as possible.

Financially, the year to date variance can be explained by the timing difference of fire management works and budgeted expenditure. In addition, there needs to be some phasing changes on idexation in the SIMS contracts . At this early time, there are no bottom line changes anticipated.

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Operating Surplus / (Deficit) (3,923) (3,620) 304 (8,376) (7,850) 526 (42,834) (42,834) 0


INFRASTRUCTURE PROJECT MANAGEMENT SEWERING THE SOUTHERN PENINSULA South East Water are in the progress of delivering the Southern Peninsula ECO Project, providing 16,200 lots in Tootgarook, Rye, Blairgowrie, St Andrews Beach, Sorrento and Portsea with sewer connection points. The project will cost $357M and will involve the installation of 230km of pipe. The project will be accelerated from the 16 year program to be delivered in 30 months and will be tendered as four separate packages. Package A – Portsea, Sorrento & St Andrews Beach The contract has been awarded to Zinfra to install 80km of pipe. Works are scheduled for completion in June 2015. Works in Sorrento and Portsea have been completed. Works will be complete in St Andrews Beach late October. Package B – Rye & Tootgarook The contract has been awarded to Interflow to install 98km of pipe. Works are scheduled for completion in June 2015. Works in Tootgarook have been completed. Works in Rye are approximately 75% complete. Package C – Blairgowrie The contract has been awarded to Zinfra to install 55km of pipe. Works are scheduled for completion June 2015. Works will soon commence. Transfer System The contract has been awarded to Fulton Hogan to install the transfer main linking Portsea to the Boneo treatment plant along with associated pump stations. Directional drilling is progressing for the transfer pipe in Melbourne Road between Hughes Road and Canterbury Jetty Road in Blairgowrie. Finalisation works and pressure testing in Truemans Road will be undertaken next week which will mean the transfer pipe between the Boneo Treatment Plant and Dundas Street will be complete. This will enable the commencement of connections for Rye properties. CCTV Projects The Shire has this month received a grant of $400,000 from the federal government for a combined lighting and CCTV community safety project centred around Main Street Mornington but linking into Mt Eliza and Mt Martha. This will integrate with the existing local state government grant to provide a much more comprehensive outcome for this important issue. Driving Responsiveness, Innovation & Productivity Two new innovative products are currently being installed as an element of separate capital works projects. One is a new type of litter trap, unlike the ones currently being used this is also very efficient for large storms without risking upstream flooding. It has been installed at Mount Eliza and has a see through lid which is not only valuable from a community education perspective but also


provides for efficiencies in inspection and cleaning out. The other product is for a pedestrian bridge at a very exposed coastal location adjacent to Tassells Creek, Safety Beach. Under construction is a bridge using composite plastic beams that will have much greater durability than galvanised steel or timber.

Image of SPEL litter trap with lid open Staff Development There was good representation from our graduate engineers at the recent National Works and Engineering conference at Bendigo which is an important part of their ongoing training and development. It was also pleasing to see one of our senior Project Managers, David Hampton receive the Rotary Pride in Workmanship award from the Mount Martha Rotary Club in recognition of his dedication to the delivery of high quality building projects around the Shire. Financially, overall the year to date variance is positive due to some additional income but this is likely to be balanced by some required consultant expenditure to deal with the additional construction and development demand.

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Operating Surplus / (Deficit) (93) (110) (18) (303) (292) 11 (1,374) (1,374) 0


RENEWABLE RESOURCES ECO LIVING DISPLAY CENTRE Community Meeting and Regular Groups The Eco Centre Carers Group continues to use the Centre on a weekly basis as a central hub for creative activities for their disabled adult children and carers. The Collaborative Garden Group, a group of disabled clients from Konnections and Kankama, have met at the Centre once this month. The group has finally finished the sculpture ‘Porky the patchwork pig’ as part of the Red Hill Scarecrow Festival. The work is displayed at the Pig and Whistle restaurant in Main Ridge. CLIMATE CHANGE Climate Change Adaption Website and Community Engagement Program This month the Project team (comprising of staff from Mornington Peninsula Shire, Kingston and Bayside) and Federation University team have:

• Changed the title of the website to ‘Climate ready’ to maximise search capacity; • Finalised the Design Brief; • Refined the logo and ‘look and feel’ of the website; • Established a meeting to seek feedback from the Climate Change Adaptation Advisory

Committee (set for 27th October); and • Evaluated three proposals for evaluators and selected Sector Connector to evaluate the

program.

Next month our focus will be on finalising and promoting the on-line survey and gathering data to develop site content. Carbon Update Carbon policy has been front and centre of the political debate in Australia for some time. As the new carbon regime evolves, it is important for the Shire to keep abreast of the current status, the uncertainties, and the potential opportunities, particularly with regard to waste management. During the month Officers participated in a webinar covering the following topics:

• National Greenhouse and Energy Reporting

• Landfills and the closure of the carbon pricing mechanism

• The transition from Carbon Farming Initiative to Emission Reduction Fund and the likely opportunities

• The implications of changes to the Renewable Energy Target.


ENERGY MANAGEMENT Energy and Greenhouse Management and Improvement Plan An expression of interest has been prepared for the energy efficient upgrade of stadium lighting at David Collings Leisure Centre, Somerville Recreation and Community Centre, Hastings Community Hub and Bittern Memorial Centre with a number of lighting specialists invited to make submissions. LED Technology is now available to reduce the energy consumption of the current high bay lighting by more than half. LED high bay lights have been installed at the Red Hill Recreation Reserve Cattle Pavilion with assistance from the Sustainable Energy Fund increasing the iluminance to Australian Standard and an estimated greenhouse gas abatement of 61 tonnes over the lifetime of the lamps. WATER MANAGEMENT The Mornington Peninsula Shire was awarded co-winners for two outstanding projects at the Stormwater Gala dinner held earlier this month. These two awards were in the same category of Excellence in Policy or Education. 1st Award Melbourne Water’s 10,000 Raingardens program: working with the Mornington Peninsula Shire Council and community to raise stormwater awareness and drive community action. An excellent community based project that saw over 600 downpipe diverters hand delivered and installed throughout the Mornington Peninsula.


Below is a photo of the award recipients (left to right; Keysha Milenkovic from Melbourne Water, Kimberley Whitehead and Jessica Wingad Mornington Peninsula Shire)

2nd Award Mornington Peninsula Shire Water Sensitive Urban Design (WSUD) Gap Analysis and Toolkit Development A project in partnership with Spiire to develop an industry leading manual covering design, constructions, maintenance and all other aspects for Water Sensitive Urban Design for local government and private industries. Below is a photo of the award recipients (left to right; Leah Strauch from Spiire, Jessica Wingad & Natalie Peric from MPS).


All of the staff from Mornington Peninsula Shire that attended the Awards Gala Dinner

The awards are to encourage and celebrate excellence in the innovation, development, completion and management of stormwater projects and those involved. These two projects will now be considered for the Excellence Awards in the National Stormwater conference later this year. WASTE MANAGEMENT Municipal Waste Management Strategy Review The Mornington Peninsula Shire‘s Municipal Waste Management Strategy reflects the Shire’s commitment to providing the community with sustainable and cost effective waste management and recycling services. During the month as part of the major review presently underway Officers provided Council with additional information to help inform possible directions for the new Strategy. Officers also commenced the development of a business case for the short to medium term management of landfill waste. Resource Recovery Centres - Improvements The Shire was successful in obtaining a grant from Sustainability Victoria for $28,875 through the Rural and Regional Transfer Station Upgrade program for an upgrade to the Shire’s Tyabb resource recovery facility. The works will involve the installation of a retaining wall and a concrete pad along the north side of the facility to allow the use of additional bins to increase the volume of materials recovered such as hard plastics and timber. It is anticipated that the works will be completed during 2015. Waste diversion targets continue to be exceeded with a diversion rate of 64% achieved over the past three months.


New Kerbside Collection Contracts Our new kerbside collection contracts (garbage and recycling) have been in operation for 3 months with Solo Resource Recovery (Solo) the Shire’s new service provider. The performance of the new service provider has been monitored closely over the last 3 months with daily inspections undertaken to ensure compliance with the contract requirements and to set a benchmark level of performance for the duration of the contract. At this point the transition to a new service provider in Solo has been successful. Discussions are now being held with Solo in preparation for the summer holiday period which will be their first experience of the increased demand and challenges with collecting bins at this time of year and dealing with increased road congestion and parking challenges. Financially, the year to date variance is mainly explained by mulching cost, which has not been invoiced. In addition to this there are number of offsetting variances which need phasing corrections which are to be completed in the first quarter review. Transfer station income phasing will also be reviewed in the first quarter.

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Operating Surplus / (Deficit) (1,542) (1,998) (456) 882 814 (68) (14,862) (14,862) 0


DIRECTOR – SUSTAINABLE INFRASTRUCTURE September is a particularly busy month for the Sustainable Infrastructure Group. The team have been heavily focused on taking advantage of the improving weather for the delivery of Council’s capital works projects and in preparing for the forthcoming peak Summer season. Planning and recruitment work for our ‘High-Vis’ Street Cleaning Team is on track to ensure that the required higher level of service can be provided to 16 townships across the municipality throughout summer. This service, which proved to be highly successful during the 2013/14 peak period, will see a continuous onsite presence of township cleansing officers at our busiest commercial centres as well as seven day per week cleansing services provided at 16 key townships during the busy summer months. The Infrastructure Project Management Unit have had great success in progressing a large range of capital works projects during the first quarter of the 2014/15 financial year, and in particular over the last month. Examples include the Civic Reserve Redevelopment Project, Mt Eliza Drainage Upgrade Scheme and the construction of Shands Rd, Main Ridge. Further detail on the delivery of all of the Shire’s current capital works projects are outlined in the Capital Works Overview section of this Monthly Report. The Shire were advised this month of their success in receiving $400,000 from the Federal Government for a combined lighting and CCTV community safety project centred around Main Street, Mornington and linking to the townships of Mount Eliza and Mount Martha. This funding is another example of the Shire’s success so far this year in securing external funding for key works projects. Finally, I would like to make mention of three key awards that have been received by Shire Officers during September. Two awards were received from the Stormwater Industry Association of Victoria for recent Water Sensitive Urban Design projects delivered by Shire Officers. In addition, one of our key senior Project Managers, David Hampton, received a ‘Pride of Workmanship Award’ from the Mt Martha Rotary Club for his work on Capital Works projects across the municipality. Both of these awards demonstrate the professionalism and innovation which exists within the wider Infrastructure team. Financially, the year-end position remains on track with no major variances to report.

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Operating Surplus / (Deficit) (44) (47) (3) (138) (148) (10) (566) (566) 0


CHILD, YOUTH AND FAMILY CARE EDUCATION AND CARE SERVICES Supported Playgroups Playgroup Victoria has advised that our young parents supported playgroup, Nourish and Nurture, which operates in partnership with Youth Services has been selected as a finalist in the 2014 Playgroup Awards in the category of Supported Playgroup of the Year. The supported playgroup of the year is one that shows innovation, longevity, community capacity building, best practice, transitional ideals and social inclusion. Family Day Care Family Day Care have almost completed the annual re-licensing process which will be finalised mid-October with the individual meetings with each educator. A new roaming playgroup will be trialled in November which will eliminate the barrier of needing a venue to meet and network while providing children with a fantastic outdoor experience while exploring the many parks and facilities that the Peninsula has to offer. School Holiday Program All three holiday programs have some fantastic excursions planned and the children will be visiting Sorrento Park and cinema, Casey Road Safety Centre and the Yakult Factory. The Hastings program will be undergoing the Quality Assessment and Ratings visit during this school holiday period. YOUTH SERVICES Adopt-a-Hotspot This month sees the conclusion of the “Adopt-a-Hotspot” program, which has been co-ordinated by the Mornington Peninsula Shire’s Youth Services team. On Friday, 29 August, an awards evening was held at the Hastings Community Hall where all groups involved were thanked for their contributions to the program. The program has been selected as a finalist in the 2014 “Tidy Towns” Award – for the “Young Leaders’” category. The program has fostered a sense of belonging for the young people involved through participation with a range of community groups and members. This sense of belonging acts as a protective measure in response to Communities That Care (CTC) data that indicates low community attachment as a significant risk factor for young people in the Western Port area. Youth Support This month the Youth Services team were called upon to assist the family of a client during a time of crisis. Unfortunately the client was involved in a severe car accident and her two infant children were in the care of their great-grandmother. Youth Services assisted by introducing other support services


into the family and enlisted support from the Mornington Peninsula Shire Community Support Services Co-Ordinator, who supplied meals to the great-grandmother, who was dividing her time between the hospital and looking after the children. HACC will be assessing the situation for assistance with house work, a local child care centre have offered a long term place for both the children and Centrelink are also providing financial assistance. Boxing @ the Hub “Boxing @ the Hub” has been popular, with around 10-12 young people attending each week. This program is the result of many community partners working together to reinvigorate and recommence the former Blue Light Boxing Club which closed at the end of 2013. Youth Services is pleased to be working with a group of volunteer trainers, who tirelessly train and support the young people involved. This month a life choices session was hosted by Brent Alford to educate participants around dangers associated with excessive consumption of alcohol and to promote young people making better life choices. Mount Eliza – Year 7 Young Women’s Program This month MPYS through community linkages provided support sessions to a Year 7 Young Women’s Program at Mount Eliza Secondary College. Targeting self-esteem and resilience the program addressed issues such as body image, cyber-bullying, sexting, healthy relationships, nutrition and legal rights and responsibilities. This program supports the Communities That Care evidence base that identifies particular risk and protective factors operating in young people’s lives and provides community mechanisms to address barriers to health and wellbeing. CHILD AND FAMILY HEALTH Three nurses attended the Infant Mental Health Conference on 1 and 2 September, where a major component of the two days was spent understanding the principles relating to the Circle of Security which is a relationship based early intervention program designed to enhance attachment security between parents and children. Decades of university-based research have confirmed that secure children exhibit increased empathy, greater self-esteem, better relationships with parents and peers, enhanced school readiness, and an increased capacity to handle emotions more effectively when compared with children who are not secure. Maternal and Child Health (MCH) Co-Ordinators, Carmel Pillinger and Sue Doogan presented on 3 September at the Healthy Kids Checks and Healthy Smiles Education forum for GPs and Practice Nurses. Six future dates have been arranged with local GP’s at their practice to increase collaboration between GP’s and the MCH Service. MCH Coordinators, Bev Austin and Sue Doogan facilitated our annual sponsorship information evening on 16 September, where five local midwives attended with the view of applying for sponsorship to further their career and train to become MCH nurses. On 10 September, MCH attended the MAV to participate in a research study into the barriers and enablers to facilitate data sharing between government agencies to enable earlier intervention for vulnerable families. YOUTH STRATEGIC OUTCOMES Communities That Care (CTC) The CTC Healthy Neighbourhoods School Survey 2012 identified that across the Shire an average of 25% of young people were experiencing depressive symptoms. This level had remained unchanged since the first survey in 2002. Each of the six Local CTC groups has chosen Depressive Symptoms as a behaviour that they wish to target. Targeting depressive symptoms is more complex than targeting other behaviours. After discussions with CTC Australia and


subsequently with Deakin University it is now likely that a team of researchers from Melbourne, Monash and Deakin Universities will undertake a global first pilot Depressive Symptoms research project in the Mornington Peninsula to test and review programmatic responses and their effectiveness. The nominated researchers all have differing fields of specialty with regards to the range of causal factors for depression. The project should be confirmed within a few weeks. School Focused Youth Services (SFYS) On 17 September, the second Youth Wellbeing Stakeholder Advisory Group Forum was held at the Hastings Hub. Three workers from Youthlaw attended to share and discuss with us information around what information in regards to a young person could be shared and with whom. Informed consent and duty of care were discussed in this context and we considered what was in the best interests of the young person. The discussion was then linked to the Suicide Postvention Protocol which has been developed locally by a working group of agencies in response to the series of youth suicides locally. This protocol streamlines notification of a suicide on a need-to-know basis to support young people who may have been affected by the event. Further work will come out of the discussions of this successful day. EARLY YEARS During September, the Federal Government confirmed an extension of funding for 15 hours of Universal Access for the 2015 calendar year. This is a positive outcome for kindergartens as they can now confirm timetables for the 2015 year with families. A commitment to ongoing funding has not yet been made and this decision will be informed by the productivity Commission reports which are still being finalised. The Baxter and Bentons Square capital projects continue to progress with some minor delays. Both projects are still on track for full occupancy at the beginning of the 2015 calendar year however timelines for the Benton Square project are now putting pressure on the licencing process. The first stage of implementation of the kindergarten playgrounds upgrade recommendation from the Ten Year Kindergarten Strategy is now complete. Audits of kindergarten playgrounds are currently being completed and results will inform expenditure on any remaining funds. Advice has been received from our Properties Unit that the release of draft leases for kindergartens has been delayed. Progress of this project is now resting with Properties. It remains urgent that kindergarten leases be implemented before the commencement of the 2015 school year and we are working closely with our Property team to ensure this is done. A further two kindergartens have made a decision to transition from voluntary community committees of management to cluster management through Community Kinders Plus (CKP). This is an extremely positive step in an environment that is seeing more and more of the kindergarten Committees of Management struggling to meet regulatory and legislative requirements and being exposed to significant risk. In total four kindergarten services located in Shire owned buildings are now with CKP.


Two kindergartens were supported to apply for minor capital grants from DEECD in the last grant round with both applications being successful. Hastings kindergarten will receive approximately $8,500 for a replacement of their fence and improved safety arrangements at the entry to the kindergarten, Mount Martha kindergarten will receive approximately $7,000 to undertake minor changes to their indoor play space that will improve lighting and increase the available floor space for messy play. They will also be able to install exterior awnings to increase the energy efficiency of the building. Financially, the year to date favourable variance is primarily due to the early receipt of grant funding. The favourable monthly variance is phasing of community grant payments which were processed in the prior month.

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AGED & DISABILITY SERVICES Responding to Increased Referral Rates The Aged & Disability Services Unit receives requests or referrals for support to enable people living on the Mornington Peninsula to stay living at home safely, actively and independently. Once the initial information is gathered by our Referral and Intake Officers the information is given to the Assessment Team, in the form of a referral, to undertake a full holistic assessment to establish the person’s needs and develop care plans for how these needs can be met. Over the past 12 months, we have seen a significant increase in the number of referrals received. At the same time, we experienced a higher than usual rate of unplanned leave in our Assessment team. As a result, at times over the last 12 months, demand for referrals has exceeded our capacity to supply within the standard response timeframe. A combined strategy was implemented to address the issue, including: • Recruitment of additional locum/casual Assessment Officers to increase assessment

capacity during peak referral rate periods. • Implementation of Priority of Access Guidelines to ensure residents most at risk were

prioritised for assessment and that all residents awaiting assessment were contact regularly to determine any change in circumstances and monitor their level of risk.

