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The ePortfolio for The ePortfolio for Physician Physician TrainingTraining
JRCPTB
ObjectivesObjectives
Explain the purpose of the JRCPTB Explain the purpose of the JRCPTB ePortfolioePortfolio
Describe the different user roles and Describe the different user roles and responsibilitiesresponsibilities
Show how to use the ePortfolio to Show how to use the ePortfolio to support the curriculum and record support the curriculum and record progressprogress
ExclusionsExclusions
This session will This session will notnot cover: cover: How to conduct workplace-based How to conduct workplace-based
assessmentsassessments How to perform appraisalsHow to perform appraisals The detail of curriculaThe detail of curricula How to be an educational supervisorHow to be an educational supervisor How to manage trainees in difficultyHow to manage trainees in difficulty
Purpose of ePortfolioPurpose of ePortfolio
Collection of evidence to inform Collection of evidence to inform decisions on trainee’s progressdecisions on trainee’s progress
Tools to support trainee’s education Tools to support trainee’s education and development, eg reflective and development, eg reflective practicepractice
BackgroundBackground
Provided by NHS Education for Provided by NHS Education for Scotland to specification from Joint Scotland to specification from Joint Royal Colleges of Physicians Training Royal Colleges of Physicians Training BoardBoard
Shared system with Foundation and Shared system with Foundation and other specialtiesother specialties
In use for Core Medical Training In use for Core Medical Training since August 2007since August 2007
Version 2.o – August 2008Version 2.o – August 2008
Why Use an ePortfolio?Why Use an ePortfolio?
Portfolio brings the curriculum to Portfolio brings the curriculum to lifelife
Accessible ‘anywhere’Accessible ‘anywhere’ Single shared record for supervisor Single shared record for supervisor
and traineeand trainee Supports ARCP Supports ARCP
RolesRoles
TraineeTrainee Supervisor – Educational/ClinicalSupervisor – Educational/Clinical Tutor / Programme DirectorTutor / Programme Director Administrators – Deanery / LocalAdministrators – Deanery / Local AssessorsAssessors
RolesRoles
Roles divided by training group, eg Roles divided by training group, eg “foundation trainee”, “physician “foundation trainee”, “physician trainee”, “foundation supervisor”, trainee”, “foundation supervisor”, “physician supervisor”“physician supervisor”
Need to switch roles to see history Need to switch roles to see history (eg if a current physician trainee (eg if a current physician trainee was previously in foundation)was previously in foundation)
Need to switch roles to perform Need to switch roles to perform different tasks (eg supervising different tasks (eg supervising physician and foundation trainees)physician and foundation trainees)
www.nhseportfolios.orgwww.nhseportfolios.org
Switch role here
Trainee ResponsibilitiesTrainee Responsibilities
Ensure the portfolio is kept up to dateEnsure the portfolio is kept up to date Arrange assessments and ensure Arrange assessments and ensure
recordingrecording Prepare drafts of appraisal formsPrepare drafts of appraisal forms Maintain PDPMaintain PDP Encouraged to record reflections on Encouraged to record reflections on
learninglearning Record progress through curriculumRecord progress through curriculum
Supervisor ResponsibilitySupervisor Responsibility
Use portfolio evidence to inform Use portfolio evidence to inform appraisal meetings:appraisal meetings: AssessmentsAssessments ReflectionsReflections PDPPDP
Update the record of progress Update the record of progress through the curriculumthrough the curriculum
Write End of Attachment AppraisalsWrite End of Attachment Appraisals Write Supervisor’s ReportsWrite Supervisor’s Reports
Administrator Administrator ResponsibilitiesResponsibilities
Add new usersAdd new users Manage users’ roles and locationsManage users’ roles and locations Manage details of posts and links Manage details of posts and links
between trainees and supervisorsbetween trainees and supervisors Provide local support – eg reset lost Provide local support – eg reset lost
passwordspasswords
Trainee Home PageTrainee Home Page
