Jan. 2012 Board Packet

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING JANUARY 31, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

Annual MeetingJanuary 31, 2012

Main Library - James M. Conley Board RoomCanton, Ohio 5:15 p.m.

I. Public Comments Page

II. Board President Comments

III. Main Library Friends Comments

IV. Staff ReportsA. Executive Director Kent Oliver B. Fiscal Officer Russ Humerickhouse

V. Consent CalendarA. Minutes of December 20, 2011 Regular Meeting 6B. December Financial Report 18C. December Gift Report 27D. Monthly Training Report 28E. Monthly Human Resources Report 29F. Election of Fiscal Officer 31G. Bond and Oath of Office for Fiscal Officer 31H. Appointment of Deputy Fiscal Officer 31I. Bond and Oath of Office for the Deputy Fiscal Officer 31J. Disposal of Library Furniture, Equipment, and Materials 35 Resolution K. State Term Contract PricingL. Transfers for 2011 Resolution 37

VI. Building and Grounds Committee ReportA. Facilities Update 38B. Jackson Renovation Update

VII. Human Resources Committee Report

VIII. Finance and Audit Committee ReportA. Executive Director Transportation Allowance Resolution 40B. Executive Director Bond Resolution 42

IX. By-Laws and Nominating Committee ReportA. Election of Board Officers Resolution 44B. Oath of Office of Board Members 46C. Stark County District Library Board Committees 2012 47

X. New BusinessA. Main FOL "Evening With Friends" Resolution 49

XI. Executive Session for Contract Negotiation Discussion

XII. Adjournment

Next Meeting February 21, 2012 at Main Library

2012 Board Meeting ScheduleFebruary 21, 2012 - MainMarch 20, 2012 - DeHoffApril 17, 2012 - PlainMay 15, 2012 - MainJune 19, 2012 – Sandy ValleyJuly 17, 2012 - NorthSeptember 18, 2012 - LakeOctober 16, 2012 – Perry SippoNovember 20, 2012 - MainDecember 18, 2012 - Main

Statistical Overview ‐ December 2011Stark County District Library, Ohio

200000

250000

300000

350000

400000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Circulation

Year to Date3,633,499 20103,479,343 2011

December268,698 2010263,493 2011

‐1.94 %

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date369,356 2010325,157 2011

December28,678 201022,677 2011

‐20.93 %

80000

100000

120000

140000


Year to Date1,359,290 20101,301,691 2011

December90,314 201095,460 2011

5.70 %

24 Month Trend Graph January 2010 ‐ December 2010 January 2011 ‐ December 2011

600

900

1200

1500

1800


New Cardholders

Year to Date11,346 201013,040 2011

December723 2010865 2011

19.64 %

1

Statistical Overview ‐ December 2011Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date8,821 20108,230 2011

December577 2010616 2011

6.76 %

2000

12000

22000

32000


Program Attendance

Year to Date202,243 2010211,095 2011

December12,430 201014,749 2011

18.66 %

25000

30000

35000

40000

45000


Year to Date436,093 2010489,880 2011

December34,434 201041,155 2011

19.52 %

24 Month Trend Graph January 2010 ‐ December 2010 January 2011 ‐ December 2011

2

Statistical Summary ‐ December 2011Stark County District Library, Ohio

Dec 2011Circulation

Dec 2011% of Total

Dec 2010Circulation

% Change2011‐2010

Dec 2011Year to Date

Dec 2010Year to Date

% Change2011‐2010

Main Library 52,717 20.01% 52,483 0.45% 695,766 740,362 ‐6.02%Mobile Services 52,673 19.99% 54,808 ‐3.90% 622,623 626,026 ‐0.54%DeHoff Memorial 5,442 2.07% 5,807 ‐6.29% 69,892 63,700 9.72%East Canton 6,804 2.58% 6,816 ‐0.18% 87,802 95,939 ‐8.48%Jackson Township 19,728 7.49% 20,787 ‐5.09% 300,372 330,325 ‐9.07%Lake Community 22,300 8.46% 23,746 ‐6.09% 314,009 357,918 ‐12.27%Madge Youtz 7,572 2.87% 7,462 1.47% 91,171 86,734 5.12%North 25,717 9.76% 25,332 1.52% 339,385 364,009 ‐6.76%Perry Sippo 18,311 6.95% 18,749 ‐2.34% 278,363 295,974 ‐5.95%Plain Community 10,445 3.96% 12,310 ‐15.15% 162,747 181,780 ‐10.47%Sandy Valley 11,925 4.53% 12,222 ‐2.43% 150,841 168,937 ‐10.71%ECRC 316 0.12% 473 ‐33.19% 10,698 10,575 1.16%Online Renewals 25,660 9.74% 26,636 ‐3.66% 331,606 299,894 10.57%Downloads 3,883 1.47% 1,067 263.92% 24,068 11,326 112.50%SCDL Total 263,493 100.00% 268,698 ‐1.94% 3,479,343 3,633,499 ‐4.24%

Library VisitsDec 2011Visits

Dec 2010Visits

% Change2011‐2010

Dec 2011Circ per visit

Dec 2010Circ per visit

% Change2011‐2010

Main Library 31,525 30,686 2.73% 1.67 1.71 ‐2.23%DeHoff Memorial 3,743 3,975 ‐5.84% 1.45 1.46 ‐0.48%East Canton 4,252 3,127 35.98% 1.60 2.18 ‐26.59%Jackson Township 9,200 8,766 4.95% 2.14 2.37 ‐9.57%Lake Community 8,305 8,720 ‐4.76% 2.69 2.72 ‐1.39%Madge Youtz 4,598 5,064 ‐9.20% 1.65 1.47 11.76%North 10,325 8,359 23.51% 2.49 3.03 ‐17.81%Perry Sippo 8,988 8,879 1.22% 2.04 2.11 ‐3.52%Plain Community 9,822 8,607 14.12% 1.06 1.43 ‐25.65%Sandy Valley 4,704 4,131 13.87% 2.54 2.96 ‐14.32%SCDL Total 95,460 90,314 5.70% 2.76 2.98 ‐7.22%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 46,918 1,444 2.99% 156,224Jackson Township 13,235 5,002 27.43% 865 Lake Community 18,836 817 4.16%Perry Sippo 13,257 3,651 21.59%Plain Community 6,683 2,254 25.22%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