As a result of this combined strategy we have been able to deal with the increase in referrals received (and subsequent delay in assessment response times) and we have now returned to standard response times of 24 hours for urgent referrals and 10 working days for non-urgent referrals.


Upcoming ISO 9001 Quality Management System External Audit During November, Aged & Disability Services will be reviewed against all of the ISO 9001 Quality Management System standards for a full recertification. Recertification against all standards takes place on a three yearly cycle. The years in between full recertification are also important as the vast majority of the standards are reviewed each year via external audit. With quality processes well bedded down in the Unit, the only additional work to be undertaken prior to the external audit is ensuring strategies are in place to help make the auditors’ task as easy as possible on the day. To this end a report is prepared that highlights the changes to the sector and challenges faced by the team over the year. The report also highlights the quality improvement activities that have taken place and relevant unit policy, documents and records are hyperlinked to the report so they can easily be accessed. New and Improved Meals on Wheels The coming months will see two major improvement initiatives introduced in our Meals on Wheels Service, which provides nutrition, monitoring and social connection for over 400 at risk clients. New Packaging In the next couple of months we will see the implementation of a new packing and sealing system for all our main meals, desserts and soups. This packaging is state of the art and delivers: • Increased food safety and security. • Cost savings. • Improved presentation. • Eco-friendly status (completely recyclable).

Clients and volunteers will be provided with all the necessary information regarding the move to a new type of packaging as part of its implementation. Your Choice Menu Your Choice Menu is also being implemented in the coming months. Our aim is to commence on Monday, 24 November with a new program that will provide clients with the option of choosing every day of the week from a menu of four main courses, two soups, two desserts, two juices and two pieces of fruit. This will take our Meals on Wheels Service to a new level of excellence with delicious and nutritious food plus choice and control for clients.

Referrals Received Year-to-Date


HACC Consumer Consultation Group All Home and Community Care (HACC) clients are given the opportunity to join our HACC Consumer Consultation Group which meets regularly to provide invaluable feedback on their experience of receiving services. This information assists in the planning, review and management of Aged & Disability and is a critical component of our continuous improvement culture. The agenda for the forthcoming meeting (22 October 2014) includes: • Meals on Wheels new packaging. • Heatwave response planning for 2014/2015. • High fire danger day response planning. • Feedback on the previous newsletter. • Feedback and ideas for improvement. • Client Survey findings. September at a Glance During the month, the 250 employees and 160 volunteers of the Aged & Disability Services team delivered the following services to support 5,000 older people and people with a disability to enable them to stay living at home safely, actively and independently: • 300 referrals received. • 435 “living at home” assessments completed, with 934 hours of assessment. • 13,435 hours of home/personal/respite care. • 5,512 Meals on Wheels delivered. • 418 hours of home maintenance/modification. • 521 hours of planned activity group. • 988 Dial A Bus passenger trips. Financially, the year to date unfavourable variance is primarily due to: • Delays in $138k of income collected but not shown in this report (phasing will be addressed

at first quarter review). • Increasing demand for in home support services from an ageing, and much older than

average, population resulting in over expenditure of general home care salaries and wages, it is anticipated that HACC growth funding will partially offset this unfavourable variance.

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Operating Surplus / (Deficit) (353) (426) (74) (1,500) (1,723) (223) (5,562) (5,562) 0


RECREATION AND LEISURE RECREATION PLANNING Operations Playspace Strategy Implementation Program Flinders Park, Flinders With the design of the playspace almost complete, flyers will be sent to members of the Flinders community for their feedback and comments. The installation of a combination of agility and social equipment together with natural play elements is expected to commence late November.

Red Hill Station Reserve A flying fox, basket swing and other items are planned for the new playspace at Red Hill Station Reserve. A barbecue picnic area and a train theme to reflect the Station Reserve will also be incorporated. Schnapper Point, Mornington The upgrade of the Schnapper Point playspace is nearing completion. A community opening will be planned in the near future. Police Point, Portsea The design of the picnic playspace is in the final stages with quotes on play equipment and picnic facilities received. The inclusion of wooden carved animals within the natural play area will reflect the early fauna inhabitants. Master Plan Implementation Red Hill Station Reserve, Red Hill Recreation Reserve The preliminary draft master plan has been finalised and will be presented to stakeholders at a drop in session which has been booked for mid-October. Flinders Park and Cook Street Open Space The quote from Transfield was deemed the most appropriate to dismantle the shelter shed at Flinders Park which will commence presently. A decision on the choice of new picnic tables and seating for both reserves is almost final and it is hoped they will be installed in November. Civic Reserve Master Plan Shire Officers from the Strategic planning team will be taking the report to Council in October. Merricks Station Reserve Master Plan The preliminary draft is currently being finalised by consultant landscape architects. Police Point Shire Park Recreation and Conservation Plan implementation The fence and shed works are now complete and the next heritage permit is underway. Shire officers met onsite with traditional owners in preparation of Cultural Heritage Management Plan approval. Mountain Bike and Equestrian Trails Strategy The installation of horse hitching rails on roadside trails are underway as well as the removal of trail obstacles.


COMMUNITY AND SPECIAL EVENTS Operations There were seven events, five Filming Registrations and three weddings held on the Peninsula during September, with an estimated 2,750 event participants. The Shire funded one major event in September - the Red Hill Spring Garden Festival: Grow for Life event presented by the Red Hill Gardening Society. The Gardening Society aims to provide for the first time, a “one-stop” garden festival on the Mornington Peninsula. The Society has been meeting since 1948 and has a long tradition of holding Spring flower shows. This, their second inaugural event, sought to inspire more people to garden and hosted a full expo including numerous stalls, information sessions, children activities and the traditional flower show. RECREATION COMMUNITY PARTNERSHIPS Operations Pavilion Strategy – Update – The “First Five”

• Elsie Dorrington Netball Pavilion (Alexandra Park, Mornington) Will be completed and ‘handed over’ to the Mornington Peninsula Netball Association as the primary tenant of the pavilion in the next two weeks.

• Fruitgrowers Recreation Reserve Pavilion (Jones Road, Somerville) has commenced construction.

• Mount Martha Tennis Club Pavilion detailed design is completed. The Caretakers Cottage adjacent is currently undergoing an upgrade and will host the Tennis Club throughout construction of the new pavilion – due to commence November 2014.

• Balnarring Recreation Reserve Pavilion Detailed design is also completed. Construction is expected to commence in 2015.

• Citation Reserve Pavilion Detailed design is also completed. Construction is scheduled to commence in the 2015/16 financial year.

Master Plan Implementation Balnarring Recreation Reserve Detailed planning is complete for this project. Tenders will be sought early next month with relevant permits now being sought for the first phase of the project (to include new cricket training nets, three netball courts, sports fencing and lighting and new access to the grounds). Narambi Reserve New lights are now up at Narambi Reserve, Mornington. The lighting will now completely cover the entire ground. Footings and ground repatriation are yet to be completed.


Red Hill Recreation Reserve Cattle Pavilion Lighting Upgrade The Red Hill Recreation Reserve Cattle Pavilion high bay lights were recently upgraded to new LED light fittings. The lighting upgrade provides an increase in the lighting lux levels for the facility to competition netball standards. The improved lighting will benefit a number of users of the pavilion including the Red Hill Netball Club, Red Hill Cricket Club, Red Hill Football Club, Red Hill Show, Red Hill Wine Show, Red Hill Market and Red Hill Garden Show. Community Halls What’s Happening in the Community Halls this Month? The Community Halls were busy this month with casual hire for all types of functions. Birthday parties ranging from 1 to 80years, weddings and engagement, local community groups hired halls for presentation nights, fundraisers and socials. The Bookings Team are already experiencing an increase in phone calls and emails this month enquiring about places for regular bookings for 2015. Flinders Hall

Local artist, Brian Kewley donated a painting of the Flinders area to be hung in the Flinders Community Hall. This is a gift to the Community to celebrate this year as the 150th anniversary of European settlement in Flinders. Brian approached the local Probus Club of Flinders who then worked with the Bookings Team to have the painting installed in the hall. The painting is a wonderful addition to the Community hall for all the hirers and community to enjoy.

Balnarring Small Hall Balnarring Senior Citizens celebrated their 30th anniversary this month with a nice luncheon at the hall. The group have maintained their membership and continue to meet every Thursday at the hall, the group enjoy playing cards, billiards and other various activities and of course afternoon tea. Foreshore Camping September has been a busy month for the Foreshore Camping Team. Camping fees are now due (26/09/14). Many campers are altering their reservations, which creates a busy time administratively. Foreshore Staff are steadily working through the waiting lists and are offering sites to the many applicants. Capital works are also currently underway and progressing well. Maintenance teams are all getting ready for the season opening.


Recreation Community Liaison: COM Meetings Purpose Woolleys Road Reserve Bimonthly Meeting RJ Rowley Reserve Bimonthly Meeting

Project Liaison Purpose Dromana Italian Senior Citizens Met at Marna Street Reserve pavilion to discuss issues with

storage and plantings around the bocce courts Somers Tennis Club Meeting onsite to discuss proposed extension to court 3 and

the construction of a fourth court Mornington Peninsula Cricket Association

Meeting to discuss upcoming season, fixtures and the availability of grounds

Emil Madsen Reserve Meeting with Sports Turf to discuss the plans for the sub-surface drainage on the back oval

Crib Point Football Netball Club Meeting with Neil Burgess (State Member for Hastings) and members of the CFNC committee to discuss funding options for the proposed netball court

Mount Martha Tennis Club Meeting onsite with Shire Engineers and club members to discuss the siting of the new tennis court

Sorrento Cricket Club Meeting at David MacFarlan Reserve to discuss issues the club have with the playing surface of the oval

Hillview Reserve BMX Track Meeting with Greg Fitzgerald (Dromana BMX) to discuss the proposed tracks progress

Somerville Netball Club Meeting with club to discuss the upgrade of their club rooms – next ranked in pavilion strategy (concept)

Sorrento Tennis Club Meeting with club to discuss the upgrade of their club rooms – next ranked in pavilion strategy (concept)

William Kaye Hofer Architects Somerville Netball and Sorrento Tennis club room concept plan – initial meeting with Architect and Shire project Manager

Dromana Community Garden Meeting with Councillors, the local community and other Teams to discuss the proposed community garden in the Marna Street Reserve

2014 Mornington Peninsula Football Finals The junior and senior AFL finals occurred throughout September and were a resounding success. The MPJFL finals were hosted by the Balnarring JFC at Red Hill Reserve and were attended by thousands of people over the four weeks. The Balnarring JFC did a great job and the reserve was always left clean and the playing surfaces held up well to over forty games being played on them. The senior finals were played at Hastings Recreation Reserve, Rye and Somerville Recreation Reserves and again were well attended and a great success, with thousands of local footy fans attending. SPORT AND LEISURE Operations Pelican Park Recreation Centre WET (Water Education Program) With a staggering 266 people dying in Australian waterways last year, the Federal Government is currently promoting awareness to reduce the number of drowning deaths in Australian waterways (Australian Leisure Management Newsletter – September Edition). In line with this The ‘WET’ program at Pelican Park Recreation Centre has been with a new “Skills For Life” component. The program has been enhanced, in consultation with LSV (Life Saving


Victoria), ARV (Aquatics and Recreation Victoria) and Judith Muir (Austswim presenter) to strengthen the water safety component. Water safety/survival skills such as sculling, treading water, survival strokes and rescues will now be formally included in the curriculum. School Holiday Fun at Pelican Park Recreation Centre Pelican Park Recreation Centre increased the number of children attending for pool play during the holiday period by 15% on the same time last year (852 September 2013 – 984 September 2014). The community was encouraged to attend for organised games and activities. Parents have provided very positive feedback about the affordable holiday fun. This is a pleasing result particularly in light of the opening of PARC in Frankston during the same period. Mount Martha Public Golf Course School Group Visits Balcombe Grammar School finalised their Term 3 bookings and have already booked for Term 4. The feedback from the School and the pupils has been overwhelmingly positive. Major/Special Events Visits The Mount Martha Public Golf Course held their Open Day Competition on the 25th September with a record number of Clubs and participants attending on the day.

Financially, year to date shows a positive variance of $120K, this is largely the result of timing of payments. Crib Point Pool expenditure ($20K) relating to the opening of Crib Point Pool will be spent in the next month. Pelican Park Recreation Centre also finds a positive variance this relates largely to timing of utility payments ($49k).

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (556) (435) 121 125 276 151 (5,439) (5,439) 0


LIBRARIES, ARTS AND CULTURE LIBRARY SERVICES Community Engagement and Programs • Sunday Opening – for the first time ever,

Our Library has opened its doors to the public on Sunday, 14 September. The Mornington, Rosebud, Hastings and Somerville Libraries will continue to open during Spring from 1.00 to 5.00 p.m. until Sunday, 30 November. Our Sunday opening was officially launched by Mayor Councillor Antonella Celi, Councillor Bev Colomb, Councillor Andrew Dixon and Councillor David Garnock along with more than 1,520 visitors across all our Libraries. Visitors were treated to an afternoon tea and entertainment from local mucians, stilt walkers and face painters..

• Discover Down Under - School Holiday Program 22 September – 3 October. Our Library

held 11 events for school aged children across our libraries, with 358 children and 149 adults attending. Highlight of the program included Mighty Mini Beasts production for 5-12 year olds, performed by Carp Productions. Over 150 children and 55 adults enjoyed stories of the garden with a ladybug, grasshoppers, bees and a very hungry caterpillar.

• Mornington Library was the venue for an enthusiastic group of 10 craftswomen taking part

in the 5000 Poppies Project. Groups around Victoria will make red poppies to be displayed at Federation Square next year for the ANZAC centenary. The success of this session has led to another being planned for December at Mornington Library.

Collections • eMagazines – launched 1 September, Library

members may now download magazines on to their PCs or electronic devices! This has been a huge success with 639 Library members signing up and borrowing 3,780 eMagazines in our first month. Our most popular magazines borrowed were Better Homes and Gardens – 146 loans, ABC Organic Gardener – 128 loans and Woman’s Day – 120 loans.

• DVDs – Our Collections team purchased and catalogued 550 junior and teen DVDS to

support the high demand during the school holiday period. New Initiative • Our Library’s first eNewsletter promoting our Sunday Opening, eMagazines and other

library programs was sent out to all of our library members with email accounts. Almost 9,500 library members read the eNewsletter and over 780 members clicked on our eMagazine service. The eNewsletters significantly helped our library members to embrace our eMagazines, collections and visits to our online services and to the libraries.


Arts and Culture • Mornington Library Foyer Exhibition Space is currently showing the artwork of Eric

Shephard.

• The Shire’s Artsblog www.artsonthepeninsula.com promoted 38 peninsula arts and cultural events held during the month. There are now 436 subscribers and 2,613 views to the website this month.

• The annual Creative Community Grants closed 29 September, with 18 applications received.

• The Cultural Planner is contributing to the Urban Strategic Project for the Hastings Structure and High Street Plans.

• The Rosebud Chamber of Commerce Mural Project on Norm Clarke Walk, funded by Arts Stream, has begun with local artist Michael Leeworthy.

• State Government Strategic Infrastructure Project Consultant and Board Members of Music Victoria are assisting the MP Music Network with developing the Shire’s Draft Music Strategy.

• The draft Public Art Policy is being reviewed by AXOS Public Art Consultants.

• A Creative Peninsula Flag, a project for arts development and place making, is in the planning process.

Local History • The Local History Coordinator provided cataloguing and collection management support to

the Western Port, Mornington and District and Nepean Historical Societies.

• The Postcards - Stories from the Mornington Peninsula travelling exhibition at the Mornington Primary School, developed by the Local History Coordinator and MP Local History Network, had over 500 students and parents view the exhibition from 22 August to 4 September. It is now showing at the Frankston Library, receiving equally positive responses from the community.

• Scanning and photographing of historical collections continues: - 125th Anniversary of the Hastings Railway for the Western Port Historical Society. - Scanned a loaned document for the Nepean Historical Society. - Scanned images required for the 2015 ANZAC Commemoration. - Supplied images to Peninsula Explorer tourist bus for promotional purposes.

MORNINGTON PENINSULA REGIONAL GALLERY Exhibitions and Public Programs • Two enormously popular exhibitions concluded in the later half of the month: Lynley Dodd:

A retrospective (from Tauranga Art Gallery in New Zealand) and Stars in the River: Jessie Trail (from the National Gallery of Australia). Both exhibitions attracted many visitors, with the Lynley Dodd character Hairy Maclary luring thousands of the very young to the Gallery. Visiting schools included Penbank, Mt Eliza Secondary College, Hastings Primary School, The Peninsula School and Bayside Christian College.

• Parallel with the concluding exhibitions, numerous preparations for the Archibald Prize 2014 are underway. This year’s exhibition has 54 works by artists from across Australia. The exhibition will open on Saturday 4 October.


http://www.artsonthepeninsula.com/

Archibald Prize portraits

• Public programs to support and augment the Archibald Prize exhibition have also been developed. Four consecutive Saturday evenings will present moderated conversations with selected Archibald artists, a sitter and portraiture experts, in addition to other programs.

• The Friends of the MPRG have also been working tirelessly on their aligned Schools Art

Award which this year has attracted more than 30 Mornington Peninsula schools – a phenomenal result. The twelve awarded works will be displayed in the Gallery during the Archibald Prize and many more will be displayed in the Gallery’s marquees and across Mornington Peninsula townships throughout October and November.

STATISTICS AND REPORTING

KPI This month Last Month 2013 Library Membership 78,222 78,213 79,012

Library Loans 110,240 110,714 115,664 eBook Loans 1,694 1,789 1,060

eTalking Book Loans 593 483 411 eMagazines Loans 3,780 NA NA

Home Library Service Loans 880 1,030 1,060 Library Visits 60,255 51,656 56,632

Public PC Usage Hours 6,561 5,999 3,629 Library Website Visits 20,698 17,191 18,031

Library Website Unique Visitors 11,982 10,447 5,851 Library Enquiries 5,004 4,209 3,682

Community Engagement Events 95 46 80 Community Engagement Attendance 2,871 1,343 1,519

Gallery Attendance 3,077 5,300 200 Financially, the favourable variance is primarily due to the early receipt of grant funding for the Regional gallery.

