February 18, 2015 board meeting packet

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday,

February 18, 2015 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance

B) Review, Amendments and Approval of the Agenda

II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4)

Board Discussion and Action.)

A) Permit #13-025 Vandalia Redevelopment Renewal Request (Kelley)

B) Permit #14-039 Randolph Avenue (Kelley)

C) Permit #14-041 Higher Ground 60-day Review Extension (Kelley)

D) Permit Close Outs (Hosch)

E) Permit Program/Rules Update (Kelley)

IV. Special Reports – No Special Reports

V. Action Items

A) AR: Approve Minutes of the February 4th Regular Meeting (Sylvander)

B) AR: Approve January 2015 Accounts Payable/Receivable (Sylvander)

C) AR: Approve Mid-Term Watershed Plan Review Agreement (Fossum)

VI. Unfinished Business

A) Upper Villa Stormwater Improvement Project Update (Kelley)

B) Ford Site Update (Fossum)

C) Willow Reserve Update (Doneux)

D) 2015 Legislative Update (Doneux)

VII. General Information

A) Administrator’s Report

B) Office Closed – Monday, February 16, 2015 – President’s Day

VIII. Next Meetings

A) Wednesday, March 4, 2015 Meeting Agenda Review

B) Wednesday, March 11, 2015 CAC Meeting

IX. Adjournment

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Materials Enclosed

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE:

TO:

FROM:

RE:

February 12, 2015

CRWD Board of Managers

Forrest Kelley, PE Regulatory and Construction Program Manager

13-025 Vandalia Redevelopment Renewal

Background

Permit #13-025 Vandalia Redevelopment was approved with 8 conditions on October 2, 2013. The permit

has not been issued and the project has not broken ground.

Issues

Permits approved by the Board are valid for one year from the approval date or they expire. The

applicant has submitted a letter requesting an extension of the permit. The work did not commence due

to the owners seeking grant funding from Metropolitan Council. That funding has been approved and

the applicant has submitted updated plans.

Requested Action

Approve the requested one year permit approval extension with the following condition:

1. All permit conditions shall be satisfied before the permit is issued

Enc: Updated permit report with 6 conditions for revised plans

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February 18, 2015

III. Permit Applications

A) 13-025 Vandalia

Redevelopment Renewal

Capitol Region Watershed District Permit Report

CRWD Permit #: 13-025 Review date: February 9, 2015 Project Name: Vandalia Redevelopment and Volume Bank Request Applicant: Ms. Melissa Gorman First & First 105 N 1st Street Minneapolis, MN 55401 Purpose: A partial redevelopment of a site including upgraded buildings,

parking facilities, entrances and landscape features. Location: 550 North Vandalia St., St Paul, MN Applicable Rules: C, D, and F Recommendation: Approve with 6 Conditions EXHIBITS:

1. Stormwater Management Report, by Civil Site Group, dated 8/26/14, recd. 1/30/15.

2. Construction Plans, by Civil Site Group, dated 7/8/14, recd. 1/30/15. HISTORY & CONSIDERATIONS: None. RULE C: STORMWATER MANAGEMENT

Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed

existing rates. Developments and redevelopments must reduce runoff volumes in the amount

equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to

maintain the long-term viability of the infiltration area.

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Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze

runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for

the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. Ultimate development will result in 71,425 sf of impervious surface. b. Volume retention required for ultimate development: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

5,357 cf BMP Volume Below Underground 18,703 cf (2” runoff volume) 15,530 cf

c. Infiltration volume and facility size has been calculated using the

appropriate hydrological soil group classification and design infiltration rate.

d. The infiltration area is capable of infiltrating the required volume within 48 hours.

e. Banking of excess volume retention of 10,173 cubic feet is proposed. Previously, 8,179 cubic feet of banking credit was approved. There is a net increase of 1,994 cubic feet of banking credits due to additional impervious area directed to the underground system.

f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Alternative compliance sequencing has not been requested. 5. Best management practices achieve 90% total suspended solids removal from

the runoff generated on an annual basis. 6. A recordable executed maintenance agreement has not been submitted.

Adequate maintenance access is provided for the underground system.

RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year

floodplain. All habitable buildings, roads, and parking structures on or adjacent to a

project site shall comply with District freeboard requirements.


Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the

project site comply with CRWD freeboard requirements. RULE E: WETLAND MANAGEMENT Standard

Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.

A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL

Standards A plan shall demonstrate that appropriate erosion and sediment control

measures protect downstream water bodies from the effects of a land-disturbing activity.

Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management

practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from

erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION

Standard Stormwater management and utility plans shall indicate all existing and

proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

Findings 1. New direct connections or replacement of existing connections are not

proposed. 2. Prohibited discharges are not proposed.


RECOMMENDATION: Approve with 6 Conditions Conditions:

1. Receipt of $8,150 surety and recorded maintenance agreement. 2. Provide a copy of the NPDES permit. 3. Extend erosion control and project limits to include the proposed sanitary sewer

and water main located outside the delineated disturbed area and erosion control. 4. Provide a detail for the underground system. 5. Provide a detail for the underground system outlet structure. 6. Revise specification in plan set that rock placed around underground system shall

be washed, angular, non-carbonate rock.


Capitol Region Watershed District Permit 14-039 Randolph Avenue

Permit Report 14-039 Board Meeting Date: 02/18/2015

Applicant: Nick Fischer Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112

STAFF RECOMMENDATION: Approve with 2 Conditions: 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. In HydroCAD, include the weir in the outlet structure and route it to the 15” orifice.

