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PerFeCTION IN DeTAIl.

FinanceSuite

AUToBANkAuTOMATIC CASh APPlICATION

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AutoBank Automatic Cash Application is a module of the SAP®-certified Hanse Orga FinanceSuite. It can be used in all branches of industry and can be easily integrated into your existing SAP® system.

Today, companies increasingly recognize the hidden potential of their own internal funds. Instead of taking out a loan from a bank, companies seek ways of improving their cash situation. In order to unlock their cash optimization potential, companies need to gain quick access to information about their accounts payable and receivable, to identify high-risk customers fast and to automate the processing of bank data.

An intelligent solutionThe FinanceSuite AutoBank Automatic Cash Application has been designed to help your company address the above-mentioned challenges: high automatic matching rates enable a fast reconciliation of your accounts. All relevant types of financial infor-mation can be processed immediately: bank statements, remittance advices, lockbox data, credit cards, and cash collections. No backlogs are incurred even if business volumes increase significantly. Depending on country-specific market environments, matching rates may even reach 90 % or more. In combination with intelligent manual post processing facilities, the software solution helps relieve your staff of most ma-nual efforts so that they can focus on better credit and collection management from customers. Due to the fast processing you may achieve a reduction of DSO by up to 50 %.

As the FinanceSuite is fully embedded in SAP®, you benefit from a familiar look and feel. Moreover, you get a fast and complete overview of your accounts receiv able and payable which is good for your liquidity planning. Additionally, standardized pro-cesses and the possibility to archive documents with each item of the account recon-ciliation ensure full compliance with SOX (Sarbanes Oxley Act). Thanks to a flexible and easy customizing, the software can be adapted perfectly to the specific situation of your company, no matter in which sector of industry you operate or to which coun-tries your business expands.

FINANCESUITEAUToBANk AUTomATIC CASh ApplICATIoNOPTIMIze yOur CASh POSITION ThANkS TO The AuTOMATeD PrOCeSSINg OF BANk STATeMeNTS, reMITTANCe ADvICeS Or CheCkS/lOCkBOX DATA IN SAP®!

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Bank Statements – effective Account reconciliation With Top Automatic Matching rates

As the FinanceSuite AutoBank Automatic Cash Appli cation has been designed as an add-on to the electronic bank statement functionality of SAP®, it offers a wide range of additional intelligent functio-nalities for optimized account reconciliation and for reliable automatic posting proposals.

Often, payment information received is incomplete or only available in an unstructured format, or the amount of the invoice is incorrect or paid by some-one else. Payments from other countries are usually received in entirely different formats. Does this situ-ation sound familiar?

Whereas most software programmes struggle with such information, our FinanceSuite AutoBank Auto-matic Cash Application is capable of using even un-structured payment information in the note to payee to identify the matching customer, invoice number, amount and other data. It can produce highly reli-able posting proposals directly in your SAP® system (g/l or subledgers).

The automatic process of the FinanceSuite AutoBank Automatic Cash Application starts by retrieving the bank statement information from your SAP® system.

It filters the structured data and the notes to payee and automatically produces posting proposals. This process is supported by the fact that the posting rules can be flexibly customized by the finance staff to rapidly respond to changing requirements. The advantage of this is that the customizing takes im-mediate effect and that the posting rules are main-tained centrally and ensure consistency.

BENEFITS For yoUr CompANy

• Employees are relieved from routine tasks and can focus on more significant tasks

• No backlog or overtime even with an increa-sing data volume or during holiday periods

• Faster processes and overview of cash situa-tion

• Considerable reduction of DSO

• Better cash position for your company

Bank Statements

remittance Advices

lockbox

Archive

Subledger

SAp® SySTEm ENvIroNmENT

SAP® Subledger

SAP® R/3®

Auto BankAutomatic Cash Application

CML, CFM

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An integrated Performance Cockpit allows for all processes to be analyzed and monitored. Analyses provide details on, for example, matching rates per bank, status of manual post processing or a debtor’s payment quality. As supporting documents can be archived directly with each posting, analysis and search functions provide comprehensive data and ensure full compliance with internal and external audit regulations. Flexible management reports can be extracted instantly from the system. A traffic light function highlights those items that still need to be cleared, so it is easy to keep track of all processes.

