HAMPTON ROADS PLANNING DISTRICT COMMISSION MEETING … · 2021. 1. 14. · Hampton Roads Planning District Commission Meeting – January 21, 2021 – Page 2 adjustments to existing

Hampton Roads Planning District Commission Meeting – January 21, 2021 – Page 1

HAMPTON ROADS PLANNING DISTRICT COMMISSION

MEETING

January 21, 2021 12:30 PM

The Regional Building

723 Woodlake Drive, Chesapeake

Pursuant to the declared state of emergency in the Commonwealth of Virginia in response to the COVID-19 pandemic and to protect the public health and safety of the Commission

members, staff, and general public, the Hampton Roads Planning District Commission (HRPDC) meeting will be held electronically.

1. Call to Order

2. Approval/Modification of Agenda

3. Submitted Public Comments

There were no submitted public comments since the last HRPDC meeting. Any new written public comments received after the preparation of this agenda will be announced at the meeting.

4. Public Comment Period Members of the public are invited to address the HRPDC. Due to the COVID-19 crisis, interested persons may submit comments to the Commission in advance of the meeting by email to [email protected] or phone (757) 366-4370. Each oral comment is limited to three minutes. All comments received 48 hours before the meeting will be provided to the Commission Members and included in the official record.

5. Executive Director’s Report (Attachment 5)

6. Consent Agenda (Attachment 6)

a. Meeting Minutes – November 19, 2020 Commission Meeting b. Treasurer’s Report – November 2020 c. Fiscal Year 2021 Budget Amendment

The current FY 2021 HRPDC/HRTPO Budget was approved at their respective meetings on May 15, 2020 and was officially amended at their October 15, 2020 meetings. Subsequently, the HRPDC/HRTPO received new awards and


adjustments to existing awards. This summarizes the changes to the approved budget through December 31, 2020. The previously approved budget totaled $16,327,473. An increase of $2,285,962 is requested, bringing the total Operating and Pass-Through budget to $18,613,435. The additional $2,285,962 is the result of the following changes: $ +1,135,822 New federal awards received from the Department of

Homeland Security ($994,615 of which will pass-through to consultants).

+1,122,240 New state award received from GO Virginia for Hampton

Roads Economic Development Site Readiness ($273,800 will pass-through to consultants and $795,000 will pass-through to Virginia Beach).

+ 27,509 FY 2020 funds carried forward for the HRTPO ($5,709

will pass-through to HRT). + 112,670 HRPDC deferred revenue carried forward from previous

years. All of which will pass-through to existing consultant contracts.

- 112,279 Decrease in funding ($93,715 in additional new awards

received, less $205,994 in adjustments to previous awards); this decrease mainly affected pass-through expenditures).

$ 2,285,962 FY 2021 Budget Increase Staff recommends the Commission take action to approve the FY 2021 budget amendment.

d. 2021 Regional Meetings Schedule Attached for review and approval by the Commission is the regional meeting schedule for the 2021 Calendar Year.

e. Invitation to Join RVA-757 Connects As one of the founding organizations behind RVA-757 Connects, the Hampton Roads Planning District Commission has been invited to serve as a member of the RVA-757 Connects’ Megaregion Institutional Council (MIC). Attached for consideration by the Commission is a letter detailing what RVA-757 Connects accomplished in 2020 and what is planned for 2021. The letter


also explains how the RVA-757 Connects’ MIC will work and the organizations invited to join with the HRPDC. Staff recommends that the Commission take action to join RVA-757 Connects’ MIC and authorize the Executive Direcor to participate in this effort.

f. Disadvantaged Business Enterprise (DBE) Program 2020 – 2024 As a sub-recipient of Federal Highway Administration (FHWA) funding assistance, and in accordance with USDOT 49 Code of Federal Regulation (CFR) Part 26, the HRPDC/HRTPO is required to operate under VDOT’s FHWA-Approved DBE Program. The HRPDC/HRTPO’s initial DBE Program Plan, approved in 2017, covered the period from 2017 to 2019. The DBE program document describes the objectives, policies, definition of terms, and functional requirements to be incorporated into internal procurement processes. Staff has prepared an administrative update to the DBE Program Plan, “Disadvantaged Business Enterprise Program 2020 – 2024,” to ensure that DBE firms continue to be provided equal opportunity to participate in the performance of USDOT assisted contracts administered by HRPDC/HRTPO. As this is an administrative update, no public comment period is required. The Disadvantaged Business Enterprise (DBE) Program 2020 – 2024 is available on the website at https://www.hrpdcva.gov/uploads/docs/2020-2024%20DBE%20Program_rev.2021.01.21.pdf Staff recommends approval of the Disadvantaged Business Enterprise Program 2020 - 2024 document.

g. Contract with Old Dominion University for Emergency Medical Supplies

Inventory System The Hampton Roads Metropolitan Medical Response System (HRMMRS) is a collaboration including emergency management, fire departments, emergency medical services agencies, public health departments, hospitals, and other healthcare organizations, and community partners from the 17 Hampton Roads jurisdictions, working together to provide emergency medical care for our community before, during and after an incident or disaster. As part of their mission, HRMMRS provides and maintains several emergency-medical assets with consumable medical supplies for Hampton Roads localities. These include shelter support units, deployable treatment tents, disaster medical support units, and equipment for a medical strike team. The HRPDC, on behalf of the HRMMRS, has applied for and received an FY 2020 Homeland Security grant to update the inventory system to manage these

https://www.hrpdcva.gov/uploads/docs/2020-2024%20DBE%20Program_rev.2021.01.21.pdf

https://www.hrpdcva.gov/uploads/docs/2020-2024%20DBE%20Program_rev.2021.01.21.pdf


assets and supplies to ensure availability to the localities in the event of an emergency. Staff recommends permitting the HRPDC Executive Director to contract with Old Dominion University for the purpose of updating the HRMMRS inventory system. This contract will not exceed the grant allocation of $76,807.50.

h. Consultant Services Contract Task Order – Hazard Mitigation Plan Update In 2017, the Hampton Roads Hazard Mitigation Plan was adopted by participating cities, counties, and towns within the Hampton Roads region. The Plan was prepared in coordination with the Federal Emergency Management Agency (FEMA) and the Virginia Department of Emergency Management (VDEM) to meet all applicable state and federal mitigation planning requirements. The Plan recommends specific actions designed to protect residents, business owners, and the built environment. A comprehensive Plan update must be completed by April 2022 to maintain compliance with state and federal requirements for local hazard mitigation planning and to qualify for additional pre and post-disaster grant funding. The HRPDC staff, in coordination with the Hampton Roads All Hazards Advisory Committee (AHAC), has developed the preliminary project scope for a consultant services task order to accomplish the Plan update. The task order, which would be issued under an HRPDC on-call services contract, is anticipated in late January 2021. The work will be funded by a FEMA grant through the VDEM. Task Order Amount: To be determined; not to exceed grant funding. Period of Performance: February 1, 2021 through June 30, 2021; the

period of performance may be extended through FY22.

General Scope of Work: 1) Hazard Identification and Risk Assessment,

2) Public Outreach/Participation, and 3) Vulnerability Assessment

Staff recommends authorizing the HRPDC Executive Director to issue a task order under an HRPDC on-call services contract for the Hampton Roads Hazard Mitigation Plan update.

i. Consultant Services Contract Task Order – Military Installation Resilience (MIR) Review The Military Installation Resilience (MIR) Review will be a cooperative, strategic planning process among the HRPDC, Norfolk, Virginia Beach, the


Commonwealth of Virginia, and four Navy installations (JEB Little Creek-Fort Story, NAS Oceana, NS Norfolk, and NSA Hampton Roads). The goal of the MIR Review is to facilitate the identification of threats to installation operations from natural and manmade hazards, determine risks from those hazards, develop recommendations for strategies for addressing those risks, and develop a plan, including identification of responsible parties and opportunities for partnerships, to implement those recommendations. The HRPDC is serving as the project sponsor and manager for a MIR Review with the cities of Norfolk and Virginia Beach. At the invitation of the Office of Local Defense Community Cooperation (OLDCC, formerly known as the Office of Economic Adjustment, OEA), the HRPDC submitted an application in November for a MIR Review to address the potential impacts of flooding and sea level rise on Navy operations and readiness. The OLDCC will meet this month to discuss awarding the grant to the HRPDC for this project, and the HRPDC staff is currently managing the process for soliciting and selecting proposals from qualified firms. The HRPDC staff anticipates selecting a firm to complete the MIR Review in February 2021 and awarding a contract under an HRPDC on-call services contract to begin work as soon as possible. The required match of 10% will be met using in-kind staff support from the HRPDC. An in-kind match from the HRPDC will amount to approximately $48,685.13. The anticipated completion date for the project is June 30, 2022.

Task Order Amount: To be determined; not to exceed grant funding. Period of Performance: January 1, 2021 through June 30, 2022; the start

of the grant will be updated based on when OLDCC meets to finalize approval.

General Scope of Work: 1) Hazard Identification and Risk Assessment,

2) Public Outreach/Participation, and 3) Vulnerability Assessment

Staff recommends authorizing the HRPDC Executive Director to issue a task order under an HRPDC on-call services contract for the Hampton Roads Region Navy Installation MIR Review.

7. Hampton Roads 2021 Economic Forecast – presented by Mr. Greg Grootendorst, HRPDC Chief Economist Each January since 1990, HRPDC Economics Staff have delivered a presentation on the current state of the regional economy with thoughts on what we might expect in the coming year. The presentation focuses on relevant trends in the regional and

Action Requested: The HRPDC should take action to approve the January 21,

2021 Consent Agenda.


national economy seeking to provide perspective on a variety of socioeconomic indicators. This year’s presentation will focus on the impact that COVID-19 has had on Hampton Roads, and offer a brief discussion about what may lie ahead. The Commission’s forecast is often used in planning purposes by staff from member jurisdictions as well as other regional organizations. Approving the release of the Economic Forecast will provide public access to the information. Mr. Greg C. Grootendorst, Chief Economist, will present the 2021 Economic Forecast to the HRPDC Board.