Consultant: Molly Churchich Ramsey County Public Works

1425 Paul Kirkwold Drive Arden Hills, MN 55112

Description: Reconstruction of Randolph Avenue from Brimhall to Syndicate Stormwater Management: Applicant proposes two tree trenches District Rule: —C D F Disturbed Area: 10.99 Acres Impervious Area: 8.29 Acres

Permit Location

Aerial Photo

Brim

hall

Lexington Ave

Capitol Region Watershed District Permit Report

CRWD Permit #: 14-039 Review date: February 13, 2015 Project Name: Randolph Avenue – Phase 1 & 2 Applicant: Nick Fischer Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 651-266-7119 [email protected] Purpose: Reconstruction of Randolph Avenue and construction of two tree

trenches Location: Randolph Avenue between Brimhall and Syndicate Street. Applicable Rules: C, D, and F Recommendation: Approve with 2 Conditions EXHIBITS:

1. Response to Staff Recommendations, by Ramsey County, dated 2/3/15, recd. 2/4/15.

2. Plan sheets, by Ramsey County, not dated, recd. 1/7/15. 3. Phase 2 Proposed Layout, by Ramsey County, not dated, recd. 1/7/15. 4. Option G Map, by Ramsey County, not dated, recd. 1/7/15. 5. Project narrative, by Ramsey Country, dated 12/10/14, recd. 12/17/14. 6. Soil boring logs, by MnDOT, dated 11/18/14, recd. 12/17/14. 7. HydroCAD Model, by Ramsey County, dated 2/3/15, recd. 2/4/15. 8. Drainage Area Map, by Ramsey County, not dated, recd. 12/17/14. 9. Tree Trench Cost Estimate, by Ramsey County, not dated, recd. 1/7/15. 10. NPDES Permit, by MPCA, effective 1/14/15, recd. 2/4/15. 11. Landscaping Supplies Pricing, by Bracht Bros Inc., dated 2/3/15, recd. 2/4/15.

HISTORY & CONSIDERATIONS: The applicant has stated in their narrative that this application is first in a two-phase project. The second phase of the project is planned to begin in 2016 and will reconstruct

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mailto:[email protected]

Randolph Ave. between Syndicate Street and Highway 35E. The intersection of Randolph Ave. and Lexington Parkway may or may not be included in that project. The stormwater management of phase one has been designed to meet the cost cap for both phase one and phase two of the project. Preliminary proposed layouts have been submitted for phase two of the project. RULE C: STORMWATER MANAGEMENT

Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed

existing rates. Developments and redevelopments must reduce runoff volumes in the amount

equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to

maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point

source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze

runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity exceed existing runoff rates for the 100-

year critical storm event. However, the total impervious surface project wide has been reduced, and the cost cap has been reached. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development. However, the cost cap for this linear project has been reached.

a. The amount of proposed impervious onsite is 361,112 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

Phase 1 – 13,133 cf Phase 2 – 13,950 cf Total – 27,083 cf

None, filtration is proposed.

c. Filtration is proposed due to poor soils: Filtration Volume Required (cu. ft.) Filtration Volume Provided (cu. ft.)

Phase 1 – 17,073 cf Phase 2 – 18,135 cf Total – 35,208 cf

BMP Volume Below Tree Trench 1 1,720 cf Tree Trench 2 943 cf Total 2,663 cf


d. Filtration volume and facility sizes have been calculated using the appropriate hydrological soil group classification and design filtration rate.

e. The filtration areas are capable of filtering the required volume within 48 hours.

f. Stormwater runoff is pretreated to remove solids before discharging to filtration areas.

4. Alternative compliance sequencing has been requested. a. The applicant partially complied with the volume retention standard. b. The project is linear, and the cost cap has been reached.

i. Cost cap: $248,700 ii. Estimated construction cost: $248,902.12

5. Best management practices do not achieve 90% total suspended solids removal from the runoff generated on an annual basis. However, the cost cap has been reached so no additional water quality treatment is required.

6. A memorandum of agreement for maintenance of stormwater facilities exists between Ramsey County and the CRWD.

RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year

floodplain. All habitable buildings, roads, and parking structures on or adjacent to a

project site shall comply with District freeboard requirements. Findings 1. There is no floodplain on the property according to FEMA. 2. It is not known if all habitable buildings, roads, and parking structures on or

adjacent to the project site comply with CRWD freeboard requirements. However, sufficient conveyances have been provided to allow the storm sewer system to function as or better than it did prior to the project.

RULE E: WETLAND MANAGEMENT Standard

Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.

A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property

RULE F: EROSION AND SEDIMENT CONTROL


Standards A plan shall demonstrate that appropriate erosion and sediment control

measures protect downstream water bodies from the effects of a land-disturbing activity.

Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management

practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from

erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION

Standard Stormwater management and utility plans shall indicate all existing and

proposed connections from developed and undeveloped lands for all water that drains to the District MS4.

Findings 1. New direct connections or replacement of existing connections are not

proposed. 2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 2 Conditions Conditions:

1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

2. In HydroCAD, include the weir in the outlet structure and route it to the 15” orifice.



DATE: February 13, 2015

TO: CRWD Board of Managers

FROM: Forrest Kelley, PE, Regulatory and Construction Program Manager

RE: 14-041 Higher Ground Review Extension Request

Background

The 60-day review period for Permit 14-041 will expire on February 20, 2015.

