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    Making Extra-Curricular

    Activities Inclusive

    An accessibility guide for campus programmers

    National Educational Association of Disabled Students

  • Making Extra-Curricular Activities Inclusive An accessibility guide for campus programmers

    Written and compiled by Chris Gaulin and Jennifer Dunn Edited by Chris Gaulin, Jennifer Dunn, Frank Smith, and Jennison Asuncion

    National Educational Association of Disabled Students, March 2005

    National Educational Association of Disabled Students (NEADS) Rm. 426 Unicentre Carleton University Ottawa, Ontario, K1S 5B6 Email: info@neads.ca Web site: www.neads.ca

    This guide was developed with funding support from the Social Development Partnerships Program, Human Resources and Social Development Canada

    mailto:info@neads.cahttp://www.neads.ca/

  • Table of Contents Introduction & Acknowledgements .........................................................................................................2 Persons with disabilities............................................................................................................................4

    Types of Disabilities .............................................................................................................................4 Physical disabilities...........................................................................................................................4 Intellectual or Learning Disabilities...................................................................................................4 Psychiatric disabilities.......................................................................................................................5 Visual impairments ..........................................................................................................................5 Hearing impairments .......................................................................................................................5 Neurological disabilities ...................................................................................................................5

    Speaking or Referring to Persons with Disabilities.................................................................................5 Appropriate Terminology.....................................................................................................................6 Number of Students with Disabilities ...................................................................................................8

    Accessibility .............................................................................................................................................9 What is Accessibility? ...........................................................................................................................9 Benefits of Participation in Extracurricular Activities..............................................................................9

    Making Activities Inclusive .....................................................................................................................10 Summary of Practical Tips..................................................................................................................10

    Provide Sign language / Oral Interpretation...................................................................................10 Provide event material in alternate formats such as Braille..............................................................10 Ensure any event signage is accessible ...........................................................................................10 Ensure any web pages are accessible .............................................................................................11 Choose movies with captioning.....................................................................................................11 When choosing outdoor venues, ensure they are accessible and navigable ....................................11 Avoid grass-only surfaces ...............................................................................................................11 Make location and layout of student association / club spaces accessible and navigable.................11 Ensure that any washroom facilities are accessible and adequate in number...................................11 Confirm that off-campus facilities, such as pubs, are accessible ......................................................11 Establish a communication plan targeted at students with disabilities ............................................11 Make presentations to students with disabilities promoting club accessibility .................................11 Include a statement in event literature describing an event as being welcoming to all....................12 Identify someone responsible for overseeing accommodation requests ..........................................12 Encourage students with disabilities to identify accommodations requirements ahead of time .......12 Put a process in place to gather accommodation requests .............................................................12 Follow-up with students with disabilities ........................................................................................12 Give someone in Student Government explicit responsibility for disability issues............................12

  • Make accessibility for students with disabilities a criterion for any funding requests........................12 Sensitivity training for the leadership of clubs / organizations at least once a year ..........................13 Include students with disabilities in the planning and running of events ........................................13 Build a team of volunteers to help deliver special assistance where needed ....................................13 Provide sensitivity training for event volunteers and staff ...............................................................13 Consider post-event facilities .........................................................................................................13 Ensure sports facilities are physically accessible ..............................................................................13 Ensure scoreboards are easy to read...............................................................................................13 Announce scores audibly ...............................................................................................................13 Provide accessible / designated seating..........................................................................................13 Promote scent-free events .............................................................................................................14 Think outside the box for frosh activities and games ......................................................................14 Confirm that transportation is accessible........................................................................................14

    Student Government.........................................................................................................................15 Movie Nights.....................................................................................................................................16 Student Elections and Referendums ...................................................................................................17 Sports and Recreational Activities.......................................................................................................18 Clubs and Associations ......................................................................................................................19 Off-Campus Activities ........................................................................................................................20 Out-of-town Travel ............................................................................................................................21 Lectures and Guest Speakers..............................................................................................................22 Orientation and Welcome Week Activities..........................................................................................23

    Frequently Asked Questions ...................................................................................................................24 What barriers do students with disabilities face that prevent them from participating?...................24 Where can we get funding to accommodate students with disabilities? .........................................24 How can I promote my event using non-print media? ...................................................................24 How can we encourage students with disabilities to participate in planning activities? ...................24 Do students consider our events and our campus to be accessible? ...............................................24

    Templates..............................................................................................................................................25 Accommodation Request Form..........................................................................................................25 Event Accessibility Checklist ...............................................................................................................25

    Resources...............................................................................................................................................29 References .............................................................................................................................................30

  • Introducti