3

Statistical Summary ‐ December 2011Stark County District Library, Ohio

Hours Open2011

Hours Open2010

Hours Open2011

Circ per hour2010

Circ per hour% Change2011‐2010

Main Library 257.0 237 205 221 ‐7.37%Mobile Services 504.0 504 105 109 ‐3.90%DeHoff Memorial 189.0 189 29 31 ‐6.29%East Canton 189.0 181 36 38 ‐4.40%Jackson Township 245.0 225 81 92 ‐12.84%Lake Community 245.0 225 91 106 ‐13.76%Madge Youtz 189.0 189 40 39 1.47%North 245.0 225 105 113 ‐6.77%Perry Sippo 257.0 237 71 79 ‐9.94%Plain Community 288.5 277.5 36 44 ‐18.39%Sandy Valley 203.0 205 59 60 ‐1.47%ECRC 192.0 162.5 2 3 ‐43.46%SCDL Total 3,003.5 2,857.0 88 94 ‐6.72%

2011 2010 % of Change 2011 2010 % of ChangeAdult Programs 60 46 30.43% 869 819 6.11%Teen Programs 78 89 ‐12.36% 1,060 1,136 ‐6.69%Children's Programs 478 442 8.14% 6,301 6,866 ‐8.23%Total Programs 616 577 6.76% 8,230 8,821 ‐6.70%

Adult Attendance 992 898 10.47% 29,521 23,569 25.25%Teen Attendance 2,174 2,346 ‐7.33% 31,913 29,901 6.73%Children's Attendance 11,583 9,186 26.09% 149,661 148,773 0.60%Total Attendance 14,749 12,430 18.66% 211,095 202,243 4.38%

2011 2010 % of Change 2011 2010 % of ChangeTotal Computer Use 22,677 28,678 ‐20.93% 325,157 369,356 ‐11.97%

SearchOhio Borrowed 1,731 1,746 ‐0.86% 24,203 21,704 11.51%SearchOhio Loaned 2,960 3,530 ‐16.15% 46,377 44,747 3.64%

ILL Borrowed 196 206 ‐4.85% 2,635 2,447 7.68%ILL Loaned 713 787 ‐9.40% 8,978 9,989 ‐10.12%

Volunteer hours 104 250 ‐58.40% 1,771 4,446 ‐60.16%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

4

Stark County District Library2011 Year End Summary

13%

10%

Library Programs

65%9%

15%

11%

Circulation

Circulation Desk

Self Check Circulations

Renewals

WebPAC Renewals

8%

40%52%

Borrowers

New* BorrowersActive* BorrowersOccasional* Borrowers

15%

14%

Program Attendance

77%

Children's ProgramsTeen ProgramsAdult Programs

71%

Children's ProgramsTeen ProgramsAdult Programs

*New Borrowers have been added to the system within the last 12 months. Active Borrowers have used trackable Library resources within the last 12 months. Occasional Borrowers are classified as neither new borrowers nor active borrowers.

Statistical Period 1/1/2011 ‐ 12/31/2011

5

Board Minutes – December 20, 2011

Page 1 of 12

Stark County District Library

Board of Trustees Minutes

December 20, 2011

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

December 20, 2011 at the Main Library. In attendance were board members, Shawn O’Brien,

Steven Pittman, Susan Rodgers, John Mroczkowski, Bert Nero, Beth Borda and Ray Griffiths.

Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse.

The meeting was called to order at 5:00 p.m. by Board President Shawn O’Brien.

Guests included seven library employees.

PUBLIC COMMENTS

Regina Perrine addressed the Board.

BOARD PRESIDENT COMMENTS

Mr. O’Brien suggested that the Bylaws and Nominating Committee consider all options

when nominating a President for next year.

He also extended his wish for Happy Holidays to all.

MAIN FRIENDS OF THE LIBRARY COMMENTS

No comments at this meeting.

EXECUTIVE DIRECTOR’S REPORT

Executive Director Kent Oliver pointed out the closed dates for the Library over the

holidays.

FISCAL OFFICER’S REPORT

Fiscal Officer Russell Humerickhouse reminded the Board that the Records Commission

meeting will be held on January 31, 2012 at 5:00 p.m.

Payment of the tangible personal property tax reimbursement came in and was higher

than expected.

PLF revenues were very close to the revised estimates from July 2011.

LIBRARY JOURNAL DIRECTORS’ SUMMIT

Kent Oliver reported on the Library Directors’ Summit that he attended in Columbus

sponsored by Library Journal.

Speakers focused on changing from “outputs” to “outcomes.” Discussion focused on

how the Library could measure not only what programs and services are provided but

also the impact these services have in the community.

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Page 2 of 12

The conference tried to look at the future of libraries and to understand the role of

libraries in the community.

Those attending the conference were also looking at how to get programs and services

into the community where they are needed; not just waiting for the public to come to the

library.

There was a discussion of telling the Library’s story by asking the question, “How has the

Library changed you life forever?”

Mr. Oliver pointed out that libraries across the country are facing many of the same

questions and issues that the Stark County District Library is facing.

CONSENT CALENDAR

The minutes of the November 10, 2011 special meeting were presented to the Board.

The minutes of the November 15, 2011 meeting were presented to the Board.

The November financial report was presented to the Board.