Intelligent Manual Post Processing Functionali-ties Further Increase Your Matching RatesThe FinanceSuite AutoBank Automatic Cash Appli-cation offers you a unique and clear screen that enables you to easily process any items that remain open after the automatic processing. The individual items and the amount of work can be flexibly alloca-ted to each employee to allow for an effective pro-cessing. In the manual post processing screen, our FinanceSuite AutoBank Automatic Cash Applica-tion allows you to carry out detailed value searches to identify and match even incomplete payment information. The notes to payee are searched and information gained can be easily used for producing posting proposals or for further research using the copy & paste function. For more difficult items, you can rely on the unique conversion table functionali-ty that archives historic banking details of previous payments to help find the corresponding customer. With the integrated dispute management functiona-lity, data of unclear payments can be forwarded to colleagues or other departments who can support the reconciliation process, for example, by following up payments directly with customers.

easy Processing of remittance Advices

The FinanceSuite AutoBank Automatic Cash Appli-cation is also the first choice for processing remit-tance advices: in case of business-to-business pay-ments you usually receive combined payments or payments “on behalf of” with a remittance advice. As with the bank statements, the remittance ad-vices are processed automatically within your SAP® system. If necessary, the remittance advices can be converted by the solution‘s bpi® (business process integrator) to match your company’s regular for-mats. each individual item on the remittance advice is automatically assigned to the corresponding open item in your SAP® g/l or sub ledger accounts. In the process of doing so, the FinanceSuite automatically verifies and posts any deductions (such as discounts or rebates) or banking fees and exchange rate diffe-rences separately. As all these processes are auto-mated, the only work left for your staff is to check that the processes run correctly and to clarify the few complex items that could not be cleared auto-matically. The same comfortable manual post pro-cessing functions as with the bank statements apply here.

hanse Orga International is a leading provider of intelligent financial software solutions. Our fully SAP®-integrated software modules help you optimize the management of your financial supply chain within your SAP® system.

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Integration of Checks/lockbox Data

For payments from/in the uSA, the FinanceSuite Auto Bank Automatic Cash Application now also of-fers the automatic processing of lockbox data. The same powerful functionalities of the bank statement and remittance advice processing as well as the ma-nual post-processing facilities apply here. Thus, all lockbox payment information is immediately availa-ble in your SAP® system for further processing. Thanks to the highly automated processes of the FinanceSuite AutoBank Automatic Cash Application you get a fast and complete overview of your recei-vables and can therefore easily monitor processes and payments. you avoid any fraud risks and your data become more reliable.

WhAT oUr CUSTomErS SAy

„Today, managing the Financial Supply Chain to optimize working capital is a core focus for treasuries. That is why we selected Hanse Orga´s FinanceSuite AutoBank Automatic Cash Application to streamline the bank reconciliati-on and cash allocation process within the SAP® Financial Supply Chain.“

Paul Misere Treasury Manager eMeAMedtronic

Get the most out of your financial supply chain and use also further modules of the Hanse Orga FinanceSuite: Cash & Liquidity Manage-ment, Treasury Management, Payment Management and eBAM electronic Bank Account Management.

CASH & LIQUIDITY MANAGEMENT

PAYMENT MANAGEMENT

AUTOBANKAUTOMATIC CASH

APPLICATION

TREASURY MANAGEMENT

eBAM

HR / IS-U / BW / MMFS-CD / CO / SD / FI

FINANCeSuITe FOr SAP®

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The FinanceSuite Mobile App

The app provides mobile access to different reports for the FinanceSuite AutoBank Automatic Cash Ap-plication. you can quickly and easily access the sta-tus of automatic assignments and look at the historic data. you can also follow the processes „import“ and „cash application“ with your smartphone wherever you are. A drill-down function allows you to access individual accounts via the overview.

WhAT oUr CUSTomErS SAy

„Today the bank statement reconciliation pro-cess is highly automated whereby the tasks that still have to be performed by Perfetti van Melle have been reduced to a minimum. The entire implementation project was completed in only two months. Perfetti van Melle is impressed by the good results that the FinanceSuite Auto-Bank Automatic Cash Application provided right from the start. We assumed that a new system would take some time to get used to. But the adjustment period for the FinanceSu-ite AutoBank Automatic Cash Application has proven to be remarkably short.“

John gommansManager Accounting & reportingPerfetti van Melle

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BENEFITS oF ThE FINANCESUITE AUTo-BANk AUTomATIC CASh ApplICATIoN

Transparent: The performance cock-pit provides maximum transparency, and a group-wide overview of the bank statement processing is readily available.

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• Full integration in SAP®

• Familiar SAP® look and feel

• Automatic processing of bank statements (A/R, A/P, and g/l) as well as remittance advices and lockbox data

• Standardized and controlled processes (SOX-compliant)

• Independence from IT support due to easy-to-maintain posting rules in the finance department

• Intelligent manual post-processing features

Unique: The manual post processing is made easy as all relevant data isaccessible via a single screen.

