Application – Board and Committees

Contact Information

Name

Street Address

City ST ZIP Code

Work Phone

E-Mail Address Are you currently a paid member of the UF Alumni Association | Central Florida Gator Club?

Expectations

For our club to be successful and continue to grow we need a dedicated core of individuals to lead our organization. If you accept a position you will be expected to attend a monthly board meeting and carry out the tasks your position is responsible for. You will be expected to solicit at least three donated gifts. You will be asked to attend our events and act as an ambassador for our club and the Alumni Association.

Special Skills or Qualifications

Summarize any special skills or qualifications you have that will assist in your desired position. How would the club benefit from your leadership? What can you bring to the club to enhance our organization? How much time can you commit to the club? Are you interested in moving up to a higher position? Why do you want to volunteer with the Central Florida Gator Club?

Previous Leadership Experience

Summarize any past leadership experience that will help you with your desired position.

Central Florida Central Florida

The Largest Club in the Gator Nation!GAT R CLUB

Central Florida Central Florida

Board Positions

If you are interested in serving on the Gator Club Board please select what position. You may select more than one. FILLED FOR 2009 – 2010

___ President ___ VP Volunteers

___ Secretary ___ VP Career Development

___ Treasurer ___ VP Outreach

___ VP Academics ___ VP Viewing Parties

___ VP Membership ___ VP Young Alumni

___ VP Athletics ___ General Board

___ VP Communication

Committee Positions – if you are interested in chairing a committee please circle it

Tell us in which areas you are interested in volunteering. Each committee will have a chair and will meet outside of the board meetings to plan events. The chair will work closely with the assigned board member and provide reports to the board during board meetings. You may select more than one.

___ Membership

___ Scholarship

___ Gator Gala

___ Career Development

___ Webmaster ___ International Gator Day

___ Volunteer ___ GATORConnect

___ Viewing Parties ___ Golf Tournament

___ Outreach ___ Sport Speakers

___ Pub Crawl ___ Social Media

___ Gator Gathering ___ Magic Game

___ Young Alumni ___ Gators for Higher Education

Agreement and Signature

By submitting this application, I affirm that the facts set forth in it are true and complete. I understand by accepting a position as a board member or committee member I will be expected to complete the tasks that are set forth for my position, any false statements, omissions, or other misrepresentations made by me on this application may result in my immediate dismissal.

Signature

Thank you for completing this application form and for your interest in volunteering with us.

Past President Member of President's Advisory Council

2 Year commitment

Duties: Plan Gator Gathering, Oversea Gator Gathering committee and create subcommittees, Manage overall operation of the club, lead the board and club

Year commitment

Duties: Planning of GATOR GALA, Receive Board and Committee Applications - contact individuals with assignments and keep up to date spreadsheet of all committees, members, and contact information

Year commitment

Duties: Take minutes at all board meetings, Notify board members of meeting dates and send reminders, Take information and make agendas for each board meeting, Maintain records, Take & return messages from the club phone line, Retrieve mail from the Maitland Post Office, Handle and return all correspondence, Attend general club events and handle registrations, Collect money at events and make deposits at bank, Respond to emails from club email address, Time involved- 2-3 hours a week when no event is in the process, 5-6 weekly for events requiring heavy registration, 10-20 hours a week for certain events.

Year commitment

Duties: Perform monthly bank reconciliations. Occasionally collect cash at events and make deposits. Make withdrawals from the bank for events. Write/sign checks when the President is unavailable to do so. Perform summary of event revenues and expenses for major events. Perform annual financial report for the UAA. Mainly requires 1-2 hours per month if there is no activity going on. About 10 hours per month if we have big events to reconcile.

Year commitment

Duties: Oversee all communication for the Club, including managing the e-mail system (Lyris) and GatorMailNow for print pieces. Send weekly e-mails to all club members promoting upcoming events and news as provided by the UFAA. Prepare and order print mail pieces through GatorMailNow. Assist with reviewing and/or creating flyers for events as needed. Manage any media outreach for events. Collaborate with Webmaster to update Web site content, including assisting with creating new pages for PayPal payments. Keep UFAA up to date with all events to be published in their communication.

Year commitment

Duties: Host 3 - 4 Outreach events throughout the year, Come up with ideas on possible Outreach topics which would be of interest to CFCG members  and non-members, Coordinate with UFAA on a professor to come and give the presentation, Organize the event, oversea Outreach committee

Year commitment

Duties: Oversea Gators for Higher Education committee, Keep up to date on Florida Opportunity Scholarship and relay information to the club, keep a breast of scholarship or new opportunities for the club to support.

Year commitment

Duties: establish viewing parties within each area of Central Florida, organize a schedule of representatives to be present at our viewing parties, negotiate specials, oversea the Viewing Parties committee

Year commitment

Duties: Work with the Career Resource Center at UF to bring opportunities to our members, plan and execute career development events: networking or educational speakers, brainstorm on ways to educate our members of the resources we provide regarding careers.