Issues

The applicant has requested the review period be extended. District and City staff have been working

with the project team to determine how much they can narrow Main Street in order to provide improved

pedestrian safety.

Requested Action

Approve a 60-day extension to the review period of permit 14-041 to expire April 21, 2015

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February 18, 2015

Regular Board Meeting

III. Permits C) 14-041 Dorothy

Day-Higher Ground Review

Extension Request




FROM: Elizabeth Hosch, BMP Inspector

RE: Permit Closeouts

Background

Construction activity is complete for permits 09-006, St. Thomas Rec Center and 10-004, St Thomas

Anderson Student Center. Work never started for permit #08-010, Midway Center.

Issues

St. Thomas permits #09-006 and #10-004:

Final inspections were conducted in the fall of 2011. All temporary BMPs have been removed and soils

stabilized. Construction as-builts have been submitted and the BMPs were installed as approved.

Maintenance Agreements for the onsite stormwater management practices have been recorded with

Ramsey County.

$17,250 and $13,800 of surety were required for these projects. $9,200 will be retainined to cover work

under permit #13-009. $21,850 is available for return.

Midway Center permit #08-010:

This permit approval expired before it was issued and the project has not been constructed. There are no

current plans for development or construction activity. Submitted surety is available for return in the

amount of $8,750.

Action Requested

Approve Certificates of Completion and combined $21,850 surety return for permits #09-006 (St.

Thomas Rec Center) and #10-004 (St. Thomas Anderson Student Center).

Approve $8,750 surety return for expired permit approval #08-010 (Midway Center).

cc: Jim Mogen, Ramsey Country Attorney’s Office

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February 18, 2015

III. Permit Applications

(D) Permit Close Outs

(Hosch)


Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

February 4, 2015 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota

REGULAR MEETING

I. A) Call to Order of Regular Meeting (President Joe Collins)

Managers

Joe Collins

Seitu Jones

Shirley Reider

Mike Thienes

Mary Texer

Staff Present

Elizabeth Beckman, CRWD

Gustavo Castro, CRWD

Bob Fossum, CRWD

Forrest Kelley, CRWD

Michelle Sylvander, CRWD

Lindsay VanPatten, CRWD

Steve Duerre, CAC

Jim Mogan, Ramsey County

Attorney

Public Attendees Todd Shoemaker, Wenck

Carrie Wasley, Ramsey

Conservation District

B) Review, Amendments and Approval of the Agenda

President Collins asked for additions or changes to the agenda. Mr. Bob Fossum requested to add an update on

the Willow Reserve under general information.

Motion 15-022: Approve the February 4, 2015 agenda with the addition of Willow Reserve update.

Jones/Texer

Unanimously approved

II. Public Comment – For Items not on the Agenda

Carrie Wasley from Ramsey Conservation District was in attendance. She plans to be in attendance for future

meetings as well. The Managers welcomed Ms. Wasley.

III. Permit Applications and Program Updates

A) Permit #15-001 Raymond Avenue Phase II (Kelley)

Mr. Kelley reviewed Permit #15-001 Raymond Avenue. The applicant is the City of St. Paul. The City is

reconstructing Raymond Avenue from Hampden Avenue to Energy Park Drive. The applicable rules are

Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The

disturbed area of this project is 2.16 Acres with 2.1607 Acres of impervious surface.

February 18, 2015 Board Meeting

V. Action Item A) Approve Minutes

of February 4, 2015

DRAFT Regular Board Meeting

(Sylvander)


Motion 15-023: Approve withdrawal of 7,059 cf of volume reduction credits from the St. Paul Public Works

bank.

Thienes/Texer


Motion 15-024: Approve permit #15-001 Raymond Avenue Phase II with 1 condition.

1. Provide a copy of the NPDES permit.

Reider/Jones


B) Permit # 15-003 A-Line BRT (Kelley)

Mr. Kelley reviewed Permit #15-003 A-Line BRT. The applicant Metro Transit is constructing a new bus rapid

transit station along Snelling Avenue. The applicable rules are Stormwater Management (Rule C), Flood

Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 2.34 Acres

with 2.34 Acres of impervious surface.

Motion 15-025: Approve permit #15-003 A-Line BRT with 3 Conditions:


2. Provide a copy of the NPDES permit when it has been acquired. .

3. Receipt of $70,200 payment of the CRWD Stormwater Impact Fund.

Thienes/Jones


C) Permit # 15-004 McDonough 12-Plex (Kelley)

Mr. Kelley reviewed Permit #15-004 McDonough 12-Plex. The applicant St. Paul Public Housing Agency is

constructing two new buildings and a new parking lot. The applicable rules are Stormwater Management (Rule

C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is

1.2 Acres with .52 Acres of impervious surface.

Motion 15-026: Approve permit #15-004 McDonough with 7 Conditions:

1. Receipt of documentation that maintenance agreement has been recorded with Ramsey County


3. Provide a copy of the NPDES permit.

4. Specify washed, crushed, angular rock material (no limestone or carbonate rock).

5. Specify no fabric below infiltration practice.

6. Revise Detail 4 on Sheet C7.1 to correspond with HydroCAD model. HydroCAD lists the outlet

invert as 868.25. Detail 4 lists the outlet as 867.5.

7. Remove the label on Sheet C5.0. Label states “Proposed Underground Stormwater Management

System Has Not Been Sized at this Time”.


