Hampton Roads Transportation Accountability Commission HRTAC Retreat Agenda... · Hampton Roads Transportation Accountability Commission ... Roads Transportation Accountability Commission

HRTACRetreat│August21,2014│Agenda

HamptonRoadsTransportationAccountabilityCommission

Thursday,August21,201410:00AM

TheRegionalBoardRoom,723WoodlakeDrive,Chesapeake,Virginia

RETREAT

10:00am 1. CalltoOrder

2. PublicCommentPeriodforHRTACRetreat(limit5minutesperindividualforRetreat)

3. MinutesoftheJuly17,2014HRTACMeeting4. HamptonRoadsTransportationFund(HRTF)ProjectSelectionProcess–

Overview5. HRTAC6. ReportonHRTAC/HRTPO/HRPDCOrganizationalStructureAlternatives7. HRTACFinanceCommitteeReport–DraftBudget8. ForYourInformation

A. HamptonRoadsTransportationFund–MonthlyFinancialReportB. ElectronicParticipation,FOIA–AttorneyReportC. ResponsestoJuly17,2014,PublicComments

9. Unfinished/NewBusiness

PublicInformationMeetingAnnouncement–August27,2014PoquosonHighSchoolCommons(4:00p.m.–7:00p.m.)

10. NextMeeting:Thursday,September18,2014–12:30p.m.

Note:ConflictforthefiveGAmemberswithGAMeetingscheduledforSeptember18and19

OtherOptiontoconsider:ThursdaySeptember25,12:30p.m.(RegionalBoardRoomavailable)

AdjournmentCorrespondence

HRTAC Regular Meeting – Summary Minutes – July 17, 2014 – Page 1 Prepared by K. Grauberger

Hampton Roads Transportation Accountability Commission (HRTAC)

Summary Minutes of the July 17, 2014 Regular Meeting

The Hampton Roads Transportation Accountability Commission (HRTAC) Regular Meeting was called to order at 12:32 p.m. in the Regional Board Room, 723 Woodlake Drive, Chesapeake, Virginia, with the following in attendance: HRTAC Voting Members in Attendance: Paul D. Fraim Clyde Haulman W. Eugene Hunt Delegate Johnny Joannou Linda T. Johnson Dallas Jones Mary Jones Delegate S. Chris Jones Alan P. Krasnoff, Chair

Senator L. Louise Lucas* McKinley Price William D. Sessoms Senator Frank Wagner, Vice Chair George Wallace Donald Wiggins Kenneth I. Wright Delegate David Yancey

HRTAC Ex-Officio Members in Attendance: Amy Inman (Alternate) John Malbon James Utterback (Alternate)

HRTPO Interim Executive Director: Camelia Ravanbakht

Other Participants: Dep. Sec. Grindly Johnson Tom Inglima

HRTAC Voting Members Absent: Byron Bailey Raystine Johnson-Ashburn

HRTAC Ex-Officio Members Absent: Charles Kilpatrick Jennifer Mitchell John Reinhart

* Late Arrival or Early Departure

Attachment 3


Others Recorded Attending: John Anton, Petey Browder, Daniel Dooley, Robert Brown, Daniela Cossu, Robert Harding, Travis Harding, Brenda Hardison, Toni Hedrick, Jim Keiper, Josh Lazernick, Judith MacNeill, Kathleen McCarthy, Frank Papcin, Bob Rowland, Donna Sayegh, K. Smith, Connie Walton, Waverly Woods (Citizens); James Baker, Earl Sorey (CH); Randy Martin (FR); Brian DeProfio, Mary Bunting (HA); Dee Dee Darden, Anne Seward (IW); Adam Kinsman (JC); Alan Archer, Claudia Cotton, Tom Slaughter, Bryan Stilley, Jerri Wilson (NN); Marcus Jones, Bryan Pennington, Jeff Raliski (NO); Nita Mensia-Joseph, Sherri Neil (PO); J. Randall Wheeler (PQ); Michael Johnson, Barry Porter (SH); Selena Cuffee-Glenn, Sherry Hunt, Eric Nielson (SU); Phil Pullen, Brian Solis, James Spore (VB); Jackson Tuttle (WM); John Kish, James Openshaw (CTAC); Debbie Messina, Philip Shucet (Philip A. Shucet Co.); Dean McClain (HRCC); Karen McPherson (McPherson Consulting); Ray Amoruso (HRT); Ellis W. James (NEC Observer); W. Dewey Hurley (Branscome, Inc.); Deborah Brown (Parsons Brinckerhoff); Laura Bateman (Bateman Consulting); L. Gail Henderson (Legislative Asst. – Senator Lucas); Dennis Heuer (RK&K); Martha McClees (VB Vision); Joel Andrus (Kemper Consulting); Georjeane Blumling (AAA Tidewater VA); David Pickeral (IBM); Al Shriner (Chesapeake Taxpayer Alliance); Richard Phillips (Chesapeake Tea Party); Andrew Easley (Norfolk Taxpayer Alliance); George Keen (VBTPA); Robert Dean (Tidewater Libertarian Party); Reid Greenmun (Hampton Roads Tea Party/VB Taxpayer Alliance); William W. Harrison, Jr. (Williams Mullen, PC); Cary Nunnally (Citizens for Const. Government); Dianna Howard (VBTP/TLP/VBTA); Ann Crenshaw, Kevin A. White (Kaufman & Canoles); David Bachhuser (AECOM); David Forster (Virginian-Pilot); Cathy Grimes (Daily Press); Beth Arnold, Pete Reilly, Ron Watrous (VDOT); Reynolds Hutchins (Inside Business); Rick Correa (Michael Baker Jr., Inc.); A. Anderson, Tracy Baynard (McGuire Woods); Ryan Banas, Anil Sharma (HNTB Corp.); Matthew Ward (Suffolk News Herald); Cathy Aiello (Aiello Enterprises); Rob Case, Brian Chenault, Arkopal Goswami, Kathlene Grauberger, Danetta Jankosky, Theresa Jones, Michael Kimbrel, Kendall Miller, Joe Paulus, Dale Stith, Chris Wichman (HRTPO Staff); Kelli Arledge, Jennifer Coleman, Nancy Collins, Greg Grootendorst, Julia Hillegass, Jim Hummer, Whitney Katchmark, Randy Keaton, Mike Long, John Sadler, Joe Turner, Chris Vaigneur (HRPDC Staff) Chair Alan Krasnoff reported that a quorum had been reached and noted that Senator L. Louise Lucas would arrive momentarily. Chair Krasnoff stated HRTAC is responsible for building nine projects worth almost $8.7 billion and each day these projects are delayed costs the region $712,000 due to inflation. He noted that time is of the essence and stressed the need to act as a region to benefit the citizens of Hampton Roads. (Senator Lucas arrives) Public Comment Period (limit 3 minutes per individual) Mr. Robert Brown, Citizen, addressed HRTAC on his recommendation to create a value per mile, per person travel, on whatever transportation facility is constructed.

Attachment 3


Mr. Frank Papcin, Virginia Beach Citizen, addressed the HRTAC regarding the HRTF Administrative Fees and the Route 460 project. Ms. Dianna Howard, representing the Hampton Roads Tea Party, the Virginia Beach Tax Payers Alliance, and the Tidewater Libertarian Party, addressed the HRTAC on the HRTF Administrative Fees. Ms. Donna Sayegh, Portsmouth Citizen, addressed the HRTAC regarding the Regional Cooperation Act. Mr. Reid Greenmun, representing the Hampton Roads Tea Party and the Virginia Beach Tax Payers Alliance, addressed the HRTAC regarding the procedural process utilized to elect the HRTAC Vice-Chair and proposed changes to the HRTAC Bylaws. Mr. John Anton, Citizen, addressed the HRTAC regarding the ability to revisit the Downtown Tunnel tolls and discouraged the Commission from developing into an organization such as the Southeastern Public Service Authority (SPSA). Ms. Cary Nunnally, representing Citizens for Constitutional Government, addressed the HRTAC regarding communication between the HRTAC and the public. Ms. Petey Browder, Virginia Beach Citizen, addressed HRTAC regarding its procedural process and rules of order. She requested that public comment questions be addressed for the citizens. Chair Krasnoff assured Ms. Browder questions would be answered and transmitted to the public. Minutes of the July 2, 2014 HRTAC Meeting Mayor Eugene Hunt Moved to accept the July 2, 2014 HRTAC Summary Minutes as written; seconded by Mayor William Sessoms. The Motion Carried. HRTAC Purpose Mr. Tom Inglima, HRTAC Attorney of Record, reported the Hampton Roads Transportation Accountability Commission (HRTAC) is a political subdivision, a unique, regional body that embraces all the cities and counties in Planning District 23. The purpose of HRTAC is to procure, finance, build, and operate highway, bridge and tunnel projects in Hampton Roads. The Commission is authorized to use the Hampton Roads Transportation Fund (HRTF) which is funded with HB2313 revenues. The Commission may issue bonds to finance its projects and use the monies dedicated to the fund to support those bonds. The Hampton Roads Transportation Planning Organization (HRTPO) develops the region’s Long-Range Transportation Plan. Transportation programming is accomplished by both the HRTPO and the Commonwealth Transportation Board (CTB) utilizing the Transportation Improvement Program (TIP) and the Six-Year Improvement Program

Attachment 3


(SYIP). The HRTAC, working with the Virginia Department of Transportation (VDOT), is empowered to finance and deliver those projects. The following concerns were raised by Commission members regarding the interconnectivity of the HRTAC and HRTPO;

Does the HRTAC need the HRTPO’s approval to allocate funds to a project? Does there need to be a corollary between the oversight and governance regarding

the HRTAC and the HRTPO?