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SOCIAL PLANNING AND COMMUNITY DEVELOPMENT ABORIGINAL CULTURE, SUPPORT AND DEVELOPMENT Aboriginal Cultural Heritage The Aboriginal Cultural Heritage Officer (ACHO) has been positioned at the Rosebud Foreshore Camping office every Wednesday for the past two months to provide support and advice about Aboriginal cultural heritage management to Council Officers in the planning of their infrastructure and building works in the area. A Cultural Heritage Management Plan (CHMP) is being developed for the Rosebud Foreshore Camping Grounds for the installation of new electrical power heads for the camp sites. In the last month the ACHO has provided advice to foreshore committees of management, various external agencies including to Dromana and Tyrone Foreshore Committee of Managements and to contractors unearthing middens at Mornington Coastal area. Evolve - Indigenous Stories on Air

Sina Summers, Aunty Carolyn Briggs, Mayor, Councillor Antonella Celi and Glenys Watts at the Evolve Launch

The “Indigenous History Storytelling” radio program “Evolve” was launched on 2 September at the Dromana Life Saving Club by the Mayor, Councillor Antonella Celi. It is the first of its kind on the Mornington Peninsula to be broadcast on local and national radio. Over a six-week period a series of programs will be broadcast not only to our local community on Radio Port Phillip RPP 98.7FM and also nationally throughout 180 Indigenous radio stations across Australia.

The program developed in partnership with the Mornington Peninsula Shire’s Aboriginal Support and Development team presents new radio content, bringing knowledge and understanding about the history of the Boon Wurrung people and the indigenous community on the Mornington Peninsula. The series features 12 interviews on topics such as tradition, lifestyle, language and wartime stories. The “Evolve” radio broadcasts started on Friday, 26 September and will run every Friday until 31 October from 12.00 noon to 1.00 p.m. Tune into 98.7FM or go to the website www.rppfm.com.au and click on live streaming at 12 noon on Fridays. For copies of the CD set of six, email Sina Summers on [email protected]. Willum Warrain – Aboriginal Gathering Place Bunnings will assist Willum Warrain at their upcoming community planting day/BBQ supplying seedlings and seeds for the veggie garden. The group aims to officially open the garden sometime in Oct/November and to form a gardening group to maintain the crop. Eastbourne Primary School Indigenous Culture A key part of Eastbourne Primary School Indigenous Action Plan is ensuring all students are learning about indigenous history and culture. Actions include the Whole School Indigenous Learning Day, Bran Nue Day movie night and links in history units of work. The Shire supported the school to have a cultural awareness day with Lionel Lauch who talked to the whole school about Aboriginal artefacts and items used for hunting, entertainment and play.


http://www.rppfm.com.au/

mailto:[email protected]

ACCESS AND EQUITY Access and Equity Policy Review Commenced Mornington Peninsula Shire is currently reviewing the Access and Equity Policy. The community is invited to have a say and provide feedback on the current policy. The policy provides a framework to improve service delivery, opportunities for good governance and advocacy for all members of our community. People are encouraged to provide feedback via the survey. The survey closes 31 October at 5pm. A copy of the current policy, context paper and survey can be downloaded from: www.mornpen.vic.gov.au under the ‘Your Say’ tab. Further opportunity to have a say will be available through two workshops to be held in November 2014. If you have any questions about the policy or wish to obtain a hard copy of the survey, please contact the Community Access Planner at [email protected] or 5950 1689. COMMUNITY DEVELOPMENT West Park Reserve Community Participation

The playground at West Park Reserve has had a BBQ, new slides and swings installed and students from Wallaroo Primary School helped paint the older play equipment. A tree planting session and BBQ was held during the school holidays for local children and families.

Hastings Activity Structure Plan Consultations The Hastings Activity Structure plan was the focus of a market stall in Hastings High St and community consultations workshops conducted in Hastings this month. The Hastings High St Streetscape Design Framework consultation process is also being supported, with youth specific activities and street surveys being planned for in October. Volunteering Mornington Peninsula (VMP) Co-ordinated and delivered a pilot Volunteer Information Workshop on 5 September at the Rosebud Library to promote volunteering in the Rosebud community. The concept of place-based volunteer promotion in conjunction with the mini volunteering expo display is an initiative of the MPMVN and VMP, intended to engage people in active participation in their local community through volunteering. Building Support for Men’s Sheds

In response to the increasing requests from the community for Men’s Sheds, the Shire is developing a Men’s Shed policy which it hopes to have drafted by the end of the year. Dromana Safety Beach Men's shed members from the left: Rick Plummer (Treasurer Dromana Safety Beach Men’s Shed Committee), Holding the cheque Phil Dern (Peninsula Club Manager) and Kevin Harrop (President of Dromana Safety Beach Men’s Shed Committee) and 13 others not pictured


http://www.mornpen.vic.gov.au/

mailto:[email protected]

DISABILITY AND SOCIAL INCLUSION Mobility Map for Hastings A mobility map for Hastings is now available from all Mornington Peninsula Shire Customer Service centres. The map identifies useful information such as the current preferred paths of travel, location of the main shopping area, accessible toilets, taxi-ranks, bus-stops, police station and scooter recharge points. It is designed to help people on mobility devices to confidently plan their trip to and around Hastings. New Recharge Sites Two new sites have been added to the list of places where people using Mobility Scooters can top up their batteries. These are the Bendigo Bank in Mornington, and the Bendigo Bank in Balnarring. The full list of RECHARGE sites is available on the Shire website http://www.mornpen.vic.gov.au/Services_For_You/People_with_Disabilities/Scooters_Recharge_Scheme HEALTH AND WELLBEING Community Gardens Grow The addition of several veggie boxes at the Hastings train station made a welcome adjustment to the usual visual landscape for the 100th year birthday celebrations at Hastings station. The new veggie boxes are in keeping with the Shire’s health and wellbeing plan, which promotes food security as well as the recently adopted community garden policy, promoting edible landscapes. Mornington Peninsula Service Providers’ Network Mental Health Forum The annual forum was held at the Hastings Community Hub, on 23 September 2014 focusing on the topic of anxiety and depression. Prevention of Family Violence Forum The Peninsula Voice group, with support from the Shire, held a second community forum on the issue of family violence. Approximately 400 people attend to hear Police Commissioner Ken Lay; Domestic Violence Resource Centre Victoria CEO, Fiona McCormack; and Tyabb resident and local family violence activist Rosie Batty were among the presenters on the night. The Shire is also developing a draft MPS Shire statement of commitment for the prevention of family violence HOUSING RIGHTS AND ISSUES Home at Last Project

The Mornington Peninsula Shire “Home at Last” strategy is a joint project between Housing for the Aged Action Group and the Mornington Peninsula Shire. The purpose of the strategy was to conduct a short term project that created increased awareness on the Mornington Peninsula Shire about the affordable housing options available to older people who may be at risk of homelessness and assist them to access such housing. Community education sessions were conducted at Hastings, Mornington Peninsula and Rosebud to approximately 70 people and provided information on

affordable housing options to older people who are vulnerable on the Mornington Peninsula. The aim of the sessions was to expand awareness of Home at Last services across the Mornington Peninsula and ensure that older people living in insecure rental accommodation on the Mornington Peninsula have access to services that can provide advice, advocacy, support and housing outcomes.


http://www.mornpen.vic.gov.au/Services_For_You/People_with_Disabilities/Scooters_Recharge_Scheme

http://www.mornpen.vic.gov.au/Services_For_You/People_with_Disabilities/Scooters_Recharge_Scheme

Key outcomes included an increase in community awareness about affordable, secure and adaptable housing options for older people and how Home At Last can assist with housing issues Peninsula Youth Resource and Pocket Wallet Manual MPS “Triple A Housing Committee” recently developed a Peninsula Youth Resource brochure which will be distributed to youth services and schools throughout the Shire. The brochure provides important information on services available throughout the Shire and in Frankston including housing, health, indigenous and CALD, legal, counselling, material aid and generalist services. SOCIAL PLANNING Electronic Gaming Machine on the Peninsula Both the Peninsula Club in Dromana and the Baxter Tavern have recently been successful in their application to the VCGLR to increase their number of electronic gaming machines (EGMs or pokies) in their venues by an extra 15 EGMs for each venue. Dromana Hotel is also seeking an extra 9 pokies and has submitted an application to Council and the VCGLR. The Shire is currently reviewing its Responsible Gaming Policy and working with other Councils to advocate to the State government to increase local government planning powers to determine the location and increase in EGMs in their municipalities. WHAT’S ON • Wednesday, 15 October from 10.30 a.m., to recognise Carers Week (12-18 October)

there will be a film screening at the Peninsula Community Theatre in Mornington on. Bookings can be made through Eventbrite at: http://bit.ly/1wkEQhO or by calling 5950 1685.

• Wednesday, 15 October – Anti-Poverty Market Stall – Mornington Main Street Market from 8.00 a.m. to 2.00 p.m.

• Wednesday, 15 October – Anti Poverty Film Screening – “Where Heaven meets Hell” at 6.30 p.m., Mornington Council Chambers, Main Street, Mornington.

• Tuesday, 28 October – Shire and Frankston Volunteer Resource Centre forum on the Not For Profit sector enabling them to respond effectively to the new Work for the Dole and Centrelink Mutual Obligation Voluntary work requirements. Planned Panel includes representatives from Department of Education and Training, Avocare, Employment Plus and Advance Training.


http://bit.ly/1wkEQhO

DIRECTOR – SUSTAINABLE COMMUNITIES The Inaugural Steering Group Meeting for the Committee for Positive Ageing was held during September with the Mayor as the Chair. Broad representation from key groups were in attendance and enthusiastically supported that role in “steering” the implementation of the Positive Ageing Strategy. The Federal Government has confirmed an extension of funding for 15 hours of Universal Access for Kindergartens for 2015. The Productivity Commission Reports are still being finalised and these will inform the decision the Government will make with regard to funding beyond 2014. The Youth Services, “Adopt-a-Hotspot” program has been selected as a finalist in the “Tidy Towns Award” for the “Young Leaders” category. The program has fostered a sense of belonging for the youth involved as the young people have had to liaise with a range of community groups and members. This month sees the conclusion of the program. The Sunday opening of Our Library has been a fantastic success. The first day of Sunday opening was held on 14 September. The Mornington, Rosebud, Hastings and Somerville Libraries will continue to open from 1.00 p.m. to 5.00 p.m. until 30 November 2014. As each Library held their own opening event, there were more than 1,520 visitors across all four sites with involvement by the Mayor, Councillor Antonella Celi, Councillor Bev Colomb, Councillor Andrew Dixon and Councillor David Garnock. Afternoon tea and entertainment from local musicians, stilt walkers and face painters was provided for visitors. On 1 September 2014, e-Magazines was launched. This means that members of Our Library can now download various magazines on to their electronic devices. 639 Library members signed up and borrowed 3,780 e-Magazines in the first month. The Archibald Exhibition 2014 opens to the public on Saturday, 4 October 2014. This year’s exhibition has 54 works by artists from all over Australia. Local artist, Brian Kewley, kindly donated a painting of the Flinders area to be hung in the Flinders Community Hall. This is a gift to the community as this year celebrates the 150th Anniversary of European Settlement in Flinders. The first of the “Evolve”, Indigenous History Storytelling radio programs was broadcast by 3RPP on Friday, 26 September. “Evolve” will run until the end of October. The program has been developed in partnership with the Aboriginal Support and Development Tea and presents the history of the Boon Wurrung people and the Indigenous community on the Peninsula. The program is presented in the format of interviews and includes such topics as tradition, language and lifestyle stories. Financially, the unfavourable year to date variance is due to the timing of accrued expenditure for the Community Renewal Program.

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Local Government Performance Reporting Framework (LGPRF) Local Government Victoria (LGV) is working closely with Councils to deliver a new performance reporting framework for local government. The framework will become mandatory for implementation by Councils as part of the 2014-15 planning and reporting cycle. Data collection for year-end 2013-2014 is complete. The Shire will participate in LGV Q1 (Quarter 1) reporting process. Demographic forecast update The Corporate Planning and Projects team have worked with Units across the Organisation to research and analyse proposed forecast assumptions recommended by external demographic specialists. These local assumptions are applied to the latest Census data and figures released by the ABS to create the most accurate picture of how the population of the Mornington Peninsula is likely to shape. As a critical contribution to strategic decision making and future planning throughout the Shire, these assumptions will continue to be rigorously explored to ensure they are as accurate as possible. Discussions will continue this month with the finalised figures likely to be made public in late October – early November. Shire Grant Program Corporate Planning and Projects, in collaboration with other Shire departments have commenced the assessment process for grant applications across three streams currently available in the Shire’s Grants Program. Assessments will be carried out over a number of full day sessions; the first session completed in September indicates this year’s program is highly competitive with a large volume of applications. Financially, the unfavourable variance is due to timing of expenditure.

$'000Forecast Month

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Operating Surplus / (Deficit) (52) (66) (14) (159) (185) (26) (657) (657) 0

CORPORATE PLANNING AND PROJECTS


The final approval and gazettal of the Mornington Peninsula Planning Statement by the State Government puts in place a range of safeguards to protect the Mornington Peninsula’s special values at the highest possible level, building in to the State Planning system. The MPPS, at the highest level within the architecture of planning in the State, binds every key player – State and local in its decision-making as it relates to the Peninsula. As well as promoting the MPPS through Peninsula Wide and in the local media, the Communications Team is preparing a special publication to explain the MPPS in more detail, and what it means to the Peninsula. This publication is expected to be available in late October. In online engagement, the number of visitors to the Shire’s website via mobile devices (smart phones and tablets) continues to rise, representing more than 46% of the almost 80,000 visits during September. Other activities of the Communications team for the month included: Peninsula-Wide The October edition of Peninsula-Wide is underway, and scheduled for distribution from late October. Planning has begun for the December magazine. Media & News A number of media releases and web news items were issued throughout September, including:

• Sunday openings at Our Library • Carers film screening • Postcards exhibition – last train to Mornington • Somerville – have your say • Burn off restrictions – October • Community Grants closing soon • Anti-poverty week film screening • 125th birthday celebrations for Hastings station • Stay tuned for the retune • Indigenous stories on air • Best Bites 2014 Awards • Coastal plan award • SPA works suspended • Heritage Grants Open • Tyabb-Tooradin Road bridge upgrade • Get ready to jam • Footy Fever at Our Libraries • September school holiday programs • eMagazines now available • Access and Equity Policy • Small Business Day – October 4 • Rebound youth program • Halloween costume party • Interior Design with Bronnie Masefau • MPS steps up for walk to school

Communications support In July the team provided communications assistance to:

COMMUNICATIONS


• Literacy Villages • Walk to School program • Festival of Tennis • DCLC refurb and project signage • TWB trust • KABV presentations • Schoolies Week • Australia Day planning • New Year’s Eve planning • Spring into Sundays at Our Library strategy planning • Youth Services promotions • Sustainability website planning • Pavilion strategy promotion • FIAB strategy planning • Events guidelines • Best Bites strategy planning • Social media posts approvals

Photography & Video

• EVOLVE Radio Series Launch – Cr Antonella Celi • Footy Stories for Boys • Best Bites Application Callout – Cr Antonella Celi • Hastings Railway Station 125th Celebration – Cr David Garnock • Walk to School Month, Eastbourne Primary – Cr Antonella Celi • Tidy Town Regional Awards – Cr Antonella Celi, Cr David Garnock, Cr Bev Colomb • Hastings Renewal Wallaroo Place – Cr David Garnock • New Councillor Photos – Cr Tim Wood • Elsie Dorrington Pavilion renovations • Victorian Senior of the Year Jeanette Lane – Cr Antonella Celi • Aus Day Fun Run promo – Cr Antonella Celi, Cr Bev Colomb, Cr David Gibb • Sorrento Dial A Bus Service – Cr Tim Rodgers, Cr Hugh Fraser • Tika Pet Adoption

Graphic design & Images Design projects and support throughout September included

• Annual Report submission edits and preparation • Publication advice across the Shire • A number of promotional banners for the web

External website External website stats for September 2014 - Visits: 77,788 and Page Views: 218,376 Mobile is 30.3% of visits and tablet 16.3% Top content was Home, Search, Current Vacancies, Markets, Advertised Planning Applications, Planning, Lost Pets, Planning, Events and Rubbish. Financially, the variance reflects a timing issue with the production, delivery and payment of Peninsula Wide, and is not expected to impact on year-end forecasts.

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TEAM SUPPORT AND DEVELOPMENT Learning and Development With school holidays commencing midway through the month, September’s activities were concentrated in the first half of the month. We continued to satisfy learning and development requests from last year’s Performance Development and Review (PDR) process, with the following training sessions taking place:

• Personal Leadership Effectiveness • Effective Communication Better Questions are the Answer • Time Management • Generations in the Workplace • Introduction to Community Engagement Techniques

All were very well received – of particular note was Personal Leadership Effectiveness which caters for team members who are not in supervisory roles, yet wish to develop their leadership potential and explore their strengths and weaknesses. Topics covered included the concept of leadership, time management, goal setting, coping with stress, problem solving, performance management and the makeup of ‘great teams’. Participants were also provided with their Myers Briggs Type Indicator (MBTI) profile, which is always a rewarding, enlightening and informative experience, and also helps one to understand others and the reasons for their behaviour. One of the beneficial ‘by- products’ of attending training sessions, as well as the professional development, is the opportunity to meet, network and form positive working relationships with other team members from different Units/locations and this was more than evident on this occasion. It helps to embody the Peninsula Way spirit and serves as a significant morale booster. We also had the pleasure of running a session on Community Engagement with Keith Greaves from Chit Chat, who really knows how to liven up a room! The group of budding community engagers went through a series of icebreakers and other activities, which highlighted the need to ease into any community engagement process. Feedback suggested that some participants had expected to take away some practical examples of community engagement tools, so a participant survey will be undertaken to further scope out the learning outcomes for the December session which is aimed at more ‘seasoned community engagers’. Developing our Leaders Following in the footsteps of other MPS Managers, the Manager of Information Services has recently commenced LG Pro’s Mastering Management Program. This course aims to assist local government Managers in facing the challenge of working in an organisational role that is often, as we know, more complex, ambiguous and dynamic than that experienced by managers in other sectors. With a view to supporting managers in making a real transition in their thinking and actions so that they may positively impact their teams, their organisation and the sector, participants build the capacity and confidence required of those who work in our unique context. The course sets out to grow the awareness and management capability of participants with a focus on three core development areas:

• developing personal excellence • developing your people • managing in Local Government

Work Experience There were a total of three work experience placements in September, one each based in Statutory Planning, Pelican Park and Engineering.