Resolution 2011-48

November Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept

the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Genealogy Customers $111.00 Restricted: Genealogy Department

Edlyn Theiss 40.00 Restricted: Honorarium for Program by

Vicki Muzzy and Deb Cooper

MONTHLY TOTAL $151.00

YEAR TO DATE TOTAL $48,693.03

MONTHLY TRAINING REPORT

Name: Jean Duncan McFarren 11/15/11

Conference:

Paul Schervish: the money, meaning and motives of donors in

the 21st century Canton, OH

Total $0.00 Stark Community Foundation

Name: Kimberly Alberts, Linda Dahl, Jen Welsh & Lisa Barcich 11/17/11

Conference: 2011 OLC Leadership Conference Columbus, OH

Total $374.75

OLC

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Name: Kent Oliver 12/5-6/11

Conference: Library Journal Directors Summit Columbus, OH

Total $128.41 Library Journal

Name: Dorothea Richards 12/7/11

Conference: Get to Know Your Users with Google Analytics! Online Webinar

Total $0.00 OhioNet

Name: Mike Barni 12/8/11

Conference: Safety Council Luncheon topic: Year End Wrap Up Canton, OH

Total Season Pass Stark County Safety Council

Name: Russ Humerickhouse 12/8/11

Conference:

GASB 54 Fund Balance Reported, Governmental Fund Type

Statement Prep Training New Philadelphia, OH

Total $108.05 AOS Training

Name:

Dorothea Richards, Suzette Burlingame & Kathy

Lamantia 12/9/11

Conference: NOTSL Fall Meeting re Genre/Form Access Kent, OH

Total $84.17 NOTSL

December $695.38

Total

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

11/21/11 Shawn Huckels, Skilled Maintenance – Main, full time, 80 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

11/07/11 Marsha Lioi, Library Associate - 1st Assistant to Temporary Manager, Circulation

Services - Main, full time, 80 hours biweekly.

11/11/11 Jean McFarren, from Administrative Projects Manager to Development Manager,

Administration, full time, 80 hours biweekly.

12/05/11 Kenneth Nelson, from Skilled Maintenance-Main, to Driver- Mobile Services, full

time, 80 hours biweekly.

12/05/11 Amy Baltzly, Library Assistant, from DeHoff Memorial Branch to Circulation

Services – Main, full time, 80 hours biweekly, temporary transfer.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

12/17/11 Linda Shaull, Shelver, Perry Sippo Branch

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Page 4 of 12

Resolution 2011-49

Account Transfers Resolution

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to approve

and ratify the following account transfers for the year 2011:

$ AMOUNT

FROM

ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION

$4,000.00 101.9950.54395 Audio Books Standing Orders 101.9950.54111 Juvenile Books

4,000.00 101.9950.54395 Audio Books Standing Orders 101.9950.54112 Young Adult Books

6,000.00 101.9950.54510 Databases 101.9950.54120 Books Standing Orders

25.00 101.9950.54510 Databases 101.9950.54115 Adult Fiction

600.00 101.9950.54610 Interlibrary Loan 101.9950.54370 Adult Music

205.73 101.9950.54710 Book Binding Services 101.9950.54370 Adult Music

1,000.00 101.0000.52500 Supplies for Resale 101.0000.52300 Motor Vehicle-Fuel, Supplies & Parts

4,000.00 101.0000.53800 Library Materials Control Svs. 101.0000.53600 Utilities

7,000.00 101.0000.53800 Library Materials Control Svs. 101.0000.53100 Mileage/Conference

Motion by Steven Pittman to approve the consent calendar, John Mroczkowski seconded the

motion; all voting yes.

BY-LAWS AND NOMINATING COMMITTEE

Mr. Oliver reminded the committee that officers will be elected next month

BUILDING AND GROUNDS COMMITTEE REPORT

Patty Marsh reported on updates to the facilities

There was discussion on the Mahoning Road Corridor Improvements. Several

organizations have received funding to make improvements to the streetscape in the area

where the Madge Youtz Branch Library is located. The Library Board is asked to grant

an easement so that some landscaping can be added in front of the Branch Library. The

improvements are covered by the grant money, but the Library will have to maintain

them.

Motion by Beth Borda to approve granting the easement, Bert Nero seconded the motion; all

voting yes.

HUMAN RESOURCES COMMITTEE REPORT

Human Resources sub-committee met last week

Administration has sent a letter to the SEIU District 1199 to open the contract negotiation

Mr. Barni introduced the 2012 State of Ohio Minimum Wage Resolution

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Page 5 of 12

Resolution 2011-50

2012 State of Ohio Minimum Wage

WHEREAS, the Stark County District Library operates and provides hourly work in the State of

Ohio, and

WHEREAS, the Stark County District Library has on its payroll employees who are paid at an

hourly rate that is the minimum wage allowed by law, and

WHEREAS, the State of Ohio will be increasing the minimum hourly wage from $7.40 to $7.70

(an increase of $0.30 per hour) effective January 1, 2012:

NOW, THEREFORE BE IT RESOLVED by the Stark County District Library Board of

Trustees that the minimum hourly rate to be paid to any employee of the Stark County District

Library beginning on the effective date increased of January 1, 2012, is $7.70 (Seven and 70/100

Dollars) per hour.

Motion by John Mroczkowski to approve the minimum hourly wage for 2012 to be paid to

employees, Susan Rodgers seconded the motion; all voting yes.

FINANCE AND AUDIT COMMITTEE REPORT

Finance and Audit committee met on Friday, December 9.

Fiscal Officer Russ Humerickhouse presented the 2012 Temporary Budget to the Board

for approval.

Resolution 2011-51

Temporary Budget for the Year 2012

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the

Temporary Budget for January 1, 2012 through March 31, 2012 be approved.