Addressing the first question, Dr. Camelia Ravanbakht stated that the HRTPO is federally mandated to develop a Long-Range Transportation Plan (LRTP) and any project that is built in the region must be in the LRTP. Chair Krasnoff interjected that both topics would be further discussed at the HRTAC Retreat next month. HRTAC Committees Chair Krasnoff reported as Chair, he was assigned to stand up the HRTAC Finance and HRTAC Technical Committees. He stated the following HRTAC members have accepted appointments to the HRTAC Finance Committee:

Senator Frank Wagner, Chair (One Year Term) Mayor Eugene Hunt, Vice-Chair (Two Year Term) Senator Louise Lucas (One Year Term) Mayor McKinley Price (One Year Term) Mayor William Sessoms (Two Year Term)

He indicated the HRTAC Finance Committee will convene to work with VDOT and the HRTPO Staff to develop and recommend an annual budget which is anticipated to be presented at the HRTAC Retreat in August and scheduled for approval in September. He noted that it was imperative to move forward with the budget in order to maintain progress regarding the search for an HRTAC Executive Director. Several members expressed concern regarding the appointments to the Finance Committee believing the members should be voted to their position on the Committee. Discussion followed regarding the need to immediately stand up an HRTAC Bylaws Committee in order to ensure that all members are comfortable with the Bylaws. Chair Krasnoff stated a more in-depth conversation pertaining to the creation of a Bylaws Committee will occur at the HRTAC Retreat which is scheduled for August 21, 2014 at 10:00 a.m. in the Regional Board Room.

Attachment 3


Hampton Roads Transportation Fund (HRTF) Projects Timeline Mr. James Utterback, VDOT Hampton Roads District Administrator, briefed the HRTAC on a fiscally unconstrained schedule of the nine HRTF projects. The projects consist of:

I-64 Peninsula Widening Segment 1 I-64 Peninsula Widening Segment 2 I-64 Peninsula Widening Segment 3 I-64 Interchange at Ft. Eustis Blvd. Third Crossing – Patriots Crossing (with Craney Island Connector) Third Crossing – I-664 Widening (includes Bowers Hill Interchange) I-64 Southside including the High Rise Bridge I-64/I-264 Interchange Improvements U.S. Route 460/58/13 Connector including SPSA and Airport Interchange

He indicated that the I-64 Peninsula Widening Segment 1 project is fully funded and in the design-build procurement phase. Discussion ensued regarding the possibility of adding projects to the list of HRTF projects. Dr. Camelia Ravanbakht, HRTPO Interim Executive Director, outlined the HRTPO Board-approved Project Prioritization Tool with regards to the selection of the nine HRTF projects. Following Mr. Utterback’s presentation, the Commission returned its attention to the Bylaws Committee. Board of Supervisors Chair Mary Jones Moved to appoint members to the HRTAC Bylaws Committee; seconded by Mayor Kenneth Wright. After discussion, Mayor Wright indicated he would withdraw his second in order to have a more lengthy conversation during the August Retreat. Mayor William Sessoms suggested that Chair Krasnoff appoint members to the Bylaws Committee within the next few days as a compromise. Board of Supervisors Chair Jones and Mayor Wright withdrew their motion and second because it was agreed that the HRTAC Finance Committee would engage in limited proposed budget activities before the HRTAC Retreat in August. For Your Information Chair Krasnoff noted that the HRTF Monthly Financial Report was included in the agenda packet. Unfinished/New Business There was no unfinished or new business.

Attachment 3


Next Meeting HRTAC agreed to direct HRTPO staff and the HRPDC/HRTPO Personnel and Budget Committee to draft outline suggestions regarding the HRTAC Executive Director search to discuss during the Retreat. Chair Krasnoff requested HRTAC members submit Retreat items in advance to Dr. Ravanbakht. Chair Krasnoff indicated that electronic participation would also be discussed at the HRTAC Retreat due to recent updates to §2.2-3708 of the Virginia Freedom of Information Act (FOIA). Chair Krasnoff asked Dr. Ravanbakht for an update regarding an HRTAC website. Dr. Ravanbakht replied that currently the HRTPO has established an HRTAC link for the HRTAC webpage as follows: http://www.hrtpo.org/page/hrtac/. Mayor William Sessoms Moved to convene the HRTAC Retreat, in place of its regular August meeting, on Thursday, August 21, 2014 at 10:00 a.m. in the Regional Building Board Room; seconded by Mayor Clyde Haulman. The Motion Carried. The HRTAC Retreat will Adjournment With no further business to come before the Hampton Roads Transportation Accountability Commission (HRTAC), the meeting adjourned at 2:12 p.m.

Alan P. Krasnoff HRTAC Chair

Attachment 3

http://www.hrtpo.org/page/hrtac/

HRTAC/HRTPO/HRPDC ORGANIZATIONAL STRUCTURE

ALTERNATIVES

Prepared For HRTAC Retreat

August 21, 2014

DRAFT

Attachment 6

2

HRTPO Hampton Roads Transportation

Planning Organization

HRPDC Hampton Roads Planning

District Commission

HRTAC Hampton Roads Transportation

Accountability Commission

THREE ORGANIZATIONS

Attachment 6

3

HAMPTON ROADS PLANNING DISTRICT COMMISSION HRPDC

The Hampton Roads Planning District Commission (HRPDC), one of 21 PDCs in the Commonwealth of Virginia, is a regional organization representing 17 local governments in Hampton Roads.

• Planning District Commissions were established by the Regional Cooperation Act, 15.2-4200, Code of Virginia (1968, amended 1995, 1997)

• The HRPDC was formed in 1990 by the merger of the Southeastern Virginia Planning District Commission and the Peninsula Planning District Commission.

• HRPDC mission:

• Serve as a forum for local and elected officials and chief administrators to deliberate and decide issues of regional importance

• Provide the local governments and citizens of Hampton Roads credible and timely planning, research and analysis on matters of mutual concern

• Provide leadership and offer strategies and support services to other public and private, local and regional agencies, in their efforts to improve the region's quality of life.

Attachment 6

Member Localities:

◦ Cities of Chesapeake, Franklin, Hampton, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and Williamsburg

◦ Counties of Gloucester, Isle of Wight, James City, Southampton, Surry, and York

◦ Town of Smithfield

Board Membership:

◦ Appointed by local governing body

◦ 2 per locality with one additional member for each 50,000 people more than 100,000

◦ Majority – local elected officials

4


Attachment 6

CORE FUNCTIONS Economics

• Economic and Demographic Information and Updates • Annual Economic Forecast

• Economic Impact Studies and Analysis • Regional Benchmarking

Emergency Management

• Ready Hampton Roads • Metropolitan Medical Response System (MMRS) • Hazard Mitigation Planning

• Regional Emergency Management • Urban Area Security Initiative (UASI)

Housing and Human Services

• Hampton Roads Loan Fund Partnership • Housing and Human Services Studies and Coordination

• Housing Portal

Public Information and Community Affairs

• askHRgreen.org Environmental Education Programs (HR Clean, HR Wet, HR Storm, HR FOG)

• Help to Others (H2O) Water Bill Assistance Program • Native Plants Initiative

• Legislative Activity • Watershed Roundtable • Telling the story of the HRPDC, its various programs and the

Hampton Roads region

Regional Planning

• Regional Strategic Planning • Comprehensive Plans • Environmental Reviews and Studies

• Solid Waste Planning • Coastal Zone Program

Water Resources

• Drinking Water Program (water supply plans, groundwater mitigation, utility management)

• Wastewater Program (regulatory compliance, overflow reporting, affordability)

• Stormwater Program (MS4 permit requirements, Chesapeake Bay TMDL strategies, water quality impairments)

5


Attachment 6

6

HAMPTON ROADS TRANSPORTATION PLANNING ORGANIZATION HRTPO

The Hampton Roads Transportation Planning Organization (HRTPO) is the Metropolitan Planning Organization (MPO) for the Hampton Roads area. As such, it is a federally‐mandated transportation policy board responsible for transportation planning and programming for the Hampton Roads metropolitan planning area (MPA).

• Metropolitan Planning Organizations were established by the Federal-Aid Highway Act of 1962, which required the establishment of a continuing, comprehensive, and cooperative (3-C) transportation planning process to be carried out by states and local communities.

• Any federally-funded and/or regionally-significant highway or transit project or program to be constructed or conducted within the MPA must receive MPO approval to proceed.

• The HRTPO is responsible for prioritizing transportation projects to be constructed in the MPA.

Attachment 6

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Voting members:

Non-Voting members:

◦ Chief Administrative Officers for all Member Localities ◦ Federal Highway Administration (FHWA) ◦ Federal Transit Administration (FTA) ◦ Federal Aviation Administration (FAA) ◦ Virginia Department of Aviation (VDOA) ◦ Peninsula Airport Authority ◦ Norfolk Airport Authority ◦ Citizen Transportation Advisory Committee ◦ Freight Transportation Advisory Committee ◦ Military Liaisons

• Invited Participants: ◦ Commonwealth Transportation Board Members

Cities Counties Public Transit Agencies State

Chesapeake Gloucester* Hampton Roads Transit Virginia Department of Transportation

Hampton Isle of Wight Williamsburg Area Transit Authority Virginia Department of Rail and Public Transportation

Newport News James City Virginia Port Authority

Norfolk York

Poquoson Virginia General Assembly

Portsmouth Two Members of the Virginia Senate

Suffolk Two Members of the Virginia House of Delegates

Virginia Beach

Williamsburg *A portion of Gloucester County is included in the metropolitan planning area


Attachment 6

CORE FUNCTIONS

Long-Range Transportation Plan

Transportation Improvement Program

Congestion Management Process

Public Participation

Technical Programs

• Passenger Rail Planning

• HOV/HOT and Congestion Pricing • Safety Planning • Security – Emergency Evacuation and Critical Infrastructure • Freight Planning • Military Transportation Planning • Sea Level Rise Impacts on Transportation • Multimodal Project Prioritization and Selection • Intelligent Transportation System and Operations Planning • Transportation Planning and Engineering Studies • Corridor and Intersection Studies

Rural Transportation Planning 8


Attachment 6

One Executive Director Position

• HRTPO Bylaws state: • The ED of the TPO shall be the ED of the PDC

• For TPO matters, the ED shall be directly assisted by the Deputy Executive Director, TPO

Relationship between PDC and TPO – Three MOUs

• MOU 1 – Planning and Administrative staff of PDC shall also serve as staff of TPO

• MOU 2 – Financial arrangement between PDC and TPO • PDC serves as fiscal agent for TPO • Funds/assets of each organization separately identified in records • Separate budgets

• MOU 3 – Joint Personnel & Budget Committee

9

CURRENT HRPDC/HRTPO RELATIONSHIP

Attachment 6

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HAMPTON ROADS TRANSPORTATION ACCOUNTABILITY COMMISSION HRTAC

The Hampton Roads Transportation Accountability Commission (HRTAC) was created as a body politic and as a political subdivision of the Commonwealth of Virginia and embraces each county and city located in Planning District 23.

