HAPPENINGS From the Office of Human Resource Management

JULY 2012

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM | Page 1

In This Issue:

HRS Update

PES: Planning

Sessions

HR Contact

Spotlight

Geaux Active!

Important Dates for

Employment

Processing

ORP/403(B)/457

(B) Vendor Schedule

Development

Opportunities

HRS Update When loading an XDOC or a correction (XCOR) in HRS, please use the remarks section to state why

the form is being loaded. When loading a leave without pay form (LWOP) or a continuation of leave (XCLV), please use the remarks section to state the reason for the leave (e.g. employee illness, vacation, education, etc.) and if it's FMLA approved.

Doing so will reduce the processing time for these types of forms. Any questions about this process, please contact Debbie Francis at 8-8390 or dfrancis@lsu.edu.

PES: Planning Sessions As discussed in the recent PES workshops, there are three events that require a planning session to be conducted with all classified employees:

1. The appointment of a new employee; 2. The permanent movement of an employee into a position having a different position number with significantly different duties (promotion); 3. The beginning of the new performance evaluation year (no later than 9/30). Our campus is currently complying with and adhering to #1 and #3, but beginning immediately and in accordance with Civil Service Rules, planning sessions shall be conducted when a classified employee is promoted as well. HRM is requesting that the planning session take place within the first 30 days of the promotion. Just as with the planning sessions associated with new appointments, departments will be notified by the assigned staffing partner of the need to conduct these sessions. After the session is conducted, please complete the accompanying PES document and attach in HRS under the Documents tab, selecting 'Planning Document (PD)' from the drop down box. Compliance with this rule will be monitored by HRM. Listed below are instances when a planning session may be conducted (these are highly recommended): 1. When the employee gets a new Evaluating Supervisor, 2. When performance expectations change, or 3. When the Evaluating Supervisor deems a performance planning session is appropriate.

Please contact Debbie Francis at dfrancis@lsu.edu or 8-8390 with any questions.

HAPPENINGS

Page 2

HR CONTACT SPOTLIGHT

Name: Sarah Moran Hometown: Baton Rouge, LA College: B.S. Business Management, LSU

What do you do in your department, including job title and area?

I work as the Assistant to the Executive Director in the Academic Center for Student-Athletes. I provide support to the Executive Director and serve as the HR Contact and Business Manager, including payroll and travel arrangements. I am also responsible for planning our annual Academic Excellence Gala in which our student-athletes are recognized for their academic achievements. How long have you been with LSU? Since September 2011; 9 months.

What has been your most satisfying or rewarding experience as an HR professional?

I love meeting new people all the time. I see so many different people in my office every day, from students and coaches to faculty and other professional staff members from around campus. There is never a lack of fellowship!

What do you like most about working at LSU?

I enjoy the atmosphere and the LSU campus itself. I am so grateful to work in such a pleasant environment with great people!

Tell us something about yourself.

I trained and competed in martial arts in college; Traditional Tang Soo Do. It was a great stress reliever, particularly during exam time!

GEAUX ACT IVE

Need More Energy? If you start to feel that afternoon slump, snap out of it by going outside! Natural light suppresses the sleep promoting hormone melatonin, making you feel more alert.

Can’t get outside? Try sitting up straight. Slouching leads to fatigue and back pain. Set an hourly alarm on your computer as a reminder to straighten up! “5 Tricks for All-Day Energy”- Redbookmag.com

If there are any health/fitness topics that you would like to see in upcoming issues, please e-mail them to hr@lsu.edu.

We hope you will enjoy The Happenings, Geaux Active section. Here you will find great tips for leading a healthier lifestyle. We encourage our faculty and staff to take an active approach in his/her quest for health and well-being.

Deskercise: Tighten Your Tummy

Trying to fit exercising into your busy life style can be difficult. Try this quick and easy exercise to tone your abs without even getting up from your desk!

1. With your spine against the With your spine against the With your spine against the back of your chair, bring your back of your chair, bring your back of your chair, bring your shoulders back and down. shoulders back and down. shoulders back and down. Grasp the back or bottom of Grasp the back or bottom of Grasp the back or bottom of the chair for support. Pull your the chair for support. Pull your the chair for support. Pull your belly button in and up and belly button in and up and belly button in and up and slowly lift your right foot off slowly lift your right foot off slowly lift your right foot off the floor, keeping your knee the floor, keeping your knee the floor, keeping your knee bent at a 90 degree angle.bent at a 90 degree angle.bent at a 90 degree angle.

“Lazy Woman’s Fitness” Redbookmag.com

2. Raise your left foot up to Raise your left foot up to Raise your left foot up to the right foot; your knees are the right foot; your knees are the right foot; your knees are together and both feet are off together and both feet are off together and both feet are off the floor. Hold for 2 counts, the floor. Hold for 2 counts, the floor. Hold for 2 counts, then lower, keeping your then lower, keeping your then lower, keeping your stomach muscles tight and stomach muscles tight and stomach muscles tight and your back against the chair. your back against the chair. your back against the chair. Work your way up to hold for Work your way up to hold for Work your way up to hold for 6 counts. Repeat 8 times 6 counts. Repeat 8 times 6 counts. Repeat 8 times switching the starting leg each switching the starting leg each switching the starting leg each time. time. time.

EMPLOYMENT PROCESSING

July 2nd Session A Payroll

July 6th Wage Payroll

July 16th Session B Payroll

July 20th Wage Payroll

July 31st Salary Payroll

July Vendor Schedules For ORP, 403 (B), 457 (B) Plans: All vendor meetings will take place at 304 Thomas Boyd Hall.

TRAINING & DEVELOPMENT Upcoming Opportunities

To Register for a Training and Development class, log into PAWS. Click on ‘Employee Resources’ and then ‘HRM Training Programs” from the left hand menu. You will be asked to validate your personal information. Then, click on ‘Training Programs’ from the top menu. Choose your selected class and date. Click ‘register.’ You will receive an email confirmation.

If you do not receive a confirmation or are put on a waitlist, please email the Training & Development Coordinator, Patricia Mitchen at pmitchen@lsu.edu or call her at 225-578-8201.

New Employee Orientation July 9th | 8 — 2:30 pm July 23rd | 8 — 2:30 pm

Sponsored Programs System (SPS) July 18th | 9 — 10:00 am

HRM |110 Thomas Boyd Hall |T: 225-578-8200 | F: 225-578-6571 | Office Hours: 8-4:30 PM | Page 3

Tuesday Wednesday Thursday

3 4 5 ING Linda Alumbaugh

Mike Sotile

Brandon Goll 225-766-8711

11-4pm

10 ING Linda Alumbaugh

Mike Sotile

Brandon Goll 225-766-8711

11-4pm Deferred Compensation Plan of LA Chris Burton

225-926-8082 x.35507 10-2pm

11 MetLife Clyde Bohne

225-765-7576

Ext. 2261 10-2pm

12 ING Linda Alumbaugh

Mike Sotile

Brandon Goll 225-766-8711

11-4pm

17 VALIC Mindy Lewis

225-201-1009

10-2pm

18 19 ING Linda Alumbaugh

Mike Sotile

Brandon Goll 225-766-8711

11-4pm

24 TIAA-CREF Kevin Porter

Mark Digiovanni

10-2pm

25 26 ING Linda Alumbaugh Mike Sotile Brandon Goll 225-766-8711 11-4pm TIAA-CREF Kevin Porter Mark Digiovanni 10-2pm

HAPPENINGS

Have a safe and wonderful 4th of July!