8. Environmental Education Program Update – presented by Ms. Katie Cullipher, HRPDC Principal Environmental Education Planner Launched in 2011, askHRgreen.org is an award-winning comprehensive environmental public outreach initiative administered through the HRPDC. The program combines traditional and social media with grassroots outreach efforts to not only educate but inspire residents of Hampton Roads to make changes that have a positive impact on the environment. Through askHRgreen.org, the HRPDC facilitates a variety of environmental education efforts, assisting member localities in notifying residents and meeting regulatory requirements by combining local expertise and taking advantage of economies of scale. For citizens, it has become a one-stop-shop to find resources and inspiration for a cleaner, greener Hampton Roads. Ms. Katie Cullipher, HRPDC Principal Environmental Education Planner, will brief the Commission on the program. This item is presented for information and discussion by Commission members.

9. Legislative Update – presented by Mr. Robert Crum, HRPDC Executive Director

(Attachment 9) The Commission will be provided an update on HRPDC regional advocacy efforts. This item is presented for information and discussion by Commission members.

Action Requested: The HRPDC should take action to approve the release of the

Hampton Roads 2021 Economic Forecast.


10. Three Month Tentative Schedule February 18, 2021 Emergency Management Program Update Legislative Update 2021 CDBG Regional Priorities March 2021 No Meeting per the Regional Meeting Schedule April 15, 2021 Virginia Coastal Resilience Master Plan Off Shore Wind Economic Development Opportunities

11. Advisory Committee Summaries (Attachment 11) Summaries of HRPDC Advisory Committee meetings that were held since the last HRPDC meeting are attached for review.

12. For Your Information (Attachment 12)

• Letter from Elizabeth River Project recognizing the Hampton Roads Planning District Commission as a Sustained Distinguished Performance River Star Business

13. Old/New Business

14. Adjournment

Andria P. McClellan, Chair Donnie R. Tuck, Chair David H. Jenkins, Vice-Chair Richard W. “Rick” West, Vice-Chair

The Regional Building ⚫ 723 Woodlake Drive ⚫ Chesapeake, Virginia 23320 ⚫ 757.420.8300 ⚫ Fax 757.523.4881

TO: HRPDC/HRTPO Boards

BY: Robert Crum, Executive Director

RE: Executive Director’s Report – January 2021

The Chief Administrative Officers (CAO) Committee worked together to develop correspondence to Dr. Danny Avula and the Virginia Department of Health outlining strategies for localities to assist with increasing the speed of vaccinations within our region. A copy of this correspondence is attached. Dr. Avula was recently appointed by Governor Northam to coordinate this process, and a working group of CAO Committee members will meet with him to discuss these approaches in more detail. The Executive Director is providing staff support for this effort.

The CAO Committee held its regularly scheduled monthly meetings on December 2nd and January 6th. Agenda items for these meetings were as follows:

December 2, 2020

• Virginia Coastal Resilience Master Planning Framework• Commercial Property Assessed Clean Energy (C-PACE) Program• Water/Sewer Delinquent Accounts

January 6, 2021

• 757 Recovery and Resilience Action Framework• Discussion of Upcoming General Assembly Session• COVID-19 Response Update• Regional Interest Items

The Southside Network Authority held a workshop meeting November 16th to review and discuss various business case options for financing and constructing the Southside fiber ring. These options were presented by Columbia Telecommunications Corporation (CTC) and were based on approaches that have been successfully deployed in other communities for the construction of fiber networks. The Authority continues to review and discuss these options with a goal of deciding on a preferred approach over the next two months.

The Executive Director and Whitney Katchmark, HRPDC Principal Water Resources Engineer, were appointed to the Coastal Technical Advisory Committee which was formed

Attachment 5

Executive Director’s Report January 2021 Page 2

to provide oversight for the preparation of the Virginia Coastal Resilience Master Plan. In addition, HRPDC Deputy Executive Director Keith Cannady is serving on a Statewide Committee that is reviewing proposals from consulting firms interested in providing technical support for the preparation of this Master Plan. We are pleased to report that the HRPDC has been recognized as a Sustained Distinguished Performance River Star Business by the Elizabeth River Project. The Elizabeth River Project’s River Restoration Advisory Committee, comprised of River Star peers and technical experts, reviews River Star documentation every fall for entry and advancement in the program. The Committee unanimously agreed that the HRPDC should be recognized for Sustained Distinguished Performance at Commitment Level for its efforts relating to the Regional Building. The Regional Transit Advisory Panel (RTAP) held its second meeting on January 15th. The RTAP received a presentation from representatives of the Suffolk and WATA transit systems on plans and opportunities for these transit agencies and also discussed a proposed organizational framework and strategy for the RTAP to form recommendations related to a vision for a multimodal transit network in the Hampton Roads “757” region. On January 11th, the Executive Director provided a presentation to the Hampton Roads Caucus on the Regional Legislative Agenda approved by the HRPDC and HRTPO Boards. The HRTPO staff continues to work with SPSA management and the VDOT District Office to identify strategies to advance the flyover project proposed near SPSA’s landfill facility in Suffolk. The Executive Director continues to participate in regular calls of the Regional Roundtable. On December 18th, the HRPDC staff met to discuss opportunities for the HRPDC to participate in the upcoming Greater Hampton Roads Health Event. The Executive Director continues to discuss background information on the Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) with Chief Administrative Officers in the region. The EVRIFA framework provides a voluntary tool for localities to collaborate on preparing economic development sites for job growth in exchange for revenue sharing after these sites are developed. On January 5th, the Executive Director met with Congressman Wittman and the leadership of the Hampton Roads Chamber to discuss the importance of completing the I-64 Gap between Hampton Roads and Richmond. The Executive Director participated in the Offshore Wind Executive Committee meeting on December 2nd.

Attachment 5

Executive Director’s Report January 2021 Page 3

HRPDC staff held a meeting with representatives of the Virginia Association of Realtors on December 3rd to discuss opportunities for amendments to Virginia’s property disclosure requirements to provide information about a property’s vulnerability to flooding or history of flood damage or flood insurance claims during the purchase process. This item was included on the Regional Legislative Agenda approved by the HRPDC. Staff participated in meetings of the Hampton Roads Military and Federal Facilities Alliance and the Hampton Roads Transportation Accountability Commission on December 10th. The HRPDC/HRTPO Office of Community Affairs and Civil Rights has continued to advance work in the following areas:

• Follow up work for the HRTPO Quadrennial Review • Preparatory work for the upcoming Civil Rights/Title VI Audit for the HRPDC and

HRTPO • Staff support to the Community Advisory Committee

The HRTPO staff is coordinating efforts with the Peninsula Chief Administrative Officers to advance the extension of the Virginia Capital Trail from James City County to Fort Monroe. This proposed trail extension, which has been branded as the Birthplace of America Trail, or BoAT, has the potential to create over 100-miles of biking and walking path extending from Fort Monroe in Hampton to Downtown Richmond. The HRTPO staff is coordinating a series of meetings with the Peninsula CAOs to discuss potential segments of this trail that can be pursued on the Peninsula in the short term. The HRPDC staff continues to collaborate with the Hampton Roads Alliance and Reinvent Hampton Roads to advance the next phase of the economic development site readiness project. The HRPDC/HRTPO Management Team continues to advance work on the following initiatives:

• COVID-19 Building and Operations Planning • End of year finance and human resource deadlines • IT management • Human resource management • Procurement Oversight • Budget preparatory work for the upcoming fiscal year • Civil Rights and Title VI • Financial management support for the HRPDC, HRTPO, HRTAC, HRMFFA and

Southside Network Authority

Attachment 5

January 12, 2021 Dr. M. Norman Oliver

Virginia State Health Commissioner Via email: [email protected] Dr. Danny TK Avula Richmond-Henrico Health Director Via email: [email protected] Dear Dr. Oliver and Dr. Avula: On behalf of the 17 local government City Managers and County Administrators in the Hampton Roads region, we request the Commonwealth of Virginia’s assistance to help our local governments more efficiently plan and execute a timely COVID-19 vaccination plan with the Virginia Department of Health and our healthcare partners in our region. As we all know, the COVID-19 pandemic has been a tremendous challenge for us all. To maximize our effectiveness, we must all pull together our resources, talents and energy to vaccinate our public as fast as possible. If we wait for the health district resources alone, it will take much longer for us to achieve our common goal. As 17 local governments representing over 1.7 million people in the Hampton Roads region, we are able and willing to help in this effort. Many of us are able to provide emergency management personnel, school nurses and/or jail medical staff to supplement the Virginia Department of Health’s staff capacity. We appreciate Dr. Avula agreeing to meet with a subcommittee of our regional managers and administrators on Friday, January 15th at 4:00 PM. To make this meeting as productive as possible, we wanted to share the following information in advance, describing where we need support to allow us to assist the Commonwealth in this critical effort. 1. First, and foremost, we need the approval of your offices to permit

trained medical staff to participate in the vaccination program. As we understand it, a Memorandum of Understanding (MOU) must be signed between the Virginia Department of Health (VDH), local health districts and localities. Many of us have submitted our signed MOUs, along with the support of our Operational Medical Directors (OMD), but we await the health district signature. Immediate signatures will enable

ROBERT A. CRUM, JR., EXECUTIVE DIRECTOR/SECRETARY

ANDRIA P. McCLELLAN, CHAIR ‧ DAVID H. JENKINS, VICE-CHAIR ‧ RANDY R. KEATON, TREASURER

Attachment 5

mailto:[email protected]

mailto:[email protected]

Dr. M. Norman Oliver Dr. Danny TK Avula January 12, 2021 Page 2

us to deploy EMS to help. Moreover, some localities and school districts have partnered to also train school nurses. However, those school nurses need an OMD to supervise them as well. We have asked our health district teams about sponsoring the school nurses, but await answers. Your help in getting the MOUs signed and OMD oversight from the health districts could make a huge difference.