• The HRTAC was established in Chapter 678 § 33.1-23.5:4, Title 33.1, Chapter 19 of the Code of Virginia.

• The Hampton Roads Transportation Fund (HRTF) was established by § 33.1-23.5:4 as a special nonreverting fund for Planning District 23 to be used solely for new construction projects on new or existing highways, bridges, and tunnels in the localities comprising Planning District 23.

• Use of moneys deposited in the HRTF must be approved by the HRTAC.

• The HRTAC shall give priority to those projects that are expected to provide the greatest impact on reducing congestion for the greatest number of citizens residing within Planning District 23 and shall ensure that the moneys shall be used for such construction projects.

• HRTAC project implementation takes into account project prioritization by the HRTPO.

Attachment 6

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Voting members:

Non-Voting Ex-officio members ◦ Commonwealth Transportation Board Member

◦ Virginia Department of Transportation

◦ Virginia Department of Rail and Public Transportation

◦ Virginia Port Authority

Cities Counties Virginia General Assembly

Chesapeake Isle of Wight Two Members of the Virginia Senate Franklin James City Three Members of the Virginia House of Delegates Hampton Southampton

Newport News York Norfolk

Poquoson Portsmouth

Suffolk

Virginia Beach

Williamsburg .


Attachment 6

PURPOSE

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To develop a funding plan for planned projects and work with VDOT to deliver those projects.

• For new construction projects on new or existing highways, bridges, and tunnels, HRTAC is authorized to use the moneys deposited in the Hampton Roads Transportation Fund (HRTF).

• HRTAC shall give priority to those projects that are expected to provide the greatest impact on reducing congestion for the greatest number of citizens residing within Planning District 23 and shall ensure that the moneys shall be used for such construction projects.

• HRTAC is empowered to procure, finance, build, and operate highway, bridge, and tunnel projects in Hampton Roads.

• HRTAC may issue bonds to finance its projects and use the moneys dedicated to the HRTF to support those bonds.

Attachment 6

Cooperation via MOU

13

HRPDC Hampton Roads Planning District

Commission



HRTAC Hampton Roads Transportation Accountability Commission

Cooperation via MOU

Executive Director HRTAC/HRTPO/HRPDC

Deputy Executive Director

HRTAC

HRTAC Staff


HRTPO

HRTPO Staff HRPDC Staff


HRPDC

ALTERNATIVE 1: UNIFIED CEO

Attachment 6

One Executive Director Position • A joint TAC/TPO/PDC Executive Search Committee will make a recommendation

to the three Boards (This is an extension of the existing process between the PDC and TPO).

• The ED will need to have the political, administrative, managerial, transportation, and finance knowledge, skills, and experience to meet the needs of the three Boards (TAC, TPO, PDC).

• The ED will appoint three Deputy EDs; one each for TAC, TPO, PDC with particular expertise for these assignments.

• All three boards (TAC, TPO, PDC) will evaluate the ED annually. • A majority vote by any two of the three boards (or, alternatively, of all three

boards) would be sufficient to terminate the employment agreement.

Boards Relationships – MOU(s) among the three Boards (TAC, PDC, TPO) would set forth the following:

• The qualifications of the ED • The selection process for the ED • The role of the ED • The sharing of facilities, staff, and equipment • The reimbursement of entities as appropriate.

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Attachment 6

Executive Director Search • A Joint TAC/TPO/PDC Executive Search Committee will conduct the search

for the ED on behalf of the three boards, assisted by an executive search firm hired by the PDC/TPO and acceptable to the TAC Board (currently Springsted).

• Selection process: Option 1: The Joint TAC/TPO/PDC Executive Search Committee will

conduct the interviews and make a final recommendation to the three Boards.

Option 2: The Joint TAC/TPO/PDC Executive Search Committee will recommend a short list (not less than 3 or more than 5) to the three Boards. The three Boards will jointly interview and select the preferred candidate.

• The Joint TAC/TPO/PDC Executive Search Committee will negotiate a contract with the selected candidate, subject to approval by the three Boards.

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Attachment 6

Cooperation via MOU

16

HRPDC Hampton Roads Planning District

Commission



HRTAC Hampton Roads Transportation Accountability Commission

Cooperation via MOU

Executive Director

HRPDC/HRTPO

Executive Director

HRTAC


HRPDC

HRPDC Staff


HRTPO

HRTPO Staff HRTAC Staff

ALTERNATIVE 2: DUAL CEOS

Attachment 6

Two Executive Director Positions • The PDC and TPO will select a joint ED following existing procedures. • The TAC will select its ED following its procedures.

Relationship between TAC, PDC and TPO – MOU(s) between the boards

(TAC, PDC and TPO) will set forth the following: • The sharing of facilities, staff, and equipment • The reimbursement of entities as appropriate.

Executive Director Searches - The TAC, PDC and TPO will each establish their

own ED search process.

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ALTERNATIVE 2: DUAL CEOS

Attachment 6

Unified CEO: Makes sense Eliminates/reduces need for duplicate staffing

TPO & TAC are linked & need to work together Should not be duplication in organizational/staff responsibilities

TPO has planning & programming staff TAC to have Project & Financial Managers

Need right person who understands the big picture Region would benefit from single, strong vision; unified CEO could coordinate

between organizations With several organizations sharing staff resources, it’s necessary to have one person

oversee to ensure continuity, cooperation & collaboration Unified CEO has support of three (3) Deputies to run the day-to-day operations of

each entity Dual CEOs: Concern with one director responsible for three boards – may dilute attention and

responsiveness to each board Although there is synergy between the three organizations, TAC will be handling

billions of dollars’ worth of projects Need a strong financial person for the position

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DISCUSSION POINTS

Attachment 6

Things to Consider: Before TPO reform, FHWA very concerned with the

subservience of MPO to PDC. PDC/TPO reformed with two distinct boards sharing staff

resources, facilities, etc. If TAC solely responsible for hiring CEO, may give allusion of

TPO again being subservient to another organization “Ratification” by TAC of TPO responsibilities & actions may

trouble FHWA

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DISCUSSION POINTS

Attachment 6

August 7, 2014

The Honorable L. Louise Lucas The Honorable W. Eugene Hunt, Jr. The Honorable McKinley L. Price, DDS The Honorable William D. Sessoms, Jr. Subject: Hampton Roads Transportation Accountability Commission (HRTAC)

Dear Members of the HRTAC Financial Committee:

Please find attached a proposed draft budget for the HRTAC. This budget was prepared by the City Manager of Virginia Beach, James Spore, and his staff. One of the most important parts of the budget proposal is the letter from Mr. Spore to Mayor Sessoms and myself. This letter lays out what the HRTAC needs to accomplish in the coming months. By laying out an action plan, it provides a foundation for the personnel and other assets that will be needed.

In order to enhance organizational effectiveness, we are suggesting that the HRTAC not be a standalone organization, but instead be one element of the regional “triad” (HRPDC, HRTPO, and HRTAC) under the overall direction of the Executive Director, which has yet to be hired. As you know, a nationwide search is underway for that position and also for the Deputy Executive Director of HRTAC. The Deputy Executive Director of the HRTAC will assist the Executive Director in the daily management of the agency and collaborate with the other two existing Deputy Executive Directors of the TPO and PDC. Although draft job descriptions for the Deputy Executive Director and other positions are attached, we should also consult with the recruiting firm retained by the TPO and PDC to receive their expertise and review on these drafts. Thus, there will most likely be changes to some of the job descriptions as we move forward in the hiring process.

Mayor Sessoms and I came to the conclusion that providing unified leadership at the Executive Director level respects the realities of federal transportation law/requirements relative to the legal responsibilities of the HRTPO. We believe the most effective structure would be one that does not arbitrarily separate land use/environmental/demographic concerns (the HRPDC) from transportation planning/prioritization (the HRTPO) from the economics of transportation finance/project implementation (the HRTAC). By unifying Executive leadership, we can improve overall coordination and minimize conflicts between the three agencies and governing boards. It appears the vast majority of local elected leadership, as well as professional staff, prefer this consolidated structure.

Attachment 7

A secondary factor influencing our recommendation is the minimization of administrative and overhead costs. Consolidated executive leadership, maximization of staff resource sharing and co-located office space intend to create the most cost effective organization possible. As we progress, staff and functions can be added in response to documented needs and Board approval.

The one recommendation made in Mr. Spore’s presentation that Mayor Sessoms and I suggest that we not fund at this time, is to employ a public relations firm. Although it is true that the work of the HRTAC is probably not as well known in the public as we would like, we believe that this expense should be left to a later time after we have more fully established the work plan of HRTAC.

In all, we think it is a balanced initial budget with the barebones organization of only four persons. As you will see in the budget presentation, there are some expenses yet to be fully determined. Legal expenses are estimated at $6,000/month and would need to be refined based upon our experience. The cost of financial advisors can be procured as the work of the HRTAC progresses and once we have more accurate costs of the projects to determine how they can be best funded and sequenced.