Reider/Texer


D) Approve Quit-Claim Deed for 14-025 East 7th Mississippi Market (Kelley)

Mr. Kelley reviewed Permit #14-025 East 7th Mississippi Market that was approved at the August 6, 2014

meeting. A maintenance agreement was recorded with the property prior to the permit being issued on October

16, 2014. However, the legal description of the property was mistakenly listed as the entire parcel owned by the

City of St. Paul. The southern half of the property was sold to Dominium for the East 7th Senior Housing

project, and must be removed from the legal description so that a maintenance agreement can be recorded as a

separate document for that permit. Attorney Mogen has been consulted and as recommended approval by

Board motion.

Motion 15-027: Approve Execution of the Quit-Claim Deed to correct the Legal Description for the East 7th

Mississippi Market Maintenance Agreement.

Reider/Texer


E) Permit Program/Rules Update (Kelley)

Mr. Kelley reviewed CRWD permit program and rules and shared that the TAC met to draft the rule updates on

January 29, 2015 to discuss revisions and comments. Staff reviewed the response to comments and the proposed

changes with the TAC at the meeting. The proposed schedule for official review and comment was also discussed,

and staff request the Board authorize distribution of the attached revised rules for 45-day review and comment

beginning Friday, February 6th and ending Monday, March 23, 2015 and to set a public hearing date of March 4,

2015. Mr. Kelley stated that staff will discuss the proposed rule amendments at the meeting and answer any

questions the Board of Managers may have.

President Collins asked if “green infrastructures” are defined in the rules. Mr. Kelley replied that the term “Green

Infrastructures” is not used in the rules. The rules are for volume reduction and a definition is not required.

President Collins asked about how the Public Waters are addressed in the rule revisions. Mr. Kelley replied that

the term “Stream” has been added to the definitions. This was brought up because of Trout Brook. Ramsey

Washington is not adding “Stream” to their rules.

Motion 15-028: Authorize distribution of proposed draft rule revisions for formal 45-day review and comment

period ending March 23, 2015 as required by MN Statute 103D.341

Thienes/Jones


Motion 15-029: Schedule a public hearing on the proposed draft rules for Wednesday March 4, 2015 at 6:00 pm

Thienes/Jones


III. Special Reports – Education and Outreach Program Update (Beckman)


Ms. Beckman reviewed that in the summer of 2014 at the invitation of Ramsey-Washington Metro Watershed

District (RWMWD), CRWD staff explored the possibility of a partnership between RWMWD and Mississippi

Watershed Management Organization (MWMO) to jointly hire a communications consultant in order to share

costs, reduce replication of effort and improve the effectiveness of outreach communication of the three

watershed organizations. In August 2014, staff from the three organizations selected the firm Fourth Sector

Consulting, LLC to provide strategic communications services including the development of a shared Strategic

Communications Plan.

Ms. Beckman reviewed, that in December 2014, Fourth Sector Consulting, LLC independently completed a

communications audit for CRWD and recommended improvements for our print materials and the addition of

various digital tools. Ms. Beckman requested feedback from the Board of Managers. President Collins

commented that diversity appears to be well addressed in the materials. Manager Texer suggested a chart be

created that could help homeowners identify weeds in raingardens. Ms. Beckman replied that the Ramsey

County Master Gardner’s have a weed identification on their website. Manager Jones replied that the program

is well rounded and staff has done a great job. Ms. VanPatten reviewed the ten partner grants awarded in 2014

for a total of $92,500. Ms. VanPatten shared a video from Great River Greening. The Managers enjoyed

hearing the students share what they have learned.

Ms. Beckman and CRWD staff propose entering into a Memorandum of Understanding (MOU) with RWMWD

to manage the contract for work products to be shared by the three organizations. The goal is to create one

master communications plan with a focus on shared messaging. Individual work tasks include onboarding days,

stakeholder interviews, best practices research and final recommendations. Other tasks include the facilitation

of a working session to review recommendations and the development of a calendar and workplan for 2015

communications activities. CRWD agrees to pay RWMWD $13,242.00 for its portion of the work and fees to

develop the plan.

Motion 15-030: Approve MOU for the development of a shared Strategic Communications Plan.

Thienes/Texer


V. Action Items

A) AR: Approve Minutes of the January 21, 2015 Regular Meeting (Sylvander)

Motion 15-031: Approve Minutes of the January 21, 2015.

Jones/Texer


B) Full Time Temporary Water Resource Technician Position (Fossum)

Mr. Fossum reviewed that the 2015 Work Plan and Budget included a 0.25 FTE Seasonal Water Resource Technician

(Monitoring). He reviewed the draft for a Full-Time, Temporary Water Resource Technician Position Description.

The position would be non-exempt (hourly) and the pay range would be from $12-$14/hour. The period of employment

would be roughly May through August. This position would not accrue PTO nor provide benefits. The total cost is

estimated to be $8,500 and funding would come from the budget 0.25 FTE ($11,750) position in the Monitoring

Program Budget.


Motion 15-032: Authorize the MRM Division Manager to advertise and fill the full-time, temporary Water Resource

Technician position.

Texer/Reider


C) AR: Approve Lafayette Campus Stormwater Plan RFP (Fossum)

Mr. Fossum reviewed that in 2008 CRWD partnered with the MPCA on an unsuccessful Legislative and Citizens

Commission on Minnesota Resources (LCCMR) funding request. The LCCMR request was for planning and

construction of green infrastructure BMPs at the MPCA building site to reduce pollutant loading to the Mississippi

River and provide an outdoor education exhibit for stormwater BMPs.