2. If the State were able and willing to provide liability protection for our localities

and staff, we could likely expand the use of our EMS providers and school nurses from just vaccinating the Essential 1B city, county and school employees to the broader population. Currently, our local OMDs for our Fire/EMS departments have signed off on a VDH MOU which permits specific EMS providers (EMT-Intermediates and Paramedics) who have been trained to provide COVID-19 vaccines to do so as part of a Health Department or Health System Vaccine Program. The MOU specifies that the agency OMD will train the agency vaccinators and allow them to participate in the vaccination program, and approves a vaccination protocol which outlines the requirements for their administration of the vaccine. The MOU thus makes the Health System or Health Department responsible for being the “Prescriber”, to obtain and store the vaccine, manage the administrative processes and all reporting. However, some local municipal attorneys and OMDs are only willing to authorize the use of these staff for municipal and school districts at this time, but we believe a statewide order/protocol ensuring liability protection would allow these vaccinators to help the general public as well.

3. We are looking for a stream-lined process for qualifying nurses and other eligible

vaccinators. We are hearing that potential vaccinators are being asked to sign up as a Medical Reserve Corps volunteer. However, there are many requirements to do so, and many are not necessary to be a vaccinator. We are seeking a temporary waiver for the non-essential requirements to more quickly facilitate the registration of additional vaccinators. Another possibility would be for VDH to allow nurses or other qualified healthcare professionals to certify and work under our hospital systems’ emergency credentialing to allow them to vaccinate.

4. We are also seeking breakdowns in vaccination administration by health district

on the statewide dashboard so that we can understand how many people in our communities are being vaccinated. We also request data on how many vaccinators we currently have in each of our local health districts and the breakdown on whether they are federal, state or local employees and/or volunteers. There appears to be major differences across the state. In some areas, districts are already moving into 1B while others (including some in our region) report that only half of the 1A category has been vaccinated. We are particularly concerned that more well-funded districts appear to be making faster progress than those with fewer resources. We are concerned about social equity impacts if this is indeed the case. Allowing for the municipal support described above should help, but it is not fair to penalize residents of health districts with less staff support with slower response times.

Attachment 5

Dr. M. Norman Oliver Dr. Danny TK Avula January 12, 2021 Page 3

5. Related to equity, we request that you and your team focus on how we ensure

equity to high risk, socially vulnerable populations as the vaccine is rolled out. Localities can also be of assistance in helping to reach and educate our vulnerable residents if we are engaged.

6. How does VDH intend to manage mass registration of people that want to receive

a vaccine? (This is related to the comments on Thursday where VDH mentioned the need for a call center and a database)

7. To what extent will VDH be tapping into hospital systems, pharmacies, the

Virginia National Guard and other entities to administer vaccinations at a broader community level? How quickly will these partnerships get established and implemented?

8. Is there any funding available to offset locality costs for assisting in the

vaccination process? 9. How will discrepancies in Tiers between VDH’s plan and local operational needs

be handled? (for example, VDH lists Water Treatment staff as 1C but to a local government these staff are critical to public health, safety and welfare)

10. Are there plans for VDH meetings with local/regional public information officers

to formulate one consistent message on vaccination priorities and distribution? 11. Are there any supply chain issues that local governments will have to work to

solve for the vaccination plan to work? Can localities assist with the procurement of these supplies?

In summary, we stand ready to assist the Commonwealth to address this critical public health challenge, but we need your help. We look forward to our upcoming meeting with Dr. Avula later this week, where we can share and discuss these ideas and specific needs with him. In the meantime, we wanted to share with you our offer to help and ask for expedited consideration of the above requests. We look forward to working with your team! Sincerely, Mary Bunting, Hampton City Manager Chair, Hampton Roads Chief Administrative Officers

Michael Johnson, Southampton County Administrator Vice Chair, Hampton Roads Chief Administrative Officers

copy: Hampton Roads Chief Administrative Officers

Attachment 5

HRPDC Summary Minutes – November 19, 2020 - Page 1 Prepared By: C. Mulkey

Hampton Roads Planning District Commission Summary Minutes of November 19, 2020

Pursuant to the declared state of emergency in the Commonwealth of Virginia in response to the COVID-19 pandemic and to protect the public health and safety of the Commission members, staff, and the general public, the November 19, 2020 Commission Meeting was held electronically via Zoom with the following in attendance:

Commissioners in Attendance Andria McClellan, Chair (NO) David Jenkins, Vice-Chair (NN) Randy Keaton, Treasurer (IW) Christopher Price (CH) Debbie Ritter (CH) Ella Ward (CH) Amanda Jarratt (FR)* Frank Rabil (FR)* Brent Fedors (GL) Steve Brown (HA) Mary Bunting (HA)* Donnie Tuck (HA) William McCarty (IW) Michael Hipple (JC) Scott Stevens (JC) Courtney Doyle (NO) Larry “Chip” Filer (NO)* Mamie Johnson (NO)

Commissioners Absent: Stephen Best (CH) Robert Geis (CH) Phillip Bazzani (GL) McKinley Price (NN) Cynthia Rohlf (NN) Kenneth Alexander (NO)

Executive Director: Robert A. Crum, Jr., Secretary

Other Participants: Theresa Danaher (CAC)*

*Late arrival or early departure.

LaVoris Pace (PO) John Rowe (PO) Randall Wheeler (PQ) Michael Johnson (SH) Michael Stallings (SM) Leroy Bennett (SU) Albert Moor (SU) Melissa Rollins (SY)* Patrick Duhaney (VB)* Robert Dyer (VB)* Louis Jones (VB) Guy Tower (VB) Rosemary Wilson (VB) Sabrina Wooten (VB) Douglas Pons (WM)* Andrew Trivette (WM) Neil Morgan (YK)

W. Eugene Hunt (PQ)William Gillette (SH)T. Carter Williams (SM)Robert Elliott (SY)Barbara Henley (VB)Sheila Noll (YK)

Attachment 6A

HRPDC Summary Minutes – November 19, 2020 - Page 2

Prepared By: C. Mulkey

Others Recorded Attending: Herbert Green (PQ); Doug Smith (Hampton Roads Alliance); Lisa Renée Jennings (LOVE VA Program); Diane Kaufman (Senator Tim Kaine); Drew Lumpkin (Senator Mark Warner’s Office); and Keith Cannady, Kelli Arledge, Katie Cullipher, Logan Grimm, Whitney Katchmark, Mike Kimbrel, Benjamin McFarlane, Krista Lauro, Cynthia Mulkey, John Sadler, and Sheila Wilson (HRPDC/HRTPO Staff) Chair Andria McClellan asked Mr. Robert Crum, HRPDC Executive Director, to brief the Commission on the provisions and acceptable practices of electronic meetings. Mr. Robert Crum, HRPDC Executive Director, stated that pursuant to the declared state of emergency in the Commonwealth of Virginia and in response to the COVID-19 pandemic and to protect the health and safety of the Commission members, staff, and the general public, the HRPDC meeting was being held electronically via Zoom. These electronic meetings are required to complete essential business on behalf of the region. Per the requirements of the Code of Virginia, the meeting notice, agenda, and supporting documentation were posted on the HRPDC website for public review. HRPDC staff also provided electronic copies of this information to Commission members and other interested parties. A recording of the meeting will be available on the HRPDC website. Additionally, the meeting was live-streamed and available for viewing on the Regional Connection YouTube channel. The general public was provided an opportunity to comment on the meeting agenda via two options:

1. Members of the public were invited to submit comments to the Commission via email.

2. Members of the public were also invited to call into a dedicated phone line where comments could be recorded for the Commission.

No public comments were received as of 48 hours before the meeting. Mr. Crum reviewed a few important housekeeping rules in order for the electronic meeting to run smoothly:

1. All Commission members were asked to remain on mute before and after providing input.

2. All Commission members were asked to identify themselves by name and locality when speaking and/or providing a motion or second.

3. All votes must be made by roll call and recorded in the minutes.

Attachment 6A



On behalf of the HRPDC staff, Mr. Crum thanked everyone for their commitment to the region and their cooperation and patience during the electronic meeting. HRPDC staff indicated that a quorum was present. Call to Order The November 19, 2020 Meeting of the Hampton Roads Planning District Commission was called to order by Chair Andria McClellan at 12:35 p.m. Approval/Modification of Agenda Chair Andria McClellan asked for additions or deletions to the HRPDC Agenda. Commissioner Ella Ward commented that the October 15, 2020 Commission Meeting Minutes reflected that her vote to approve the agenda was not recorded. She asked that the minutes be amended to reflect her Aye vote. Mr. Robert Crum, HRPDC Executive Director, responded that Commissioner Ward's request would be addressed during the Consent Agenda item. Chair McClellan asked for a motion to approve the November 19, 2020 Commission Meeting Agenda as presented. Motion: Commissioner Ella Ward Moved to approve the Agenda as presented;

seconded by Commissioner Robert Dyer. With no questions or comments, a roll call vote was conducted and the votes were recorded as follows:

Chesapeake Mr. Stephen Best Absent

Ms. Debbie Ritter Aye

Dr. Ella Ward Aye

Mr. Christopher Price Aye

Mr. Robert Geis Absent

Franklin Mayor Frank Rabil Aye

Ms. Amanda Jarratt Aye

Gloucester County Mr. Phillip Bazzani Absent

Mr. Brent Fedors Aye

Hampton Mr. Steve Brown Aye

Mayor Donnie Tuck Aye

Ms. Mary Bunting Aye

Attachment 6A



Isle of Wight County Mr. William McCarty Aye

Mr. Randy Keaton Aye

James City County Mr. Michael Hipple Aye

Mr. Scott Stevens Aye

Newport News Mayor McKinley Price Absent

Mr. David Jenkins Aye

Ms. Cynthia Rohlf Absent

Norfolk Mayor Kenneth Alexander Absent

Ms. Courtney Doyle Aye

Ms. Mamie Johnson Aye

Ms. Andria McClellan Aye

Dr. Larry “Chip” Filer Aye

Poquoson Mayor W. Eugene Hunt Absent

Mr. Randy Wheeler Aye

Portsmouth Mayor John Rowe Aye

Mr. LaVoris Pace Not Recorded

Town of Smithfield Mayor T. Carter Williams Absent

Mr. Michael Stallings Aye

Southampton County Mr. William Gillette Absent

Mr. Michael Johnson Aye

Suffolk Mr. Leroy Bennett Aye

Mr. Albert Moor Aye

Surry County Mr. Robert Elliott Absent

Ms. Melissa Rollins Absent

Virginia Beach Mayor Robert Dyer Aye

Ms. Barbara Henley Absent

Mr. Louis Jones Not Recorded

Mr. Guy Tower Aye

Ms. Rosemary Wilson Aye

Ms. Sabrina Wooten Aye

Mr. Patrick Duhaney Absent

Williamsburg Mayor Douglas Pons Aye

Mr. Andrew Trivette Aye

Attachment 6A



York County Ms. Sheila Noll Absent

Mr. Neil Morgan Aye The Motion Carried with 31 votes in favor, none against, and no abstentions. The roll call vote also served as the record of attendance and a quorum was confirmed. Submitted Public Comments Chair Andria McClellan noted there were no Submitted Public Comments. Public Comment The public was provided an opportunity to comment in advance of the meeting by email or phone. Chair Andria McClellan stated that HRPDC staff received no comments via either option as of 48 hours before the meeting. Executive Director’s Report Mr. Robert Crum, HRPDC Executive Director, referenced his monthly report and provided an update regarding the recommended changes to the 2018 Uniform Statewide Building Code (USBC) to be considered by the Board of Housing and Community Development (BHCD) as discussed during the October Commission meeting. Mr. Crum reported that he communicated the Commission’s concerns to the DHCD Director. Per the DHCD Director’s request, Mr. Benjamin McFarlane, HRPDC Senior Regional Planner, submitted comments articulating the Commission’s concerns via email. Mr. Crum stated that the BHCD deferred action on the non-consensus items until the next building code update cycle and thanked the Commission members for their discussion and direction regarding this item. Also as directed during the October Commission meeting, Mr. Crum presented the non-consensus proposed building code changes to the Chief Administrative Officers (CAO) Committee for discussion regarding developing a regional position for the next building code update cycle, which will most likely begin in early 2021. The CAO Committee decided to engage the Regional Planning Directors Committee for review and recommendation. Mr. Crum indicated that HRPDC staff prepared a Resolution of Appreciation to recognize Commissioner Michael Hipple for his service to the HRPDC, HRTPO, HRTAC, and the region. Mr. Crum listed some of the many regional initiatives that the HRPDC was involved in under Commissioner Hipple’s leadership, and on behalf of HRPDC staff and the Commission, Mr. Crum thanked Commissioner Hipple for his guidance and support. Chair McClellan expressed her appreciation for Commissioner Hipple’s sense of humor, graciousness, patience, and efforts on behalf of the region.

Attachment 6A



Commissioner Hipple stated that he was thankful for the opportunity to serve the region and attributed all accomplishments to each Commission member’s efforts. Mr. Crum asked Ms. Kelli Arledge, HRPDC Human Resources Administrator, to virtually present the Resolution of Appreciation, and the Commission members applauded. *Commissioner Patrick Duhaney arrived Approval of Consent Items Chair Andria McClellan asked Mr. Robert Crum, HRPDC Executive Director, to provide a brief description of the items on the Consent Agenda, which included the following:

• Meeting Minutes – October 15, 2020 Commission Meeting Mr. Crum referenced Commissioner Ella Ward’s request to amend the October 15, 2020 Commission Meeting Minutes to reflect her Aye vote under Approval/Modification of Agenda.

• Treasurer’s Report – September 2020

• Retiree Health Insurance Mr. Crum provided background information regarding a proposed change to the Personnel Policy & Procedure Manual regarding the Retiree Health Insurance provision. The current provision offers eligible retirees and their spouse specific health insurance benefits effective upon retirement. The Personnel & Budget Committee recommends changing the provision for all eligible retirees with a hire date on or after January 1, 2021. Eligible retirees with a hire date before January 1, 2021 would be grandfathered under the current health insurance retirement policy. Mr. Crum indicated that this recommended change has the potential to significantly reduce the organization’s long-term liability.

*Commissioner Melissa Rollins arrived

• FY 2019 Pre-Disaster Mitigation Grant Program Acceptance and Contracting

• Urban Areas Security Initiative (UASI) Grant Contract

• Consultant Services Contract Task Order – Support for the National Fish and Wildlife Foundation (NFWF) Small Watershed Technical Assistance Grant

Motion: Commissioner John Rowe Moved to approve the Consent Agenda Items as

amended; seconded by Commissioner Robert Dyer.

Attachment 6A



Commissioner Debbie Ritter asked Mr. Crum if the UASI Grant Contract to update locality cybersecurity policies and procedures were limited to updating written policies and procedures. Mr. Crum asked Mr. John Sadler, HRPDC Emergency Management Administrator, to comment. Mr. Sadler indicated that the grant funds would be used primarily to update written policies and procedures, but ultimately, the application of the grant funds will be determined by the individual localities. Commissioner Ritter asked Mr. Sadler to share an outline or the full text of the grant with City of Chesapeake staff for review. Mr. Sadler responded that the All-Hazards Advisory Committee (AHAC) is working with locality Directors of Technology through the AHAC Cybersecurity Subcommittee. He indicated that the grant terms are fairly flexible regarding the application of funds and offered to share the proposed scope of work with the group. With no additional questions or comments, a roll call vote was conducted and the votes were recorded as follows:



Dr. Ella Ward Aye














Attachment 6A




















Mr. Albert Moor Aye


Ms. Melissa Rollins Not Recorded




Mr. Guy Tower Aye



Mr. Patrick Duhaney Aye




Mr. Neil Morgan Aye The Motion Carried with 32 votes in favor, none against, and no abstentions.

Attachment 6A



Buy Local Virginia Chair Andria McClellan indicated that Ms. Lisa Renée Jennings, LOVEVA Program Manager, would brief the Commission on the Buy Local Virginia Campaign. Mr. Robert Crum, HRPDC Executive Director, referenced Commission action in 2019 to acknowledge and support the Buy Local Month effort and stated that businesses may need local support now more than ever due to the COVID-19 pandemic. Mr. Crum introduced and welcomed Ms. Jennings. Ms. Lisa Renée Jennings began her presentation regarding Buy Local Month, a LOVEVA awareness campaign, with examples of the importance of shopping locally. Ms. Jennings stated that more of each dollar spent at a local business stays in the community through the multiplier effect. Those extra dollars recirculate among other local businesses and help create a strong tax base for the local economy. Local businesses often offer higher wages and more flexible hours and are slower to layoff workers during an economic downturn. Local businesses are also often involved in the community and generous with local charities. Furthermore, local businesses have a smaller carbon footprint; they often choose to move into existing infrastructure near residents, which may help to mitigate traffic, pollution, and long-term infrastructure costs. As marketing is a common challenge for local businesses, Buy Local Month may offer increased awareness. In conclusion, Ms. Jennings encouraged Commission support of November 15, 2020 through December 15, 2020 as Buy Local Month and offered to answer questions. Chair McClellan thanked Ms. Jennings for her presentation, shared her excitement regarding the program, and asked for a motion. Mr. Crum referenced the resolution included in the agenda packet for Commission consideration. Motion: Commissioner William McCarty Moved to approve HRPDC Resolution 2020-

04 Acknowledging November 15, 2020 through December 15, 2020 as Buy Local Month; seconded by Commissioner Ella Ward.

With no questions or comments, a roll call vote was conducted and the votes were recorded as follows:



Dr. Ella Ward Aye



Attachment 6A































Mr. Albert Moor Aye



Attachment 6A






Mr. Guy Tower Aye







Mr. Neil Morgan Aye The Motion Carried with 32 votes in favor, none against, and no abstentions. *Commissioners Robert Dyer and Amanda Jarratt departed Resolution of Support – Commercial Property Assessed Clean Energy (C-PACE) Program

Chair Andria McClellan indicated that Ms. Whitney Katchmark, HRPDC Principal Water Resources Engineer, would brief the Commission on the Commercial Property Assessed Clean Energy (C-PACE) Program. Mr. Robert Crum, HRPDC Executive Director, referenced the October Commission meeting, in which the C-PACE Program agenda item was deferred until the November meeting to allow for additional discussion. Mr. Crum also referenced the resolution included in the agenda packet for Commission consideration. Ms. Whitney Katchmark began her presentation with background information regarding the C-PACE Program. She described the program as an innovative financing tool to incentivize energy efficiency and flood mitigation projects. C-PACE involves loans used for commercial and multi-family buildings negotiated directly between property owners and private lenders. The local government role involves passing an ordinance and placing a lien on the property equal to the loan. These special assessment liens allow for better financing terms. Additional incentives include loan security and low-interest rates as well as the potential savings offset of the initial investment through reduced energy bills, water bills, and/or flood insurance rates. Loans also can be paid over 20 years, stay with the property upon sale, and are non-accelerating. If a locality is willing to place special assessment liens, then the remaining basic elements of the required local ordinance include determining eligible projects, loan requirements, and

Attachment 6A



loan scale. Lastly, local governments would decide between local program administration or participation in the state program, which is expected to start in the spring of 2021. Ms. Katchmark reported that the HRPDC Coastal Resilience Subcommittee discussed the C-PACE program and recommends that the Commission adopt the resolution encouraging local governments in Hampton Roads to consider adopting local C-PACE programs and coordinating with the Department of Mines, Mineral, and Energy (DMME) to determine whether local administration or participation in the state program is the preferred option. The resolution also directs the HRPDC Coastal Resiliency Committee to keep apprised of developments related to C-PACE programs. Chair McClellan thanked Ms. Katchmark for her presentation. She asked if other localities have considered C-PACE, and if so, the status of the initiative. She indicated that the City of Norfolk passed an ordinance earlier in the year but city officials had been hopeful that the state program would be farther along at this point. She stated that developers are currently interested in utilizing this type of financing, so Norfolk is now considering an RFP for consultant program administration. Commissioner Ella Ward asked if the program information had been disseminated to the Chief Administrative Officers (CAOs) and/or Mayors and Chairs. Mr. Crum responded that locality staff has been involved at a technical level and the HRPDC Coastal Resilience Subcommittee, comprised of local elected officials, has discussed C-PACE and recommends approval of the resolution. Mr. Crum added that the resolution will provide the opportunity for individual locality review and discussion regarding the program. Chair McClellan also added that Virginia legislation added stormwater and flood mitigation projects to C-PACE, which is what prompted the HRPDC Coastal Resilience Subcommittee review and discussion. Commissioner Debbie Ritter asked if the C-PACE program was limited to new construction or if it included retrofitting. Chair McClellan responded that the program does include retrofitting but is limited to commercial property. Commissioner Ritter shared that Chesapeake recently enacted a solar panel policy that included a provision allowing for installation without additional approval. She stated that she looked forward to the opportunity of Chesapeake review and discussion regarding the topic. Chair McClellan added that if more local governments in Hampton Roads adopted local C-PACE programs, then it would be easier to attract an administrator with lower fees. The program administrator coordinates with the financial industry as well as assists in marketing the program to developers.