If you have any comments on this proposed budget, please let Mayor Sessoms or me know or you can provide comments at the upcoming HRTPO/HRTAC Retreat scheduled for August 21st.

Thank you for your service on the HRTAC. The future of the region’s mobility and prosperity is tied to our success. I look forward to discussing this budget with you in the near future.

Sincerely,

Senator Frank W. Wagner HRTAC Financial Committee

Attachments

1. HRTAC Correspondence 2. HRTAC Job Descriptions

a. Executive Director (to be developed by retained recruiting firm) b. Deputy Executive Director c. Chief Financial Officer d. Financial Analyst e. Executive Assistant

Attachment 7

3. HRTAC Budget a. HRTPO Support Staff b. HRTAC Staff c. Other Expenses

4. HRTAC Diagram – Organizational Chart Detail 5. HRTAC Diagram – Proposed Draft Governance Structure

cc: The Honorable Alan P. Krasnoff

Attachment 7

Attachment 1: HRTAC Correspondence

Attachment 7


Attachment 7


Attachment 7


Attachment 7

Executive Director (HRPDC/TPO/TAC)

Job description to be developed by retained recruiting firm.

Attachment 7

HAMPTON ROADS TRANSPORTATION ACCOUNTABILITY COMMISSION (HRTAC)

POSITION TITLE: Deputy Executive Director Range: $108,000 - $162,000 REPORTS TO: Executive Director of HRTAC/HRTPO/HRPDC

BACKGROUND:

Hampton Roads Transportation Accountability Commission (HRTAC) is a regional transportation authority established by the General Assembly in 2014. In 2013, the General Assembly passed legislation imposing certain taxes and fees in Hampton Roads for the funding of transportation improvements in this heavily congested region. The Authority will be responsible for allocating more than $200 million in revenue per year. Position Summary Perform a variety of professional engineering duties of a complex nature which may include any of the following: project management, infrastructure maintenance, reviewing plans and specifications for highways and roadways, storm drainage, field engineering and management support for the operation and maintenance of public facilities. Administer and manage major engineering projects; having responsibility for their planning, promotion and funding, design, and final construction. Prepare the annual operating budget and manage assigned branch within approved budget. Report to and provide support to the Director for administrative and operational matters and may perform as manager in their absence. Representative Work Functions and Responsibilities Provide comprehensive engineering coordination services and management of; assist in the planning, direction, management to provide for an efficient and productive staff; and supervise engineering activities related to coordinating engineering services to the agency and to outside agencies such as the Virginia Department of Transportation (VDOT) and the Federal Highway Administration (FHWA). Oversee bureau budgeting and personnel management and other aspects of administration to effectively provide engineering management as required. Maintain complex records and prepare difficult reports in order to meet authority time schedules, budgets and standards. Brief executive staff and authority on program issues and policies. Coordinate at a programmatic level with regional, state and federal agencies.

Attachment 7

All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term Commission needs. Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described. Individual assignments will be determined by the supervisor based on then current workloads and department needs. Performance Standards Successfully assign and manage all work to achieve high quality and cost effectiveness. Provide adequate oversight of all vendors, contractors and consultants to ensure the efficient accomplishment of professional objectives, and achieve objectives within framework of state, federal and authority standards. Efficiently administer a bureau budget; solve citizen problems in a courteous and timely manner; and meet goals established by the Executive Director. Minimum Qualifications Possession of a current Professional Engineer (P.E.) license from the Virginia Board for Architects, Professional Engineers, Land Surveyors, and Landscape Architects (APELSLA). Nine (9) years of progressive professional engineering experience. Proven coordination skills with state and federal agencies. Experience as a project champion / public spokesperson or subject expert before a legislative body is preferred. Knowledge-Skills-Abilities Required to Perform Satisfactorily A. Knowledge

1. Knowledge of the principles and procedures of engineering. 2. Knowledge of engineering design standards and administrative procedures and their

application to various projects in varied situations including all areas of engineering and construction, contract administration, drafting, surveying, etc.

3. Knowledge of local, state, and federal regulations as they relate to construction and land development, and various design standards including site plan, subdivision, zoning, control and flood plain ordinances.

4. Knowledge of contract law. 5. Knowledge of infrastructure maintenance practices and principles and maintenance

management systems. 6. Knowledge of state and federal programs, regulations, laws and administrative policies

related to field of duties.

Attachment 7

B. Skills 1. Skill in the application of the principles of public works engineering management. 2. Skill in effectively dealing with the public in general to resolve disputes or requests

regarding HRTAC projects and related groups, individuals or special interest groups in an understanding but firm manner.

3. Skill in effective methods of managing a highly technical staff of engineers and technicians as well as non-technical staff. Examples include: personnel direction and assignment to work load, personnel evaluation, resolution of personnel disputes and requests.

4. Skill in reviewing complex technical designs and evaluating for accuracy and modern construction techniques.

5. Skill in interpreting plans and specifications. 6. Highly skilled in effective oral and written communication. Skill in the presentation of

issues to executive staff and elected officials. 7. Skill in the use of computers and computer programs.

C. Abilities

1. Ability to work with senior personnel of other transportation agencies. 2. Ability to review recommendations of staff; derive solutions and prepare final reports for

submittal to higher levels of management on projects, budgets, contracts and agreements, and citizen complaints for engineering related items.

3. Ability to exercise supervision over and provide training for professional, technical and clerical assistants.

4. Ability to prepare and administer an operational budget.

Attachment 7


POSITION TITLE: Chief Financial Officer Range: $98,360 - $147,539 REPORTS TO: Deputy Executive Director of HRTAC BACKGROUND: Hampton Roads Transportation Accountability Commission (HRTAC) is a regional transportation authority established by the General Assembly in 2014. In 2013, the General Assembly passed legislation imposing certain taxes and fees in Hampton Roads for the funding of transportation improvements in this heavily congested region. The Authority will be responsible for allocating more than $200 million in revenue per year. HRTAC’s initial operating and leadership teams will consist of: deputy executive director, a chief financial officer, a financial analyst, and an executive assistant to the director. As a key member of the HRTAC’s management team, the Chief Financial Officer (CFO) is responsible for organizing, managing and reporting all HRTAC financial activities, overseeing the day-to-day operations of its financial activities, coordinating financial activities with member jurisdictions and outside agencies, and providing complex and reliable financial data and administrative support to the executive director and HRTAC members. SPECIFIC RESPONSIBILITIES: Development, management and oversight of HRTAC’s budget. Management of HRTAC’s revenue stream, accounts receivable and accounts payable. Oversight of HRTAC’s programming of funds. Development and management of HRTAC’s investment program. Development and management of HRTAC’s bond/debt program. Drafting and implementation of financial policies and procedures. Responsibility for HRTAC compliance with generally accepted accounting principles. Coordination of internal and external auditing requirements.

Attachment 7

Management and distribution of funds from HRTAC to its member local governments. Oversight of HRTAC’s retirement system contributions. Staff liaison to HRTAC’s Finance Committee. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term Commission needs. Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described. Individual assignments will be determined by the supervisor based on then current workloads and department needs. QUALIFICATIONS:

• Master’s degree in business administration, public policy, finance, or a related field, or a combination of a bachelor’s degree and advanced education and related experience equivalent to a master’s degree is required.

• Five (5) years of senior leadership experience directly related to a comparable organization or municipal or state enterprise of comparable size and needs (see below).

• CPA and Government Finance Officer (CFOA) certifications are highly preferred.

• Demonstrated knowledge/experience are required: of the principles and practices related to public financial systems of state and federal laws, rules and regulations and practices concerning

the financing of transportation projects managing and accounting for multiple and diverse revenue streams

received on a monthly and/or quarterly basis of budget development and execution in the public sector in planning and executing a sophisticated debt management program,

including the planning, execution and monitoring of a substantial debt portfolio

in evaluating the effectiveness and efficiency of various financial management applications and alternative systems

in supervising and coordinating a motivated, support staff, external consultants and supporting agencies

i n preparing briefings, charts and information papers readily understood by the general public

• Knowledge of financial planning financial analysis financial forecasting/projecting complex project financing structures

Attachment 7

cost accounting principles and automated accounting environments related to finance and accounting

state and federal laws regulating treasury, cash, investment debt and banking management

federal and state laws with respect to monetary investment state defined local budget laws and requirements annual audit and financial reporting requirements relevant software

• Ability to

define goals and develop plans/mechanisms to achieve them establish and maintain effective working relationships with peers and

colleagues exercise effective time management, balance multiple priorities and

consistently meet time lines and due dates develop, implement and monitor internal controls use and apply relevant software programs brief and speak to elected and appointed officials and the general public in

an easily understood manner PREFERRED CHARACTERISTICS:

• Self-starter comfortable working with considerable responsibility with minimal supervision.

• Professional demeanor that “presents well” to public officials (elected and appointed).

• Accustomed to working with multiple agencies and engendering a cooperative relationship.

WORK ENVIRONMENT: Work will typically be performed in a quiet, office environment. Support to Authority (and potentially, committee) meetings will be in a public meeting environment that may be crowded and sometimes noisy.

Attachment 7


POSITION TITLE: Financial Analyst Range: $57,340 - $86,000 REPORTS TO: Chief Financial Officer (CFO) BACKGROUND: Hampton Roads Transportation Accountability Commission (HRTAC) is a regional transportation authority established by the Virginia General Assembly in 2014. In 2013, the General Assembly passed legislation authorizing certain taxes and fees that may be levied in Hampton Roads for the funding of transportation improvements in the region. The Authority will be responsible for allocating approximately $200 million in revenue per year. POSITION SUMMARY: Following direction from the Chief Financial Officer, the deputy financial officer will have responsibility for organizing, maintaining, balancing and reconciliation of all financial transactions, records and reports for the revenues received and disbursements made by the Authority. SPECIFIC RESPONSIBILITIES: Participate in selecting and implementing a general ledger system capable of producing financial statements in accordance with GAAP/GASB. Implementation will include documented general ledger, journal entry, reconciliation, interface and reporting procedures. Develop the initial Chart of Accounts and Fund structure to support the full and transparent accounting of HRTAC activities. Must ensure account, ledger and fund structure is in compliance with GAAP/GASB standards. Implement a strong, well-documented system of reconciliation for all Internal Funds, Bond Proceeds, Bank Accounts and Investment Accounts.