Staff have met with the MPCA and the property owner of the MPCA, BWSR, DNR, and other State of Minnesota

office buildings and associated parking. Discussions have related to a feasibility study to retrofit the campus with

a variety of stormwater management projects to reduce stormwater runoff.

Mr. Fossum addressed that the previous owners of the property included language in the lease that addresses

stromwater management. The new owners of the building are very understanding. Completing a Stormwater

Feasibility Study for this area represents a great opportunity to retrofit an existing site within the District with a

willing landowner and stable tenants. The total project area is approximately 36 acres that now all drains,

untreated, to the Trout Brook Storm Sewer and then to the Mississippi River.

Motion 15-033: Authorize staff to distribute the RFP for the Lafayette Campus Stormwater Feasibility Study.

Texer/Reider


VI. Unfinished Business

A) Mid Term Watershed Management Plan Review (Fossum)

Mr. Fossum reviewed that on September 1, 2010, the Board of Managers adopted the District’s Watershed

Management Plan (WMP). The plan covers the term from 2010—2020. As the District is currently at the half-

way point in the term of the WMP, it is a good time to evaluate implementation of the plan and consider

adjustments (if any) to the WMP.

The District’s 2010 WMP is structured from general to specific as follows: Themes—Issues—Goals—

Initiatives. The mid-term review should consider all of these elements and evaluate progress towards

addressing/achieving them over the past 4+ years (2010-2014). The evaluation will need to be qualitative as

well as quantitative.

The first part of the evaluation could include:

1. Has the District used the 5 Themes to guide/focus its work?

2. What progress has been made on addressing the 20 Issues listed in the WMP?

3. What progress has been made on addressing the 39 major Goals listed in the WMP?

4. What initiatives (listed in the Implementation Plan) have been completed?

5. How have the expenditures planned for in the WMP compare to actual expenditures?


Based on the evaluation, the second part, the District will want to look ahead to the next 5 years of the WMP

term and consider questions such as the following:

1. What Issues and Goals should be more of a focus in the next five years?

2. What Initiatives should be budget/workplan priorities in the next five years?

3. What Themes/Issues/Goals can receive less attention in the next five years?

Staff will review the basic framework of the mid-term review with the Managers. Staff intend to bring back a

final workplan, schedule and budget for this project at the February 18th Board Meeting for review and

approval.

President Collins and the other managers felt the plan was very good.

B) Hamline Midway Boulevard Rain Garden Project (Castro)

Mr. Castro reviewed that in spring 2014, CRWD was contacted by a homeowner from the Hamline-Midway

neighborhood who requested a site evaluation for a potential Stewardship Grant project, specifically a curb-cut

rain garden. After signing the grant agreement in the fall of 2014, the homeowner was having difficulties

finding a contractor willing to do a single curb-cut for his project. CRWD then started working with the

Hamline- Midway Coalition, and the City of Saint Paul, to plan a neighborhood-level project for all property

owners in the Hamline-Midway neighborhood who are interested in having their properties assessed for a curb-

cut rain garden.

The project will be funded through the CRWD Stewardship Grant. Although classified as a stewardship grant

application, the Hamline-Midway neighborhood project differs from the typical grant application mainly

because CRWD is acting as a contracting agency for the project. This approach is similar to the Burns Avenue

project completed at Lake McCarrons in the summer of 2013. The main differences are:

1. The project has several applicants, instead of a single property owner.

2. The applicants will be asked to pay the difference between the project cost and the grant award prior to the

construction start date.

3. CRWD will be responsible for selecting the contractor and paying the contractor for the work done at all

sites.

A total of 45 homeowners have requested site evaluations as of December, 2014. Based on the preliminary site

evaluations conducted this winter by CRWD and RCD staff, it was determined that 7 properties are suitable for

a curb-cut rain garden. In addition, it was discovered that other properties would be suitable if ash trees were

removed, or if there was an agreement between neighbors in areas where the rain garden would cross property

lines. Each property owner would be responsible for the maintenance of their own gardens.

Mr. Castro asked for feedback from the Board of Managers. The Managers were very pleased and

recommended Mr. Castro continue his work with the partners.

VII. General Information

A) Willow Reserve

Mr. Fossum provided an updated on the Willow Reserve parcel. Administrator Doneux and Manager Reider have

attended discussions regarding the City of St. Paul interest in developing this area for housing by Habitat for

Humanity. Additional detailed discussion will take place at the February 18th Board of Managers meeting.


Manager Reider feels that CRWD needs to be involved as soon as possible. Manager Reider said that the location

is close to wetlands and should be protected.