Best Practice/Best Value Reviews September has seen project teams continue with the supporting work for Best Practice, through benchmarking, process development and research. Natural Systems Team Review The Natural Systems Team has an outstanding record in their responsiveness to community input regarding the management of bushland reserves. The team is currently reviewing how they maximise their capacity to lead the many volunteer based ‘Friends Groups’ in addition to meeting their obligations to ensure the bushland reserves meet the whole of the community’s needs. This review is being led by Simon Thorning and involves analysis of the current staffing structure against the role and workload of the team. A skills analysis has been completed and benchmarking is continuing. Traffic and Road Safety The Traffic & Road Safety Team carry a substantial obligation to liaise with community and stakeholders to continue to improve on the Shire’s impressive record in road safety innovation. The review is looking at the detail of how they undertake this important work. Process mapping is complete and the initial analysis has identified the opportunity to change the MERIT set up. This will require the development of integrated workflows, checklists and appropriate reporting capabilities. The potential also exists for this team to move to mobile computing solutions, in the next stage. Local Law Permits and Domestic Animals Act Reviews The Shire manages an extensive range of statutory obligations that utilise a permit system to ensure proper regulation and orderly review. Recent software improvements have created opportunities for further efficiency gains through the development of new procedures to manage information flow. These procedures have been mapped and are currently being converted into a workflow linking ‘Objective’ and ‘CI’, two of the Shire’s major databases. This will streamline communication and remove the requirement for the printing of multiple copies of extensive documentation. The automation of the process will also reduce the training requirements for the staff involved. Team Support & Development Team Support & Development have a significant obligation to ensure that staff records are maintained accurately and that the Shire adheres to best practice in recruitment and retention. New developments in computer software provide immediate opportunities for cutting document handling and processing times in this Unit. This will result in a better ‘candidate experience’ for those wanting to work in our team. These opportunities arise in the systems TS&D use for recruitment and correspondence. Process mapping is complete and workflows in ‘Objective’ are continuing to be developed. Financially, the favourable monthly variance is due to a lag in training invoicing and lower than anticipated parental leave.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (136) 47 183 (356) (22) 334 (1,766) (1,766) 0


GOVERNANCE AND CORPORATE SUPPORT GOVERNANCE Victorian State-Local Government Agreement The Municipal Association of Victoria (MAV), on behalf of the local government sector, signed a revised and strengthened Victorian State-Local Government Agreement during September. The Agreement provides an overall framework for managing the ongoing relationship between the State and local government. The revised Agreement seeks to ensure that prior to the State making decisions to allocate councils with new, revised or expanded roles and responsibilities, thorough consultation will occur. A new Cabinet process will also be introduced to assess impacts on local government. Other key changes include the requirement for the State to consult with local government on any material change to funding agreements that impact on councils. Local Government Electoral Review Last year, the State Government appointed a Local Government Electoral Review Panel for the purposes of reporting on the operation of local government democracy in Victoria. The Government commissioned the review in response to an unprecedented number of complaints to the Local Government Inspectorate following the 2012 elections. More than 450 complaints were received by the Inspectorate regarding concerns about the election process and behaviour of some candidates, confusion over who could vote, a lack of information about candidates and the large number of dummy candidates. Following a comprehensive review of the local government electoral system, the Panel has now released the Local Government Electoral Review Stage 1 and 2 Reports for public consultation. The Stage 1 report addresses the electoral process, participation, and integrity of elections and the Stage 2 report addresses electoral representation. In total, the Panel has made 55 recommendations to strengthen the integrity, lift participation and improve how elections are conducted and managed. The recommendations include adopting a uniform postal voting polling method, increased candidate information to be provided to voters, increasing the upper limit of councillors to 15 based on voter numbers, and discontinuation of the current practice of having a combination of multi-member wards and single councillor wards. The Panel Reports will be reviewed in detail to enable the Council to provide a submission in response to the various recommendations. MAYOR AND COUNCILLOR SUPPORT Cr Bev Colomb attended the Mornington Toy Library Open Day on Saturday 6 September. Mornington Toy Library services around 100 families, grandparents, family day carers and groups each year. Mornington Peninsula Shire has a strong partnership with the Mornington Toy Library through providing funding to support the service.

Cr Antonella Celi, Cr Anne Shaw and Cr Andrew Dixon attended the Mornington Croquet Club Opening Day on 9 September at Civic Reserve, Dunns Road, Mornington. Over the past 32 years, the Mornington Croquet Club has played an important role in the local community, providing a warm and inviting place for members and visitors.

On Saturday 13 September, Cr Tim Wood and Cr Antonella Celi attended the Red Hill Spring Garden Festival: Grow for Life- Award Ceremony hosted by the Red Hill Gardening Society Inc. (RHGS) at the Red Hill Recreation Reserve. The Society has been meeting at the Red Hill Community Hall since the 1950s and attracts members from over the Mornington Peninsula at this central location. The re-invention of the Spring Flower Show has been successful with five schools


participating in their dedicated ‘Show off Your Best” category in 2014 and an increasing number of exhibits from the domestic gardens.

The Mayor Cr Antonella Celi, Cr Bev Colomb and Cr David Garnock attended a morning tea on Wednesday 17 September at Western Port Secondary College, Hastings to congratulate and celebrate the wonderful actions taken by the successful finalist groups for the Regional Tidy Towns Awards. The Keep Australia Beautiful Victoria (KABV) Tidy Towns – Sustainable Communities Awards recognise positive actions taken by communities in rural and regional areas to protect and enhance their local environments. They encompass initiatives as diverse as litter prevention, recycling, protection of the environment, preserving heritage, community action and leadership and environmental sustainability programs. Winners for the KABV Tidy Towns - Sustainable Communities Awards will be announced at a presentation function on 11 October 2014.

On Monday 29 September, Cr Antonella Celi and Cr David Gibb attended the Peninsula Police Blue Ribbon Ceremony at Rosebud RSL to lay a wreath on behalf of the Shire to pay gratitude to Police officers throughout Australasia and the South West Pacific who have given their lives in the line of duty. The Ceremony honoured the 157 men and women who, over the last 161 years, have paid the supreme sacrifice whilst serving with Victoria Police. FREEDOM OF INFORMATION

Freedom of Information Requests Requests in progress at the start of the month 7 New requests during the month 2 Withdrawn Requests 0 Non valid requests 1 Requests resolved 5 Requests in progress at the end of month 3 Freedom of Information Commissioner Reviews & Complaints Reviews in progress at the start of the month 1 New Reviews during the month 0 Reviews resolved 0 Complaints 0

CUSTOMER SERVICE The 20 second telephone call answering performance for September in the first response (switchboard) was 76.2%, which was below the target of 80%. This indicator means that callers who phone the Shire’s main telephone number receive a personal greeting in less than 20 seconds. The total for all of customer service, which includes transfers to customer service operators from the “switchboard”, was 73.3 % which was below the target of 80%. It should be noted that the second indicator measures the transfer from the “switchboard” to the customer service officer who manages the enquiry from the caller. A h igh volume of calls on Monday 29th and Tuesday 30th September (1723 and 1581) influenced the month's performance. First quarterly instalments for rates were high on the list. Tuesday 30th September followed suit with high winds creating fallen trees and other hazards - Customer Service processed $900,000 plus on this date. The two minute performance was 97.9%, which was above the target (target 95%), and the customer call abandon rate was excellent at 1.3%, which is significantly better than the target of 3.0%. Abandoned calls, sometimes called lost calls, are callers that hang up before


answer. These are expressed as a percentage of total calls offered, and generally range in many large volume call centres up to 4%. The number of calls during September was 25,945 compared to the August call rate of 19,219, an increase of 6,726. Statutory Planning Administration Telephones The call answering performance for within 20 seconds was 89.9% (target 80%) and the two minute performance was 98.9% (target 95%). The customer abandon rate was 0.9% (target 7%). These results are similar to last month and meet all targets. Calls regarding current applications are directed to the particular planner handling the application and are therefore not included in this report. Environment Protection Unit Telephones The call answering performance for the 20 second and the two minute performance targets (target 95%) were met. The customer abandon rate was excellent at 1.6% (target 7%). Extended Hours Call Service Calls during the Shire’s extended telephone hours (before and after normal operating hours) were 33 calls per day and 724 for the month, this is 221 more than August. The customer abandon rate during the extended hours was 2.9%, below the target of 3.0%. Of those extended hours callers, over 94% were able to be resolved immediately by Customer Service Officers. Most calls were of a routine nature and dealt with by Customer Service staff by the raising of Service Requests or the provision of general information. After Hours Call Service This is the call service to the Shire’s external service provider for calls received after 6pm and before 8am. There were 426 calls for the month, an increase of 119 on August. Service Requests Service requests raised during September numbered 6,505 compared with 6,154 in August. This is an increase of 351 on August and a decrease of 624 when compared to last September. The number of overdue requests at the end of September numbered 401, a decrease of 74 when compared with August and an increase of 96 when compared to September of last year. Community Engagement Activities A Citizenship Ceremony was held at the Peninsula Community Theatre on 11 September where 53 local residents became Australian citizens. A local township Council Meeting was held at the Rosebud Community Hall on 22 September with many local residents and representatives from community groups in attendance. Prior to the formal meeting, a public briefing was held to provide Council and the community with background information on the draft Mornington Peninsula Marine Precincts Strategy to be placed on public exhibition for six weeks. Council officers also provided a briefing on the Mornington Peninsula Shire Roadsides Fire Management Plan together with an update on the upcoming 2014/2015 fire season. Financially, the year to date unfavourable variance, is due to the timing of payments of animal registration contributions and Customer Services casual salary.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (470) (434) 36 (1,882) (1,952) (70) (5,353) (5,353) 0


PROPERTY AND VALUATIONS VALUATIONS Due Dates – 2016 General Valuation

Task Description Due Date Progress to Date

Stage 1 Statistical Analysis of 2014 Revaluation & all sales since 01/01/2014 27/02/2015 Not yet commenced

Stage 2 Residential & Rural Preliminary Valuations 30/10/2015 Not yet commenced

Stage 3A Specialised Valuations 31/08/2015 Not yet commenced

Stage 3B Commercial, Industrial Valuations 29/01/2016 Not yet commenced

Stage 4 Final Residential & Rural Valuations 31/03/2016 Not yet commenced

Stage 5 Valuation Return 29/04/2016 Not yet commenced

Supplementary Valuations The Valuation team completed only 39 supplementary valuations during August 2014 and officers concentrated on ratepayer enquiries following rate notice issue. Mornington Peninsula Shire Valuation Objections

07/08 2006 Reval

08/09 2008 Reval

09/10 2008 Reval

10/11 2010 Reval

11/12 2010 Reval

12/13 2012 Reval

13/14 2012 Reval

14/15 2014 Reval

Formal Objections 24 75 36 43 10 159 53 23

Disallowed, withdrawn & invalid 6 53 11 18 6 64 16 0

Completed – changes recommended to VGV 18 22 24 20 3 95 37 0

Incomplete as at 31/07/2014 0 0 0 0 0 0 0 23

State Revenue Office Objections – Land Tax

2008 (2006 level

Reval)

2009 (2008 level

Reval)

2010 (2008 level

Reval)

2011 (2010 level

Reval)

2012 (2010 level

Reval)

2013 (2012 level

Reval)

2014 (2012 level

Reval)

Formal Objections 37 152 17 50 13 187 49

Disallowed, withdrawn & invalid 27 106 7 38 7 118 8

Completed – changes recommended to VGV 10 46 10 12 6 69 40

Incomplete as at 30/07/2014 0 0 0 0 0 0 1

Shire Appeals There are no VCAT applications at this time.


PROPERTY Lease to CFA, Main Ridge Fire Station Construction of the new Main Ridge Fire Station has been completed with the building handed over to the CFA on the 24th September 2014. The relocation of the third cricket practice net has also been completed. The CFA is currently fitting out the premises and expects the fire station to be fully operational in November 2014.

Rosebud Central Shopping Centre The Rosebud Central Shopping Centre at Wannaeue Place was recently subject to extensive graffiti and deep gouging to the main glass entry doors and shop windows. Infrastructure Maintenance arranged for the prompt removal of the graffiti.

Rosebud Drycleaners, 9-11 Ninth Avenue, Rosebud Damage occurred to the Council owned property at 9-11 Ninth Avenue, Rosebud when a vehicle drove through the timber paling fence and wire gates in the rear yard. Local Police have been advised and the damage repaired.


Rye Pocket Park, 3 Lyons Street, Rye The construction of the temporary pocket park is nearing completion with volunteers from the Rye’s Up Community and Traders Association assisting Council undertake the final planting of the Park.

Peninsula Pistol Club, Nepean Highway, Mount Martha In the early hours of Monday 29th September, the Peninsula Pistol Club was the victim of a fire which resulted in significant structural damage to the clubrooms and service area of the premises. The building was left in such a condition that for safety reasons the Municipal Building Surveyor had to have the building demolished to ground level. Obviously this is a very sad time for the members who have put so much into the club over the last 40+ years. No one was injured as a result of the fire or subsequent demolition. The club are in the midst of competitions which form part of the selection for Australian representation at the World Titles, so at this time the Municipal Building Surveyor is working with the Secretary of the club to enable the balance of the pistol ranges to be used to complete the competition with minimal disruption. Portable buildings will shortly be delivered to the site which will be used as temporary clubrooms/ablutions whilst Council works with the Pistol Club to develop plans to rebuild their facilities. A working bee was held on the weekend with over 60 members in attendance and approximately $5000 worth of equipment donated for the 2 days.


Financially, the month to date favourable variance of $97k is mainly as a result of the timing of the payment of Council’s fire services levy obligation and the timing of rental income. This favourable variance will not affect the Unit’s budget at year end.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) 293 336 43 1,320 1,417 97 4,814 4,814 0


INFORMATION SERVICES INFORMATION TECHNOLOGY • Upgraded Carelink+ to latest version and migrated to a new server. • Upgraded Harmony to latest version • Completed installation and configuration of IT equipment at David Collings Leisure Centre. • Configured and provisioned IT equipment for new councillor • Installed upgraded email/internet filtering and security devices (Watchguard) • Commissioned upgraded network links to Rosebud Foreshore and Mornington Depot. Dromana

Visitor Centre will be commissioned once building works has been completed. • Implemented electronic review and approval of planning submissions through the use of a

product called Trapeze. It is in operation with a pilot team and will be steadily rolled out across the organisation

• Supported the implementation of Rostering application, TimeTarget. Access points have been installed and the system is currently operating in parallel with current rostering system to ensure accuracy and consistency of information.

GIS • Maps have been prepared for Emergency Services in conjunction with Victoria Police and the

Emergency Management Coordinator, highlighting primary, secondary and tertiary evacuation routes across the Peninsula, as well as emergency relief centres and sectors used to manage evacuations.

• Spatial data has been provided to NBN Co to identify key constraints prior to the planning of the National Broadband Network.

• GIS data has been provided to landscape architect working on Hastings - High Street Streetscape Design Framework and Implementation Plan for community consultation session.

• Aged & Disability Services - High Fire Risk maps have been updated with current data and forwarded/printed for Emergency Services for this fire season.

• The Recreation team have now provided access to the reserve master plans for many of the shire’s reserves. The plans are available to all staff via a link to CIS.

• The location of all properties connected to Water or Sewer has been updated as part of the Environment Protection Wastewater Management Plan.

• We now have access to geocoded ABN data from the ATO which will be used by Economic Development for annual analysis.

RECORDS MANAGEMENT • Participated in correspondence management workshops Financially the surplus is due to invoices not being received as per budget.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.



FINANCE REVENUE MANAGEMENT The 2014/2015 rate notices were delivered early in September. As is usual for this time of the year the number of telephone calls increased significantly. Approximately 800 rate notices were emailed for the first time this year (registrations resulting from the application in the fourth instalment notice) with future notices expected to increase considerably. Bpay view has been introduced for the 2014/15 rating year and will be available for ratepayers to receive their second instalment reminder by this method. The number of returned rate notices is decreasing each year due to the stringent follow up exercise throughout the year prior to the issue of legal action. To date only about 350 notices have been returned with the majority of these again being non-resident owners moving address but failing to notify Council of their change of address. ACCOUNTING SERVICES Council’s Audit Committee reviewed the 2013/14 Financial Statements at its meeting on 10 September 2014. Council formally approved the Financial Statements “in-principal” before being forwarded to the Auditor-General for final sign-off and subsequently, have now been certified without qualification and have been included in the 2013/14 Annual Report. A Closing Report is issued by the Auditor-General at the end of the annual audit process, identifying minor internal control issues to be addressed by Council and officers. It is pleasing to note that there were no matters raised to be considered in relation to the 2013/14 financial statements. An open tender was called for the provision of Internal Audit Services. Council having considered all tenders received for Contract 1943 accepted the tender submitted by Moore Stephens Melbourne Pty Ltd, for a period of two (2) years and nine (9) months, with an option to extend for a further two (2) years. Management Accounting team have commenced our first quarter budget review as at the end of September. On a monthly and year to date basis, we continue to adjust for budget phasing issues. There will be a number of offsetting changes required throughout individual unit budgets, but no net variations to forecasts are proposed this stage of the year. Our next major budget review will be at mid-year. Financially, the year to date unfavourable variance of $300k, is due to the timing of superannuation payments. At this stage, there is no anticipated impact on the year-end result.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.



DIRECTOR – SUSTAINABLE ORGANISATION September activities reflect the final passing of the previous, the day to day business of the current and the start of planning for the next financial year. From last year, during September Council received unqualified certification from VAGO for its financial reports and anticipate receiving a low risk rating when the Auditor General tables his report in Parliament. The ongoing receipt of unqualified audits and low risk ratings helps provide the community with assurance that the Council’s finances are soundly managed. Operationally, staff have been involved in community improvements such as the Rye Pocket Park as well as ‘back office’ improvements such as the introduction of Trapeze. Trapeze is software that improves the efficiency of approving development plans. While the community may not directly see the benefits of back office improvements, benefits do accrue. In the case of Trapeze, we anticipate more efficient administration of plans, with expected cost savings within the planning function Looking forward, staff have commenced planning for the 2015/16 budget including Councils first ever 10 year financial plan. Financially, the year to date variance is made up of a number of small timing variations, with nothing significant to report.