Develop all standardize accounting and financial reports in conformity with GAAP. Ensure readiness of for annual audits by an independent audit firm and the Virginia Auditor of Public Accounts. To include preparing the draft and final audited statements. Support bond issuance and long term bond servicing activities for HRTAC’s newly developing debt financing program.

Attachment 7

Provide ongoing support and assistance to the HRTAC’s startup activities to ensure the success of the Authority and the benefit of its activities to member jurisdictions and their citizens. Support special projects and analysis as required; while working multiple assignments with colleagues inside and outside the Authority. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term Commission needs. Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described. Individual assignments will be determined by the supervisor based on then current workloads and department needs. QUALIFICATIONS:

• Bachelor’s Degree in Accounting, or similar college degree program from which professional accounting concepts, standards and general practices are acquired, is necessary.

• Four (4) or more years of relevant professional experience in local government fund accounting is necessary.

• Extensive computer skills required, including Excel, Word and PowerPoint is required. • Demonstrated ability to read and understand complex legal and regulatory requirements

and implement policies and practices to ensure compliance with those requirements. • Certification as a Certified Professional Accountant (CPA) or similar designation that

demonstrates professional and current knowledge of accounting standards, ethics and legal matters strongly preferred.

PREFERRED CHARACTERISTICS:

• Self-starter, able to immediately contribute to the startup activities of the Authority through the use of previous professional experience.

• Comfortable working with minimal supervision; able to set own agenda and timelines with general guidance.

• Ability to project a professional demeanor at all times to jurisdictional/agency staffs with whom he/she will coordinate.

• Accustomed to working with multiple agencies and engendering cooperative long term relationships.

• Strong quantitative analysis as well as oral and written communication skills. WORK ENVIRONMENT: Work will typically be performed in a quiet office environment. Significant time pressures will be present in the first 18 months of operation, as the Authority initiates financial activities for the first time.

Attachment 7


POSITION TITLE: Executive Assistant Range: $38,625 - $56,000 REPORTS TO: Deputy Executive Director HRTAC

BACKGROUND:

Hampton Roads Transportation Accountability Commission (HRTAC) is a regional transportation authority established by the General Assembly in 2014. In 2013, the General Assembly passed legislation imposing certain taxes and fees in Hampton Roads for the funding of transportation improvements in this heavily congested region. The Authority will be responsible for allocating more than $200 million in revenue per year. Class Summary Perform complex clerical and varied administrative duties as the principal assistant to the Deputy Executive Director and other staff. Representative Work Functions and Responsibilities Schedule meetings for and manage the calendars. Act as primary staff support to HRTAC. Prepare letters and memos for signature; and prepare other correspondence, interoffice forms, agendas, certificates, presentations, personnel transactions, and other reports and forms. May be required to record and transcribe minutes of a highly technical and/or confidential nature; and serve as recorder for various meetings preparing recaps for dissemination to staff. Prepare and maintain leave records. Compile data for use in reports. Assist in budget preparation. Receive and screen inquiries and concerns, electronically, by telephone and in person, and furnish the requested information, or refer to proper person for handling. Establish and maintain cross-referenced files. Review incoming mail to determine appropriate distribution and disposition. Make decisions on minor administrative matters, interoffice forms, requisitions, and related documents as needed. Operate standard office machines (i.e., desktop or laptop computer, calculator, printer, and copier. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term Commission needs. Perform other job duties requiring skills, knowledge and physical requirements as demanded by

Attachment 7

those duties described. Individual assignments will be determined by the supervisor based on then current workloads and department needs. Performance Standards Provide assistance in an efficient manner; provide professional assistance to various levels of public, private and elected officials and citizens; exhibit sensitivity regarding confidential or controversial issues; may be required to accurately record and transcribe difficult and confidential dictation at a rate of 80 words per minute; type 40 words per minute without spelling, grammatical or typographical errors; accurately review incoming mail for proper dissemination; accurately prepare payroll and regular reports in a timely manner; compose effective correspondence without spelling, grammatical or typographical errors; courteously and efficiently screen calls and direct to appropriate staff or department; exercise excellent organizational skills to accurately coordinate appointments and meetings; accurately prepare and other executive staff; effectively distribute and supervise the work of subordinate administrative support staff; and efficiently carry out duties as required to meet the goals and objectives of HRTAC. Minimum Qualifications High school diploma or GED plus five (5) years’ experience in fields providing the required knowledge, skills, and abilities and associated with such positions as Administrative Assistant or Executive Assistant with increasingly responsible administrative support work. Requires a passing score of 40 words per minute on a typing test. Special Requirements Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs. May require passing score on transcription (audio recording or shorthand) test. Knowledge-Skills-Abilities Required to Perform Satisfactorily A. Knowledge

1. Knowledge of office terminology, procedures, software, equipment and records management.

2. Knowledge of business mathematics, bookkeeping, and correct grammar and punctuation. 3. Knowledge of departmental and municipal organization and administration. 4. Knowledge of the responsibilities of HRTAC. 5. Knowledge of problem solving techniques. 6. Knowledge of organizational management and strategic planning techniques.

B. Skills

1. Skill in operating a computer and typing at a predetermined rate of speed of 40 words per minute without spelling, grammatical or typographical errors.

2. Skill in taking dictation or transcribing from an audio recording at a predetermined rate of speed may be required.

Attachment 7

Line Item Annual QuarterlyReceptionist (Sharon) $1,044.00 $261.00IT Manager (Jim) 2,038.00 509.50Graphics Manager (Mike L.) 2,873.00 718.25Board Room Asst. Manager (Chris V.) 3,809.00 952.25Financial Accountant_HRTF (Danetta) 17,571.00 4,392.75Financial Accountant_Payroll (Sheila) 2,080.00 520.00CFO (Nancy) 3,394.00 848.50TPO Deputy ED (Camelia) 18,950.00 4,737.50Administrative Assistant (Kathlene) 3,929.00 982.25Human Resourses Manager (Kelli) 2,933.00 733.25Public Relations (Kendall) 5,694.00 1,423.50Web (Brian M.) 2,387.00 596.75Trans. Engineer (Mike K.) 3,374.00 843.50Trans. Planner (Dale) 2,355.00 588.75Total Support Staff Cost $72,431.00 $18,107.75

Detailed HRTPO Support Staff

Attachment 7

Deputy Executive Director Salary $135,000Range: $108,000 - $162,000 Benefits @ 33% 44,550Utilizing mid-range Cell Phone (1) 800

Car Allowance (1) 6,000

Chief Financial Officer Salary 122,950Range: $98,360 - $147,539 Benefits @ 33% 40,573Utilizing mid-range Cell Phone 800

Financial Analyst Salary 71,670Range: $57,340 - $86,000 Benefits @ 33% 23,651Utilizing mid-range Other 0

Executive Assistant Salary 47,313Range: $38,625 - $56,000 Benefits @ 33% 15,613Utilizing mid-range Other 0

Executive Director of the HRTPO/PDC/TAC (1/3 of combined organization) Salary $200,500Range: $156,000 - $245,000 Benefits @ 33% 66,165Utilizing mid-range Cell Phone ($80/month) 960

Car allowance 6,000Other (moving expenses, etc.) TBD

Total HRTAC Staff Cost $782,544.56

HRTAC Staff

Attachment 7

PROJECTED COSTSHosting fee to HRTPO (Detailed on attached sheet) $72,500.00Personnel Costs (Detailed on attached sheet) 782,544.56Public Notices/Advertising 12,000.00Office Supplies 2,000.00Bank Fees 3,500.00Audit Services 40,000.00Insurance/Bonding 15,000.00Furniture 10,000.00Printing 10,000.00Dues/subscriptions 2,000.00Travel 8,000.00Meeting expenses 3,500.00Postage/delivery 1,000.00Professional development 3,000.00Computer hardware and peripherals/maintenance 10,000.00Website consultant 10,000.00

COSTS TO BE DETERMINEDLegal (assumes $6,000/mo) 72,000.00Financial advisors TBD

There is likely to be a need for extensive financial advisors on project costs, VS revenues, VS tolls and federal funds. A near investment grade study may need to be done in order to sequence projects. VDOT has done some work on this but not shared.

Subtotal Cost (not including financial advisors) $985,044.56

Proposed HRTAC Budget

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August 11, 2014

HAMPTON ROADS TRANSPORTATION FUND FINANCIAL REPORT

In accordance with the Memorandum of Agreement (MOA) between VDOT and the HRTPO relating to the implementing of Chapter 766 of the 2012 Acts of Assembly and administration of the Hampton Roads Transportation Fund (HRTF), VDOT provides the HRTPO with monthly financial reports relating to the HRTF including the following information:

• Revenue from sources as detailed by the collecting agency • Interest earnings • Expenditures reflecting both the program (HRTF) total as well as project totals • The current cash position/balance in the HRTF as well as forecasted cash

position/balance

Attached are the June financial reports. Based on the financial reports received to date from VDOT, the HRTPO staff has analyzed the data and prepared the attached reports and summaries:

Revenues YTD Total Revenues (as of June 30, 2014): $144,491,757

• State Sales and Use Tax : $106,883,1061 • Local Fuels Tax : $37,244,7962 • Interest : $363,855

Expenditures I-64 Peninsula Widening – Segment 1: $1,087,240

Adjustment Allocation error to be reversed in July 2014: $541,3083

Available Cash Ending Cash Balance: $143,404,517 Allocations I-64 Peninsula Widening – Segment 1: $44,000,000 Fees YTD Dept. of Tax Administrative Fees: $444,3561 YTD DMV Administrative Fees: $98,6952

1 State Sales and Use Tax amount is after VA Dept. of Tax Administrative Fees are deducted. 2 Local Fuels Tax amount is after DMV Administrative Fees are deducted. 3 Sales Tax Revenue not intended for locality distribution - to be reversed in July 2014 (not included in Available Cash on this report).

