RCGP ePortfolioAn overview for the educational supervisor

2 Parts to this page1. A login to access the portfolio2. A separate line underneath pointing to the

"completion of Assessment Forms without logging in".

Login

You are able to alter your own personal details. This is important these are used for

communication.

Personal Details

An advantage of using this message board is that all  communications related to training will be in one place.

If you want to find out your email address within the portfolio, you can always add your outside world email address and send your self an email.

Messages

Once you have selected a GP Registrar, the left hand links side of the page is expanded to show other links that were previously hidden. This all relates to this GP Registrar.◦ Summary : This gives a summary overview of the GP Registrar

◦ Learning Log: The only information the GP can enter is their PDP and their Learning log.

◦ PDP : This is their PDP

◦ Evidence : This shows what assessments have been done for each appointment.

◦ REVIEWS

◦ Curriculum coverage : This gives a list of the 32 curriculum statements and how many assessments and entries have been cross referenced with them

◦ Skills Log : DOPS are cross referenced to this folder showing you which DOPS have been passed and which have not

◦ Trainee Self rating:  Remember the 12 Competencies ?  These are the 12 competencies as rated by the GP Registrar

◦ Professional competencies: This again gives the list of 12 competencies, but this time shows how many times they have been covered by the different assessments

◦ Record competencies : This is your place for you to make your comments about the evidence about the all the elements of assessment you have viewed. You can update your comments as you go along. The GP Registrar cannot alter what you write. It is this information that is sent to the Deanery

◦ Finish Review :This is your report to the Deanery. It will also be backed up by evidence from the e-portfolio as well

Choose GP Registrar

This folder only shows the GP Registrar entries - it does NOT SHOW any assessments that have been made

The only entries GP Registrars can enter into their log is

1. their PDP and

2. their Learning Log.

They can choose whether or not they share an entry in their learning log with you.

Important entries in this folder should include "Out of Hours work" and attendance at the VTS under "Courses" and also certificates". Other important entries include their CPR certification

CPR and other certificates have to be verified by the Educational Supervisor for them to be accepted. It is your word that is taken as proof that the certificate is valid and that you have seen it. DO NOT VALIDATE CERTIFICATES THAT YOU HAVE NOT SEEN.

Learning Log

The Learning Log provides a list of the various activities that a GP registrar could encounter. MORE IMPORTANTLY, it is also the place to record "Out of Hours work" and attendance on the VTS. as well as certificates.

They all have a tick in the shared column, but some have a cross under the Read column. This means that they are shared with you, but you have not read it yet.

The magnifying glass against the entries shows that there are comments attached to these entries. In order to mark as having read the entry , you need to click the

You have to record three activities

1. Make a comment on the entry

2. Validate the entry against a competency and confirm that the entry fits with the Curriculum statements the GP Registrar says it fits with.

3. That you have read it

Some of the entries will have a floppy disc . This shows that uploaded evidence has been attached to this entry, clicking the floppy disc will enable you to view the uploaded document.

Learning Log

The default view when the PDP link is clicked is to show all the PDP's.

At the top you can click [view active] to remove the completed objectives and just show the objectives still to complete.

You cannot edit the PDP's, only the GP Registrar can from within their portfolio

PDP

You can look at a time period you are interested in. In this case, I am looking at the assessments for the 6 month review. Where as I can see that there have been assessments made at the the 6 month review, if I was to click the 30 month review, it would be empty because we have not reached that point yet.

This gives a list of all the appointment posts so far. As they progress thru their training, the list of posts will get longer. It gives the date of the post and who was looking after the GP registrar including their email address in case you need to email them.

EvidenceThis folder focuses only on the assessments that have been made. It does not show entries made under the Shared Log (also called the Personal Log in the GP Registrars portfolio)

this will show what has been completed in each appointment.

Some assessments cannot be viewed. These include the MSF and the PSQ because at the moment, only the Trainer or Clinical Supervisor can view them.

The allows you to create a blank form. This may be of use if the GP Registrar has had previous experience that may be relevant that you can add PROVIDED you are satisfied it has been achieved.