Attachment 6A



Commissioner Ritter asked if the intention would be for a regional administrator as opposed to individual local administrators. Chair McClellan responded that an RFP for a regional administrator is a possibility but because she is not familiar with the process, she would defer to the CAOs. Commissioner Ritter encouraged the CAOs to discuss the possibility of a regional administrator with their respective localities. Commissioner Mary Bunting indicated that the C-PACE program will be added to the December CAO Committee meeting agenda. Chair McClellan requested Mr. Crum to clarify that the recommendation simply encourages consideration. Mr. Crum responded that the recommendation by staff and the HRPDC Coastal Resilience Subcommittee is that the HRPDC adopt a resolution encouraging local governments in Hampton Roads to consider adopting local C-PACE programs and coordinating with the Department of Mines, Mineral, and Energy (DMME) to determine whether local administration or participation in the state program is the preferred option. The resolution would also direct the HRPDC Coastal Resiliency Committee to keep apprised of developments related to C-PACE programs. Chair McClellan asked for additional questions or comments. Hearing none, she asked for a motion. Motion: Commissioner Debbie Ritter Moved to approve HRPDC Resolution 2020-03

Encouraging Local Adoption of C-PACE Programs; seconded by Commissioner Ella Ward.

With no additional questions or comments, a roll call vote was conducted and the votes were recorded as follows:



Dr. Ella Ward Aye




Ms. Amanda Jarratt Absent



Attachment 6A



























Mr. Albert Moor Aye



Virginia Beach Mayor Robert Dyer Absent



Mr. Guy Tower Aye




Attachment 6A






Mr. Neil Morgan Aye The Motion Carried with 30 votes in favor, none against, and no abstentions. Regional Proclamation – Impact of Tolls on the Downtown and Midtown Tunnels Chair Andria McClellan indicated that Mr. Robert Crum, HRPDC Executive Director, and Commissioner John Rowe, ERC Task Force Chair, would brief the Commission on the recommended Regional Proclamation. Mr. Robert Crum began with some background information. He recounted that over the past several years, there has been significant discussion across the region about the impact that the tolls at the Downtown and Midtown Tunnels have on residents and businesses in the Hampton Roads region. Concerns about the current Elizabeth River Crossings (ERC) Toll Agreement, signed by the Commonwealth of Virginia and the current ERC concessionaire, led to the HRTPO Board forming an ERC Task Force. *Commissioners Mary Bunting and Larry “Chip” Filer departed Mr. Crum commended the efforts of the ERC Task Force, and he credited Secretary of Transportation Shannon Valentine, Deputy Secretary of Transportation Nick Donohue, Deputy Secretary of Transportation John Lawson, and Commissioner of Transportation Stephen Brich for engaging in conversations on the topic. Mr. Crum reported that the and Midtown tunnels, ERC, had been sold to Abertis, a Spanish toll road company, and Manulife Investment Management, which did so on behalf of John Hancock Life Insurance Company. The contract with the Virginia Department of Transportation (VDOT), that allows the company to levy tolls, transfers with the sale. Mr. Crum stated that neither HRTAC nor the Commonwealth of Virginia was in a financial position to purchase the asset. Mr. Crum recounted that during the HRTPO Board meeting that morning, Mr. W. Sheppard Miller, Commonwealth Transportation Board (CTB) member, stated that in 2013, the 0.7 cents sales tax increase was well-received and has proven to be an effective funding source. He commented that if the increase had been 1.0 cent instead of 0.7 cents, he believed there would have been available funding to purchase the ERC contract. Based on comments expressed at ERC Task Force meetings and throughout the region, guiding principles were prepared that express potential goals for the region to work towards. These guiding principles and goals are included in a Regional Proclamation to be considered by the HRTPO, HRPDC, and HRTAC in a unified regional statement regarding

Attachment 6A



this issue. The HRTPO Board approved the proclamation during their meeting that morning. Mr. Crum referenced the Regional Proclamation included in the agenda packet for Commission consideration. The document titled “A Proclamation of the Hampton Roads Region Supporting Efforts to Mitigate the Impact of the Downtown and Midtown Tunnel Tolls on our Region’s Residents” includes the following guiding principles:

• Toll Mitigation/Relief for our Residents

• Reduce Regional Impact of Compensation Events

• Regionally Integrated Network

• State Commitment to Continue to Explore Options Mr. Crum concluded his comments and asked if Commissioner and ERC Task Force Chair John Rowe had any additional information to share with the Commission. Commissioner John Rowe echoed Mr. Crum’s earlier sentiments and thanked the Governor’s Office and Secretary of Transportation Valentine and her staff for their efforts. Motion: Commissioner John Rowe Moved to approve the Regional Proclamation,

supporting efforts to mitigate the impact of the Downtown and Midtown Tunnel tolls on the Hampton Roads region’s residents and businesses, as presented; seconded by Commissioner Donnie Tuck.

Chair McClellan thanked Commissioner Rowe for leading the ERC Task Force effort and invited discussion. Commissioner Ella Ward commended the HRTPO, HRPDC, and HRTAC for preparing a unified statement regarding this regional issue and offered her support. Chair McClellan agreed that the issue affects the entire region and stated that at one time the area with the most delinquent tolls was not Portsmouth or Norfolk nearest the tunnels but was Virginia Beach. Commissioner Michael Hipple voiced his support for the proclamation and stated that the ultimate goal should be public ownership. He cautioned that the compensation events language included in the current ERC Toll Agreement presents a potential hindrance to future transportation improvement projects in the region. Commissioner Steven Brown stated that the current concessionaire charges an exorbitant amount of fees related to tolls and asked if the new concessionaire will be more sensitive to the region regarding fees.

Attachment 6A



Chair McClellan asked Mr. Crum to comment. Mr. Crum responded to Commissioner Brown’s inquiry that the proclamation does include a statement supporting steps to permanently reduce tolls and the escalation of toll rates and to prevent burdensome administrative fees that adversely impact our community. *Commissioner Frank Rabil departed Commissioner Rowe commented that while the region was not part of the sale, representatives were in constant communication with the Secretary of Transportation’s Office. He stated that one of the goals with the new owner is to improve the current poor customer relations. Ms. Theresa Danaher, Community Advisory Committee (CAC) Chair, commented that the contract includes a performance requirement that the contractor serves responsibly. She stated that the requirement may offer an opportunity for the Commonwealth to express the need for improved customer relations to the new owner. Ms. Danaher also voiced support on behalf of the CAC. *Commissioner Douglas Pons departed Commissioner Debbie Ritter stated that she appreciated Commissioner Rowe’s comments but cautioned that relationships can always get worse. She expressed interest in Shep Miller’s comment regarding taxes and asked if there had been discussion with General Assembly members regarding the possibility of dedicating a portion of the newly enacted gas tax towards fees or towards some other benefit to tunnel users. Commissioner Rowe reported that the new gas tax was approved with the revenue already allocated to specific projects. He stated that there had been a substantial effort, in partnership with the Governor’s Office, for the Commonwealth to buy this facility. Unfortunately, there is not enough revenue being generated by the current sources, or the new gas tax, to do so. Commissioner Ritter commented that reallocation of funds should be considered as an option rather than further taxing constituents. In the interest of time and maintaining a quorum, Chair McClellan requested Mr. Crum to conduct the roll call vote. A roll call vote was conducted and the votes were recorded as follows:



Dr. Ella Ward Aye

Attachment 6A





Franklin Mayor Frank Rabil Absent

Ms. Amanda Jarratt Absent





Ms. Mary Bunting Absent

Isle of Wight County Mr. William McCarty Not Recorded











Dr. Larry “Chip” Filer Absent




Mr. LaVoris Pace Aye






Mr. Albert Moor Aye



Attachment 6A



Virginia Beach Mayor Robert Dyer Absent



Mr. Guy Tower Aye




Williamsburg Mayor Douglas Pons Absent



Mr. Neil Morgan Aye

The Motion Carried with 26 votes in favor, none against, and no abstentions. Environmental Education Program Update Chair Andria McClellan communicated that due to time constraints, the Environmental Education Program Update was deferred until the January Commission meeting to allow for additional discussion. Three-Month Tentative Schedule Chair Andria McClellan referenced the Three-Month Tentative Schedule. Mr. Crum reported that the Commission is not scheduled to meet in December. The next Commission meeting is scheduled for January 21, 2021 followed by February 18, 2021. Advisory Committee Summaries Chair Andria McClellan noted that the Advisory Committee Summaries were provided for information purposes. For Your Information Chair Andria McClellan noted the For Your Information section, which included the following items:

• Letter from City of Williamsburg announcing the appointment of Mayor Doug Pons as a voting member of the Hampton Roads Planning District Commission

• Article from The Smithfield Times titled “HRPDC has plans for Western Tidewater”

regarding HRPDC Chair Andria McClellan

Attachment 6A



• Article from the Energy News Network titled “For Virginia transit agency, electric

buses to meet climate, equity goals” related to sustainability and alternative energy Mr. Crum referred Commission members to The Smithfield Times article interviewing HRPDC Chair Andria McClellan. The article includes some important initiatives that would impact the western part of the region. He also referenced the Energy News Network article regarding HRT’s purchase of electric buses and how that relates to renewable energy goals. Old/New Business There was no old or new business. Adjournment With no further business to come before the Hampton Roads Planning District Commission, the meeting adjourned at 2:02 p.m. ________________________________________ _____________________________________________ Andria P. McClellan Robert A. Crum, Jr. Chair Executive Director