Year commitment

Duties: Responsible for “gathering” new volunteers and helpers for Club Activities.  Responsible for coordinating these volunteers when the Club is running events. Organize the yearly International Gator Day. The Volunteer Committee is responsible for putting together volunteer activities throughout the year to make our Club more visible in the community and to also help attract new members,Responsible for helping to draw new membership into the Club.  Club representative in regards to membership questions (such things as benefits, opportunities, etc.), Oversea Membership, Volunteer, and International Gator Day Committees

Year commitment

The lead for the annual golf tournament. Oversea and assist with Speaker Dinners and Golf Tournament committee, try to intiate recreational sport league opportunities for Club members

Year commitment

Provide opportunities for young alumni to come together, Get them engaged in the community and with other Gators, Plan the Pub Crawls and monthly Networking Happy Hour, Create new and exciting events to add to the social calendar, oversea Pub Crawl, GATORConnect, Ugly Sweater Party, and Magic Game committees

President - Elect

VP Viewing Parties

VP Career Development

VP Athletics

VP Young Alumni

President

Treasurer

VP Outreach

VP Academics

VP Communications

BOARD POSITIONS

Secretary

VP Membership

continued on next page

Event Date: August and February | 2 months planning prior to event

Duties: Line up bars and timing for the evening, Acquire raffle prizes, Put together drink tickets and lanyards, Publicize the event, Set-up ticket sales, Register guests the night of and keep the energy going through out the night

Event Date: April or May | 3 month commitment

Duties: All hands on deck for this event. Areas of support: Vendors, Food, Security, Registration, Volunteers, Raffle Prizes, Entertainment, Silent Auction, Bounce House, Media, Outside vendors. This event will have subcommittees for each area.

Event Date: June or July | 3 month commitment

Duties: Establish date in collaboration with UF President's office. Research & select venue, caterer, entertainment & more. Oversee fundraising, sponsorship solicitation and silent auction. Select vendor to design & mail invitations; take ticket orders in conjunction with Secretary/Treasurer. Oversee design & printing of event program. Coordinate day-of activities. Serve as main point person for all Gala needs.

Event Date: May | 1 month commitment

Duties: Set up a volunteer opportunity for all GATORS, work with non-profit or charity on details, organize the volunteers, attend the event, publicize the event, plan a post event meal

Event Date: Monthly Event | Need ambassadors to attend event

Duties: Set up a bar each month with drink specials, Publicize the event on a monthly basis, attend the event as a representative of the club, Help guest to interact and meet each other

Event Date: April

Duties: Course selection, Cost negotiation, Sponsorship, Event Publicity, Day of help, Good bag donations, Event games, sponsorship

Event Date: August, November, December | 1 month commitment for each event

Duties: set up speaker - sport analyst, select venue, publicize event, coordinate with speaker, specials from venue, organize ticket sales or RSVP

Time commitment will vary

Duties: provide assistance to VP of Career Development in planning events and attending events, brainstorm ideas on how to inform members about the resources available to them.

Event Date: Spring | 2 month commitment

Duties: Work with MAGIC contact to set-up game and meet and greet with a UF player, get autographed items for the club, publicize the event. Set-up discounts to other games for member outing.

All Year Long

Duties: post event invitations & happenings in the club social media sites & post on free event calendars

Recruitment ror all Events

Duties: provide support at our many events, ex. registration, security, ambassador/host, etc.

1 month commitment per event

Duties: provide support to VP of Outreach, brainstorm new ideas and venues, publicize and plan

Basketball and Football Season | Attendance at events

Duties: Seek out viewing party locations, Develop relationships with local venues, negotiate and set-up specials, put together Communication for Communication team to get out to the club, assist in finding volunteers to attend "BIG" games that the club will attend. Sports: Football and Basketball

All Year Long | Time Commitment will vary

Duties: serve as the liaison between the CFGC community and the Office of University Relations.Learn about the Grass Roots "Gators for Higher Ed" campaign, keep the club apprised of this effort, and issue calls to action to our membership when needed. Communication with Legislatures and Government

All Year Long | Presense at every event

Responsible for helping to draw new membership into the Club.  Club representative in regards to membership questions (such things as benefits, opportunities, etc.), attend events to promote membership, brainstorm ideas to increase membership and educate Central Fl residents that we exist

All Year Long

Work as a team to create an application, parameters and requirements for applicants, Contact local schools and guidance counselors to educate about our scholarship

Scholarship

International Gator Day

Gator Gala

Gator Gathering

Pub Crawls

Gators for Higher Education

Membership

Social Media

Volunteer

Outreach

COMMITTEES

Viewing Parties

Golf Tournament

GATORConnect

Magic Game

Career Development

Sport Speakers

Year commitment

Keep up to date list of volunteers and contact information, work with board members and event chairs to provide support staff and volunteers, organize an appreciation party for our volunteers. Oversee and assist in planning of International Gator Day.

Year commitment

Must sign up for and actively work on two committees for specific events during the fiscal year

VP Volunteers

General Board