◦ For example, the GP Registrar has 2 years of experience in A/E. On discussion, they have their ATLS certificate and are clearly experienced. You may be able to complete some of the mini-CEX for them around those areas of A/E that they will be competent at

Evidence

Having gone thru the Shared Evidence, Summary Log, PDP, the Evidence, the next big section are the Reviews

The Review process has three main sections

1. Curriculum coverage

2. Review of skills log

3. Assessment against the professional competence areas

Before embarking on a review, check for any shared log entries that your GP Registrar has requested that you validate and discuss any outstanding feedback reports from multi-source feedback or patient satisfaction questionnaires.

Review - overviewEducational supervisor menu

Clinical supervisor menu

Review – overviewIt is important to remember that all the folders cross reference to each other.

If you click the main heading in the left hand menu Reviews, you will get a summary view with a list of the review stages.

There is also the ability to view the GP Registrars competency self rating in the link "View Trainees self rating".

 The dates of the other reviews are also displayed

You can also record the date of the next review by clicking this link.

Curriculum Overview GP Registrar personal log entries are

cross referenced to other areas of the portfolio. Here, the cross reference is with the 32 Curriculum statements.

Each statement has either a 0 (no cross reference) or a number indicating the number of entries cross referencing to that curriculum.

Looking at the Curriculum statement "The General Practice Consultation“, click on the line, and the curriculum opens up into a list of the log entries relating to this.

By clicking "Log Entry", the problem is opened up to show you what the log entry was all about

There are 8 mandatory skills and 12 optional skills. In addition, Foundation skills may have been

completed and listed towards the bottom of the list By clicking the magnifying glass you can see the

assessment although no alteration can be made to it A indicates that no assessment has been carried out. The GP Registrar is not limited to just doing a DOPS

skill once. If performance is poor, they will need to do it again and you can record this in your comments section at the bottom of the form

Skills LogThe DOPS are cross referenced to the skills log.

You can see the GP Registrars own view on their competency. They make their own assessments as to their competence in

their own log and you are able to see what they think there level is.

As well as determining their level of competence , they should also make a comment as to how they justify this assessment.  

  Looking a the competency "Practicing holistically" you can see

the their rating and their comment. Clicking on opens up that box, allowing you to see the descriptor that goes with the competency and the rating/comments from the GP Registrar

You will be able to record your own view with regard to their competencies in the link "Record Competencies".

Trainee Self Rating

Before coming to the page where you record your own decision as to their competency level, you may want to see the level of evidence they have in supporting their competency assessment and perhaps view that evidence. You can carry that out on this page

In this example, you can see that there are 33 pieces of evidence with regard to Data Gathering, but only 8 entries against Managing medical complexity.

Clicking on the Competency for Community Orientation, you can view all the references in support of this together with comments made by the GP registrar

Clicking on the individual forms such as CbD, will open up that form for closer inspection

Professional Competencies

At the top of the page sit a general description of what the four descriptors are in general terms.

Underneath are the 12 Competencies.

  Click on the writing hand to open up each

competency in turn In this competency dealing with holism,

Use the drop down menu at the top to record your grade. enter your comments in the comment box. You can see you previous comments below. Then just save

Record CompetenciesEvery 6 months in the interim review and the final review. you will need to record the competencies of the GP Registrar. This is the place to do it. Previously we saw where the GP Registrar recorded their assessment. This is now your assessment

Review information: This includes the Review period (6mth, 12mth,

18mth etc), the date, the post and the location. Then there are the comments after the review, whether there is satisfactory progress or not, and areas of further development.

Additional information: This is used to indicate whether or not is an

interim or final review, and if it was a final review, clicking the SEND button to post off to the Deanery

The review date depends on what you have entered into the Review information

The requirements section is not editable. It just shows the relevant number of completed and minimum assessments that have been carried out.

Finish ReviewThe Finish Review page is the page used for forwarding the report to the Deanery

The two most important parts of this page are highlighted. 1. Review Information 2. Additional paperwork