Attachment 6A

Annual Previous Current % ReceivedREVENUES Budget YTD Month YTD /ExpendedState PDC Revenue 151,943$ -$ 75,971$ 75,971$ 50%DEQ 148,000 30,029 31,604 61,633 42%Housing DHCD/ Portsmouth/ Chesapeake 971,066 163,093 36,016 199,109 21%Water Quality Assessment 467,502 - - - 0%VDEM 1,006,000 71,666 172,301 243,967 24%Local Jurisdiction Membership Dues 1,383,287 695,320 126,729 822,048 59%Local Jurisdiction Programs 1,906,851 1,212,445 33,450 1,245,895 65%HRMFFA 25,000 4,979 - 4,979 20%JLUS 400,000 - 191,618 191,618 48%SALES, INTEREST & MISC 76,115 4,604 3,847 8,451 11%VDOT-PL SEC 112 3,054,078 - 453,221 453,221 15%HRTAC 154,860 - 44,063 44,063 28%HRTAC - SEIS Feasibilty Study 4,552,000 - 96,453 96,453 2%VDRPT 5303/ Pass Through 876,903 - - - 0%SP&R 72,500 - 13,174 13,174 18%Special Contracts/Deferred/Pass Through 1,081,368 27,360 1,523 28,883 3%

Total Revenue 16,327,473 2,209,496 1,279,969 3,489,465 21%

EXPENDITURESPERSONNEL 4,901,789$ 1,286,758$ 322,430$ 1,609,188$ 33%STANDARD CONTRACTS 96,915 24,721 716 25,437 26%SPECIAL CONTRACTS/PASS THROUGH 10,795,488 742,693 442,735 1,185,428 11%OFFICE SERVICES 533,281 52,276 7,207 59,483 11%INDIRECT COSTS - 457,402 114,614 572,016 0%

Total Expenses 16,327,473 2,563,850 887,703 3,451,553 21%

TOTALS -$ (354,354)$ 392,266$ 37,912$ *

* HRTPO grants operate on a quarterly reimbursement basis; as such the total YTD does not reflect the commission's current financial position.

FISCAL YEAR 202111/30/20

STATEMENT OF REVENUES AND EXPENDITURES42% OF FISCAL YEAR COMPLETE

Attachment 6B

HAMPTON ROADS PLANNING DISTRICT COMMISSIONHAMPTON ROADS TRANSPORTATION PLANNING ORGANIZATION

TOTAL Previous Current FY2020 PROPOSED AMENDED BUDGETAPPROVED 10/15/2020 12/31/2020 TOTAL TPO PDC TPO OPER PDC OPER

BUDGET AMEND AMEND BUDGET PASS-THRU PASS-THRU BUDGET BUDGETREVENUES

Local Contributions Member Dues (Note 1) 1,383,287 1,383,287 370,629 1,012,658Local Program Contributions 1,047,712 1,047,712 1,047,712Other Local Projects 0 0 0Miscellaneous/Other 76,115 18,285 94,400 94,400HRMFFA 25,000 25,000 25,000HRTAC 154,860 154,860 154,860HRTAC - HRCS 166,467 166,467 166,467Federal & State Grants: 3,850,717 277,308 4,128,025 3,263,152 864,873

Transportation (Fed & State) 3,243,532 19,620 3,263,152 3,263,152

Planning District - Federal 455,242 204,248 659,490 659,490

Planning District - State 0 53,440 53,440 53,440

Planning District - State Allocation DHCD (Note 2) 151,943 0 151,943 151,943

TOTAL OPERATING REVENUE 6,704,158 0 295,593 6,999,751 0 0 3,955,108 3,044,643Deferred 136,366 (2,051) 134,315 0 134,315Pass-Thru Revenues 9,486,949 1,992,420 11,479,369 2,797,209 6,696,627 1,985,533TOTAL REVENUE FOR FISCAL YEAR 16,327,473 0 2,285,962 18,613,435 2,797,209 6,696,627 5,940,641 3,178,958

EXPENDITURESPersonnel (Note 3) 4,909,964 (8,175) 4,901,789 2,422,257 2,479,532Standard Contracts (Note 4) 96,915 96,915 49,487 47,428Special Contracts (Note 5) 171,920 1,068,800 1,240,720 1,068,800 79,691 92,229Expenditures Schedules Operation (Note 6) 502,281 31,000 135 533,416 266,495 266,921TOTAL OPERATING EXPENDITURES 5,681,080 22,825 1,068,935 6,772,840 0 1,068,800 2,817,930 2,886,110Pass-Thru Expenditures 7,501,416 923,620 8,425,036 2,797,209 5,627,827Deferred Contingencies (Note 7) 3,144,977 (22,825) 293,407 3,415,559 3,122,711 292,848TOTAL EXPENDITURES FOR FISCAL YEAR 16,327,473 0 2,285,962 18,613,435 2,797,209 6,696,627 5,940,641 3,178,958

Note 1: Local Member Contributions were reduced by $0.02 in FY2013 to current $0.80 per capita.Note 2: State Allocation grant has been reduced from a high of $366,628 in FY2001 to current $151,943.Note 3: Funding for 45 Full-Time positions.Note 4: Standard Contracts include: Space, Insurance, Equipment Rental, Maintenance & Repairs, Legal, & Audit.Note 5: Special Contracts include Internet/Web hosting, design, and maintenance; recycling; public involvement.Note 6: Schedules: Includes hospitality for mtgs, consumables, equip, copy costs, telephone, memberships, travel.Note 7: Contingencies consist of those revenues received in current fiscal year that it is anticipated won't be spent until a future fiscal year.

FY2021 SUMMARY DECEMBER 2020 BUDGET AMENDMENT

J:\PERSONL\Finance\NANCY\Budget\21 BUDGET\3 TOTAL BUDGET FY21\January Amendment #2\FY2021 January 2021 Amended.xlsx

Attachment 6C

CY 2021 Hampton Roads Regional Meetings (January 1, 2021 – December 31, 2021)

HRPDC/HRTPO/HRTAC/HRMFFA

Date HRTPO

10:30 AM HRPDC

12:30 PM HRMFFA 10:30 AM

HRTAC 12:30 PM

JANUARY 21, 2021 ✓ ✓

FEBRUARY 18, 2021 ✓ ✓

MARCH 18, 2021 ✓ ✓

APRIL 15, 2021 ✓ ✓

MAY 20, 2021 ✓ ✓

JUNE 17, 2021 ✓* ✓*JULY 15, 2021 ✓ ✓

AUGUST 19, 2021 SEPTEMBER 16, 2021 ✓ ✓

OCTOBER 21, 2021 ✓* ✓*NOVEMBER 18, 2021 ✓ ✓

DECEMBER 16, 2021 ✓ ✓

*Annual Meeting

NO MEETINGS CURRENTLY SCHEDULED

Attachment 6D

1

December 15, 2020

Dear Prospective Megaregion Institutional Council Member:

It is our honor to extend a formal invitation for your organization to be part of RVA-757 Connects, the Richmond to Hampton Roads megaregion. To this end, this letter provides an update on what we accomplished in 2020, what we have planned for 2021, and how you can join us.

What We Accomplished in 2020:

While COVID-19 suspended our in-person 2020 meetings, we have been hard at work advancing RVA-757 Connects. Highlights of our 2020 accomplishments include:

• 501(c)(3) Status: In 2020, we received our tax-exempt status as a 501(c)(3) organization. Thankyou, Tom Frantz.

• Funding: We obtained funding from the Community Foundation for a greater Richmond,Hampton Roads Community Foundation, Virginia Natural Gas, Bank of America, and Jim Ukrop.Thank you, early funders!

• Leadership: As a new 501(c)(3), the RVA-757 Connects leadership team (Ted Chandler, TomFrantz, Jim Spore, and myself) created RVA-757 Connects’ governance, operating structure, andpolicies, as well as formulated our business and communication plans.

• New Board: We have recruited the majority of our board, which is comprisedof connected business and educational leaders from both the RVA and 757 regions. This boardincludes leaders who have an in-depth appreciation of what’s going on in each respectiveregion. See the Appendix of this letter for the list of RVA-757 Connects Board members.

• Marketing: We launched our website and new name. Thank you, Moses and West Cary Group.

• Chamber Event: On October 13th we were featured by ChamberRVA and the Hampton RoadsChamber at the Convergence 2020 Conference held in Jamestown.

What’s Planned for 2021:

We have a number of initiatives planned for 2021. A few highlights include:

• Connections: In 2021, we will work with our partners to help enhance transportationconnections between the RVA and 757 regions. This includes work towards securingState/Federal funding to widen the 29-mile stretch of I-64 from the Bottoms Bridge Roadinterchange (near RIC) to Williamsburg. This will complete I-64 widening from RVA to HamptonRoads. We will work towards increasing passenger rail service, too.

• Culture: We will position the RVA-757 Connects megaregion as the I-64 Innovation Corridor,leveraging our 400-year-old legacy of innovation from education to healthcare to logistics.

• Talent: We will identify the talent pool that defines our megaregion today and how it needs toevolve to make us competitive in the decades ahead. Thank you, GO Virginia Regions 4 and 5 forrecently awarding RVA-757 Connects a grant to conduct this comprehensive talent pipelinestudy.

Attachment 6E

2

Join Us as We Move Forward:

We invite your organization to join us as we move forward together as a more organized and efficient collaborative force.

As part of our new operational structure, we are creating the RVA-757 Connects’ Megaregion Institutional Council or MIC for short. We envision the MIC will include the following lead planning and implementation organizations serving each region:

RVA MIC Members 757 MIC Members 1. PlanRVA 9. HRPDC 2. Community Foundation for a Greater Richmond 10. Hampton Roads Community Foundation 3. ChamberRVA 11. Chamber Hampton Roads

12. Virginia Peninsula Chamber 13. Greater Williamsburg Chamber Business

Council 4. Greater Richmond Partnership 14. Hampton Roads Alliance

5. GOVirginia (Region 4) 15. GOVirginia (Region 5) 6. Leadership Metro Richmond 16. CIVIC Leadership Institute 7. Grow Capital Jobs Foundation 17. Reinvent Hampton Roads 8. Management Round Table (MRT) 18. Hampton Roads Business Roundtable

In addition, the Virginia Hispanic Chamber and Asian Chamber are being invited to serve on the MIC.

