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Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
1
How to Effectively include
Slides in Presentations
Patricia Morgan
This learning guide belongs to:
Note: Use this learning guide while following the accompanying
Powerpoint show online at SlideShare.net/PatriciaMorgan
Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
2
A: Do First Steps, First
Step One: Name Your Aim
Identify:
the problem you solve
your solution
your goals for your audience; ones that are relevant to them
what you want them to:
Feel:________________________________________________________
Know: ______________________________________________________
Remember: __________________________________________________
Do: ________________________________________________________
Title: Use your title to indicate the problem and solution and/or the ___________________
E.g. Death by PowerPoint Prevention
Your title (main point or thesis) ___________________________________________
Step Two: Collect Compelling Content
a. facts, statistics & research
b. questions
c. definitions
d. q___________________________
e. anecdotes
f. fables
g. s________________________
h. examples such as _______________________
i. repetition and restatement
j. activities or exercises
k. analogies
l. m_________________
m. poems
n. rhymes
o. music or song lyrics
p. comparisons and contrasts
q. humour
r. others: use your resources and ______________
Your Content
What’s in it for your audience to listen?
Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
3
A: Do First Steps, First (continued)
Step Three: Structure your Content
To give order to your content
To discover how much content can fit into the presentation length
To help your audience follow your ideas from open to close
SAMPLE Structure:
Title: ________________________________________________
Open
Tell them what you’re going to tell them. Hook your audience and connect with them. Provide an overview of your topic and purpose.
Your first words _____________________________________________________
(Memorize them)
Body
Tell them. Provide Must Know information in 5, plus or minus 2, points Provide support content or “evidence” for each point. Support Content
First Point: ______________________________________
Second Point: ____________________________________
Third Point: _____________________________________
Close . . . ON TIME
Tell them what you told them.
Sum up your ideas. Make a call to action.
Your closing words ___________________________________________________________
(Memorize Them)
GO!
Keep
Going
End!
Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
4
A: Do First Steps, First (continued)
Step Four: Practise Your Engaging Yack
Your spoken message needs to stand on its own. This is the sign of an expert with professional
speaking skills.
Step Five: Decide on Your Delivery Support OPTIONS
1. Audience Comforting Learning Guide (handout):
Motivational keynotes may use a simple bookmark or postcard. Design to:
guide the audience from open to end.
enhance engagement, attention and retention, particularly by leaving space
for writing.
provide your contact information for potential and future engagements.
For content intense presentations (workshops, training, etc), design to:
help the audience relax and not worry about writing down or immediately
absorbing all information
have participatory exercises
include case studies
provide “nice to know information” that time restrictions do not permit.
include resources and a presenter biography.
Note: notice the design of this learning guide.
2. Support Slides:
Slide decks are created in PowerPoint or Keynote.
To slide or not to slide?
How long is the presentation? Short presentations feel heavy if slides are used.
Do you have content such as an animation or video that could be built into your deck?
Do you use exercises that would benefit from the audience being able to see the instructions
on a big screen?
Do you have stories, examples and information that would benefit from reinforcing images?
Note: other visuals might include a flip chart and/or props.
Are you ready to discover how develop an effective slide deck? If YES, proceed!
Create a document, not a slideument. Slides are slides. Documents are documents. They are not the same thing. Garr Reynolds
Optional: for a Keynote
Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
5
B: 10 Super Slide Guides
A picture is worth a thousand words.
7 Slide Deck Delivery Tips:
1. Stand centre stage. 2. Place the screen on the left or right side of centre stage or ideally have two screens on either side of you.
3. Use a remote clicker to advance slides. 4. Face the audience. Place your laptop conveniently in front of you so you can view your slides.
5. Print off your slides (9 to a page) should you need to know which slide comes next. 6. Avoid reading your slides, except for quotations.
7. Avoid standing in front of the projector.
AVOID: REDO with:
1. using primarily slides with white background.
. . . dark slide backgrounds for most rooms using white or light text.
2. filling your slides with a lot of text and consequently small text.
. . . minimal text (1-6 words) at 28 point or larger, San-Serif font (Arial, Verdana, or Tahoma). See slide deck for ONE long word which can be read 2 ways, providing discussion re optimism versus pessimism.
3. extensively using bullet points. . . . a separate slide for each bullet point.