GENERAL FUND 101

2012 Temporary

Budget

1000- Salaries and Benefits

1100 Salaries and Leave Benefits

$1,645,000

1400 Retirement Benefits

200,000

1600 Insurance Benefits

345,000

1900 Other Employee Benefits

4,000

Total Salaries and

Benefits

$2,194,000

2000- Supplies

2100 General Administrative Supplies

35,000

2200 Property Maintenance/Repairs,Supplies &

Parts

16,000

2300 Motor Vehicle Fuels,Supplies &

11,000

10


Page 6 of 12

Parts

2500 Supplies Purchased for Resale

3,500

2900 Other Supplies

0

Total Supplies

65,500

3000- Purchased and Contracted Services

3100 Travel and Meeting Expenses

10,000

3200 Communications, Printing and Publicity

60,000

3300 Property Maintenance, Repair & Security

Services

155,000

3400 Insurance

1,000

3500 Rents/Leases

35,000

3600 Utilities

95,000

3700 Professional

Services

40,000

3800 Library Materials Control

Services

15,000

3900 Other Contracts and Purchased Services

3,000

Total Purchased and Contracted

Services

414,000

4000- Library Materials and Information

4100 Books and

Pamphlets

127,861

4200 Periodicals

3,250

4300 Audiovisual

Materials

64,339

4500 Computer Services and

Information

1,000

4600 Inter-Library Loan Fees/Charges

100

4700 Library Materials Repair and Restoration

0

4900 Library Materials-All Other

200

Total Library Materials and

Information

196,750

5000- Capital Outlay

5200 Land Improvements

0

5300 Buildings-New

0

5400 Building

Improvements

0

5500 Furniture and Equipment

110,000

5700 Motor Vehicles

0

Total Capital Outlay

110,000

7000- Other Objects

7100 Dues and Memberships

12,000

7200 Taxes and Assessments

1,000

7300 Judgements and Findings

0

7500 Refunds and Reimbursements

2,500

7900 Other Miscellaneous Expenses

150

Total Other Objects

15,650

8000- Contingency

8900 Contingency

0

Total Contingency

0

11


Page 7 of 12

TOTAL GENERAL FUND 101

$2,995,900

SPECIAL REVENUE FUNDS 209, 212, 217, 219, 222, 223,

224, 228 & 229

2011 Temporary

Budget

2000- Supplies

2100 General Administrative Supplies (Fund 209)

2000

Total Supplies

2,000


3300 Property Maintenance, Repair & Security

Services(Fund 212)

500


Services

500


4100 Books and Pamphlets(Fund 217)

212


4,000


1,690


20,000


211

4300 Audiovisual Materials(Fund 219)

0

4900 Toys, Games, Puppets(Fund 228)

0


Information

26,113

5000- Capital Outlay

5500 Furniture and Equipment (Fund

224)

5,000

5500 Furniture and Equipment (Fund

229)

2,206


7,206

TOTAL SPECIAL REVENUE FUNDS 209, 212, 217, 219, 222,

223, 224, 228 & 229

$35,819

CAPITAL PROJECTS FUND 401

5000- Capital Fund

5500 Furniture and Equipment

50,000

5700 Motor Vehicles

0


50,000

TOTAL CAPITAL PROJECTS

FUND 401

$50,000

PERMANENT IMPROVEMENT

FUND 450


3900 Other Contracts and Purchased Services

5,000


Services

5,000

TOTAL PERMANENT IMPROVEMENT

$5,000

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Page 8 of 12

FUND 450

MADGE YOUTZ TRUST FUND

801


4100 Books and

Pamphlets

3,000

4300 Audiovisual

Materials

800


Information

3,800

TOTAL MADGE YOUTZ TRUST FUND 801

$3,800

McDONALD TRUST FUND 802


4300 Audiovisual

Materials

1,475


Information

1,475

TOTAL McDONALD TRUST

FUND 802

$1,475

WISE TRUST FUND

803


4100 Books and

Pamphlets

800


Information

800

TOTAL WISE TRUST FUND 803

$800

GRAND TOTAL TEMPORARY BUDGET 2012

$3,092,794

Motion by Steven Pittman to approve the 2012 Temporary Budget as presented, John

Mroczkowski seconded the motion; roll call vote: Shawn O’Brien - yes, Steven Pittman - yes,

Susan Rodgers - yes, John Mroczkowski - yes, Bert Nero - yes, Beth Borda - yes and Ray

Griffiths – yes.

Mr. Humerickhouse introduced the General Fund 101 Transfer to Capital Projects

Resolution

Mr. Mroczkowski and Mr. Pittman spoke of the importance of increasing the Capital

Projects/Reserve balance

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Page 9 of 12

Resolution 2011-52

General Fund 101 Transfer to Capital Projects Fund 401

WHEREAS, the Stark County District Library Board of Trustees has in the past approved

transfers of funds from the General Fund 101to the Capital Projects Fund 401, and

WHEREAS, at the Finance and Audit Committee meeting on December 9, 2011 the committee

recommended the Fiscal Officer prepare a resolution for the Library Board of Trustees meeting

on December 20, 2011to transfer $500,000.00 from the General Fund 101 to the Capital Projects

Fund 401 for fiscal year 2011:

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees that the resolution to transfer $ 500,000.00 from the General Fund 101 to the

Capital Projects Fund 401be approved for the fiscal year 2011.

Motion by John Mroczkowski to approve the transfer from the General Fund to the Capital Fund

for the amount of $500,000.00, Beth Borda seconded the motion; roll call vote: Shawn O’Brien

- yes, Steven Pittman - yes, Susan Rodgers - yes, John Mroczkowski - yes, Bert Nero - yes, Beth

Borda – yes, and Ray Griffiths – yes

NEW BUSINESS

Amended 2012 Library Service Hours Resolution

There was discussion of what hours are the busiest and what statistics could be used to

determine which hours are most cost effective

Resolution 2011-53

Amended 2012 Library Service Hours


Board of Trustees that effective March 5, 2012 the weekday service hours of the Sandy Valley

Branch Library, DeHoff Memorial Branch Library, Madge Youtz Branch Library, and East

Canton Branch Library will be as follows:

Monday and Tuesday 10:00 a.m. until 8:00 p.m.

Wednesday, Thursday and Friday 10:00 a.m. until 6:00 p.m.

AND, BE IT FURTHER RESOLVED, that the Jackson Township Branch Library will resume

service on Sunday afternoons from 1:00 p.m. until 5:00 p.m. during the designated Sunday

service months beginning March 4, 2012.

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Motion by Steven Pittman to approve the change in service hours beginning March 4, 2012, John

Mroczkowski seconded the motion; all voting yes.