Effi cient: The dispute management functionality helps reconcile any remaining open items.

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© Copyright 05/2014 Hanse Orga AG. All rights reserved. SAP® and R/3® are registered trademarks of SAP® AG.

hanse Orga, founded in 1984, is an independent and experienced software and consulting firm for Financial Supply Chain Management processing within SAP®. hanse Orga is SAP® Software Solution and Technology Partner; the products are certified by SAP®. hanse Orga’s FinanceSuite offers proven added value for cash application and reconciliation, liquidity planning projects, working capital manage-ment, corporate payment factory, cash manage-ment, electronic bank account management, and

hanse Orga Ag

Oldesloer Straße 63 22457 hamburg Germany

Tel: +49 (0)40 / 51 48 08 - 0 Fax: +49 (0)40 / 51 48 08 - 188

email: office@hanseorga.de http://www.hanseorga.de

hanse Orga France S.a.r.l

36 Avenue de la république 92130 Issy-les-Moulineaux France

Tel: +33 (0)1 46 42 01 05 Fax: +33 (0)1 47 36 06 41

email: office@hanseorga.fr http://www.hanseorga.fr

hanse Orga International B.v.

Nieuwe Prinsenkade 9 4811 vC Breda Netherlands

Tel: +31 (0)76 578 05 00 Fax: +31 (0)76 578 05 50

email: office@hanseorga.com http://www.hanseorga.com

hanse Orga International Corp.

205 N. Michigan Avenue / Suite 4110 Chicago, Illinois 60601 USA

Tel: +1 (312) 620 1200 Fax: +1 (312) 620 1201

email: office@hanseorga.com http://www.hanseorga.com

treasury. As the entire FinanceSuite is programmed in ABAP, the software may be directly installed in SAP®. The FinanceSuite has been developed by fi-nance professionals for finance professionals with a strong focus on the end-user. The customer-focused approach before, during and after the implementa-tion has resulted in more than 500 satisfied custo-mers worldwide such as BASF, BMW, honeywell, IBM and Philips.

your experienced and reliable Partner: hanse Orga

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Since 2014, hanse Orga has united the three enti-ties hanse Orga Ag, cogon gmbh and SymQ gmbh under one umbrella: the hanse Orga group. Alrea-dy today, more than 1,000 customers benefit from our leading and specialized solutions and services. As hanse Orga group we are a one-stop shop for your financial supply chain management. We offer specialized SAP® add-ons in form of the hanse Orga FinanceSuite modules, innovative and erP-indepen-dent financial solutions of cogon and a competent SAP® treasury consultancy by SymQ. With our inte-grated approach of modular software solutions and

The integrated and SAP®-certified solutions of the han-se Orga Ag offer companies a very useful add-on to their existing SAP® landscapes. They help significantly enhan-ce efficiency in the areas of ac-count reconciliation, cash ma-nagement, liquidity planning, treasury management, pay-ment factory and electronic bank account management.

The particular focus of cogon gmbh is on innovative and erP-independent financial solutions for payments, cash application as well as cash, liquidity and treasury manage-ment. Flexibility, an extendab-le service offer and the easy in-tegration into existing systems mark out our solutions.

From global player to medium-sized companies – companies can significantly benefit from the competent SAP® consul-tancy of SymQ for the areas of finance and treasury. The con-sultancy approach ranges from strategy development and solution design via the imple-mentation to the continuous process optimization in SAP®.

hANSE orGA GroUp A hOlISTIC APPrOACh FOr yOur FINANCIAl PrOCeSSeS

specialized SAP® consultancy we are able to create added value for our customers. Since 1984 we have been developing modern financial solutions always having our finger on the pulse of the time. With a dedicated focus on the end-user experience, our technology is developed and continuously impro-ved by financial professionals for financial professi-onals. Our customer-centric approach has resulted in technically sophisticated and economically elabo-rate systems. Coupled with high-level advocacy this is a proven recipe for best practices and sustainable quality.

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hanse Orga International B.v.

Nieuwe Prinsenkade 9 4811 vC Breda Netherlands

Tel: +31 (0)76 578 05 00 Fax: +31 (0)76 578 05 50

email: office@hanseorga.com http://www.hanseorga.com

hanse Orga International Corp.

205 N. Michigan Avenue / Suite 4110 Chicago, Illinois 60601 USA

Tel: +1 (312) 620 1200 Fax: +1 (312) 620 1201

email: office@hanseorga.com http://www.hanseorga.com