Attachment 8-A

Locality July August September October November December January February March April May June Year to Date

Chesapeake -$ 1,566,113$ 1,642,756$ 2,091,781$ 2,934,609$ 2,491,966$ 3,315,377$ 2,272,047$ 2,244,793$ 2,476,057$ 2,485,618$ 2,669,298$ 26,190,414$

Franklin - 78,153 72,688 106,409 128,802 130,232 159,419 105,051 120,479 125,666 127,626 138,140 1,292,665

Hampton - 662,595 705,673 822,724 1,155,282 991,967 1,379,753 897,513 934,181 1,009,057 1,024,123 1,098,854 10,681,722

Isle of Wight - 92,439 98,809 190,280 333,510 250,094 366,570 190,779 234,780 220,900 241,121 258,538 2,477,820

James City - 451,078 636,514 495,721 709,224 638,947 806,536 444,826 437,212 510,257 617,288 666,398 6,414,000

Newport News - 1,004,349 1,064,153 1,252,578 1,600,102 1,440,183 1,931,648 1,324,888 1,399,975 1,438,066 1,441,576 1,533,333 15,430,853

Norfolk - 1,333,598 1,390,978 1,650,915 2,021,135 2,109,429 2,342,373 1,763,681 1,781,807 1,867,995 1,916,785 1,988,577 20,167,272

Poquoson - 20,576 19,867 21,262 45,429 34,884 57,260 32,714 33,461 31,346 38,633 37,253 372,685

Portsmouth - 302,840 281,841 396,258 563,417 473,648 620,281 468,376 453,788 490,742 539,303 566,230 5,156,722

Southampton - 21,163 28,746 45,028 79,855 76,969 114,809 61,844 67,536 60,953 77,447 90,849 725,198

Suffolk - 329,726 354,308 531,360 729,532 652,879 953,800 566,166 608,256 639,215 650,387 745,451 6,761,079

Virginia Beach - 2,967,628 2,877,514 3,151,170 3,987,735 3,643,243 4,448,486 3,359,869 3,216,518 3,409,030 3,479,547 3,988,789 38,529,530

Williamsburg - 226,826 228,279 278,342 342,798 314,514 439,677 233,466 239,262 267,911 333,291 316,230 3,220,596

York - 485,805 470,855 532,818 734,259 605,182 845,938 603,799 532,706 590,001 615,001 690,986 6,707,348

Total -$ 9,542,887$ 9,872,980$ 11,566,644$ 15,365,690$ 13,854,137$ 17,781,928$ 12,325,020$ 12,304,753$ 13,137,195$ 13,587,744$ 14,788,925$ 144,127,902$

Interest - - - 8,002 - - 49,887 - - 132,803 173,163 363,855

Total Revenues - 9,542,887 9,872,980 11,574,646 15,365,690 13,854,137 17,831,815 12,325,020 12,304,753 13,269,998 13,587,744 14,962,088 144,491,757

Adjustment * 541,308

Expenditures (491) (214,735) (379,882) (280,551) (211,582) (1,087,240)

HRTF Balanc 143,945,825$

Updated Forecast 411,838 13,767,282 13,791,469 14,213,177 13,519,086 14,354,056 16,166,614 11,977,172 12,233,767 14,156,257 14,526,536 18,710,058 157,827,312 Diff(under)/over (411,838) (4,224,395) (3,918,489) (2,638,531) 1,846,604 (499,919) 1,665,201 347,848 70,986 (886,259) (938,792) (3,747,970) (13,335,555)

*Sales Tax Revenue not intended for locality distribution - to be reversed in July 2014Source: VDOT report "Revenues By Locality"

Prepared by: Hampton Roads Transportation Planning Organization, August 12, 2014

Hampton Roads Transportation Fund (HRTF)Total of Sales & Use and Fuels Taxes

Fiscal Year 2014

Table 1 - Total HRTF Revenues

Attachment 8-A

(Net of Unassigned Amount & Administrative Fee)


Chesapeake $ 1,566,113$ 1,642,756$ 1,705,127$ 1,837,071$ 1,765,823$ 2,024,453$ 1,500,925$ 1,640,768$ 1,804,858$ 1,791,150$ 1,860,434$ 19,139,477$

Franklin - 78,153 72,688 75,500 72,022 76,826 90,590 62,132 71,565 78,448 78,642 82,548 839,114 Hampton - 662,595 705,673 702,459 709,391 725,504 832,151 612,250 686,689 759,195 762,330 754,178 7,912,417 Isle of Wight - 92,439 98,809 108,125 157,836 102,167 127,579 93,168 96,060 106,202 112,975 112,128 1,207,488

James City - 451,078 636,514 485,299 532,751 517,821 590,263 359,869 363,648 442,234 537,581 539,318 5,456,375

Newport News - 1,004,349 1,064,153 1,064,714 1,050,267 1,079,869 1,291,003 904,644 1,085,611 1,100,787 1,066,328 1,097,278 11,809,004

Norfolk - 1,333,598 1,390,978 1,462,549 1,467,526 1,423,676 1,602,243 1,306,128 1,425,664 1,494,233 1,516,033 1,507,254 15,929,882

Poquoson - 20,576 19,867 21,262 21,909 24,226 26,443 19,417 19,547 21,833 23,478 25,085 243,643

Portsmouth - 302,840 281,841 315,675 302,167 309,055 340,972 289,369 317,412 327,789 342,930 346,650 3,476,700

Southampton - 21,163 28,746 27,704 25,261 25,375 27,419 20,663 21,302 23,177 28,323 37,167 286,300

Suffolk - 329,726 354,308 372,443 377,109 396,504 442,052 336,522 353,436 389,672 400,012 424,342 4,176,126

Virginia Beach - 2,967,628 2,877,514 2,658,533 2,515,187 2,504,339 2,893,803 2,214,232 2,386,484 2,602,590 2,614,654 2,911,816 29,146,779

Williamsburg - 226,826 228,279 219,519 233,841 217,373 286,106 145,749 161,594 190,756 242,471 244,666 2,397,178

York - 485,805 470,855 420,916 414,543 442,408 527,790 356,754 371,660 434,474 463,282 474,135 4,862,621

Total -$ 9,542,887$ 9,872,980$ 9,639,823$ 9,716,882$ 9,610,966$ 11,102,867$ 8,221,823$ 9,001,439$ 9,776,249$ 9,980,190$ 10,416,999$ 106,883,106$

Updated Forecast - 9,653,146 9,516,810 9,883,117 9,478,943 10,545,797 12,029,120 7,757,063 8,617,411 10,565,645 10,318,717 10,605,271 108,971,040 Diff(under)/over (110,259) 356,170 (243,294) 237,939 (934,831) (926,253) 464,760 384,028 (789,396) (338,527) (188,272) (2,087,934)

Source: VDOT report "Revenues By Locality"


Table 1A - State Sales & Use TaxHampton Roads Transportation Fund (HRTF)

State Sales & Use TaxFiscal Year 2014

Attachment 8-A

(Net of Administrative Fee)


Chesapeake -$ -$ -$ 386,654$ 1,097,538$ 726,143$ 1,290,924$ 771,122$ 604,026$ 671,199$ 694,468$ 808,864$ 7,050,937$

Franklin - - - 30,909 56,780 53,406 68,829 42,919 48,915 47,218 48,984 55,592 453,551

Hampton - - - 120,265 445,891 266,463 547,602 285,263 247,491 249,861 261,793 344,676 2,769,305

Isle of Wight - - - 82,155 175,674 147,927 238,991 97,611 138,720 114,698 128,146 146,410 1,270,332

James City - - - 10,422 176,473 121,126 216,273 84,957 73,565 68,023 79,706 127,081 957,625

Newport News - - - 187,864 549,835 360,314 640,645 420,244 314,364 337,279 375,248 436,055 3,621,849

Norfolk - - - 188,366 553,609 685,753 740,129 457,553 356,143 373,762 400,752 481,323 4,237,390

Poquoson - - - ** 23,520 10,658 30,818 13,297 13,914 9,513 15,155 12,167 129,041

Portsmouth - - - 80,583 261,250 164,593 279,309 179,007 136,376 162,953 196,372 219,580 1,680,022

Southampton - - - 17,324 54,594 51,594 87,390 41,181 46,233 37,776 49,124 53,682 438,898

Suffolk - - - 158,917 352,423 256,375 511,748 229,644 254,819 249,542 250,375 321,109 2,584,952

Virginia Beach - - - 492,637 1,472,548 1,138,905 1,554,683 1,145,637 830,034 806,440 864,893 1,076,973 9,382,750

Williamsburg - - - 58,823 108,957 97,141 153,572 87,717 77,668 77,155 90,820 71,564 823,417

York - - - 111,902 319,716 162,774 318,148 247,045 161,046 155,526 151,719 216,851 1,844,727

Total -$ -$ -$ 1,926,821$ 5,648,808$ 4,243,170$ 6,679,060$ 4,103,197$ 3,303,314$ 3,360,946$ 3,607,554$ 4,371,926$ 37,244,796$

Updated Forecast 411,838 4,114,136 4,231,716 4,330,060 4,040,143 3,808,259 4,079,218 4,220,109 3,616,356 3,535,560 4,207,819 8,104,787 48,700,001 Diff(under)/over (411,838) (4,114,136) (4,231,716) (2,403,239) 1,608,665 434,911 2,599,842 (116,912) (313,042) (174,614) (600,265) (3,732,861) (11,455,205)