2011 Resolution-54

SLIC Contract Resolution

WHEREAS, the Stark County District Library Board of Trustees resolution 2004-41 has

authorized the Library Director to sign the Stark Libraries Information Consortium (SLIC)

Contract with the Louisville Public Library and the Massillon Public Library effective through

May 1, 2005, and

WHEREAS, the members of the SLIC consortium proposed an extension of the contract

through December 31, 2005 which was authorized by the Stark County District Library Board of

Trustees with resolution 2005-22, and













WHEREAS, the members of the SLIC Consortium mutually wish to sign a new contract

effective through December 31, 2013.


Board of Trustees that the Executive Director is authorized to sign the SLIC Contract with the

Louisville Public Library and the Massillon Public Library for the period January 1, 2012

through December 31, 2013.

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Page 11 of 12

Motion by Bert Nero to authorize the Executive Director to sign the SLIC Contract for the period

from January 1, 2012 through December 31, 2012, Steven Pittman seconded the motion; all

voting yes.

2011 Resolution-55

Jackson Branch Renovation Naming Rights Schedule Revision

WHEREAS, the Stark County District Library Board of Trustees is seeking to renovate and

expand the Jackson Township Branch Library, and

WHEREAS, the library is seeking alternative funding for the project since the Public Library

Fund has been in decline since 2002, and

WHEREAS, the Trustees have considered it appropriate that large donations be accepted by the

Library to assist in the branch renovation,


Board of Trustees that the attached Naming Rights Schedule be approved as revised now

including the naming opportunities for the multi-purpose room, quiet reading room, conference

room, 24/7 vestibule, gallery, café, staff lounge, and outdoor amphitheatre.

Jackson Township Branch Library

Renovation Capital Campaign

Naming Rights Schedule

2011

Library Area Size of Area in Dedication Investment

Square Footage

Naming Rights to Building 20,900 $ 1,750,000

Children’s Area 4,096 $ 750,000

Multi-Purpose Room 1,500 $ 300,000

Technology Area 1,024 $ 250,000

Teen Area 512 $ 125,000

Quiet Reading Room 468 $ 75,000

Conference Room 242 $ 50,000

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Study Room 112 $ 30,000Reserved/Rotary

24/7 Vestibule $ 25,000

Gallery $ 20,000

Café $ 20,000 Reserved/FOL

Staff Lounge $ 15,000

Outdoor Amphitheatre $ TBD

Motion by Steven Pitman to approve the Naming Rights Schedule as revised, Beth Borda

seconded the motion; all voting yes.

ADJOURNMENT

Motion by Steven Pittman to adjourn the meeting at 6:12 p.m., John Mroczkowski seconded the

motion; all voting yes.

NEXT BOARD MEETING

The next board meeting is scheduled for Tuesday, January 31, 2012 at 5:15 p.m. at the

Main Library.

17

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2011

DECEMBER REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $460,422.40 $460,422.40TAXES PROP. (LEVY) 795.37 795.37TAXES (REIMB. P.P.) 316,148.46 316,148.46GRANTS 4,752.00 4,752.00PATRON FINES & FEES 17,693.79 17,693.79INVESTMENT INCOME 101.22 25.99 419.91 259.33 806.45SERVICE FEES 3,348.00 3,348.00DONATIONS 3,723.00 18,278.00 1,000.00 23,001.00MISC. REV. & REIMB. 1,211.99 1,211.99OTHER 3,956.54 3,956.54SUB-TOTAL 812,152.77 0.00 0.00 0.00 0.00 18,278.00 25.99 1,000.00 419.91 259.33 832,136.00TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $812,152.77 $0.00 $0.00 $0.00 $0.00 $18,278.00 $25.99 $1,000.00 $419.91 $259.33 $832,136.00

DECEMBER EXPENSES

DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $650,559.28 $650,559.28SUPPLIES 33,599.17 355.49 33,954.66PURCH. SERVICES 101,531.64 950.00 102,481.64LIBRARY MATERIALS 284,930.15 3,893.72 520.31 289,344.18CAPITAL OUTLAY 42,614.14 3,501.00 46,115.14OTHER EXPENSES 5,429.00 5,429.00TOTAL $1,118,663.38 $3,893.72 $0.00 $355.49 $3,501.00 $950.00 $0.00 $520.31 $0.00 $0.00 $1,127,883.90

ENCUMBRANCES $568,185.99 $2,506.33 $0.00 $1,981.00 $0.00 $950.00 $0.00 $74.98 $0.00 $679.60 $574,377.90

DISTRIBUTED TO BOARD OF TRUSTEES ON 1/31/12

REVEXPM11.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $576,215.48 $672,511.85 $392,483.22 $515,540.12 $838,938.80 $589,070.17 $704,018.28 $435,358.04 $453,067.04 $541,200.78 $499,728.19 $460,422.40 $6,678,554.37 $6,678,554.46 100.00%1200 Taxes Property (Levy) 0.00 0.00 1,360,168.01 750,659.70 291,651.14 2,617.75 471.23 418.01 1,974,704.59 3.74 295,693.57 795.37 4,677,183.11 4,730,932.00 98.86%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 71,113.93 0.00 0.00 0.00 0.00 0.00 316,148.46 387,262.39 427,439.00 90.60%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,320.00 106,997.34 4,752.00 116,069.34 142,000.00 81.74%3000 Patron Fines & Fees 18,280.64 19,234.89 23,940.86 20,976.73 19,424.18 19,737.02 17,161.81 21,468.18 19,178.26 20,776.28 18,725.89 17,693.79 236,598.53 226,000.00 104.69%4000 Investment Income 259.52 181.70 922.60 272.41 272.25 926.20 222.37 194.19 842.84 185.54 113.19 806.45 5,199.26 5,776.00 90.01%5000 Service Fees 8.50 3,984.33 2,550.66 40.64 81.29 40.84 127.74 40.96 48.74 48,261.47 13.50 3,348.00 58,546.67 47,500.00 123.26%6000 Donations 111.50 250.00 20,258.00 905.10 6,033.76 886.15 2,643.00 547.00 850.70 16,056.82 151.00 23,001.00 71,694.03 38,000.00 188.67%