$'000Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Operating Surplus / (Deficit) (41) (41) 0 (130) (125) 5 (533) (533) 0


CAPITAL WORKS OVERVIEW Alfred Street, Hastings – Streetscape Works Works are now nearing completion for the streetscaping of Alfred Street, Hastings. The works will incorporate exposed aggregate concrete paving, to match existing treatment on High Street, this will create continuity with the surrounding public space in Hastings while forming a contrasting effect with the paved fingers. The paved fingers will be finished in 3 varying shades, arranged to resemble the ephemeral tidal movements of Western Port, with planting to provide for an enclosed green space. Public lighting will also be provided, allowing for continual illumination throughout the public space. A contract has been awarded to A & V Creative Concrete Pty Ltd. Shanns Avenue, Mount Martha – Special Charge Scheme Works are now completed for the construction of Shanns Avenue. The construction of Shanns Avenue special charge scheme. Works are to improve access, safety, residential amenity and to reduce the impacts of storm water runoff and maintenance costs. The works involve the construction of Shanns Avenue and Jeannine Court, for a total length of 500 metres. A contract has been awarded to Maw Civil Pty Ltd. The objective of the works is to improve access, safety, residential amenity and to reduce the impacts of storm water runoff and maintenance costs. The Shire has been successful in establishing a Special Charge Scheme agreement with the residents of Shanns Avenue and Jeannie Court, Mt Martha. The proposed new road reconstruction includes the following key elements:

• 5.5m wide road for both Shanns Avenue & Jeannine Court • Three Raised Platforms with 50km/hr speed limit throughout the whole length • Kerb and Channel on both sides • Concrete footpath (Exposed Aggregates type), and • Drainage networks improvements

Road Reconstruction Works, Shands Road, Main Ridge Civil works are now underway for construction of the road base for the reconstruction of Shands Road, from Mornington-Flinders Road to Shoreham Road, Main Ridge. The project is currently being assessed for net gain offsets for vegetation removal with Department of Environment and Primary Industries. There has been extensive community consultation through the development of this project. These works are being funded by the Federal Government through the National Black Spot Program through VicRoads and under the Safer Local Roads contract with Downer Edi. Road Safety Improvements, Marine Parade, Hastings Civil works are completed for the construction of a new roundabout at the intersection of Hodgins Road and Marine Parade, Hastings. These works are being funded by the Federal Government through the National Black Spot Program through VicRoads. A contract has been awarded to Maw Civil Pty Ltd. Over a five year period there have been 11 reported crashes over a 3.0 km section of Marine Parade.


Mount Eliza Village Flood Mitigation Project The Shire is currently working towards reducing flooding to the Mount Eliza shopping precinct as part of its Local Integrated Drainage Strategy (LIDS). In the past the precinct has been subject to serious flooding during severe wet weather. This means drainage infrastructure must be improved to reduce the likelihood of future flooding to businesses and surrounding homes. Works will be undertaken in stages to reduce any disruption to shops and local traffic. It is envisaged that road closures and driveway access restrictions will be kept to a minimum and that a safe environment will be maintained for community members and contractors at all times. The Shire is committed to keeping the community informed at all times throughout the project and will be seeking input from residents and business owners to minimize any disruptions. A contact has been award to Jaydo Construction Pty Ltd for $1.289M to construct the works. McLeod Road Group, Road and Drainage Construction, Mount Martha A contract has been awarded to Maw Civil Pty Ltd for the road construction of McLeod Road, Hall Street, Stiles Street, Hender Street, Barrow Street and Spencer Street, Mount Martha The objective of the works is to improve access, safety, residential amenity and to reduce the impacts of storm water runoff and maintenance costs. The Shire has been successful in establishing a Special Charge Scheme agreement with the residents of McLeod Road Group, Mount Martha. The contract works involve the construction of McLeod Road, Hall Street, Stiles Street, Hender Street, Barrow Street and Spencer Street, for a total length of 2 kilometres. The proposed new road reconstruction includes the following key elements:

• 5.5m wide road (back of kerb to back of kerb) for all roads • At least five Raised Platforms with 50km/hr speed limit throughout the whole length • Slow points with narrowing of road pavement • Threshold treatments at road intersections • Kerb and Channel on both sides • Drainage networks improvements and • Water sensitive urban design for stormwater discharge into Sunshine Creek

McLeod Road Group property owners together with Council will pay for the cost of these works under the provisions of McLeod Road Group Special Charge Scheme. Council will contribute 34% of the cost of works and property owners the other 66%.Council resolved to declare the special charge at its meeting on 10th October 2011. There has been extensive community consultation through the development of the McLeod Road Group Special Charge Scheme, including posting of notices under the relevant statutory processes. Shands Road and Main Creek Road, Roundabout, Main Ridge A contract has been awarded to Maw Civil Pty Ltd for the construction of roundabout at the intersection of Shands Road and Main Creek Road, Main Ridge. The project is being funded via VicRoads through the National Blackspot program. The upgrade will provide for improved safety to motorists and pedestrians, and will include the following key components:

• Central island construction • Kerb and channel returns • Splitter Islands with pedestrian refuges • Pavement widening


• Drainage improvements • Removal of trees • Relocation of existing bus stop, and • Other associated works

Works are currently in the Preliminary stage with the aim of having works scheduled for September to December 2014. Tyabb-Tooradin Road Bridge Upgrade A contract has been awarded to Ace Infrastructure Pty Ltd for the reconstruction of the concrete bridge structure at the intersection of Watsons Creek and Tyabb Tooradin Road in Somerville. The new structure will address a number of safety concerns with the existing structure and will include widening of traffic lanes and shoulders, improved road safety barriers and increased load carrying capacity. The reconstruction of the bridge structure will include widening to facilitate safer heavy vehicle movements across the bridge and includes the following key components:

• Road widening (3.5m through lanes with 1.5m shoulders) • Demolition of the existing bridge structure. • Precast and cast insitu structural concrete works. • Asphalting Works • Line-marking and road safety barriers.

This project is to be funded through the Roads to Recovery Program and Blackspot Funding Program. During the construction period, Tyabb-Tooradin Road will be closed to through traffic, between Bungower Road and Baxter-Tooradin Road. There will be no provision for local traffic to cross the bridge during the construction period. Properties located to the north of the bridge site should access their properties via Baxter Tooradin Road and properties to the south via Bungower Road. Cowley Street Special Charge Scheme – Road and Drainage Construction Works have been awarded to Sandridge Roads Pty Ltd for the full road and drainage construction of Cowley Street and the car park at its intersection with Leichardt Street in McCrae. The works are to improve access, safety, residential amenity and to reduce the impacts of storm water runoff and maintenance costs. The Shire has been successful in establishing a Special Charge Scheme agreement with the residents of Cowley Street and the shop keepers along Bayview Road. The contract works involve the construction of Cowley Street and the car park at its intersection with Leichardt Street in McCrae. The proposed new road reconstruction includes the following key elements: The upgrade will provide for improved safety to motorists and pedestrians, and will include the following key components:

• Central island construction • Kerb and channel returns • Splitter Islands with pedestrian refuges • Pavement widening • Drainage improvements • Removal of trees • Relocation of existing bus stop, and


• Other associated works Works are currently in the Preliminary stage with the aim of having works scheduled for September to December 2014. Baxter Preschool, Baxter Baxter Preschool is currently enjoying the use of their newly built playroom (stage one). The new room has significantly increased places available for preschool students in Baxter.

To assist the preschool in keeping services operational on-site during the staged construction, a temporary portable building has been provided.

Stage two refurbishment works continue to progress. Works over the next two weeks include roofing, services rough in, mechanical, plastering and external cladding. Stage two construction works is anticipated to be completed by November 2014.

Stage one external painting Stage two internal framing Elsie Dorrington Netball Pavilion, Mornington – Pavilion Strategy Building construction works are nearing practical completion. The new building will significantly assist the Mornington Netball Association in providing adequate facilities to cater for their existing seven playing courts. Finalisation works include completion of the kitchen kiosk and landscaping areas.


Entry from rear car park Undercover viewing area

Undercover viewing area New netball pavilion

Fruit Growers Reserve, Somerville – Pavilion Strategy, Somerville

Construction works for Fruitgrowers Sports Pavilion has recently commenced. The new facility will include unisex change and toilet facilities, umpires change room, store rooms, internal disabled toilet, external public toilets, first aid room, disabled access, new kitchen, social areas, new energy efficient lighting, heating, ventilation and cooling systems, insulation, water saving fixtures and water tanks for capture of roof water for toilet flushing.

Progress to date includes site cut, levelling, service rough in and trenching of slab footings. Construction over the next two weeks will include finishing of services rough in, drainage, forming and pouring of slab. Works are anticipated to be completed by July 2015.

Trenching for concrete footings Installation of Sewer

Mount Martha Life Saving Club Construction works for the new Mount Martha Life Saving Club facility continue to progress, with the blockwork almost complete and the majority of services for the lower floor roughed in. The new facility, which has been jointly funded by Mount Martha Life Saving Club, Mornington Peninsula Shire and Life Saving Victoria, will include enhanced training and activity spaces, social areas and dedicated infrastructure to assist life saving activities. A new public toilet facility will also be included, with the nearby existing amenities to be demolished.


Works are anticipated to be completed by the end of 2014.

New MMLSC facility under construction New MMLSC facility under construction Bentons Square Pre School building additions, Mornington Construction works for the new pre school building at Bentons Square are approaching lock-up stage. Landscaping works have commenced and will include interesting multiple play areas and interesting natural features. The additional pre school room will provide for an additional 33 children. This is a jointly funded project between Mornington Peninsula Shire and the Department of Education and Early Childhood Development. It is anticipated that the building will be complete by the end of November with the landscaped areas shortly after.

Internal view of new pre school room External view of new pre school room and

playground


Civic Reserve Recreation Centre, Mornington Building works are now substantially complete with the new reception area, program rooms, amenities, crèche, tennis centre and car park opened to public use on 6 October 2014. Works are continuing on external landscaping and extensions to the table tennis pavilion.

Car park and front entry Tennis centre

Front reception space/cafe Tennis club social room

Portsea Village Streetscape Works are progressing on streetscape improvement works at Portsea Village with landscape planting and pavement reinstatement works to be completed.

Newton Reserve landscaping Footway works outside Portsea Hotel


Mornington Park Playground Works to refurbish and revitalise the Mornington Park Playground area are nearing completion.

The works consist of minor works to the existing boat structure, replacement of old equipment, new swings and introduction of paths, trees, seating and sensory elements. The new play area will provide a place for families to meet and enjoy the outdoors. It is anticipated that the playground will re-open early October 2014.

New play structure Miniature forest and seating

Path and Pedestrian bridge to Martha Cove lift, Safety Beach Works are nearing completion The works include a new footpath extending from the current one in front of the Yacht Club and a new composite section bridge to attached to the Martha Cove pedestrian access lift well

Path completed, decking and hand rails to be completed for bridge


Dromana Visitors Centre Work is progressing well and is expected to be completed by the end of October Works include new roof to all section of the building, full fit out including cabinetry/workstations/flooring/automatic doors/concrete paths and data network up grade. A new disabled toilet and disabled carparking also to be constructed

New roof underway New meeting room

Financially, Standard Statement of Capital WorksFor the period ending September 2014

Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000Capital Works AreaLand 88 10 78 88 11 76 350 350 0Buildings 1,862 1,837 25 2,840 3,232 (392) 10,128 14,575 (4,447)Infrastructure - Roads 1,964 1,542 422 3,021 2,201 820 12,872 21,110 (8,237)Infrastructure - Drainage 455 640 (185) 1,277 1,442 (164) 3,760 4,707 (947)Infrastructure - Other 707 282 424 914 564 349 3,845 5,970 (2,125)Plant 42 0 42 48 0 47 268 474 (206)Furniture and Equipment 49 4 44 49 7 41 195 273 (78)Information Technology 0 0 0 0 0 0 0 17 (17)Artworks 3 0 3 3 0 3 13 13 0Library Bookstock 17 85 (67) 277 344 (66) 1,300 1,504 (204)

Total Capital Works 5,187 4,399 787 8,517 7,802 715 32,731 48,993 (16,262)


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

17010. Plant & Equipment Replacement 47,576 425 47,151 268,000 474,000 (206,000)17012. Acquisition (splays, easements & sm 87,500 10,042 77,458 350,000 350,000 017016. Oval Rehab - Drainage & Sprinklers 33,750 22,300 11,450 135,000 202,000 (67,000)17027. Implementation of Toilet Strategy 250,000 0 250,000 1,000,000 1,000,000 017031. Provision of Library Books/Material 277,405 343,901 (66,496) 1,300,000 1,504,000 (204,000)17032. Acquisitions - M'ton Pen Reg Galler 3,250 0 3,250 13,000 13,000 017038. Traffic Mgt Treatments 71,550 150,861 (79,311) 150,000 203,100 (53,100)17050. Rehab - Walkways/bike paths/footpat 302,500 212,231 90,269 1,210,000 1,263,800 (53,800)17053. Drainage Rehabilitation 175,000 241,113 (66,113) 700,000 700,000 017054. Drainage Upgrades 125,000 116,129 8,871 500,000 500,000 017062. Signage - Traffic/Parking Areas 10,000 4,946 5,054 40,000 40,000 017063. Signage - General 25,000 12,562 12,438 100,000 100,000 017082. Sale of Roads 0 1,312 (1,312) 0 0 017260. Playground developments 87,000 128,050 (41,050) 300,000 505,500 (205,500)17263. Implementation of Recreation Master 211,250 45,732 165,518 1,020,000 1,852,300 (832,300)17272. Hall Improvements Asset Replacement 12,500 0 12,500 50,000 50,000 017273. Reserve Improvements/ Asset Replace 22,500 0 22,500 90,000 90,000 017313. Equestrian Strategy Implementation 50,000 0 50,000 200,000 200,000 017362. Footpath Strategy - Impl 389,054 27,776 361,278 956,215 2,897,635 (1,941,420)17363. Photocopier Replacement 0 0 0 0 20,000 (20,000)17368. Sorrento Strategy - Boardwalk 0 575 (575) 0 0 017371. Portsea Strategy - Impl Stage 1 0 67,930 (67,930) 0 350,000 (350,000)17400. BBQ Upgrade Program 7,500 1,900 5,600 30,000 30,000 017401. Building Renovations - Major Build 1,054,800 2,380,657 (1,325,857) 1,693,000 3,972,680 (2,279,680)17402. Recreation Building Imp 45,000 69,465 (24,465) 120,000 178,000 (58,000)17444. Hastings Com Area Parking & TMT Imp 0 23,656 (23,656) 0 130,800 (130,800)17465. LT - Coastal Mgt/Master Plan Impl 15,000 10,400 4,600 0 75,800 (75,800)17482. Safer Local Roads Program 1,000,000 0 1,000,000 4,000,000 4,000,000 017483. Signage Directional 0 (900) 900 0 0 017486. Southern Peninsula Aquatic Recreati 40,000 70,249 (30,249) 1,600,000 1,600,000 0

Capital Works


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Capital Works

17489. Rye Traffic Man Strategy Implementa 5,000 3,960 1,040 0 46,500 (46,500)17490. Police Point Park Improvements 0 375 (375) 0 0 017504. Signage Township Corporate 0 391 (391) 0 0 017522. Enterprise Content Management Syste 0 0 0 0 17,000 (17,000)17549. Bicycle Strategy 75,000 135,116 (60,116) 300,000 557,000 (257,000)17552. Blackspot Program (Council contribu 56,250 38,709 17,541 225,000 225,000 017554. Skate & BMX Strategy 5,000 36,597 (31,597) 270,000 320,000 (50,000)17556. Soccer Strategy - Implementation 0 0 0 150,000 359,000 (209,000)17558. Kerb and Channel - Rehabilitation 75,000 77,149 (2,149) 300,000 300,000 017584. Activity Centre Structure Plan - Im 160,000 93,302 66,698 400,000 808,000 (408,000)17593. Integrated Flood Management and Dra 975,228 1,084,464 (109,236) 2,500,000 3,447,000 (947,000)17606. B/Spot Tyabb Tooradin Rd Bungower 30,000 33,559 (3,559) 0 50,000 (50,000)17622. R2R 3 Hodgins Road Frankston Flinde 12,000 10,855 1,145 0 517,200 (517,200)17626. Foreshore Camping Areas - Amenity B 87,500 23,978 63,522 350,000 350,000 017629. Safety Beach CC - Path to Lift Acce 0 1,552 (1,552) 0 23,000 (23,000)17630. Peninsula DriveSafe 0 714 (714) 0 20,800 (20,800)17657. Former M'ton Sec.College Classrooms 0 8,410 (8,410) 0 36,000 (36,000)17659. Urban Rd Contibutory Scheme Strateg 481,750 460,961 20,789 727,000 1,863,300 (1,136,300)17660. Pavillion Strategy Implementation 802,250 39,190 763,060 3,209,000 3,209,000 017665. B/Spot Shands- Mton Flind Shoreham 0 15,828 (15,828) 0 764,000 (764,000)17667. Sorrento Seawall 0 5,990 (5,990) 0 126,200 (126,200)17668. Mount Martha Park Viewing Tower 0 0 0 0 36,000 (36,000)17671. Sorrento Policemans Point Strategy 36,250 8,367 27,883 145,000 170,000 (25,000)17672. Neighbourhood Activity Centre Struc 125,000 156,220 (31,220) 100,000 236,000 (136,000)17673. Sporting Facilities Lighting Progra 25,000 25,000 0 100,000 116,000 (16,000)17674. Ticketing System Foreshore B/Ramp 0 107 (107) 0 9,200 (9,200)17675. Tennis Strategy 55,000 23,920 31,080 100,000 188,000 (88,000)17676. Netball Strategy 50,000 12,979 37,021 200,000 235,000 (35,000)17677. BSpot Melb Rd (Canterbury Jetty Rd) 0 34,776 (34,776) 0 160,000 (160,000)17678. BSpot Browns Rd/Boneo Rd-Flders Rd 0 875 (875) 0 45,300 (45,300)


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Capital Works

17679. BSpot Marine Pd/Western Port/Skinne 10,000 472,780 (462,780) 0 577,500 (577,500)17681. Safety Beach - Buckley's Rest 0 0 0 0 20,000 (20,000)17684. Bay Trail Path 0 890 (890) 0 77,000 (77,000)17686. SCS - Project Dromana Shire Road 0 0 0 0 100,000 (100,000)17690. Sorrento Early Leaning Facility 13,300 69,647 (56,347) 0 13,300 (13,300)17692. Bentons Square Preschool Additions 50,000 178,986 (128,986) 0 342,500 (342,500)17695. RTR - Bungower Rd / Tyabb-Tooradin 0 4,246 (4,246) 0 0 017696. Hastings Activity Centre Structure 87,500 1,840 85,660 350,000 428,300 (78,300)17697. Rosebud Activity Centre Structure P 50,000 3,780 46,220 200,000 298,000 (98,000)17699. Unmade Carpark Construction Strateg 0 4,508 (4,508) 0 59,100 (59,100)17701. Active Sports Strategy - Impl 0 0 0 50,000 100,000 (50,000)17705. Alfred Street Roundabout 100,000 149,370 (49,370) 0 100,000 (100,000)17706. Alfreed Street Streetscape Works 0 0 0 0 176,000 (176,000)17707. BSpot Boes/Graydens Roundabout 0 1,365 (1,365) 0 0 017708. BSpot Shands/Main Creek Roundabout 100,000 108,512 (8,512) 0 743,000 (743,000)17709. BSpot Jetty/McDowell Signals 0 1,490 (1,490) 0 313,000 (313,000)17710. BSpot Sandy Road Fingal 0 20,718 (20,718) 0 72,000 (72,000)17712. West Park Open Space 0 3,746 (3,746) 0 50,500 (50,500)17714. Mt Martha Life Saving Club 100,000 338,355 (238,355) 0 1,610,500 (1,610,500)17715. Mens Shed Somerville 50,000 59,362 (9,362) 0 85,000 (85,000)17716. Mens Shed Mornington 0 0 0 0 60,000 (60,000)17718. Timber Structures Renewal 50,000 49,556 444 200,000 200,000 017719. Marine Structures Renewal 37,500 19,310 18,190 150,000 150,000 017720. Road/Bridges & Culvert Renewal 12,500 0 12,500 50,000 50,000 017721. Residential Dwellings 17,000 15,860 1,140 68,000 68,000 017722. Somerville Pestrain Strategy 25,000 1,539 23,461 100,000 100,000 017723. Furniture and Equipment Replacement 36,250 7,257 28,993 145,000 145,000 017724. Public Transport Facility Imp 7,500 762 6,738 30,000 30,000 017725. Guardrail Renewal Program 0 0 0 35,000 35,000 017726. David Collings Lesirue Centre 330,234 0 330,234 1,320,938 1,320,938 0


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Capital Works

17727. Storm Water Quality Program 2,000 0 2,000 60,000 60,000 017728. Mills Beach Master Plan Implementat 9,000 0 9,000 200,000 200,000 017730. B/spot - Mt Eliza Way 8,000 8,599 (599) 767,000 767,000 017731. B/spot - Graydens road/Boes 2,000 1,437 563 1,480,000 1,480,000 017732. B/spot - loders road - moorooduc 7,000 3,209 3,791 1,046,000 1,046,000 017733. B/spot - Browns Road - Rosebud 0 0 0 400,000 400,000 017734. B/spot - Eastbourne Road - Rosebud 0 0 0 298,000 298,000 017735. Somerville Tennis Club 0 357 (357) 33,000 33,000 017736. Red hill tennis club 0 0 0 30,000 30,000 017737. Mornington Youth Hub 0 0 0 767,000 767,000 017742. Pedestrian Treatments 12,500 0 12,500 50,000 50,000 0

8,516,647 7,802,136 714,511 32,731,153 48,992,753 (16,261,600)


PRIORITY WORKS OVERVIEW Financially, there are no changes to report in September.

ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

1,017 749 268 3,034 4,721 (1,688)


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

56015. Half Cost Fencing (Inc) 0 (1,590) 1,590 0 0 056039. Disabled Facilities Council Buildin (Inc) 0 (200,000) 200,000 0 0 056123. Sustainable Energy Funds Initiative (Inc) 0 (23,174) 23,174 0 0 058309. Somerville War Memorial Relocation (Inc) 0 (9,091) 9,091 0 0 058315. Somerville Cenotaph (Inc) 0 (7,195) 7,195 0 0 056001. Installation of New Fire Plugs. 12,500 1,638 10,863 50,000 50,000 056002. Resurfacing of Cricket Pitches. 3,750 3,750 0 15,000 15,000 056003. Developer Wks - Drainage Upgrades. 0 14,930 (14,930) 0 0 056007. N/Ball Crt Resurf (Sport Club Fund) 12,500 27,836 (15,336) 50,000 50,000 056009. Conservation Works-MPRG. 6,875 (969) 7,844 27,500 27,500 056012. Building Demolition. 17,500 37,338 (19,838) 35,000 35,000 056013. Street Lighting Improvements. 16,250 1,736 14,514 65,000 65,000 056015. Half Cost Fencing 5,000 2,220 2,780 20,000 61,000 (41,000)56026. Sewerage Connection Council Buildin 5,000 0 5,000 20,000 20,000 056030. Implement Dog free & leash areas 7,500 0 7,500 30,000 30,000 056039. Disabled Facilities Council Buildin 46,500 41,456 5,044 0 111,500 (111,500)56044. Dredging of Boatramp at Hastings 0 0 0 0 31,900 (31,900)56064. Minor Streetscape Works- Commer Cnt 30,000 18,667 11,333 120,000 120,000 056067. Coastal Reserves Biodiversity Cons. 0 18,115 (18,115) 0 6,000 (6,000)56105. Tree Removal Program 12,500 12,500 (0) 50,000 50,000 056107. Building Renovations Misc. 62,750 53,884 8,866 251,000 279,000 (28,000)56109. Minor Traffic Improvements. 18,750 22,732 (3,982) 75,000 75,000 056112. Risk Mgt Initiatives former Landfil 62,500 74,930 (12,430) 564,000 564,000 056123. Sustainable Energy Funds Initiative 0 19,100 (19,100) 0 0 056146. Infrastructure Upgrades - Landfills 25,000 0 25,000 100,000 150,000 (50,000)56152. Parks & Reserves (Passive) Rehab Pr 0 12,500 (12,500) 0 9,600 (9,600)56170. Open Space Strategy - Implmentation 0 31,688 (31,688) 0 10,000 (10,000)56171. IT Systems Upgrades and Development 96,212 120,590 (24,378) 134,000 316,400 (182,400)

Priority Works


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

56015. Half Cost Fencing (Inc) 0 (1,590) 1,590 0 0 056039. Disabled Facilities Council Buildin (Inc) 0 (200,000) 200,000 0 0 0

Priority Works

56226. Landfill Cell Capping Provision 200,000 200,000 0 200,000 200,000 056228. Corporate Water Conservation Progra 25,000 6,654 18,346 100,000 624,100 (524,100)56230. Rosebud Foreshore Camp Site Markers 0 0 0 0 9,700 (9,700)56261. Telecommunications Tower Projects 0 4,450 (4,450) 0 0 056274. Net Gain-Bungower Rd/The Eyrei/Art 20,588 45,900 (25,312) 82,350 82,350 056275. Long Term Coastal Management Master 118,750 5,230 113,520 475,000 732,400 (257,400)56278. Investigation of catchments 144,000 182,144 (38,144) 300,000 300,000 056281. Hall Works 0 1,848 (1,848) 0 0 056297. Somerville Township-Amentity Works 0 0 0 0 6,400 (6,400)56299. Tyabb Township - Amentity Wks 0 0 0 0 10,400 (10,400)58303. Pavilion Strategy - Priority Works 0 1,811 (1,811) 0 0 058308. The Briars Fera Exlcusion Fence 0 6,087 (6,087) 0 19,600 (19,600)58315. Somerville Cenotaph 0 420 (420) 0 13,900 (13,900)58316. Police Point Conservation & Rec Pla 0 0 0 0 54,700 (54,700)58317. Marine Drive Safety Beach 0 8,414 (8,414) 0 321,000 (321,000)58321. Civic Reserve Relocation 0 6,145 (6,145) 0 0 058324. Place Making - Minor Works 25,000 5,838 19,163 100,000 100,000 058325. Foreshore Facilites Rehab. - Boat 7,500 0 7,500 30,000 30,000 058327. Tyabb Cricket Club 5,000 0 5,000 20,000 20,000 058328. Somerville/Tyabb District Heritage 7,500 0 7,500 30,000 30,000 058329. Boundary Fence Repair SIMS2 22,500 0 22,500 90,000 90,000 0

1,016,925 748,533 268,392 3,033,850 4,721,450 (1,687,600)


PRIORITY PROJECTS OVERVIEW Financially, there are no changes to report in September. First quarter changes will occur in the October report and are proposed as follows. Projects with New Funding

• Mornington Peninsula Tourism - $275k – new funding received from Tourism Victoria. • Villages of the Mornington Peninsula - $5k – new funding received from Small Business

Victoria. • Are You Ready? - $110k – new funding received from the Department of Environment and

Primary Industries. There is no change to the bottom line with the additional funding as matched expenditure has been forecast. Funding transferred to/from Operating Budget

• Tobacco Education - $20k – budget moved from operating to Priority Projects. • Community Grants - Arts Stream - $40k – part of Council’s new grant initiative restructure,

funding has been moved to recurrent in operating accounts. • Community Partnerships - $65k - part of Council’s new grant initiative restructure, funding

has been moved to recurrent in operating accounts. • Place Making Grants - $110k - part of Council’s new grant initiative restructure, funding has

been moved to recurrent in operating accounts. There is no change to Council’s bottom line with the transfer of these funds.

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

Priority Projects 1,206 110 1,096 2,319 4,827 (2,509)


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

6459. Hastings Promotional Fund (Inc) 0 200 (200) 0 0 06459. Hastings Promotional Fund 0 11,540 (11,540) 0 0 06482. Rosebud Activity Centre Struct Plan 12,975 0 12,975 0 51,900 (51,900)6483. Hasting Activity Centre Struct Plan 12,500 4,150 8,350 50,000 52,400 (2,400)6496. Business Development Plan for Morni 3,000 0 3,000 0 11,000 (11,000)6502. Community Partnerships 16,250 0 16,250 65,000 65,000 06581. Events (Inc) 0 (2,750) 2,750 0 0 06581. Events 32,500 32,828 (328) 130,000 130,000 06615. Tobacco Education 2,225 0 2,225 0 8,900 (8,900)6672. Responsible Gaming Strategy 6,250 0 6,250 25,000 25,000 06674. Health & Well Being Plan Implementa 0 71 (71) 0 0 06679. Rosebud Promotional Fund 0 20,000 (20,000) 0 0 06680. Mt Eliza Promotional Fund (Inc) 0 358 (358) 0 0 06680. Mt Eliza Promotional Fund 0 12,967 (12,967) 0 0 06718. Green Wedge Action Plan 3,850 0 3,850 0 15,400 (15,400)6736. Careers Expo 7,500 0 7,500 30,000 30,000 06766. Geotechnical Investigations 2,950 23,235 (20,285) 0 11,800 (11,800)6911. Somerville Community Needs Assessme 2,000 0 2,000 0 8,100 (8,100)6915. Men's Shed 7,000 2,457 4,543 28,000 28,000 06923. Red Hill Character Assessment and D 10,250 0 10,250 0 41,000 (41,000)6926. Parking Precinct Plans 9,125 0 9,125 0 36,500 (36,500)6927. Port Phillip Urban Design Framework 8,675 0 8,675 0 34,700 (34,700)6930. Stream Watch/Water Watch Program 2,375 0 2,375 0 9,500 (9,500)6938. WOL Comty Arts-Metro Access Project 1,000 400 600 0 3,700 (3,700)8603. Local Housing and Settlement Strate 20,050 11,863 8,187 0 80,200 (80,200)8606. Character Assessment and Design Gui 11,850 0 11,850 0 47,400 (47,400)8641. Road Safety Program Shire Wide (Inc) 0 (2,000) 2,000 0 0 0

Priority Projects


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

8641. Road Safety Program Shire Wide 1,300 2,920 (1,620) 0 5,200 (5,200)8642. Sorrento Promotional Fund SCS (Inc) 0 3,024 (3,024) 0 0 08642. Sorrento Promotional Fund SCS 0 22,000 (22,000) 0 0 08646. Provision - Matching Grant Applicat 37,500 0 37,500 150,000 150,000 08649. Parking Precinct Plan Mornington To 6,500 5,950 550 0 26,000 (26,000)8654. Early Home Learning P'ship (PRC) 1,625 0 1,625 0 6,500 (6,500)8669. Spatial Employment Strategy 10,000 0 10,000 0 40,000 (40,000)8670. Mount Eliza Town Centre Plan 7,500 0 7,500 0 30,000 (30,000)8671. Somerville Town Centre Plan 500 0 500 0 2,000 (2,000)8674. Biodiversity Action Plan Modelling 13,000 0 13,000 30,000 52,000 (22,000)8675. Stony Point Coastal Management/Fram 2,500 0 2,500 0 10,000 (10,000)8676. Hastings Port Land Use and Transpor 3,750 0 3,750 0 15,000 (15,000)8678. Township Design Guideline Brochures 3,725 0 3,725 0 14,900 (14,900)8679. Heritage Review - Area 2 25,000 0 25,000 0 104,000 (104,000)8706. Land Management Overlay Implementat 3,750 0 3,750 0 15,000 (15,000)8714. Disability Action Plan 0 691 (691) 0 0 08724. Public Recreation Space Strategy 15,000 0 15,000 0 60,000 (60,000)8726. Dromana Activity Centre Structure P 12,500 0 12,500 0 50,000 (50,000)8731. Local Coastal Vulnerability Assessm 2,500 0 2,500 0 10,000 (10,000)8732. Climate Change Community Engagement (Inc) 0 (103) 103 0 0 08732. Climate Change Community Engagement 0 5,697 (5,697) 0 0 08742. Community Engagement Policy & Guide 1,250 0 1,250 0 5,000 (5,000)8751. WOL Rosebud West Family Access Proj 40,000 0 40,000 0 161,900 (161,900)8755. Mornington S/Centre Promotional Sch 0 26,000 (26,000) 0 0 08757. WOL Iron Bar Project 1,900 0 1,900 0 1,900 (1,900)8759. WOL Equipment Pilot 3,600 578 3,022 0 14,400 (14,400)8760. Visitor Information Ctre Staffing 15,000 32,000 (17,000) 60,000 60,000 08761. M/ton Peninsula Branded Produce 10,000 3,505 6,495 0 40,000 (40,000)8762. Police Point Houses 8,250 10,353 (2,103) 28,000 33,000 (5,000)8764. Mobility Maps 9,250 1,271 7,979 37,000 37,000 0


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

8767. Review Ticket Machines 2,475 0 2,475 0 9,900 (9,900)8768. Implementation Positive Ageing 21,750 23,206 (1,456) 87,000 87,000 08777. Arts & Culture Strat Project 11,875 2,765 9,110 40,000 47,500 (7,500)8778. Literacy Villages Project 19,450 5,895 13,555 64,000 77,800 (13,800)8780. Local History Digitisation Project 10,000 9,557 443 40,000 40,000 08782. Reconciliation Action Plan 7,075 1,084 5,991 15,000 28,300 (13,300)8783. Food Access Plan 6,250 4,387 1,863 25,000 25,000 08789. Biodiversity Action Plan 15,000 0 15,000 0 60,000 (60,000)8790. Music Bursary Program 6,250 177 6,073 25,000 25,000 08793. Land Subject to Inundations Overlay 3,750 0 3,750 0 15,000 (15,000)8795. Heart of R/Bud Precinct Plan 11,250 0 11,250 0 45,000 (45,000)8799. Ranelagh Conservation Man Plan Impl 4,500 0 4,500 0 18,000 (18,000)8802. External Website 5,000 390 4,610 0 20,900 (20,900)8803. WOL FREEZA (D&A Free Entertainment) (Inc) 0 (13,962) 13,962 0 0 08803. WOL FREEZA (D&A Free Entertainment) 9,250 9,885 (635) 0 37,000 (37,000)8805. Youth Services Replace Internet 1,725 0 1,725 0 6,900 (6,900)8806. Community Grant-ArtsStream 10,000 0 10,000 40,000 40,000 08809. Marketing MPS to Nat Conference 27,900 55 27,845 50,000 111,700 (61,700)8810. WOL Bushfire Planning Provision 1,575 0 1,575 0 6,300 (6,300)8811. WOL Universal Access Planning & Cha 3,125 2,700 425 0 12,500 (12,500)8818. WDF - Nepean - Cr H.Fraser 0 (1,500) 1,500 0 0 08822. WDF - Nepean - Cr T.Rodgers 0 (1,500) 1,500 0 0 08825. WOL Koories in the Kitchen 1,000 0 1,000 0 3,500 (3,500)8828. Smart Phone App 4,500 0 4,500 0 18,000 (18,000)8829. Local Landcare Facilitators Initiat (Inc) 0 (109) 109 0 0 08829. Local Landcare Facilitators Initiat 2,875 13,838 (10,963) 0 11,500 (11,500)8842. Olympic Park Master Plan 2,500 0 2,500 0 10,500 (10,500)8845. WOL History of Rosebud West 4,050 0 4,050 0 16,200 (16,200)8847. Peninsula Planning Statement (Inc) 0 (15,000) 15,000 0 (25,000) 25,0008847. Peninsula Planning Statement 12,900 0 12,900 0 51,600 (51,600)


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

8848. Port Strategy Implications Study 6,950 0 6,950 0 27,800 (27,800)8849. Tootgarook Wetland Management Plan 22,450 16,687 5,763 50,000 89,800 (39,800)8852. Coastal Geotechnical Risk Assessmen 10,000 3,122 6,878 0 40,000 (40,000)8857. Bushland Contracts Review 13,200 0 13,200 0 52,800 (52,800)8858. Tidy Town Awards - Gala Dinner 0 2,186 (2,186) 0 0 08860. Mayoral Sustainability Awards 0 5,000 (5,000) 0 0 08863. Climate Adaption Plan Priorities 21,125 3,099 18,026 40,000 84,500 (44,500)8864. Street Lighting Upgrade Investigati 5,400 0 5,400 0 21,600 (21,600)8867. Ten Year Kindergarten Strategy 1,000 1,282 (282) 0 4,000 (4,000)8869. Indigenous Artefacts Assessment Pro 3,575 13 3,562 0 14,300 (14,300)8870. Human Rights Arts & Film Festival 2,500 0 2,500 10,000 10,000 08871. Sus Communities Planning Framework 2,925 0 2,925 0 11,700 (11,700)8877. WOL Smalltalk Program (Inc) 0 (5,260) 5,260 0 0 08877. WOL Smalltalk Program 1,000 0 1,000 0 4,600 (4,600)8878. WOL Willum Warrain (Inc) 0 (52,808) 52,808 0 0 08878. WOL Willum Warrain 30,000 27,314 2,686 0 128,000 (128,000)8881. Packaged Liquor Licences Research 2,500 0 2,500 10,000 10,000 08882. Road Safety Initiative Research an (Inc) 0 (500) 500 0 0 08882. Road Safety Initiative Research an 12,500 16,000 (3,500) 50,000 50,000 08885. Archibald Prize Exhibition (Inc) 0 (30,379) 30,379 0 0 08885. Archibald Prize Exhibition 0 113,941 (113,941) 0 0 08886. Econ Benefits - Port of Hastings 1,000 0 1,000 0 2,200 (2,200)8892. WOL Metro Access Inclusive Respite 775 909 (134) 0 3,100 (3,100)8893. WOL Equine Industry Study 1,600 699 901 0 1,600 (1,600)8894. WOL MP Food Industry Reference Grp 3,475 451 3,024 0 13,900 (13,900)8895. WOL Indigenous Health and Wellbeing 3,750 0 3,750 0 15,000 (15,000)8896. WOL - Mornington Beach Water Assess 3,175 7,210 (4,035) 0 12,700 (12,700)8897. Climate Discussion Presentation 4,614 7,225 (2,611) 20,000 20,000 08899. WOL Schoolies Week Project (Inc) 0 (11,400) 11,400 0 0 08899. WOL Schoolies Week Project 1,000 0 1,000 0 3,300 (3,300)