** October 2013 fuel tax revenue was received after the cutoff date and is reported in November 2013.

Source: VDOT report "Revenues By Locality"Prepared by: Hampton Roads Transportation Planning Organization, August 12, 2014

Table 1B - Local Fuels TaxHampton Roads Transportation Fund (HRTF)

Local Fuels TaxFiscal Year 2014

Attachment 8-A


Chesapeake -$ -$ 19,948$ 16,310$ 13,274$ 10,320$ 3,357$ 3,912$ 2,701$ 4,338$ 4,639$ 335$ 79,134$

Franklin - - 883 722 520 449 150 162 118 189 204 15 3,411

Hampton - - 8,569 6,719 5,126 4,240 1,380 1,596 1,131 1,825 1,974 136 32,695

Isle of Wight - - 1,200 1,034 1,141 597 212 243 158 255 293 20 5,152

James City - - 7,729 4,642 3,850 3,026 979 938 599 1,063 1,392 97 24,315

Newport News - - 12,922 10,184 7,589 6,311 2,140 2,358 1,787 2,646 2,762 197 48,897

Norfolk - - 16,891 13,990 10,604 8,320 2,657 3,404 2,347 3,591 3,927 271 66,002

Poquoson - - 241 203 158 142 44 51 32 52 61 5 989

Portsmouth - - 3,422 3,019 2,183 1,806 565 754 523 788 888 62 14,012

Southampton - - 349 265 183 148 45 54 35 56 73 7 1,215

Suffolk - - 4,302 3,562 2,725 2,317 733 877 582 937 1,036 76 17,148

Virginia Beach - - 34,942 25,429 18,174 14,636 4,798 5,771 3,929 6,255 6,772 524 121,231

Williamsburg - - 2,772 2,100 1,690 1,270 474 380 266 458 628 44 10,083

York - - 5,718 4,026 2,995 2585.54 875 930 612 1,044 1,200 85 20,071

Total -$ -$ 119,890$ 92,207$ 70,213$ 56,169$ 18,408$ 21,429$ 14,820$ 23,497$ 25,849$ 1,874$ 444,356$

% of Sales & Use Tax Revenues 0% 0% 1.21% 0.96% 0.72% 0.58% 0.17% 0.26% 0.16% 0.24% 0.26% 0.02% 0.42%

Source: VDOT report "Regional Portion of Sales Tax"


Table 2A - Dept of Tax Administrative FeeHampton Roads Transportation Fund (HRTF)

Administrative FeeFiscal Year 2014

Attachment 8-A


Chesapeake -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18,260$ 18,260$

Franklin - - - - - - - - - - - 1,255 1,255

Hampton - - - - - - - - - - - 7,781 7,781

Isle of Wight - - - - - - - - - - - 3,305 3,305

James City - - - - - - - - - - - 2,869 2,869

Newport News - - - - - - - - - - - 9,844 9,844

Norfolk - - - - - - - - - - - 10,866 10,866

Poquoson - - - - - - - - - - - 275 275

Portsmouth - - - - - - - - - - - 4,957 4,957

Southampton - - - - - - - - - - - 1,212 1,212

Suffolk - - - - - - - - - - - 7,249 7,249

Virginia Beach - - - - - - - - - - - 24,312 24,312

Williamsburg - - - - - - - - - - - 1,616 1,616

York - - - - - - - - - - - 4,895 4,895

Total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 98,695$ 98,695$

% of Sales & Use Tax Revenues 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 2.26% 0.26%

Source: VDOT report "Regional Portion of Sales Tax"


Table 2B - DMV Administrative FeeHampton Roads Transportation Fund (HRTF)

Administrative FeeFiscal Year 2014

Attachment 8-A

Project July August September October November December January February March April Year to Date

I-64 Peninsula Sement 1 -$ -$ -$ -$ -$ -$ 44.0$ -$ -$ -$ 44.0$

I-64 Peninsula Sement 2 - - - - - - - - - - -

I-64 Peninsula Ft Eustis - - - - - - - - - - -

I-64 Peninsula Sement 3 - - - - - - - - - - -

Patriots Crossing - - - - - - - - - - -

I-664 Widening - - - - - - - - - - -

I-64 Southside Widening - - - - - - - - - - -

I-64/I-264 Interchange - - - - - - - - - - -

US Route 460/58/13 - - - - - - - - - - -

-

-

-

-

-

Total -$ -$ -$ -$ -$ -$ 44.0$ -$ -$ -$ 44.0$


Table 3 - AllocationsHampton Roads Transportation Fund (HRTF)

Allocations(millions)Fiscal Year 2014

Attachment 8-A

Project July August September October November December January February March April May June Year to Date

I-64 Peninsula Sement 1 -$ -$ -$ -$ -$ -$ -$ 491$ 214,735$ 379,882$ 280,551$ 211,582$ 1,087,241$

I-64 Peninsula Sement 2 - - - - - - - - - - - - -

I-64 Peninsula Ft Eustis - - - - - - - - - - - - -

I-64 Peninsula Sement 3 - - - - - - - - - - - - -

Patriots Crossing - - - - - - - - - - - - -

I-664 Widening - - - - - - - - - - - - -

I-64 Southside Widening - - - - - - - - - - - - -

I-64/I-264 Interchange - - - - - - - - - - - - -

US Route 460/58/13 - - - - - - - - - - - - -

-

-

-

-

-

Total -$ -$ -$ -$ -$ -$ -$ 491 214,735$ 379,882$ 280,551$ 211,582$ 1,087,241$

Source: VDOT report "All Project Costs"


Table 4 - ExpendituresHampton Roads Transportation Fund (HRTF)

ExpendituresFiscal Year 2014

Attachment 8-A

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HRTAC Meeting – July 17, 2014 Answers Prepared by HRTPO Staff in Response to Questions Received

During the Public Comment Period1 Mr. Frank Papcin Referring to Agenda Item 7 – For Your Information – HRTF Monthly Financial Report – Table 2 – Administrative Fees, Mr. Papcin stated the table lists the fees but does not say where the money came from or what it is spent on. He asked the following questions:

1. How is this fee generated?

Responses provided by the Department of Taxation (TAX) and the Department of Motor Vehicles (DMV) TAX – The administrative fees deducted from the distribution are strictly for TAX costs, not the costs involved in setting up the HRTAC. The administrative costs are the reimbursement of the direct expenses incurred by TAX to implement and administer HB2313 as allowed in the 2013 Acts of the General Assembly, Chapter 806, Item 275B. These costs included system changes and testing, mailings to taxpayers, collection etc. The legislation allows for TAX to continue recovering costs incurred in the administration of these taxes. The costs are proportionally charged to the funds benefitting from HB2313. DMV – This was Hampton Roads’ portion of the information technology (IT) costs incurred by DMV to set up a system for the collection of regional fuels taxes.

2. Why is there a difference in the amounts from different localities?

Response provided by the Department of Taxation (TAX) and the Department of Motor Vehicles (DMV) Fees are based on the amount of revenue collected per locality. Localities can have different levels of taxable activity.

3. Why did the amount of money diminish for a certain period of time and then go back

up?

Responses provided by the Department of Taxation (TAX) TAX – The spikes and dips in the charges are due to the workflow and availability of funds for reimbursement. For example, costs incurred for the work prior to July,

1 Note: The answers contained herein are provided as an accommodation, not pursuant to a request under

the Virginia Freedom of Information Act.

Attachment 8-C

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2013 were not recovered until the tax was collected. It was then spread out over August – October 2013.

Mr. Papcin asked the following question regarding Route 460:

4. Is the money coming from our local taxes going to be used to build it? I do notice that it is here, it is mentioned in this plan.

The Route 460/58/13 Connector project referenced in the materials distributed at the July 17, 2014 meeting is the project included in HRTPO Board Resolution 2013-09, which supported a list and map of candidate projects to be funded, in whole or in part, with Hampton Roads Transportation Fund (HRTF) revenues; specifically, to upgrade the section of Route 460/58/13 between the I-664/I-64 interchange at Bowers Hill and the eastern end of the Suffolk Bypass to interstate standards with overpasses to the Regional Landfill and the Hampton Roads Executive Airport. The Route 460 project that VDOT is reevaluating relates to improvements proposed from the Suffolk Bypass to Petersburg and has nothing to do with the project included for funding with HRTF revenues.

Ms. Dianna Howard Referring to Agenda Item 7 – For Your Information – HRTF Monthly Financial Report – Table 2 – Administrative Fees, Ms. Howard asked the following questions:

5. Since the HRTAC was not official until July 1, 2014, how is it possible that there have been nearly a half million dollars in administrative costs?

Response provided by the Department of Taxation (TAX) and the Department of Motor Vehicles (DMV) The Hampton Roads Transportation Fund (HRTF) has been in existence since July 1, 2013. See responses to Questions 1 and 2.

6. Is it the cost of setting up the HRTF, the cost of collecting additional taxes

exclusively for Hampton Roads? Responses provided by the Department of Taxation (TAX) and the Department of Motor Vehicles (DMV) Cost of collecting taxes – see below on fees. TAX – The administrative fees deducted from the distribution are strictly for TAX costs (see response to Question 1).

Attachment 8-C

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DMV – The fees are Hampton Roads’ portion of the information technology (IT) costs incurred by DMV to set up a system for the collection of regional fuels taxes.

7. Are the taxpayers paying for VDOT, a state agency, to produce this financial report for us, or is it for the HRTPO to post HRTAC on its website and host the meetings?

Administrative fees in the HRTF Monthly Financial Report do not include any charges from VDOT for preparing the reports.