Menuitems here
Supervisor/Admin ViewSupervisor/Admin ViewSelect trainee hereAccess trainee menu here
Workplace-Based Workplace-Based AssessmentsAssessments
For Core Training: DOPS, mini-CEX, For Core Training: DOPS, mini-CEX, CbD, ACATCbD, ACAT
For Speciality Training: some For Speciality Training: some variations on thisvariations on this
Assessments can be entered by:Assessments can be entered by: SupervisorsSupervisors Trainees on behalf of assessorsTrainees on behalf of assessors Assessors, by use of “ticket” systemAssessors, by use of “ticket” system
Assessment TicketsAssessment Tickets Trainee (or supervisor) uses “request Trainee (or supervisor) uses “request
external assessment” to record assessor external assessment” to record assessor name, email (if known), post, assessment name, email (if known), post, assessment typetype
Ticket code createdTicket code created Email request (with link) sent to assessorEmail request (with link) sent to assessorOrOr Print page and pass to assessorPrint page and pass to assessor Assessor follows instructions to record Assessor follows instructions to record
assessmentassessment
Reflective PracticeReflective Practice
Trainees encouraged to reflect on Trainees encouraged to reflect on learning events and record these, eg:learning events and record these, eg: LecturesLectures CoursesCourses Interesting casesInteresting cases PostsPosts
Reflections can be private or sharedReflections can be private or shared Can be linked to curriculum Can be linked to curriculum
competencies as evidencecompetencies as evidence
Curriculum ProgressCurriculum Progress
Curriculum competencies can be viewedCurriculum competencies can be viewed Trainee can record opinion on progressTrainee can record opinion on progress Supervisor to record progress by Supervisor to record progress by
competencycompetency Not expected to review all competencies Not expected to review all competencies
every meetingevery meeting In future will display only relevant curricula In future will display only relevant curricula
for specialty and stage of trainingfor specialty and stage of training Full curricula on Full curricula on www.jrcptb.org.ukwww.jrcptb.org.uk
Personal LibraryPersonal Library
Can now upload files into the Can now upload files into the ePortfolio:ePortfolio:eg abstracts, papers, certificates, eg abstracts, papers, certificates,
presentationspresentations 20MB limit at present20MB limit at present Avoid large image-heavy filesAvoid large image-heavy files Shared or PrivateShared or Private Organise into foldersOrganise into folders
Open file
here
Organise in folders
AppraisalAppraisal
Three appraisal forms per post:Three appraisal forms per post: InductionInduction Mid-Point (optional)Mid-Point (optional)
These can be completed in draft by These can be completed in draft by trainee and confirmed by supervisortrainee and confirmed by supervisor
End of AttachmentEnd of AttachmentCan only be written by supervisorCan only be written by supervisor
Use this to save a draft which can be edited later
Personal Development Personal Development PlanPlan
Trainee maintains PDPTrainee maintains PDP Agree with supervisor and review at Agree with supervisor and review at
appraisal meetingsappraisal meetings Trainee ticks off items when Trainee ticks off items when
achieved.achieved. Supervisors not required to Supervisors not required to
countersigncountersign
Supervisor’s ReportSupervisor’s Report
JRCPTB versionJRCPTB version Based on Gold GuideBased on Gold Guide For Core and Specialty TrainingFor Core and Specialty Training Flexible use:Flexible use:
Single post (eg 4/6 months)Single post (eg 4/6 months) Whole yearWhole year Clinical / Educational SupervisorClinical / Educational Supervisor
Important input to ARCPImportant input to ARCP
ARCPARCP
Annual Review of Competence ProgressionAnnual Review of Competence Progression Process defined in Gold GuideProcess defined in Gold Guide Guided by “ARCP Decision Aids” Guided by “ARCP Decision Aids”
Available on Available on www.jrcptb.org.ukwww.jrcptb.org.uk Deanery panel records outcome in Deanery panel records outcome in
ePortfolioePortfolio Can use form for:Can use form for:
ARCPARCP Interim portfolio reviewsInterim portfolio reviews