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

8900. Oral History Preservation Project 3,462 0 3,462 15,000 15,000 08901. Mornington Structure Plan 20,000 0 20,000 0 80,000 (80,000)8902. Tyabb Airfield Precinct Plan 7,500 0 7,500 0 30,000 (30,000)8903. Heritage Review - Area 3 0 0 0 30,000 0 30,0008905. David Collings LC Business Plan 2,000 7,000 (5,000) 0 9,500 (9,500)8906. Slope Stability Inclinometers 5,000 0 5,000 0 20,000 (20,000)8907. Management of Closed Landfills 25,000 7,429 17,571 0 100,000 (100,000)8908. Green Innovations 0 5,200 (5,200) 0 0 08909. Bay Trail Missing Links 11,538 4,324 7,214 50,000 50,000 08910. Safety Beach CMP - Stage 2 6,250 12,500 (6,250) 0 25,000 (25,000)8911. Relief & Recovery Centre Plan 6,924 513 6,411 30,000 30,000 08912. Mton Park Local Area Traffic Strate 4,925 3,283 1,642 0 19,700 (19,700)8913. Prevention of Violence Charter & AP 1,000 (120) 1,120 0 4,300 (4,300)8914. Place Planning 27,693 20,908 6,785 120,000 120,000 08915. Let's Talk About Alcohol 1,000 0 1,000 0 4,300 (4,300)8916. Heritage Postcards Travelling Exhib 1,155 209 946 5,000 5,000 08917. Emergency Management Training 5,750 2,371 3,379 0 23,000 (23,000)8918. Community Playgroup Initiative 3,400 0 3,400 0 13,600 (13,600)8919. Southern Peninsula Arts Project 5,000 12,574 (7,574) 0 20,700 (20,700)8920. Access & Equity Policy Implementati 4,155 885 3,270 18,000 18,000 08921. ANZAC Commemorative Naming Project 475 150 325 0 1,900 (1,900)8950. WOL Tourism Brochure Development (Inc) 0 (21,000) 21,000 0 0 08950. WOL Tourism Brochure Development 0 3,623 (3,623) 0 0 08951. WOL Tourism Public Relations (Inc) 0 (4,500) 4,500 0 0 08951. WOL Tourism Public Relations 6,000 16,282 (10,282) 0 25,000 (25,000)8952. WOL Tourism Exhibitions & TS (Inc) 0 (3,000) 3,000 0 0 08952. WOL Tourism Exhibitions & TS 6,000 3,876 2,124 0 25,000 (25,000)8954. WOL Tourism Design & Artwork (Inc) 0 (29,659) 29,659 0 0 08954. WOL Tourism Design & Artwork 9,750 6,638 3,112 0 39,000 (39,000)8955. WOL Tourism Advertising (Inc) 0 136 (136) 0 0 0


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

8955. WOL Tourism Advertising 23,000 17,811 5,189 0 92,000 (92,000)8956. WOL MPT Industry (Inc) 0 (337,216) 337,216 0 0 08956. WOL MPT Industry 8,000 25,411 (17,411) 0 32,005 (32,005)8957. WOL Tourism Directional Signage App (Inc) 0 (125) 125 0 0 08957. WOL Tourism Directional Signage App 4,000 0 4,000 0 16,000 (16,000)8958. WOL Tourism Brochure Freight & Dist 4,000 5,176 (1,176) 0 16,045 (16,045)8959. WOL Destination Mornington Peninsul (Inc) 0 (116,454) 116,454 0 0 08959. WOL Destination Mornington Peninsul 5,500 40,704 (35,204) 0 22,000 (22,000)8960. Low Income Energy Efficiency Prgm (Inc) 0 (11,286) 11,286 0 0 08960. Low Income Energy Efficiency Prgm 0 10,014 (10,014) 0 0 08961. WOL Adopt A Hot Spot - Hastings 1,450 1,848 (398) 0 5,800 (5,800)8962. WOL Walk To School 3,000 0 3,000 0 12,100 (12,100)8964. WOL Smoking Bans Childrens Playgrou 1,375 0 1,375 0 5,500 (5,500)8965. WOL Are You Ready? (Inc) 0 (110,000) 110,000 0 0 08965. WOL Are You Ready? 5,900 130,000 (124,100) 0 23,750 (23,750)8966. WOL EPA Research Dumping 4,000 0 4,000 0 16,000 (16,000)8967. Forshore Community Engagement Revie 7,500 0 7,500 30,000 30,000 08968. Conservation Management Plans 5,000 0 5,000 20,000 20,000 08969. Road Asset Improvement Project 16,250 0 16,250 65,000 65,000 08970. Sustainability Festival at Briars 15,000 0 15,000 60,000 60,000 08971. F/shore Srvc & All Abilities Access 10,000 0 10,000 40,000 40,000 08972. Rye Foreshore Landscape Plan 10,000 0 10,000 40,000 40,000 08973. Sthn Peninsula Arts Project 15,000 0 15,000 60,000 60,000 08974. C/Parks & Movable Dwellings Complia 10,000 0 10,000 40,000 40,000 08975. Training for CTC Groups & Committee 2,500 0 2,500 10,000 10,000 08976. L2P Vehicle for Briars Ward 2,500 0 2,500 10,000 10,000 08977. Community Harms Prevention Strategy 6,250 173 6,078 25,000 25,000 08978. Human Services Integrated Planning 2,500 0 2,500 10,000 10,000 08979. Aboriginal Cultural Heritage Dating 3,000 0 3,000 12,000 12,000 08980. Development of Events Strategy 2,500 0 2,500 10,000 10,000 0


ProgramForecast

Y.T.DActual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

8981. Chisholm SMP Connect Contribution 6,250 25,000 (18,750) 25,000 25,000 08982. Agricultural Land Use Fact Sheets 7,500 6 7,494 30,000 30,000 08983. Arts & Culture Strategy Facilitator 10,750 0 10,750 43,000 43,000 08984. Mobile Visitor Information Vehicle 5,000 0 5,000 20,000 20,000 08985. Intl. Festival of Tennis Tournament 7,500 0 7,500 30,000 30,000 08986. Peninsula Explorer Bus 6,250 0 6,250 25,000 25,000 08987. Infrastructure Strategy OHS Plan 6,250 0 6,250 25,000 25,000 08988. Community Capital Projects Assistan 6,250 1,300 4,950 25,000 25,000 08989. Election Red Hill Ward (Inc) 0 (2,500) 2,500 0 0 08989. Election Red Hill Ward 21,731 0 21,731 86,923 86,923 08990. Place Making Grants 27,500 7,000 20,500 110,000 110,000 08991. WOL Villages of the Mornington Peni (Inc) 0 (2,500) 2,500 0 0 0

1,205,947 109,849 1,096,098 2,318,923 4,827,423 (2,508,500)


ASSET CONVERSION PROGRAM 2014/2015 Approved Asset Sales

Property Type of Sale Status Date of Sale Net Sale Proceeds

$'000

(No sales reported in 2014/2015)

Total 0


STANDARD FINANCIAL STATEMENTS INCOME STATEMENT COMMENTARY The year to date favourable variance is due to a number of variances across the organisation. The tables below list some larger items (generally over/under $50k) that have contributed to the year to date variances. REVENUE Rates and Charges

• Year to date variance is favourable by $1.498m, primarily due to:

Item YTD Variance

Fav / Unf Reason

General Rates + $1.498m Fav Additional rate income raised including supplementary rates received.

Statutory Fees

• Year to date variance is favourable by $105k primarily due to:

Item YTD Variance

Fav / Unf Reason

Statutory Fees - Planning Fees $10k Fav Increased fines issuedShire Rangers - Infringements $44k Fav Increased fines issued- due to improved

processes and programs - there is expected to be a year end impact to the bottom line

Building Surveyor Statutory Fees $57k Fav Increases due to permitts lodged by the community - increased building activity to date- although it is too early to predict an increase to the bottom line for year end


User Fees

• Year to date variance is unfavourable by $638k, primarily due to:

Item YTD Variance

Fav / Unf Reason

HACC General/Delivered Meals - $44k Unf Change made to timing of invoicing.Waste Disposal - $67k Unf Reduced volumes - at this early stage no

bottom line change - review phasingForeshore Camping -$94k Unf Income from camping fee bookings, below

expectations of budget - timing - no bottom line change

Waste Disposal Tipping - $238k Unf Recyclables income not yet received - timing - no bottom line change predicted

Special Charge Schemes - $202k Unf Year end accounting entries 2013-14 - Income to be raised 2014-15 (no bottom line impact)

Contributions

• Year to date variance is favourable by $49k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Recreation Land Contribution - $120k Unfav Contributions received towards recreation land development - slightly below forecast in September

Mt Martha Lifesaving + $200k Fav Contribution towards development received.


Grants – Recurrent


Item YTD Variance

Fav / Unf Reason

Fire Prevention + $90k Fav Funding received earlier than expected.Mornington Peninsula Regional Gallery (MPRG) - Administration/Education

+ $38k Fav Program funding recived in advance - forecast phasing to be corrected in October

Immunisaton + $23k Fav Department of Health funding received early than expected

Priority Works + $216k Fav Income toward CCTV Mornington and Mt Eliza CCTV Camera. - forecast income and match expenditure

Priority Projects + $489k Fav Funded programs - phasing revised in the October report, with matching expense - no bottom line effect

Grants – Capital


Item YTD Variance

Fav / Unf Reason

Balnarring Recreation Reserve + $120k Fav Department of Transport and Planning and Local Infrastructure/First Claim Stage 1 - additional funding received

Interest


Item YTD Variance

Fav / Unf Reason

Investment Interest Income - $66k Unf Timing of investment interest received - phasing will be corrected.

Rates Interest Income - $57k Unf Timing of raising of rate interest received - phasing will be corrected.


EXPENDITURE Employee Costs

• Year to date variance is unfavourable by $642k primarily due to:

Item YTD Variance

Fav / Unf Reason

Employee Overheads - Workcover Premiums

+ $59k Fav Workcover premium less than forecast.

Employee Overheads - Super Council Contribution

- $602k Unf Timing difference

Statutory Planning - normal wages

- $41k Unf Unforseen expenses.

Statutory Planning - agency labour

- $72k Unf Additional agency labour required

Outside School Hours Admin. - $99k Unf Redundancy due to program closure.

Priority Projects - $141k Unf Funded roles - no bottom line effectCustomer Service - Casual - $38k Unf Backfill and additional support provided to

customer services - to maintain customer support

Project Management - normal salaries/casual salaries

- $69k Unf Additional resource requirements offset from Capital works recharges - Budget to be reviewed October report

Employer oncost/workcover + $448k Fav Timing differenceHacc - funded program - $90k Unf Additional hours of support/care arrangement

provided to Age Community Materials and Services

• Year to date variance is favourable by $1,936k, primarily due to:

Item YTD Variance

Fav / Unf Reason

Plant & Equipment - Fuel & Oil + $178k Fav Timing of payment/budget profile. - year end accounting entries

Priority Works - Flood Mapping + $472k Fav. Timing of expenditure.

Rates Management - Bank Charges

+ $83k Fav Timing of expenditure - review first quarter (bank collection/debt collection)

Statutory Planning - Legal + $115k Fav Timing of expenditure.School Focussed Program + $62k Fav Timing of expenditure.Waste Disposal Mulching + $177k Fav Contract payment outstanding Fires Services Levy + $72k Fav Contract payment outstanding Priority Works + $86k Fav Timing of projectsCrushed Rock + $52k Fav Timing of invoicesFire Management Works + $116k Fav Timing of invoices - work schedule

November/DecemberPeninsula Wide - Postage +$70k Fav Timing diference - contract paymentsAustralia Day + $54k Fav Timing diference - contract paymentsSchool Focussed Program + $62K Fav Timing diference - contract paymentsIT Leasing + $58K Fav Timing diference - contract paymentsWaste - External professional + $50K Fav Timing diference - contract payments

Indexation + $183k Fav Timing diference - contract payments


Finance Costs


Item YTD Variance

Fav / Unf Reason

Loan interest + $430k Fav Accrued loan interest - year end accounting adjustments 2013-14 - timing -phasing October

Other Expenses


Item YTD Variance

Fav / Unf Reason

Animal Registration - Contributions

- $54k Unf Timing of registration payments - budget profile

Community Grants SES + $41k Fav Payment not finalisedFamily Support Services - subsidy paid

+ $20k Fav Phasing - issue

Family Day Care - Fee Relief paid

+ 23k Fav Timing of payments made to care givers

Community Renewal Program - $158k Unf Non cash accounting entry. Paid from external funding received late 2013/14.


Standard Statement of Financial Performance (Income Statement)For the period ending September 2014

Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000Revenue from ordinary activitiesRates and Charges 72 64 (8) 139,479 140,977 1,498 140,124 140,124Statutory Fees and Fines 307 355 48 904 1,009 105 4,088 4,088User Fees 1,723 1,496 (226) 7,579 6,941 (638) 23,639 24,909Contributions 522 293 (229) 1,026 1,075 49 2,265 3,592Contributed Assets 17 0 (17) 50 0 (50) 6,500 6,500Grants - Recurrent 904 1,198 294 5,387 6,247 860 19,052 19,077Grants - Capital 0 0 0 0 135 135 4,758 6,215Interest (41) 13 55 153 13 (140) 1,525 1,525

Total revenues 3,503 3,420 (83) 154,579 156,398 1,819 201,951 206,030

Expenses from ordinary activitiesEmployee Costs 4,692 5,028 (337) 15,237 15,879 (642) 63,756 63,756Materials and Services 7,808 7,602 206 19,386 17,451 1,936 88,384 92,605Depreciation and Amortisation 2,083 2,083 0 6,248 6,248 0 25,000 25,000Finance Costs 187 199 (13) 560 130 430 2,239 2,239Other Expenses 881 438 443 1,515 1,632 (117) 4,865 4,865Asset Revaluations and Adjustments 0 53 (53) 0 53 (53) 0 0

Total expenses 15,650 15,403 247 42,946 41,392 1,554 184,244 188,465

Net Gain/(Loss) on Sale/Disp Assets 0 0 0 0 7 7 0 0

Surplus/(deficit) for the year 12,147 11,983 164 111,633 115,013 3,380 17,707 17,566

Other comprehensive incomeOther Total comprehensive income for the year (12,147) (11,983) 164 111,633 115,013 3,380 17,707 17,566


Income Statement (Net Cost)For the period ending September 2014

UnitForecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000Recurrent

Strategic Planning (148) (126) 22 (459) (377) 82 (1,920) (1,920)

Statutory Planning (316) (261) 55 (1,027) (982) 45 (4,145) (4,145)

EPACS (496) (445) 52 (1,611) (1,294) 317 (5,339) (5,339)

Economic Development (136) (116) 20 (416) (345) 70 (1,690) (1,690)

Director Sustainable Environment (37) (40) (3) (114) (111) 3 (471) (471)

Infrastructure Strategy (205) (208) (3) (621) (737) (116) (2,470) (2,470)

Infrastructure Maintenance (3,923) (3,620) 304 (8,376) (7,850) 526 (42,834) (42,834)

Infrastructure Project Management (93) (110) (18) (303) (292) 11 (1,374) (1,374)

Renewable Resources (1,542) (1,998) (456) 882 814 (68) (14,862) (14,862)

Director Sustainable Infrastructure (44) (47) (3) (138) (148) (10) (566) (566)

Child Youth and Family Care (950) (348) 601 (1,775) (1,682) 93 (5,358) (5,358)

Aged and Disability Services (353) (426) (74) (1,500) (1,723) (223) (5,562) (5,562)

Recreation and Leisure (556) (435) 121 125 276 151 (5,439) (5,439)

Libraries Arts and Culture (526) (421) 105 (609) (574) 35 (5,548) (5,548)

Director Sustainable Communities (121) (163) (42) (373) (498) (125) (1,529) (1,529)

Governance and Corporate Support (470) (434) 36 (1,882) (1,952) (70) (5,353) (5,353)

Property and Valuation 293 336 43 1,320 1,417 97 4,814 4,814

Information Services (134) (94) 40 (1,306) (1,247) 59 (2,856) (2,856)

Finance (101) (567) (467) (342) (669) (327) (2,440) (2,440)

Director Sustainable Organisation (41) (41) 0 (130) (125) 5 (533) (533)

Communications (129) (49) 79 (335) (226) 110 (1,154) (1,154)

Team Support and Development (136) 47 183 (356) (22) 334 (1,766) (1,766)

Corporate Planning & Projects (52) (66) (14) (159) (185) (26) (657) (657)

The CEO's Office (46) (41) 5 (143) (140) 3 (587) (587)

Unit Budgets (10,257 ) (9,672 ) 585 (19,648 ) (18,672 ) 976 (109,637 ) (109,637 )

Rates 72 1 (71) 136,954 138,339 1,385 137,599 137,599

Grants Commission 0 0 0 1,629 1,640 11 6,516 6,516

Depreciation (2,083) (2,083) 0 (6,248) (6,248) 0 (25,000) (25,000)

Efficiency Savings 500 0 (500) 500 0 (500) 500 500

Interest (Net) (228) (186) 42 (406) (116) 290 (714) (714)

Recurrent Surplus / (Deficit) (11,996 ) (11,940 ) 57 112,781 114,943 2,162 9,265 9,265

Non-Recurrent

Capital Grants 0 0 0 0 135 135 4,758 6,215

Special Charge Schemes 0 0 0 0 (203) (203) 0 1,270

Contributions 522 292 (230) 1,026 1,061 36 2,263 3,590

Profit/(Loss) on Sale of Assets 0 0 0 0 7 7 0 0

Priority Projects (Net) (563) (300) 263 (1,206) (110) 1,096 (2,319) (4,827)

Priority Works (Net) (126) 37 163 (1,017) (748) 269 (3,034) (4,721)

Asset Revaluations and Adjustments 0 (53) (53) 0 (53) (53) 0 0

Non-Recurrent Surplus / (Deficit) (168 ) (24 ) 143 (1,197 ) 90 1,287 1,668 1,526

Surplus / (Deficit) before Adjustments (12,164 ) (11,964 ) 200 111,583 115,032 3,449 10,932 10,791

New Subdivisions 17 0 (17) 50 0 (50) 6,500 6,500

Transfers From / To Reserves (Net) 0 (19) 19 0 (19) 19 275 275

Surplus / (Deficit) (12,147 ) (11,983 ) 164 111,633 115,013 3,380 17,707 17,566

Priority Projects (Net) and Priority Works (Net) include internal expenditure.