The legislation that created the HRTAC states that HRTPO staff and VDOT staff shall work cooperatively to assist the proper formation and effective organization of the HRTAC and that until such time as the Commission is fully established and functioning, the staff of the HRTPO shall serve as its staff. The legislation further states that the HRTPO shall provide the Commission with office space and administrative support and that the Commission shall reimburse the HRTPO for the cost of such staff, office space, and administrative support as appropriate. To date, the HRTPO has not been reimbursed for work done in support of the HRTAC, including establishing and maintaining an HRTAC webpage on the HRTPO website and hosting meetings.

Mr. Reid Greenmun Mr. Greenmun asked the following questions:

8. Why is there no public comment time limit specified (in minutes) in the HRTAC Bylaws?

A specific time period is not required under applicable law. From the HRTAC Bylaws, Article IV – Meetings, Item P – Order in Conduct of Business, Item 1 – Persons Addressing the Commission: “Prior to public comment and public hearings, the Commission will provide guidelines for length of presentation by individuals and group representatives.” An HRTAC Bylaws Committee has been established, and comments regarding the time allotted for public comments have been provided to that committee.

9. Who has legal standing to steer this body and who’s responsible – is it the

Commonwealth’s Attorney, is it the Attorney General of the Commonwealth?

We do not know what is meant by “legal standing to steer this body.” The Commission is a political subdivision and its members have the power to make decisions in respect of the Commission.

Attachment 8-C

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10. Who do I go to sue when you violate the law?

If you think the Commission has failed to comply with some law, the person who has standing to bring an action over the alleged noncompliance depends on the law. Many laws state who may bring an action to enforce the law. For example, a citizen may bring an action to enforce the Freedom of Information Act.

Mr. John Anton Mr. Anton asked the following questions:

11. Will you have the authority or will you have the ability to revisit the toll issues on the Downtown Tunnels?

No. The Commission’s powers apply to projects that are constructed by the Commission.

12. What will the HRTAC do to keep from becoming another type of SPSA organization?

Unable to respond because the question is unclear.

Ms. Cary Nunaully Ms. Nunaully asked the following questions:

13. Where in the Bylaws is there a law that directs the HRTAC to communicate with us?

From the HRTAC Bylaws, Article IV – Meetings:

• Item E – Public Notice, states that: “All meetings of the Commission shall be preceded by public notice given in accordance with the provisions of Section 2.2-3707 of the Virginia Code. Notice of all meetings shall be published on the Commission’s website and available in the offices of the Commission.”

o Under the Virginia Freedom of Information Act (FOIA), copies of agenda packets and, unless exempt, materials furnished to the members are made available for public inspection.

• Item F – Public Hearing, states that: “Public hearings may be held at the

direction of the Commission and shall, unless otherwise specified by the Commission or these Bylaws, be upon notice published on the Commission’s website and in a newspaper or newspapers having general circulation in the geographic area encompassed by the Commission.”

Attachment 8-C

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• Item G – Open Meetings, states that: “All Commission meetings shall be open

to the public in accordance with the Virginia Freedom of Information Act (Virginia Code §2.2-3707 et seq.), provided that the Commission may meet in closed session for those purposes authorized by, and held in accordance with the requirements of the Virginia Freedom of Information Act, to include requirements for public notice.”

• Item N – Minutes, states that: “Minutes of the meetings of the Commission,

except closed sessions, shall be kept and be a public record.”

• Item P – Order in Conduct of Business, addresses the issue of persons addressing the Commission.

HRTAC Bylaws, Article V – Committees, Item A – Open Meeting Requirement, specifies that: “Commission appointed committees and subcommittees shall comply with the open meeting requirements of the Virginia Freedom of Information Act.” HRTAC Bylaws, Article VII – Finances, Item C – Budget and Fiscal Year, states that: “After a duly convened public hearing held in accordance with the requirements of Virginia Code §33.1-470(A) the Commission shall adopt an annual budget for each fiscal year which budget shall provide for all of the revenues and the operating, capital, and administrative expenses of the Commission for the fiscal year.”

14. How will citizens know what information was identified, captured, and

communicated, and in what form and time frame that will enable us – the citizens – to know that you are carrying on your responsibilities?

As discussed above, citizens will have access to agendas and may attend meetings and public hearings. In addition, HRTAC Bylaws, Article IV – Meetings, Item N – Minutes, states that: “Minutes of the meetings of the Commission, except closed sessions, shall be kept and be a public record.” Normally, the minutes of one Commission meeting will be included in the agenda of the following meeting for approval. Meeting agendas are posted on the HRTAC webpage and HRTPO Facebook and Twitter social media pages. HRTAC meetings are also video recorded and the videos are made available on the HRTAC webpage and HRTAC YouTube Channel – usually within a day of the HRTAC meeting.

Attachment 8-C

https://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+2.2-3700

https://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+33.1-470

http://hrtpo.org/page/hrtac/

http://hrtpo.org/page/hrtac/

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15. Who will be monitoring the communication process to assess the quality of the communication over time?

Ms. Kendall Miller, the HRTPO Public Involvement and Title VI Administrator, will monitor the communication process in order to ensure that the process is in compliance with all applicable regulations.

Ms. Beatrice (Petey) Browder Ms. Browder asked the following questions:

16. What are the rules of order being utilized by the HRTAC and will these rules be implemented in the future?

The rules of order that are utilized are those contemplated by the Bylaws, the Commission’s enabling legislation and other applicable law. In addition, HRTAC Bylaws, Article IX – Procedures – Parliamentary Procedure, states that: “In all matters of parliamentary procedure not specifically governed by these Bylaws or otherwise required by law, the current edition of Robert’s Rules of Order, newly revised, shall apply.”

17. Why would the votes be weighted differently if they all carried the same weight?

The Commission’s enabling legislation (and the HRTAC Bylaws) sets out a multi-prong test for approving a Commission decision, which takes into account: 1) the number of members present and voting, 2) the number of chief elected officers of the cities and counties present and voting, and 3) the population represented by those chief elected officers of the cities and counties present and voting.

18. Shouldn’t a motion have been placed on the floor, seconded and then following

discussion, be voted on? (Referring to the Voice Vote for the HRTAC Vice-Chair).

HRTAC Bylaws, Article IV – Meetings, Item K – Voting, Item 2, states that: All voting shall be taken by voice or by roll call if requested by any Member. In the case of the final vote for HRTAC Vice-Chair, there was a motion and a second to nominate Senator Wagner. There being no other nominations made by a member of the Commission, the vote taken was by voice vote without any dissenting votes and without any request for a roll call.

Attachment 8-C

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19. Why are the city managers in attendance and why are they sitting at the table when the taxpayers are not permitted to do so or forced to stand?

City managers, as any member of the public, are welcome to attend HRTAC meetings. At the regular July meeting, the Chairman limited the persons seated at the table to HRTAC members and staff, and advisors for the Commission invited by the Chairman. Seating for the public at all meetings held in the boardroom of the Regional Building at 723 Woodlake Drive is on a first come, first seated basis. Seating availability is in consideration of number of attendees, and the legal maximum occupancy of the boardroom.

20. Why would it be that when a group of Virginia Beach concerned citizens met with

Mayor Sessoms, they were told he would not bring their concerns to the table for consideration?

The Commission welcomes public comments regarding its meetings and activities, but is otherwise unable to respond.

21. Who then do we turn to in order to address our concerns if we had previously taken them to our representative and they fall on deaf ears?

Citizens are welcome to submit written comments to the HRTAC and/or to address the Commission orally during the public comment portion of each HRTAC meeting. Written comments should be submitted to Ms. Kendall Miller, HRTPO Public Involvement and Title VI Administrator at [email protected], or by regular mail to HRTAC - Regional Building, 723 Woodlake Drive, Chesapeake, VA. 23320. Submitted comments will be included in the HRTAC agenda packet. Public comment cards, for those intending to address the Commission orally during HRTAC public meetings, should be handed to Ms. Kathlene Grauberger prior to the beginning of the meeting.

Attachment 8-C

mailto:[email protected]

Sent:Thu8/14/201412:06PMBy:CameliaRavanbakhtThefollowingmessageissentonbehalfofHRTACChairman,MayorAlanKrasnoff.

Pursuanttothebylaws,theChairandChairmanoftheCommonwealthTransportationBoardarepleasedtoannouncethefollowingappointmentstotheHamptonRoadsTransportationAccountabilityCommission’stechnicaladvisorycommittee:

LynnAllsbrook,cityengineerandHampton’sdeputydirectorofpublicworks,foraone‐yearterm.ClydeClark,seniorvice‐presidentofBB&T,foraone‐yearterm.NealCrawford,presidentofMonarchBank,chairmanforaone‐yearterm.HelenDragas,presidentandchiefexecutiveofficeroftheDragasCompanies,vice‐chairmanforatwo‐yearterm.JoeFrank,attorneyandformermayorofNewportNews,Virginia,forathree‐yearterm.Dr.JimKoch,economistandpastpresidentofOldDominionUniversity,foratwo‐yearterm.HarryLester,formerpresidentofEasternVirginiaMedicalSchool,forathree‐yearterm.JimLong,chiefengineerfortheChesapeakeBayBridgeTunnel,foratwo‐yearterm.JodyWagner,formersecretaryoffinanceandtreasurer,CommonwealthofVirginia,forathree‐yearterm.

ThetechnicaladvisorycommitteeisresponsibleforrecommendingfundingstrategiestobuildaprogramofprojectsidentifiedbytheHamptonRoadsTransportationPlanningOrganizationandCommission.

Camelia Ravanbakht, PhD Interim Executive Director Hampton Roads Transportation Planning Organization 723 Woodlake Drive, Chesapeake, Virginia 23320 [email protected]| www.hrtpo.org| Phone: 757.420.8300 | Fax: 757.523.4881

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All email correspondence to and from this address is subject to the Virginia Freedom of Information Act and to the Virginia Public Records Act, which may result in monitoring and disclosure to third parties, including law enforcement.

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