B) Administrators Report

Administrator Approved or Executed Agreements

a) Amendment No. 1 to Consultant Services Agreement with Houston Engineering for maintenance

and updates to the BMP database - $10,350.00

b) Amendment No. 2 to Consultant Services Agreement with SRF Consulting for the Lake McCarrons

– Upper Villa BMP Project to increase funding by $29,384 – total not to exceed $174,488.

c) Partner Grant Agreement with Public Art Saint Paul for water quality themed art programming at

Western Sculpture Park - $8,000.00

d) Partner Grant Agreement with Asian Economic Development Association for water quality outreach

and education to Little Mekong businesses and the Little Mekong Night Market - $7,000.00

e) Partner Grant Agreement with Urban Roots for youth intern stipends - $12,000.00

f) Partner Grant Agreement with Great River Greening for coordination and evaluation of the Field

Learning for Teens program at Trout Brook Nature Sanctuary - $11,000.00

g) Partner Grant Agreement with Frogtown Green / Health Advocates for coordination of clean water

outreach and maintenance of the Minnehaha Mall rain garden - $7,000.00

1) Board Approved or Executed Agreements

a) No new contracts

2) General updates including recent and upcoming meetings and events

a) Blooming Saint Paul Awards Ceremony was Monday, January 26, 2015 at Union Depot. Elizabeth

Beckman and Lindsay VanPatten presented the Blooming Saint Paul awards for the Clean Water

landscaping projects. Board Managers Collins, Texer, Thienes and Jones and Administrator Doneux

attended.

b) The 21st Annual Great River Gathering is May 14, 2015 at Saint Paul Rivercentre. Early registration

($65) ends March 13, 2015.

VIII. Next Meeting

A) Wednesday, February 11, 2015 CAC Meeting, Manager Mary Texer will attend.

B) Wednesday, February 18, 2015 Board Meeting, Managers Mike Thienes & Seitu Jones will be absent.

Manager Texer announced that the Managers will be signing a lease for the space formerly occupied by Roof to

Deck. The lease has been negotiated with zero construction costs.

Motion 15-033: Adjournment of the February 4, 2015 Regular Board Meeting at 7:35 p.m.

Texer/Reider

Unanimously Approved

Respectfully submitted,

Michelle Sylvander




FROM: Michelle Sylvander, Office Manager

RE: January 2015 Accounts Payable/Receivable and Administrative/Program Budget

Report

_________________________________________________________________________________

Background

Enclosed is the Accounts Payable/Receivable and the Administrative/Program Budget Reports for the

Month of January 2015.

Issues

The District Accountant Redpath was unable to provide a budget report for January. Redpath is in the

process of changing over the accounting software program to Sage 100. Redpath did not want to provide

a report without being able to confirm the amounts.

Summary of Accounts Payable/Receivable Report: Accts Payable $ 274,872.83

Accounts Receivable $ 45,706.81

Request Action

Approve January 2015 Accounts Payable/Receivable and January Budget Report and direct Treasurer and

Board President to endorse and disperse checks for these payments.

enc: January 2015 Accounts Payable

W:\02 Budget and Finance\Board Memos\Board Memos 2015\BD Memo AP Budget Report 2.18.15.docx

February 18, 2015

Board Meeting

V. Action Items – B) Accounts

Payable & Budget Update

(Sylvander)

Capitol Region Watershed District

Check RegisterFor the Period From Feb 1, 2015 - Feb 28, 2015

Date Payee Amount Check Total Check # Description

02/18/15 Al's Coffee 166.88 166.88 16444 Office Supplies

02/18/15 Barr Engineering 14,229.67 14,229.67 16445 Engineering Expense

02/18/15 Ben Meadows Company 473.36 473.36 16446 Office Supplies

02/18/15 Benefit Extras, Inc. 96.25 96.25 16447 Emplyee Benefits

02/18/15 Bond Trust Services Corporation 450.00 450.00 16448 Interest Expense-Bonds

02/18/15 Gustavo F. Castro 18.00 18.00 16449 Contract Personnel

02/18/15 Citizen's League 10,000.00 10,000.00 16450 Grants/Costshare/Partner Funding

02/18/15 Joseph Collins 958.01 958.01 16451 Manager Per Diem/Expense

02/18/15 Computer Revolution 2,756.49 2,756.49 16452 Equipment Purchase/Rental/Lease

02/18/15 Mark Doneux 189.18 189.18 16453 Staff Expense

02/18/15 Ehlers & Associates, Inc. 100.00 100.00 16454 Consultant Expense

02/18/15 Environmental Initiative 600.00 600.00 16455 Dues & Publications

02/18/15 Ford Credit 535.81 535.81 16456 Equipment Lease/Purchase

02/18/15 Ford Credit 454.44 454.44 16457 Equipment Lease/Purchase

02/18/15 Freshwater Society 135.00 135.00 16458 Grants/Costshare/Partner Funding

02/18/15 Geosyntec 6,738.00 6,738.00 16459 Engineering Expense

02/18/15 HealthPartners 12,643.53 12,643.53 16460 Emplyee Benefits

02/18/15 Redpath & Company, Ltd. 6,851.71 6,851.71 16461 Accounting & Auditing

02/18/15 Integra-Repairs 1,270.74 1,270.74 16462 Utilities

02/18/15 Forrest Kelley 960.00 960.00 14643 Staff Expense

02/18/15 C. Lanphear Communications 262.50 262.50 16464 Office Supplies

02/18/15 League of MN Cities Ins. Trust 4,811.00 4,811.00 16465 Insurance & Bonds

02/18/15 Marco-Minolta 790.92 790.92 16466 Equipment Purchase/Rental/Lease

02/18/15 MN Association of Watershed Dist. 3,500.00 3,500.00 16467 Dues & Publications

02/18/15 Menards 20.38 20.38 16468 Office Supplies

02/18/15 Metro Conservation District 1,000.00 1,000.00 16469 Grants/Costshare/Partner Funding

02/18/15 MetLife 620.77 620.77 16470 Emplyee Benefits

02/18/15 Metropolitan Council 3,126.00 3,126.00 16471 Lab Analysis

02/18/15 Pioneer Press 1,016.05 1,016.05 16472 Legal Notices

02/18/15 Pitney Bowes - Reserve Account 100.00 100.00 16473 Postage

02/18/15 Ramsey Conservation District 14,857.50 14,857.50 16474 Grants/Costshare/Partner Funding