CASH FLOW STATEMENT COMMENTARY In summary, the total cash used on a year to date basis for Operating Activities is $3.04m favourable to forecast. This is a result of favourable variations in net cash flows from operating activities, due to income received earlier than anticipated and lower expenditure payments to date than anticipated. Further detail can be found in the Standard Statement of Financial Performance Section (operating result) of this report. A number of variances between Year to Date forecast and actual have arisen as a result of: General Rates Year to date General Rates is $1.5m more than year to date target, primarily due to more rate revenue being received than anticipated. User Charges and Other Year to date user charges is unfavourable to budget with a $533k variance primarily due to the timing of income received. Cash Contributions Year to date contributions is favourable to budget with a $49k favourable variance, primarily due to additional funding received for priority projects. Government Grants Year to date Government Grants is favourable to budget with a $995k variance due to additional grant funding received for funded projects. Interest on Receivables & Investments Year to date interest is unfavourable to forecast with a $140k variance due to much lower than anticipated cash investments held compared to first quarter last year. Employee Costs Actual payments made to employees are $642k unfavourable to forecast mainly due to timing of superannuation payments. Materials and Contracts Payments to suppliers are less than anticipated by $1.9m mainly due to delays in priority works and priority projects programs. Other Expenses Payments to suppliers are more than anticipated by $117k. CASH FLOWS FROM INVESTING ACTIVITIES In summary, total cash used on a year to date basis for investing activities (purchase & sale of assets) is favourable $714k to forecast. Expenditure on some capital works projects has occurred as anticipated at this point in time. CASH FLOWS FROM FINANCING ACTIVITIES Year to date finance costs are $429k favourable to budget. This is attributed to phasing of the budget. For the period ending 30th September 2014, the reported cash/investments balance was $14.49m. Refer to the Balance Sheet Section Commentary of this report for more detail. It is anticipated that at year end cash and investments will total $22.98M.


ForecastSep

$'000

ActualSep

$'000

VarianceSep

$'000

ForecastY.T.D.$'000

ActualY.T.D.$'000

VarianceY.T.D.$'000

BudgetY.E.

$'000

ForecastY.E.

$'000

VarianceY.E.$'000

Cash Flows from Operating ActivitiesReceipts (inclusive of GST, wherever applicable)General Rates 20,692 20,685 (7) 22,638 24,137 1,499 140,124 140,124 -User Charges and Other 3,823 3,645 (178) 10,141 9,608 (533) 27,727 27,727 -Cash Contributions 522 293 (229) 1,026 1,075 49 2,265 2,265 -Government Grants 1,476 1,770 294 7,369 8,364 995 23,809 23,809 -Interest (38) 16 54 237 97 (140) 1,525 1,525 -Net GST Refund 963 963 - 2,808 2,808 - 8,200 8,200 -

27,438 27,372 (66) 44,219 46,089 1,870 203,650 203,650 -

Payments(inclusive of GST, wherever applicable)Employee Costs 4,761 5,098 (337) 16,620 17,262 (642) 63,756 63,756 -Materials and Contracts 7,094 6,889 205 32,698 30,763 1,935 96,584 96,584 -Other Expenses 881 438 443 1,510 1,627 (117) 4,865 4,865 -

12,736 12,425 311 50,828 49,652 1,176 165,205 165,205 -

Net Cash Inflows / (Outflows)from Operating Activities 14,702 14,947 245 (6,609) (3,563) 3,046 38,445 38,445 -

Cash Flows from Investing ActivitiesPayments forLand and Buildings 1,946 1,817 129 3,446 3,762 (316) - - -Infrastructure Assets 3,126 2,464 662 5,212 4,207 1,005 33,967 33,967 -Plant, Furniture and Equipment 111 88 23 376 351 25 - - -Sundry Payables 28 28 - (61) (61) - - - -

5,211 4,397 814 8,973 8,259 714 33,967 33,967 -

Proceeds fromSale of Land and Buildings - - - 17 17 - - - -Sale of Plant, Furniture and Equipment - - - - - - - -Sundry Receivables - - - - - - - -

- - - 17 17 - - - -

Net Cash Inflows / (Outflows)from Investing Activities (5,211) (4,397) 814 (8,956) (8,242) 714 (33,967) (33,967) -

Cash Flows from Financing ActivitiesFinance Costs (186) (200) 14 (1,021) (592) 429 (2,239) (2,239) -Proceeds from Borrowings - - - - - 2,000 2,000 -Repayment of Borrowings (1,178) (1,178) - (1,867) (1,867) - (5,111) (5,111) -Repayment of Finance Leases (9) (9) - (73) (73) - (75) (75) -Movement in Deposits and Bonds 61 61 - 127 127 - - - -

Net Cash Inflows / (Outflows)from Financing Activities (1,312) (1,326) (14) (2,834) (2,405) 429 (5,425) (5,425) -

Net Increase / (Decrease)in Cash Held 8,179 9,224 1,045 (18,399) (14,210) 4,189 (947) (947) -

Cash at Beginning of Period 28,698 28,698 - 23,927 23,927 -

Cash at End of Period 10,299 14,488 4,189 22,980 22,980 -

Standard Statement of Cash Flowsfor the period ending 30 September 2014


BALANCE SHEET COMMENTARY Current Assets As at the end of September the balance of current assets was $169M including:

• Cash/Investments $14.4M and includes: Item Balance Reason

Investments $570K General $93k and Hillview Quarries $477k.Cash $13.9M Cash $13.9m Cash Floats and Petty Cash

$17.6k. Total Cash/Investments has decreased by $9.2M during September.

• Receivables $146.5M and includes: Item Balance Reason

Rates Debtors $138.73M Rates.Other Debtors $3.73M Perin Court $977k less provision for doubtful

debts $757K, and Pensioner Rates $3.18mSpecial Charge Schemes $321K Various Special Charge Schemes.Sundry Debtors $2.65M Foreshore Camping $493k, Grants & Subsidies

$290k, Tipping $205k, and Infrastructure Maintenance $313k.

GST $1.09M Net Goods & Services Tax refund.Land Sales Nil Total Receivables have decreased by $23.5M during September.

• Other Current Assets $963K and includes: Item Balance Reason

Inventories $130K Delivered Meals $28K, Nursery $75k, Golf Course $27k.

Other $963K Valuations $390k, Tipping $160k, Sport and Leisure $15k and Interest $138k

Assets Held for Sale $6.93M Properties ready for sale. Total other assets have increased by $9K during September. Non-Current Assets As at the end of September the balance of Non-Current Assets was $1.97M

Item Balance ReasonInvestments - Non-Cash $8K Shares in MAPS $2k and Rye Community Bank

$5.5kReceivables $535K Special Charge Schemes. Land and Buildings $925M Land and Buildings.Plant Furniture and Equipment $6.18M Plant, furniture, library bookstock, Artworks and

IT equipment.Infrastructure $1,045M Roads, Drains and Other Infrastructure Assets.

Intangibles $1.3M Information Technology.


Current Liabilities As at the end of September the balance of current liabilities was $42M including:

Item Balance ReasonPayables $28M Employee Costs $477k, Creditors Control

$3.2m, Fire Services Levy $20.4m, Deposits and Bonds $3.4m and expenditure accruals $3m

Interest - Bearing Liabilities $3.25M Borrowings Loans $3.25M, Waste Leases $1K.

Provisions $11.4M Long Service Leave $7.38M, Annual Leave $4.44M and other Provisions $365K.

Non-Current Liabilities As at the end of September the balance of non-current liabilities was $36million. This amount represents Council’s long term liabilities including borrowings leases and employee provisions that are not required to be repaid during 2014/2015.

Item Balance ReasonInterest Bearing Liabilities $32m Borrowings $32.3mProvisions $4.3m Long Service Leave $2.1m, Cell Capping

$1.6m and Net Gain $550k Equity As at the end of September the balance of equity was $2.068M. This amount is represented by:

Item Balance ReasonAccumulated Surplus $1,002M Accumulated Surplus.Asset Revaluation Reserve $1,064M Asset Revaluation Reserve.Other Reserves $865K Sustainable Energy Fund $181k

Recreation Land Reserve $350k and Municipal Emergency Fund $400k


as at Jun 12$ '000

as at Jun 13$ '000

as at Jun 14$ '000

as at Aug 14$ '000

as at Sep 14$ '000

Month Movement

$'000

BudgetY.E.

$'000

ForecastY.E.$'000

Current AssetsCash and Cash Equivalents 30,242 33,305 28,698 5,264 14,489 (9,225) 22,980 22,980

Trade and Other Receivables 11,824 12,840 14,157 170,041 146,523 23,518 11,038 11,038

Inventories 146 122 130 130 130 - 162 162

Other 1,684 1,399 1,565 972 963 9 1,348 1,348

Assets Held for sale 7,871 11,121 6,937 6,937 6,937 - - -

Total Current Assets 51,767 58,787 51,487 183,344 169,042 14,302 35,528 35,528

Non-Current Assets Other Financial Assets 8 8 8 8 8 - 8 8

Receivables 1,318 887 535 535 535 - 970 970

Property 937,693 945,422 926,162 926,783 925,004 1,779 981,562 981,562

Plant, Furniture and Equipment 7,395 7,086 6,547 6,574 6,188 386 7,320 7,320

Infrastructure 974,320 1,021,850 1,050,288 1,048,849 1,045,515 3,334 1,034,690 1,034,690

Intangibles 1,263 1,333 1,352 1,352 1,350 2 1,200 1,200

Total Non-Current Assets 1,921,997 1,976,586 1,984,892 1,984,101 1,978,600 5,501 2,025,750 2,025,750

Total Assets 1,973,764 2,035,373 2,036,379 2,167,445 2,147,642 19,803 2,061,278 2,061,278

Current LiabilitiesPayables 13,884 22,735 21,685 26,912 28,000 (1,088) 16,114 16,114

Interest-bearing Liabilities 5,207 16,339 5,194 4,441 3,253 1,188 4,969 4,969

Provisions 11,527 12,469 12,408 11,539 11,466 73 12,322 12,322

Total Current Liabilities 30,618 51,543 39,287 42,892 42,719 173 33,405 33,405

Non-Current LiabilitiesInterest-bearing Liabilities 42,991 26,060 32,348 32,348 32,348 - 29,384 29,384

Provisions 3,092 3,599 3,748 4,248 4,365 (117) 2,882 2,882

Total Non-Current Liabilities 46,083 29,659 36,096 36,596 36,713 (117) 32,266 32,266

Total Liabilities 76,701 81,202 75,383 79,488 79,432 56 65,671 65,671

EquityAccumulated Surplus 856,720 874,333 895,163 1,022,124 1,002,397 19,727 915,769 915,769

Asset Revaluation Reserve 1,038,830 1,079,087 1,064,949 1,064,949 1,064,948 1 1,079,838 1,079,838

Other Reserves 1,513 751 884 884 865 19 - -

Total Equity 1,897,063 1,954,171 1,960,996 2,087,957 2,068,210 19,747 1,995,607 1,995,607

Total Liabilites and Equity 1,973,764 2,035,373 2,036,379 2,167,445 2,147,642 19,803 2,061,278 2,061,278

Standard Statement of Financial Position(Balance Sheet)as at 30th September 2014


For the period ending September 2014

Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Variance Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000Capital Works AreaLand 88 10 78 88 11 76 350 350 0Buildings 1,862 1,837 25 2,840 3,232 (392) 10,128 14,575 (4,447)Infrastructure - Roads 1,964 1,542 422 3,021 2,201 820 12,872 21,110 (8,237)Infrastructure - Drainage 455 640 (185) 1,277 1,442 (164) 3,760 4,707 (947)Infrastructure - Other 707 282 424 914 564 349 3,845 5,970 (2,125)Plant 42 0 42 48 0 47 268 474 (206)Furniture and Equipment 49 4 44 49 7 41 195 273 (78)Information Technology 0 0 0 0 0 0 0 17 (17)Artworks 3 0 3 3 0 3 13 13 0Library Bookstock 17 85 (67) 277 344 (66) 1,300 1,504 (204)


Types of Capital WorksBLANK 30 16 14 30 16 14 118 118 0Expansion 214 61 153 434 97 337 1,076 3,076 (1,999)Upgrade 1,410 1,367 43 2,275 1,969 305 11,375 17,050 (5,675)New 568 394 175 799 699 99 4,173 5,708 (1,535)Renewal 2,965 2,562 403 4,980 5,020 (40) 15,989 23,042 (7,053)


Fixed Assets Movement Reconciliation Worksheet


CORPORATE PERFORMANCE STATEMENT COMMENTARY The Corporate Performance Statement is a hybrid of the Standard Statement of Financial Performance and Standard Statement of Cash Flows. This statement is designed to assist in understanding the cash implications of budget decisions, and therefore, excludes non-cash items such as depreciation and income by way of new subdivision assets passed to Council. We stress that this reporting is our own ‘layman’s’ approach and is designed to assist those who may not totally understand accounting practice to come to generally understand our budget. For those more financially inclined, the budget according to Australian Accounting Standards is also included in this report. The results of the normal operations of Council are shown as Funds Available. The first quarter review is now being completed, and will be reported October. As can be seen on the Corporate Performance Statement following, Council has a $2.934k unfavourable result to budget as a result of normal operations. This is primarily due to timing of expenditure across the Groups Capital expenditure is $715k favourable to date as projects are deferred or payments not made in line with budget phasing.


Corporate Performance StatementFor the period ending September 2014

Forecast Month

Actual Month

Variance Month

Forecast Y.T.D

Actual Y.T.D.

Variance Y.T.D

Budget Y.E.

Forecast Y.E.

Q1 Proposed Forecast Y.E.

Variance Y.E.

$'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000IncomeRates 72 64 (8) 139,479 140,977 1,498 140,124 140,124 140,239 115Grants and Subsidies 904 964 60 3,758 3,902 144 12,535 12,535 12,541 6User Charges 2,030 1,715 (315) 8,484 7,885 (599) 27,730 27,730 27,822 92Grants Commission 0 0 0 1,629 1,640 11 6,516 6,516 6,516 0Interest Income (41) 13 55 153 13 (140) 1,525 1,525 1,525 0

2,964 2,756 (208) 153,504 154,418 914 188,431 188,431 188,644 213

ExpensesSustainable Environment 1,313 1,225 88 4,232 3,959 273 16,952 16,952 16,902 50Sustainable Infrastructure 6,488 6,469 19 13,243 12,798 445 71,550 71,550 71,695 (145)Sustainable Communities 3,413 2,762 651 9,828 9,639 189 37,066 37,066 37,111 (46)Sustainable Organisation 1,530 1,764 (234) 5,859 5,887 (28) 21,673 21,673 21,630 44The CEO's Office 447 204 243 1,253 860 393 5,186 5,186 5,105 82Efficiency Savings (500) 0 (500) (500) 0 (500) (500) (500) 0 (500)Interest Expense 187 199 (13) 560 130 430 2,239 2,239 2,239 0

12,878 12,623 255 34,475 33,274 1,202 154,166 154,166 154,682 (516)

Funds available (9,914) (9,867) (47) 119,028 121,144 (2,116) 34,265 34,265 33,962 (303)

Capital and priority works and servicesNew Borrowings 167 0 (167) 500 0 (500) 2,000 2,000 2,000 0Debt Servicing Principal (426) (1,178) (753) (1,277) (1,867) (590) (5,111) (5,111) (5,111) 0Lease Payments (6) (10) (4) (19) (73) (55) (75) (75) (75) 0Defined Benefits Superannuation Lia 0 0 0 0 0 0 0 0 0 0Priority Projects (Net) (563) (299) 264 (1,206) (109) 1,097 (2,319) (4,827) (4,525) 303Priority Works (Net) (126) 26 152 (1,017) (722) 295 (3,034) (4,721) (4,721) 0Capital Expenditure (5,187) (4,400) 787 (8,517) (7,802) 714 (32,731) (48,993) (48,993) 0Capital Grants 0 0 0 0 135 135 4,758 6,215 6,215 0Capital Contributions 522 292 (230) 1,026 1,061 36 2,263 3,590 3,590 0Special Charge Schemes 0 0 0 0 (203) (203) 0 1,270 1,270 0Special Charge Schemes 0 0 0 0 0 0 0 0 0 0Transfers from reserves 0 19 19 0 19 19 0 311 311 0

5,620 5,550 (70) 10,510 9,561 (949) 34,249 50,341 50,038 303

Operating Result (15,533) (15,416) 117 108,518 111,583 3,065 16 (16,076) (16,077) (0)

Non-operatingAsset Sales 0 0 0 0 1 1 0 11,601 11,601 0

Projects funded in previous years 0 562 562 0

Result (15,533) (15,416) 117 108,518 111,584 3,066 16 (3,914) (4,476) (0)

Transfers from reserves 0 0 0 0 0 0 0 (311)Other non-cash adjustments 0 0

Cash surplus/(deficit) (15,533) (15,416) (117) 108,518 111,584 (3,066) 16 (4,225) (27,677) (0)


KEY FINANCIAL STATUS INDICATORS

BORROWINGS

Debt Principal Debt

Loan Financial Principal New Paid PrincipalNo. Institution 1 July 2014 Borrowings 2014/2015 30 June 2015

$'000 $'000 $'000 $'0005 National Australia Bank 712 - 712 -6 National Australia Bank 249 - 98 1517 National Australia Bank 230 - 60 1708 National Australia Bank 1,126 - - 1,1269 National Australia Bank 974 - 146 82810 Commonwealth Bank 1,213 - - 1,21311 Commonwealth Bank 4,590 - 323 4,26712 Commonwealth Bank 4,631 - 270 4,36113 Commonwealth Bank 3,081 - 163 2,91814 Commonwealth Bank 1,953 - 95 1,85815 Bendigo Bank 2,220 - - 2,22016 Bendigo Bank 2,380 - - 2,38017 National Australia Bank 2,634 - - 2,63418 Commonwealth Bank 11,465 - - 11,465

37,458 - 1,867 35,591

LEASES

Debt Principal Debt

Lease Financial Principal New Paid PrincipalNo. Institution 1 July 2014 Leases 2014/2015 30 June 2015

$'000 $'000 $'000 $'000North CBFC 17 - 17 -

South1 CBFC 9 - 9 -South2 CBFC 18 - 18 -South3 CBFC 30 - 29 1

74 - 73 1