The MIC is aptly named because all these institutional partners will continue to serve as an important MICrophone, informing RVA-757 Connects on the most important current and future issues that must be addressed to drive our megaregion’s economic success and improve the quality of life for our residents. The MIC gives planning organizations direct access to the business and higher education leaders in both regions and vice versa.

The top executive from each organization will attend the three RVA-757 Connects’ board meetings planned for 2021.

I am delighted to report that most organizations have already agreed to join the MIC to help shape the future of and success of RVA-757 Connects and our two regions.

Our first 2021 joint meeting of the RVA-757 Connects’ Board and MIC will be held on January 20th, 2021 from 12 noon to 2:00 p.m. via Zoom. Please join us. We will send you a Zoom invite shortly.

Don’t hesitate to call me with any questions (804-837-2481), and please confirm via email that you will be part of our effort in 2021.

Onward,

John W. Martin President & CEO RVA-757 Connects

Attachment 6E

3

RVA-757 Connects Board Members

Executive Committee (and Board Members):

Ted Chandler, Co-Founder/Managing Director, NRV (RVA) Cliff Fleet, President/CEO, Colonial Williamsburg Foundation (757) Moses Foster, President/CEO, West Cary Group (RVA) Tom Franz, Partner, Williams Mullen (757) Bob Holsworth, Managing Partner, DecideSmart (RVA) Sarah Jane Kirkland, President, CIVIC Leadership Institute (757) Peggy Layne, Retired, Dominion (RVA) John Martin, CEO, SIR and the Institute for Tomorrow (RVA & 757) John Reinhart, CEO & Executive Director, Virginia Port Authority (757) Jim Spore, President/CEO, Reinvent Hampton Roads (757)

RVA Board Representatives:

Matt Anderson, Senior VP, Colliers International Sherrie Armstrong, President/CEO, Community Foundation for a greater Richmond Bob Blue, President/CEO, Dominion Energy Mitch Haddon, President/CEO, ColonialWebb Renee Haltom, Vice President and Regional Executive, Federal Reserve Bank of Richmond Mark Hourigan, CEO, Hourigan Chris Lloyd, Senior VP & Director, McGuireWoods Consulting John Luke, Chairman, WestRock Michael Rao, President, VCU Bernard Robinson, Sr., Founder and President, Networking Technologies and Support (NTS) Brian Rountree, Senior Vice President and Market Manager, Bank of America Jim Ukrop, Co-Founder and Managing Director, NRV

757 Board Representatives:

Anne Conner, President - Public Finance and Community Investment, TowneBank Bill Downey, President/CEO, Riverside Health System Dawna Ellis, Chief Financial Officer, Harvey Lindsay Commercial Real Estate Robbyn Gayer, First Vice President - Wealth Management, UBS Ross Grogg, Government Relations Manager, Kemper Consulting, Inc. Kasia Grzelkowski, President/CEO, VersAbility Martin A. Joseph, Founder & CEO, 360 IT Partners John R. Lawson, II, Executive Chairman, W. M. Jordan Company Katherine Rowe, President, William & Mary Rony Thomas, President/CEO, LifeNet Health John “Dubby” Wynne, Retired President and CEO, Landmark

Additional board members will be discussed at the January 20, 2021 meeting.

Attachment 6E

Create the Virginia Commonwealth Flooding Board (CFB)

• CFB would direct and prioritize state and federalflooding for flood mitigation, ensure collaborationand alignment among State agencies, andcoordinate planning and adaptation efforts.

• Similar to the Commonwealth TransportationBoard, the CFB would meet on a regular basis toaddress statewide flooding issues.

Resilience Considerations for SMART SCALE Funding

• SMART SCALE is the Commonwealth ofVirginia’s method for prioritizing transportationprojects for state funding.

• Under the current SMART SCALE system, aproject without resiliency features would scorehigher due to a lower cost.

• A project’s approach to address resiliency issuesshould be considered in the SMART SCALEscoring system.

Amend Virginia’s residential property disclosure requirements to provide disclosure about a property’s vulnerability to flooding or any history of flood damage or flood insurance claims

• There is currently no requirement for disclosureregarding a property’s past flooding history,which results in buyers not becoming aware ofthese issues until they are required to purchaseflood insurance policies as part of theirmortgage agreements.

2021 Regional Legislative Agenda for the 757

• Support efforts to mitigate the significantimpacts the Downtown and MidtownTunnel Tolls have on Hampton Roads’residents and businesses.

• Work with the HRTPO’s ERC Task Forceto identify potential strategies and supportsteps to permanently reduce tolls and theescalation of toll rates.

Coastal Resiliency Continued Inside Attachment 9

• Secure State/Federal funding to finish the I-64 Gap between Hampton Roads and Richmond.

• Hampton Roads has completed three phases of I-64

improvements on the Peninsula to west of Williamsburg using predominantly local/regional tax monies through the Hampton Roads Transportation Accountability Commission (HRTAC).

• The Commonwealth has completed improvements between

I-295 near Richmond to the Bottoms Bridge Road interchange. • Completing the 29-mile gap in improvements would ensure a

reliable transportation connection between Hampton Roads, Richmond and the I-95 corridor to support our military, the Port of Virginia and the Commonwealth’s tourism economy.

• Approximately 20 of these miles are located outside of the Hampton Roads region.

The Virginia Department of Environmental Quality should evaluate options and propose priority ranking criteria that include nitrogen reductions for the Stormwater Local Assistance Fund (SLAF). • The Commonwealth should align

funding priorities to achieve maximum pollutant reductions to improve water quality.

• For the Chesapeake Bay TMDL,

the Commonwealth is over-achieving phosphorus reduction goals and underachieving nitrogen reduction goals.

• SLAF dollars are currently prioritized based on which best management practices (BMPs) are

expected to provide the greatest water quality benefit in terms of phosphorus, not nitrogen or any other pollutant.

• Some BMPs reduce nitrogen better than phosphorus and vice versa. • SLAF funding criteria should reflect all pollutants that need to be addressed for the successful

achievement of the Bay TMDL in Virginia.

Attachment 9

State and Federal Assistance to Update Precipitation Predictions

• Stormwater infrastructure that collects and diverts rainwater away from roads and buildings is sized based on historical rainfall events.

• The Atlas 14 report, prepared by the National Weather Service, has not been updated for the Hampton Roads region since 2006.

• Rainfall trends are changing. For example, based on studies, the City of Virginia Beach has adopted a local standard based on Atlas 14 plus a 20% increase.

Local – All Hampton Roads localities should consider adopting the Virginia Beach design criteria of Atlas 14 plus 20 percent.

State – Virginia should invest in the research to analyze recent rainfall patterns across the entire state to determine future rainfall predictions.

Federal – Congress should fund the National Weather Service to update its methodology for analyzing rainfall.

• Continue to support State efforts to promote the offshore wind industry and make the Hampton Roads region a hub for supply chain jobs to support this emerging industry.

• Hampton Roads’ geographic location, harbor and specialized

workforce position the 757 to be the hub to support wind turbines planned for construction along the east coast.

Support funding programs and policies that advance regional efforts to develop interconnected and modern fiber networks.

• The Hampton Roads region is planning a fiber network that will connect to the subsea cables that have come ashore in Virginia Beach and spread this ultrafast broadband throughout the 757.

• The first phase of this effort is a Southside fiber ring, which will be expanded to a second interconnected ring on the Peninsula.

• State/Federal funding to construct this fiber ring will assist in the timely delivery of this transformational project.

Attachment 9

Support legislation that continues to appropriate funding of the Virginia Housing Trust Fund for housing programs and projects.

Support the continuation of efforts to provide increased state funding for K-12 public education.

Sustain UASI funding levels for the

Hampton Roads region.

Support funding programs and policies that assist local governments with preparing shovel ready sites for economic development and job creation.

• Support efforts and projects that promote higher-speed passenger rail service between Hampton Roads, Richmond and the Northeast Corridor.

• Improved passenger rail service will decrease traffic

on I-64 and benefit the military and Port of Virginia. • Request assistance from the Commonwealth and

newly formed Passenger Rail Authority to provide enhanced service between Hampton Roads and Richmond.

Attachment 9

MEETING SUMMARY COASTAL RESILIENCY COMMITTEE

The Coastal Resiliency Committee met on December 11, 2020. The following items were discussed.

➢ Mr. Mike Morgan and Mr. Matthias Wittenberg, CDM Smith, gave a presentation to theCommittee on a study and planning effort by HRSD to evaluate the impacts of climatechange on tis facilities and identify potential mitigation measures.

➢ Ms. Whitney Katchmark, HRPDC, updated the Committee on the status of the fourregional legislative agenda items related to resilience.

➢ Mr. Ben McFarlane, HRPDC, briefed the Committee on the recently released VirginiaCoastal Resilience Master Planning Framework and other associated efforts related toresilience underway at the state level, including changes to CBPA regulations, guidancefor the Community Flood Preparedness Fund, and updated guidance for implementingthe Tidal Wetlands Act.

➢ Ms. Ashley Gordon, HRPDC, briefed the Committee on the findings of the third phase ofthe First Floor Elevations grant project.

Attachment 11

MEETING SUMMARY DIRECTORS OF UTILITIES COMMITTEE

The Directors of Utilities Committee met via Webex on January 6, 2020. The following items were discussed: ➢ Ms. Julianne Laferriere, DEQ, and Mr. Adam Wood, VDH, reviewed their expectations for

reporting of sanitary sewer overflows.

➢ Mr. David Jurgens, CH, reviewed the applications process for the state drinking water revolving fund and how they plan to use the funds for private side lead service line replacement.

➢ The Committee participated in a roundtable discussion on Customer Assistance

Programs and local delinquency trends.