8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 1,525.79 2,225.28 0.00 626.02 790.26 10,000.00 1,404.96 451.22 1,471.63 1,211.99 23,877.64 25,000.00 95.51%8900 Other 3,326.95 3,310.11 3,704.55 5,443.18 3,583.27 6,099.59 9,200.83 4,397.04 3,591.59 5,134.84 4,898.69 3,956.54 56,647.18 25,000.00 226.59%

TOTAL $600,008.36 $701,837.60 $1,805,553.69 $1,296,063.16 $1,159,984.69 $691,117.67 $734,635.52 $472,423.42 $2,453,688.72 $636,390.69 $927,793.00 $832,136.00 $12,311,632.52 $12,346,201.46 99.72%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $869,423.48 $669,222.64 $646,888.43 $623,649.53 $638,592.23 $673,059.54 $871,960.29 $649,209.82 $652,783.87 $650,559.28 $8,253,728.652000 Supplies 12,133.59 22,643.50 30,832.49 10,457.86 20,410.49 16,542.44 9,644.81 18,669.19 17,748.07 22,394.03 21,951.17 33,954.66 237,382.303000 Purch.Services 90,478.77 87,985.43 153,166.13 97,092.35 96,225.62 171,361.31 152,821.51 140,507.01 284,842.91 123,203.91 190,750.44 102,481.64 1,690,917.034000 Library Materials 60,088.41 56,809.63 99,428.56 51,718.58 153,691.14 113,622.61 88,516.88 136,034.98 26,712.59 181,425.07 56,735.72 289,344.18 1,314,128.355000 Capital Outlay 20,397.02 0.00 0.00 0.00 753.10 5,918.10 66,058.68 4,668.89 18,483.06 25,214.78 46,263.11 46,115.14 233,871.88

7-8000 Other Expenses 1,580.25 267.36 4,344.91 204.37 2,567.87 12,215.58 3,084.35 607.24 328.93 839.68 9,165.69 5,429.00 40,635.23TOTAL $821,576.51 $839,186.99 $1,157,195.57 $828,695.80 $920,536.65 $943,309.57 $958,718.46 $973,546.85 $1,220,075.85 $1,002,287.29 $977,650.00 $1,127,883.90 11,770,663.44

PRIOR YEAR ENCUMBRANCES PAID IN 2011 (450,953.46)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $11,319,709.98

DISTRIBUTED TO THE BOARD OF TRUSTEES 1/31/12

REVEXP2011.XLS

19

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 12/31/11

2011 YTD 2011 YTD 2011 YTD % OF EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND 2011 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2011 AT 12/31/2011 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2011

1000 Payroll/Benefits $8,253,728.65 $203,270.94 $19.75 $0.00 $8,050,457.71 $8,575,140.00 93.88%2000 Supplies 237,382.30 15,741.82 6,149.94 2,384.74 219,255.74 249,000.00 88.05%3000 Purch.Services 1,690,917.03 84,065.61 5,317.45 6,900.00 1,599,951.42 1,866,000.00 85.74%4000 Library Materials 1,314,128.35 121,597.41 15,563.18 12,841.47 1,179,689.47 1,291,500.00 91.34%5000 Capital Outlay 233,871.88 26,127.68 950.03 15,601.62 192,142.58 587,403.00 32.71%

7-8000 Other Expenses 40,635.23 150.00 0.00 0.00 40,485.23 345,000.00 11.73%

TOTAL $11,770,663.44 $450,953.46 $28,000.35 $37,727.83 $11,281,982.15 $12,914,043.00 87.36%

011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/31/12

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STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 12/31/11

401 450 460 209 212 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. CAPITAL FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $0.00 $500.00 $211.82 $358.09 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05

2011 REVENUE: 477.16 21,060.00 0.00 13,789.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,278.00 1,679.64 0.00 1,037.32 56,321.12

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 11-52 500,000.00

2011 EXPENDITURES:

(3,501.00) (6,900.00) (2,301.04) 0.00 0.00 0.00 (74.95) 0.00 0.00 (6,825.41) (4,920.00) (17,986.36) (876.14) 0.00 (395.36) (43,780.26)

2011 BOARD OF TRUSTEES

APPROPRIATION 11-39 13,789.00

BAL. AT DEC. 31, 2011 $1,445,264.47 $15,160.00 $0.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,091,899.91

ENCUMBR. AT 12/31/11 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,506.33 $0.00 $1,981.00 $74.98 $0.00 $679.60 $6,191.91

CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 1/31/12

21

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT DECEMBER 31, 2011

BALANCE @ 11/30/11 BALANCE @ 12/31/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $600,313.19 $461,803.54 ($138,509.65)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 60,950.37 63,974.26 3,023.89

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .03% @ 12/31/11 ) 849,851.04 849,877.03 25.99HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 12/31/11 ) 2,106,490.07 1,983,231.02 (123,259.05)

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,618,299.67 3,359,580.85 (258,718.82)OUTSTANDING CHECKS (260,780.89) (297,809.97) (37,029.08)CASH BALANCE $3,357,518.78 $3,061,770.88 ($295,747.90)

CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/31/12

22

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/18/11 $411.32 $6.69 ($6.14) $411.87

5/4/11 45.70 45.708/10/11 411.32 6.69 (6.22) 411.799/26/11 45.70 45.70

0.00Stark 3/11/11 1,359,750.00 1,359,750.00

4/7/11 742,191.79 (35,139.86) (1,908.00) (68.92) 705,075.015/25/11 2,511.28 2,511.285/20/11 289,090.42 (1,779.35) 287,311.076/15/11 71,113.93 71,113.936/30/11 2,617.75 (317.75) 2,300.007/5/11 471.23 (103.90) 367.33

9/28/11 1,966,077.74 1,895.46 (30,085.91) (443.14) (1,908.00) (68.92) 1,935,467.2311/1/11 1,406.16 (447.20) 958.96

11/23/11 2,511.16 2,511.1611/25/11 291,749.28 (2,094.97) 289,654.3112/2/11 316,148.46 316,148.4612/2/11 86.76 (12.58) 74.1812/7/11 708.61 708.61

0.000.000.000.000.00

Carroll/Brown Twp. 4/15/11 58.22 50.73 (2.95) (1.28) 104.725/13/11 3.63 3.639/15/11 32.68 50.72 (2.65) 80.759/30/11 3.63 3.63