4. being rigid about guidelines.
. . . more text can be effectively used for quotations and group exercise instructions.
5. numbing with numbers. . . . using numbers is a memorable and easy to understand way. Make them into a quiz.
6. decorating your slides. . . . a clean, simple and uncluttered design.
7. using cheesy or clip art images. . . . images that demonstrate emotional proof, help with memory retention and reinforce your points and spoken words. Resources include:
www.dollarphotoclub.com www.istock.com www.123rf.com www.flickr.com/creativecommons, or your own, family and friends’ photos
8. always centering images. . . . an asymmetrical or 1/3 of the slide space design.
9. adding several spotted images. . . . one full image.
10. using many words to describe feelings from despair to hope.
. . . well thought out image choices.
Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
6
Use your goals,
content structure, length
of talk and your preferred
style of presenting to develop
learning guides and
slide decks.
Nice to Know
“Some speakers insist on having their audiences read during much of their presentations. If you want me to read, just email me the slides so I can read them from home. Why bother coming to hear you read them? Text on the screen means I pay attention to it rather than you, which makes no sense since you are speaking. If the slides don’t make you more convincing, eliminate them. There should be no paragraphs, sentences or more than a few words on any one slide. The words should focus the audience’s attention on what you are discussing.” Eric J. Romero, PhD
Unlike slides, if you use reverse font (white on black) in your learning guides, your audience will have
It is hard on the eyes.
We remember
10% of what we read 20% of what we hear 30% of what we see 50% of what we hear and see 70% of what we say 90% of what we say and do
Robert Kornikau and Frank McElroy
“Research shows that people learn more effectively from multimedia messages when
they’re stripped of extraneous words, graphics, animation, and sounds. Lots of extras
actually take away meaning because they become a distraction. They overtax the audience’s
cognitive resources.
So, when adding elements to your slides, have a good reason: Does the audience need to
see your logo on each slide to remember who you work for? Does that blue swoosh add
meaning? If not, leave it off. The same goes for text. Keep it short and easy to skim. Scale
the type as large as possible so the people in the back of the room can see it.
It’s also important to stick to a consistent visual style in your slide deck.
Select one typeface — two at most. Use the same color palette throughout (limit yourself
to three complementary colors, plus a couple of neutral shades).”
Nancy Duarte
37% less retention rate!
The importance of audience participation!
The importance of visuals!
Patricia Morgan
403-242-7796
SolutionsForResilience.com [email protected]
7
Resources:
From Death by PowerPoint to Life by PowerPoint, a FREE ebook at http://
www.ellenfinkelstein.com by Ellen Finkelstein
PresentationZen by Garr Reynolds
The Presentation Secrets of Steve Jobs by Carmine Gallo
Present It So They Get It by Dave Paradi
Resonate: Present visual stories that transform audiences by Nancy Duarte
Slide:ology: The art and science of creating great presentations by Nancy
Duarte
Five Rules for Presentations a 4.28 min video by Duarte at https://www.youtube.com/
watch?v=hT9GGmundag
Note: For business presentations that require graphs and charts:
Refer to Dave Paradi’s blog, “Using Excel Data in a PowerPoint \
Presentation” at http://www.thinkoutsidetheslide.com/using-excel-data-in-
a-powerpoint-presentation. Make sure you watch the linked video footage.
Patricia Morgan helps her audiences strengthen their everyday resilience at work
and home. With a MA in Clinical Psychology, she presents to thousands of people each year
aiming to lighten their load, brighten their outlook, and strengthen their hardiness. Audiences
describe Patricia’s message as meaningfully fun, surprisingly insightful and
delightfully uplifting.
She has helped train speakers for United Way, served as an
Impact Speaker, is a Past President of the Canadian Association
of Professional Speakers (CAPS), Calgary, and the creator of the
CAPS Fast Track program for emerging professional speakers.
In those capacities she has helped others find their messages,
craft their stories and deliver impactful presentations.
Patricia is the recipient of the Spirit of CAPS for her contribution
to the Canadian speaking profession.
To see Patricia playfully in action go to www.SolutionsForResilience.com
If you are ready to improve your presentation crafting and/or
delivery, please contact Patricia at 403-242-7796 or
Are you ready for some
WOW Presentation
mentoring?