➢ Staff reports included: HRSD Integrated Plan updates, Groundwater MOA status, FOG MOA status, Water Supply Plan Updates, State FOG MOA update, and regional water and sewer rates survey.

Attachment 11

MEETING SUMMARY REGIONAL ENVIRONMENTAL COMMITTEE

The Regional Environmental Committee met on December 3, 2020. The following items were discussed. ➢ Mr. Charles Turner, Department of Environmental Quality, gave a briefing to the

Committee on DEQ’s Tidewater Air Monitoring Evaluation Project.

➢ Mr. Ben McFarlane, HRPDC, briefed the Committee on the contents of the Virginia Coastal Resilience Master Planning Framework and various questions and concerns that HRPDC staff has identified.

➢ Ms. Cirse Gonzalez, Chesapeake Bay National Estuarine Research Reserve, briefed the Committee on the activities of the York River and Small Coastal Basins Roundtable.

➢ Dr. KC Filippino, HRPDC, and Mr. McFarlane briefed the Committee on the activities of the recently established Virginia Bay Enhancement Working Group, which is working alternatives to the placement of dredge material in the Chesapeake Bay.

Attachment 11

MEETING SUMMARY REGIONAL ENVIRONMENTAL COMMITTEE

The Regional Environmental Committee met on January 7, 2021. The following items were discussed. ➢ Ms. Jess Kraus, William & Mary Law School, gave a presentation to the Committee on

the C-PACE financing tool and potential applications in Virginia.

➢ Mr. Steve Lambert, HRTPO, updated the Committee on regional bicycle and pedestrian trail projects in the region.

➢ Mr. Ben McFarlane, HRPDC, briefed the Committee on DEQ’s proposed amendments to the Chesapeake Bay Preservation Area Designation and Management Regulations.

➢ Dr. KC Filippino, HRPDC, briefed the Committee on regional legislative items of interest for the upcoming General Assembly session.

Attachment 11

HRPDC/HRTPO CAC Summary Minutes – September 10, 2020 - Page 1

Summary Minutes of the HRPDC/HRTPO Community Advisory Committee (CAC) Meeting

September 10, 2020

The HRPDC/HRTPO Community Advisory Committee (CAC) Meeting was called to order at noon at the Hampton Roads Planning District Commission, 723 Woodlake Drive, Chesapeake, Virginia. Pursuant to the declared state of emergency in the Commonwealth of Virginia in response to the COVID-19 pandemic and to protect the public health and safety of the Committee members, staff, and the general public, the CAC Meeting was held electronically via Zoom. These electronic meetings are required to complete essential business on behalf of the region. A recording of the meeting is available on the website.

HRPDC/HRTPO CAC Members in Attendance:

Terry Danaher, Chair (PO) Carlton Hardy, Vice-Chair (NN) Cecil Jenkins (CH) Cynthia Taylor (IW) Lamont Curtis (NN) Mark Geduldig-Yatrofsky (PO)

HRPDC/HRTPO CAC Members Absent: Susan Archer (CH) Brandon Carter (CH) John Kish (CH) Jim Bowie (HA) Nina Britton (HA) James Openshaw (NO) Mark Perreault (NO) Christian Strange (NO) Jay Leach (VB) Scott McFarlane (VB) Delceno Miles (VB) HRPDC/HRTPO Staff: Robert A. Crum, Jr. Keith Cannady Mike Kimbrel Kendall Miller Robert Cofield Logan Grimm OTHERS IN ATTENDANCE Eric Stringfield (VDOT) Todd Halacy (VDOT)

Garry Harris (PO) George Mears (SU) Dianna Howard (VB) Brad Martin (VB) Waverly Woods (VB) Henry Branscome (WM)

Attachment 11


Public Comment Period There were no public comments Submitted Public Comments There were no submitted public comments. Approval of Agenda Chair Terry Danaher asked for a motion to approve the September 10, 2020 agenda. Cynthia Taylor moved to approve the agenda, seconded by George Mears. The agenda was approved. Summary Minutes of the November 14, 2019 CAC Meeting Chair Danaher asked for a motion to approve the November 14, 2020 summary minutes. Chair Danaher noted an incorrect date in the summary minutes and asked that it be corrected. Ms. Mark Geduldig-Yatrofsky Moved to approve November 14, 2020 summary minutes as written; seconded by Ms. Waverly Woods. The Motion Carried. September 23, 2020 Quadrennial Certification Ms. Kendall Miller, HRPDC/HRTPO Administrator of Community Affairs and Civil Rights briefed the committee on the upcoming Quadrennial Certification and the CAC’s role in that review. She outlined the 2-day review process for the HRPDC/HRPTO and noted the CAC’s meeting with the federal review team would take place from 5:00 pm to 7:00 pm on Wednesday, September 23. She let the CAC know that the federal review team sent a list of questions for each CAC member to review in advance of the Wednesday meeting and informed the CAC that she would be emailing that list after the CAC meeting. 2045 Long-Range Transportation Plan (LRTP) Update Ms. Dale Stith, HRTPO Principal Planner, gave a status report on the current development of the 2045 LRTP. Stating that the 2045 LRTP was slated to be adopted in June of 2021, Ms. Stith shared that the LRTP was currently engaged in Scenario Planning and Project Planning and Prioritization, with the Development of a Financial Plan and a Final List of projects slated to begin once Project Prioritization and Evaluation of Candidate Projects was complete. Ms. Stith went on to define Scenario Planning and explain that it was used to test plausible futures for the region and to identify what transportation projects would offer the best benefits to the region under all scenarios. Ms. Stith provided an overview of the LRTP’s Draft Socioeconomic Forecast, which forecasts both population growth and employment through 2045.

Attachment 11


The 2045 LRTP Vision and Goals were shared with the CAC: The 2045 Long-Range Transportation Plan will use innovative planning techniques to advance an adaptive transportation system that seamlessly integrates transportation modes for all users while improving quality of life and preserving the unique character of Hampton Roads. Ms. Stith went on to provide an overview of the updated Environmental Justice Methodology that was applied to the 2045 LRTP, as well as the updated HRTPO Project Prioritization Tool. Regional Transit Advisory Panel Mr. Robert Crum, HRPDC/HRTPO Executive Director, provided a briefing on the newly established Regional Transit Advisory Panel Mr. Crum informed the CAC that during the 2020 General Assembly session, the legislature passed House Bill 1726 and Senate Bill 1038 which created the Hampton Roads Regional Transit Program and Fund. As part of this action, the General Assembly included the following provision: “That the Hampton Roads Transportation Planning Organization shall establish a regional transit advisory panel composed of representatives of major business and industry groups, employers, shopping destinations, institutions of higher education, military installations, hospitals, and health care centers, public transit entities, and any other groups identified as necessary to provide ongoing advice to the regional planning process required pursuant to § 33.2-286 of the Code of Virginia on the long-term vision for a multimodal regional public transit network in Hampton Roads.” Mr. Crum went on to say that HRTPO staff worked with Hampton Roads Transit (HRT) staff to develop a membership roster for the Regional Transit Advisory Panel and that much consideration was given to ensure that the Panel was representative of the diversity and inclusiveness of Hampton Roads. The CAC was asked to participate in the Regional Transit Advisory Panel (RTAP). Chair Danaher asked the CAC if anyone was interested in serving on the panel. Four CAC members volunteered:

• Waverly Woods(VB) • Carlton Hardy (NN) • Dianna Howard (VB) • Brad Martin (VB)

Ms. Miller commented that given the fact that there were only 12 CAC members present for the meeting, it would be reasonable to ascertain the interest of all CAC members regarding serving on the RTAP. She suggested that HRTPO staff survey the CAC and develop a list of

Attachment 11


CAC members who would like to serve on the panel. Chair Danaher agreed, suggesting two things:

• There should be one representative from the Southside and one from the Peninsula• Each representative should be pro-transit.

Regional COVID-19 Update

Mr. Robert Crum, HRPDC/HRTPO Executive Director, briefed the CAC on the Regional impacts and response to COVID 19. He described the steps taken by the HRPDC/HRTPO to ensure the continued safety and productivity of staff.

Mr. Crum described the new work environment at the Regional Building:

• A skeleton crew of 10 to 12 staff in the office full-time with departmental staff cominginto the office on a rotating schedule, for periods of less than four hours. Mr. Crumexplained that this was done to ensure proper social distancing and so that theoccupancy limit of the building would not be exceeded.

• Organizational meetings moved to web-based virtual platforms• Frequent sanitization of staff offices and the Regional Building• Budgetary adjustments to provide for good stewardship of public funds• Board approval of a partial HRPDC and HRTPO Annual Budget and Unified Work

Program, to be revisited at the October 15, 2020 HRPDC and HRTPO board meetings.

Mr. Crum went on the give an update on the status of Regional highway projects in Hampton Roads:

• I-64 Peninsula Segments 1 and 2 are complete• I-64 widening going to Route 199 west to Williamsburg is slated to be complete by

September 2021• Queens Creek Bridge going west to Richmond is complete• I-264/I-64 Phase 1 is completed• Greenwich flyover connecting to Clevland Street is complete• Continued 264 widening down to Witchduck Road/Va Beach will be completed in the

next 12 months.• I-64 Southside and High Rise Bridge will be completed in the next 12 months• Hampton Roads Bridge Tunnel groundbreaking will begin this fall and is slated to be

complete in the next 4 to 5 years at an approximate cost of $3.9 billion, of which 92%is funded with regional dollars.

Mr. Crum also gave an update on the HRPDC Regional Broadband Broadband Authority:

• A firm has been hired that will provide the final construction estimates for theBroadband Authority

• Fiber ring construction will occur in the 2021/2022 calendar year.

Attachment 11


Adjournment

Chair Danaher asked for a motion to adjourn. Ms. Waverly Woods moved to adjourn; seconded by Mr. Brad Martin. The Motion Carried.

With no further business to come before the HRPDC/HRTPO Community Advisory Committee, the meeting adjourned at 1:47 p.m.

Attachment 11

Attachment 12

Documents

HAMPTON ROADS PLANNING DISTRICT COMMISSION MEETING … · 2021. 1. 14. · Hampton Roads Planning District Commission Meeting – January 21, 2021 – Page 2 adjustments to existing