02/18/15 Sentry Systems, Inc. 112.85 112.85 16475 Utilities

02/18/15 SRF Consulting, Inc. 11,966.53 11,966.53 16476 Engineering Expense

02/18/15 Staples Business Advantage 85.53 85.53 16477 Office Supplies

02/18/15 Sunram Construction, Inc. 31,300.07 31,300.07 16478 Construction Expense

02/18/15 Tech Sales Co. 126.46 126.46 16479 Office Supplies

02/18/15 UPS 6.02 6.02 16480 Postage

02/18/15 Veit & Co. 1,436.00 1,436.00 16481 Construction Expense

02/18/15 Walters 49.79 49.79 16482 Utilities

02/18/15 Water Environment Federation 141.00 141.00 16483 Dues & Publications

02/18/15 Wenck Associates, Inc. 8,411.84 8,411.84 16484 Engineering Expense

02/18/15 Xcel Energy 450.00 450.00 16485 Utilities

02/18/15 Nathan Zwonitzer 6.00 6.00 16486 Staff Expense

02/18/15 Fleet One, LLC 46.69 46.69 16487 Equipment Lease/Purchase

02/18/15 Verizon Wireless 140.04 140.04 16488 Telecommunications

02/18/15 Elizabeth Hosch 21.85 21.85 16489 Staff Expense

2/13/2015 at 4:05 PM Page: 1

Capitol Region Watershed District

Check RegisterFor the Period From Feb 1, 2015 - Feb 28, 2015

Date Payee Amount Check Total Check # Description

02/18/15 Energy Park Plaza 5,927.15 5,927.15 16490 Office Rent

02/18/15 Pitney Bowes Global Financial 367.71 367.71 16491 Equipment Purchase/Rental/Lease

02/18/15 Sage Software, Inc. 989.87 989.87 16492 Office Supplies

02/18/15 Carri Johnson 6,590.10 6,590.10 16493 Consultant Expense

02/18/15 Carri Johnson 5,175.00 5,175.00 16494 Consultant Expense

02/18/15 RK Midway LLC 8,750.00 8,750.00 16495 Surety Refund

02/18/15 Twin Cities Habitate for Humanity 2,000.00 2,000.00 16496 Surety Refund

02/18/15 Minnesota Secretary of State 120.00 120.00 16497 Notary Reappointment

02/18/15 St. Paul United & Church of Christ 5,486.00 5,486.00 16498 Stewardship Grant

02/18/15 Eric Erdahl 899.19 899.19 16499 Stewardship Grant

02/18/15 US Bank 1,222.29 1,222.29 16500 Various/Credit Card

02/18/15 University of St. Thomas 21,850.00 21,850.00 16501 Surety Refund

January A/P: $203,410.17 $203,410.17

January Payroll/Benefits: $71,462.66 * $71,462.66

January Total: $274,872.83 $274,872.83

*Not reconciled to Sage 100.

APPROVED FOR PAYMENT: 2/18/2015

2/13/2015 at 4:05 PM Page: 2

DATE: February 13, 2015 TO: CRWD Board of Managers FROM: Bob Fossum, Water Resource Program Manager SUBJECT: 2010 Watershed Management Plan Mid-Term Review Background On September 1, 2010, the Board of Managers adopted the District’s Watershed Management Plan (WMP). The plan covers the term from 2010—2020. As the District is currently at the half-way point in the term of the WMP, it is a good time to evaluate implementation of the plan and consider adjustments (if any) to the WMP. Issues Staff have worked with EOR, Inc. to develop a scope of work to complete a mid-term review of the District’s 2010 WMP. The scope of work includes three phases: Data Gathering, Evaluation of WMP Progress, and Final Report. Staff will review with the Managers the Scope of Work, Schedule and Budget to complete the project. Fiscal Note: 2015 approved budget includes project: 370-15100 Watershed Plan Audit--$60,000 Requested Action Authorize the Board President and Administrator to execute an Agreement for the 2010 Watershed Management Plan Mid-Term Review with EOR, Inc. not to exceed $38,500; subject to the review and approval of the Ramsey County Attorney. enc: Scope of Work for 2010 WMP Mid-term Review, EOR, Inc., dated 02/09/2015 W:\06 Projects\WMP 2010\Mid-Term Review\Brd Memo WMP Mid-term Review, 02-13-2015.docx

February 18, 2015 Board Meeting V. Action Items, C) Mid-Term

WMP Review


memo

scope of services Project | Watershed Management Plan Mid

Term Review Date | 2/09/15

To | Bob Fossum Contact Info |

From | Pat Conrad Contact Info |

Background The following describes the task to perform a mid-term evaluation of the 2010 Watershed Management Plan. Specifically the evaluation will look at the progress the District has made in implementing the various components of the plan over the first five years of the plan period. The overall approach will be to perform the evaluation from several different perspectives. The outcome of the evaluation will be a quantitative (in terms of actual expenditures compared to planned) and qualitative assessment of how well the District is doing implementing their plan. The evaluation will identify areas that have not been addressed to the degree contemplated in the Plan and areas that, perhaps, have been over emphasized. Deviations from the Plan will be evaluated (are certain issues/goals no longer relevant, have new issues come to light?) and this information will be used to guide the next 5 years of the Plan period. The goal is to get the evaluation done in time to develop the 2016 District Budget. Phase 1 Data Gathering The objective of this phase is to compile a list of all District initiatives in the first 5 years of the management plan; programs, projects, and capital improvement projects. Task 1: Review and compile District Initiatives 2010-2014 Task 2: District Review and Finalize List Phase 2: Evaluation of Watershed Management Plan Progress The objective of this phase will be to develop a matrix that thoroughly describes each initiative in terms of applicable Plan Theme, District Issue, and District Goal and then to evaluate progress that has been made during the first half of the Plan period. Information will be evaluated in a variety of manners. Task 1: Develop Initiatives Matrix Task 2: Themes Evaluation Task 3: Confirmation of District Issues & Goals Task 4: Evaluation of progress made toward addressing District Issues and achieving District Goals Task 5: Survey of District Board Members & Citizens Advisory Committee Task 6: Financial Review of the Implementation Plan Task 7: Board Workshop to Review Evaluation Phase 3: Final Report The objective of this phase will be to summarize the findings of the evaluations, determine which, if any issues/goals are being overly emphasized or not being adequately address. Recommendations for the final 5 years of the Plan period will be developed Task 1: Summarize findings of Evaluations

Emmons & Olivier Resources, Inc. 651 Hale Ave N. Oakdale, MN 55128 T/ 651.770.8448 www.eorinc.com page 1 of 2

Task 2: Develop Draft Report Task 3: Board Workshop to Review Finding Task 4: Develop Recommendations and Finalize Report Project Schedule Phase 1 – February 20th – March 15th Phase 2 - March 15th – April 30th

Board Workshop April 1st

Phase 3- April 15th – May 15th Board Workshop May 6th

Emmons & Olivier Resources, Inc. - page 2 of 2

PROJECT NAME WMP Mid Term Review TOTAL BUDGET: $38,412.00

TEAM MEMBER: Pat Conrad Stephanie Hatten Ashley Sandor BILLING CATEGORY: P4 P1 Support Staff HOURLY RATE: 159 93 63

PHASE 01 Data Gathering HRS $ HRS $ HRS $

TASK 01-A Review and compile District Initiatives 2010-2014 40. $6,360.00 16. $1,488.00 6. $378.00

TASK 01-B District Review and Finalize List 12. $1,908.00

PHASE 01 TOTAL: 52. $8,268.00 16. $1,488.00 6. $378.00

PHASE 02 Evaluation of Watershed Management Plan Progress HRS $ HRS $ HRS $

TASK 02-A Develop Initiatives Matrix 4. $636.00 12. $756.00

TASK 02-B Themes Evaluation 8. $1,272.00

TASK 02-C Confirmation of District Issues & Goals 16. $2,544.00

TASK 02-D

Evaluation of progress made toward addressing District Issues and achieving District Goals 40. $6,360.00

TASK 02-E Survey of District Board Members & Citizens Advisory Committee 12. $1,908.00

TASK 02-F Financial Review of the Implementation Plan 4. $636.00

TASK 02-G Board Workshop to Review Evaluation 6. $954.00

PHASE 02 TOTAL: 96. $14,310.00 12. $756.00

PHASE 03 Final Report HRS $ HRS $ HRS $

TASK 03-A Summarize findings of Evaluations 20. $3,180.00

TASK 03-B Develop Draft Report 12. $1,908.00 32. $2,976.00 6. $378.00

TASK 03-C Board Workshop to Review Finding 6. $954.00

TASK 03-D Develop Recommendations and Finalize Report 24. $3,816.00

PHASE 03 TOTAL: 64. $9,858.00 32. $2,976.00 6. $378.00



TO: CRWD Board of Managers and Staff

FROM: Mark Doneux, Administrator

RE: February 18, 2015 Administrator’s Report

1) Administrator Approved or Executed Agreements

a) Stewardship Grant Agreement for two rain gardens at St. Paul United Church, 900 Summit Ave. – not

to exceed $5,486.

b) Amendment No. 1 to Work Order No. 7 with Barr Engineering for TBI for additional costs and work

for an on-site condition survey - $not to exceed $2,737 for a total of $89,147.

c) Partner Grant Agreement with Citizens League for the work of Como Active Citizen Network - $3,000.

2) Board Approved or Executed Agreements

a) Memorandum of Understanding with Saint Paul Parks and Recreation and Public Works Departments

for the Como Regional Park Stormwater Management Plan.

b) Special Grant Agreement with Roseville Parks and Recreation Department for the Villa Park

Restoration activities - $22,410.

3) General updates including recent and upcoming meetings and events

a) “The High Price of Cheap Groundwater: Are We Flushing Our Future Downstream?” hosted by FMR

is Thursday, March 26 at 7:00 pm at the Science Museum of Minnesota.

b) The Saint Paul Parks Cleanup will be held Saturday April 18 from 9 – 11:30 am.

c) The 21st Annual Great River Gathering is May 14, 2015 at Saint Paul Rivercentre. Early registration

($65) ends March 13, 2015.

4) CRWD events and meetings

a) Next Board meeting is Wednesday, March 4, 2015 from 6:00 – 8:00 p.m.

b) Next CAC meeting is Wednesday, March 11, 2015 from 7:00 – 9:00 p.m.

W:\04 Board of Managers\Correspondence\Administrator's Report 2015\Administrator's Report 2-18-15.docx

Documents

February 18, 2015 board meeting packet