0.00Summit 4/8/11 0.98 8,357.98 (143.37) (3.85) (1.48) 8,210.26

5/18/11 0.11 0.119/9/11 0.98 6,601.31 (123.08) 6,479.21

10/7/11 0.11 0.1111/10/11 26.97 (1.32) 25.65

0.00Y-T-D at 12/31/11 $4,068,935.03 $4,023.91 $581,647.19 $6,917.90 $15,632.11 $387,289.36 ($70,267.25) ($448.27) ($3,816.00) ($139.32) $4,989,774.66

Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

RETAXBO11.XLS Distributed to Board of Trustees 1/31/12

23

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 12/31/11

SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE

1000 Taxes (PLF) 6,678,554.37 6,678,554.37 6,344,334.171200 Taxes Property (Levy) 4,677,183.11 4,677,183.11 4,713,323.601200 Taxes (Reimb. P. P.) 387,262.39 387,262.39 491,267.582000 Grants 116,069.34 116,069.34 120,630.243000 Patron Fines & Fees 236,598.53 236,598.53 237,609.464000 Investment Income 2,005.14 477.16 2,716.96 5,199.26 6,241.235000 Service Fees 58,546.67 58,546.67 51,575.036000 Donations 18,567.03 32,067.00 21,060.00 71,694.03 99,021.50

8100-8700 Misc. Rev. & Reimb. 23,877.64 23,877.64 39,868.448900 Other 56,647.18 56,647.18 52,495.68

TOTAL REVENUE Y-T-D 12,255,311.40 32,067.00 477.16 21,060.00 0.00 2,716.96 12,311,632.52 12,156,366.93

EXPENDITURES1000 Payroll/Benefits 8,253,728.65 8,253,728.65 8,350,058.202000 Supplies 234,997.56 2,384.74 237,382.30 220,803.203000 Purch.Services 1,684,017.03 6,900.00 1,690,917.03 1,607,686.744000 Library Materials 1,301,036.49 11,820.36 1,271.50 1,314,128.35 1,215,277.575000 Capital Outlay 212,468.22 15,601.62 3,501.00 2,301.04 233,871.88 402,297.27

7-8000 Other Expenses 40,635.23 40,635.23 46,777.77TOTAL EXPENDITURES Y-T-D 11,726,883.18 29,806.72 3,501.00 6,900.00 2,301.04 1,271.50 11,770,663.44 11,842,900.75

TRANSFERS (NET) (500,000.00) 0.00 500,000.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT DECEMBER 31, 2011 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $0.00 $20,202.53 $3,061,770.88 $2,520,801.80OUTSTANDING CHECKS 297,809.97 297,809.97TOTAL ACCOUNTED FOR AT 12/31/11 $1,767,680.94 $111,272.91 $1,445,264.47 $15,160.00 $0.00 $20,202.53 $3,359,580.85

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 461,803.54KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 63,974.26STAR OHIO-INVESTMENT ACCOUNT 849,877.03HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,983,231.02TOTAL ACCOUNTED FOR AT 12/31/11 $3,359,580.85

BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/31/12

24

2011 Revenue and Expenditures

55% 38%

Revenue Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

71%

14%

11%

Expenditures

Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

25

COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.17% $545,451.13 8.17%10 February $594,054.37 8.89% $1,139,505.50 17.06%10 March $369,543.05 5.53% $1,509,048.55 22.60%10 April $450,514.20 6.75% $1,959,562.75 29.34%10 May $727,260.47 10.89% $2,686,823.22 40.23%10 June $527,301.95 7.90% $3,214,125.17 48.13%10 July $585,107.11 8.76% $3,799,232.28 56.89%10 August $464,426.35 6.95% $4,263,658.63 63.84%10 September $482,965.48 7.23% $4,746,624.11 71.07%10 October $575,230.54 8.61% $5,321,854.65 79.69%10 November $531,813.90 7.96% $5,853,668.55 87.65%10 December $490,665.62 7.35% $6,344,334.17 95.00%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.63% $576,215.48 8.63%11 February $672,511.85 10.07% $1,248,727.33 18.70%11 March $392,483.22 5.88% $1,641,210.55 24.57%11 April $515,540.12 7.72% $2,156,750.67 32.29%11 May $838,938.80 12.56% $2,995,689.47 44.86%11 June $589,070.17 8.82% $3,584,759.64 53.68%11 July $704,018.28 10.54% $4,288,777.92 64.22%11 August $435,358.04 6.52% $4,724,135.96 70.74%11 September $453,067.04 6.78% $5,177,203.00 77.52%11 October $541,200.78 8.10% $5,718,403.78 85.62%11 November $499,728.19 7.48% $6,218,131.97 93.11%11 December $460,422.40 6.89% $6,678,554.37 100.00%

PLF2011.XLS

26

RESOLUTION 2012-

December Gift Report

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to

accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Ohio Library Council $1,500.00 Restricted: Sponsor Kimberly Alberts for

2012 Emerging Leaders

Stephen Hunter 100.00 Restricted: Memorial Gift for Ronald Hamilton

Corrine Bell & Cheryl Ober 25.00 Restricted: Memorial Gift for Ronald Hamilton

Stark Library Foundation 18,278.00 Restricted: 3 Literacy Projects: Literacy Cards,

iPads for Story Time, 2 Early Literacy Stations

Cindy L. Murari 25.00 Restricted: Memorial Gift for Ronald Hamilton

North Canton Ladies 25.00 Restricted: Main Library – Honorarium for Program

Literacy Club with Brian Harris

Linda Bartlett 20.00 Restricted: Memorial Gift for Ronald Hamilton

Joseph Sommer 50.00 Restricted: Memorial Gift for Ronald Hamilton

Anne M. Bretean 100.00 Restricted: Memorial Gift for Ronald Hamilton

Deborah & Daryl Myers 50.00 Restricted: Memorial Gift for Ronald Hamilton

Marcia Flick 100.00 Restricted: Memorial Gift for Jim Billingsley

State Library Board 1,500.00 Restricted: 2012 OPLIN Filtering Grant

Genealogy Customers 78.00 Restricted: Genealogy Department

John and Sue Hunter 25.00 Restricted: Memorial Gift for Ronald Hamilton

EA Mahoney Family Foundation 1,000.00 Restricted: Jackson Capital Campaign

Penny Gembarosky 25.00 Restricted: DeHoff Memorial Branch

Gail and Brian Leaver 100.00 Restricted: Memorial Gift Patricia Anderson

MONTHLY TOTAL $23,001.00

YEAR TO DATE TOTAL $71,694.03

27

Stark County District Library Staff Training Report January 31, 2012

Name:

Karen Miller, Ann Wetmore, Marianna DiGiacomo, Vicki Muzzy, Russ Humerickhouse, Jen Ehret, Linda Bennett &

Sheila Heard 1/12/2012

Conference:Greater Canton Martin Luther King Jr. Mayor's Commission

Breakfast Canton, OHTotal $280.00 MLK Commission

Name: Mike Barni 1/12/12Conference: Safety Council Luncheon topic: Who's Got Your Back? Canton, OHTotal Season Pass Stark County Safety Council

Name: Marianna DiGiacomo 1/18/12Conference: Event Planning - One Day Workshop Canton, OHTotal $155.66 Career Track

Name:Conference:Total










January $435.66

28

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

January 31, 2012

APPOINTMENTS

01/09/12 David Schumacher, Skilled Maintenance, Maintenance – Main, full time, 80 hours

biweekly. 01/30/12 James Hilton, Circulation Services Manager – Main, full time, 80 hours biweekly.

DEPARTMENT/AGENCY/STATUS CHANGES

12/19/11 Amy Baltzly, Library Assistant, Circulation Services – Main, full time, 80 hours

biweekly, from temporary to permanent status. 01/16/12 Cheryl Pandrea, Library Associate, Plain Community Branch, temporary reduction in

hours from 80 hours to 64 hours biweekly until 04/29/2012. 01/16/12 Paula Schillig, Library Associate, from Circulation Services – Main to North Branch,

full time, 80 hours biweekly. 01/16/12 Amy Baltzly, Library Assistant, Circulation Services – Main, temporary reduction in

hours from 80 hours to 56 hours biweekly until 04/27/2012.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

01/06/12 Kimberly Alberts, Youth Services – Main, Children’s Librarian, full time. 01/17/12 Patricia Meiser, North Branch, Senior Librarian, full time, retirement. 02/03/12 Kendel Croston, Plain Community Branch Manager, full time.

29


Board of Trustees

January 31, 2012

Resolution Titles: Election of Fiscal Officer

Bond and Oath of Office for Fiscal Officer

Appointment of Deputy Fiscal Officer

Bond and Oath of Office for Deputy Fiscal Officer

Statutory Reference: O.R.C. 3375.32 and 3375.36

Discussion: The Ohio Revised Code requires that the board of library trustees hold an

annual meeting in January at which a fiscal officer is elected and the fiscal officer’s bond

is set. These resolutions meet those requirements of the statute.

The code also provides for the appointment of a deputy fiscal officer.

Recommendation: The Executive Director and staff recommend the Board of Trustees

approves the resolutions.

Draftor: Fiscal Officer Russ Humerickhouse

Person(s) Responsible for Implementation: SCDL Board of Trustees

Fiscal Officer Russ Humerickhouse

Deputy Fiscal Officer Michele Monnette

30

RESOLUTION 2012-

Election of Fiscal Officer

Bond and Oath of Office for Fiscal Officer

Appointment of Fiscal Officer

Bond and Oath of Office for Deputy Fiscal Officer

Resolution 2012-

Election of Fiscal Officer

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District

Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed

one year beginning with this, the annual meeting of January 31, 2012 and ending with the

annual meeting of 2013.

Resolution 2012-

Bond and Oath of Office for the Fiscal Officer


Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable

to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide

bond satisfactory to the Board for the term of office to expire on the date of the annual

meeting, January 2013.

Resolution 2012-

Appointment of Deputy Fiscal Officer


Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to

exceed one year beginning with this, the annual meeting of January 31, 2012 and ending

with the annual meeting of 2013.

Resolution 2012-

Bond and Oath of Office for the Deputy Fiscal Officer


Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety

payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and

directed to provide bond satisfactory to the Board for the term of office to expire on the

date of the annual meeting, January 2013.

31

OATH OF OFFICE OF FISCAL OFFICER

The State of Ohio, Stark County, ss:

I, Russell E. Humerickhouse, do solemnly swear that I will support the Constitution of

the United States and the Constitution of the State of Ohio and will perform faithfully the

duties of Fiscal Officer of the Board of Library Trustees and ex officio Treasurer of the

Library Funds of the Stark County District Library and State of Ohio during my

continuance in office.

Signature

Date

32

OATH OF OFFICE OF DEPUTY FISCAL OFFICER

The State of Ohio, Stark County, ss:

I, Michele Monnette, do solemnly swear that I will support the Constitution of the United

States and the Constitution of the State of Ohio and will perform faithfully the duties of

Deputy Fiscal Officer of the Board of Library Trustees and ex officio Deputy Treasurer

of the Library Funds of the Stark County District Library and State of Ohio during my

continuance in office.

Signature

Date

33


Board of Trustees

January 31, 2012

Resolution: Disposal of Library Furniture, Equipment and Materials

History/Background/Discussion:

The Stark County District Library annually approves a resolution to authorize the

Executive Director to dispose of library furniture, equipment and materials by either sale

or disposal at various times during the year. This resolution provides that authorization

for the year 2012.

Recommendation: The library staff recommends the Board of Trustees approves the

resolution authorizing the Executive Director to dispose of library furniture, equipment

and materials.

Draftor: Associate Director Patty Marsh

Person Responsible for Implementation: Associate Director Patty Marsh

34

RESOLUTION 2012-

Disposal of Library Furniture, Equipment and Materials

WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the

disposal of equipment, furniture and materials no longer usable by the library:

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the

Stark County District Library that the Executive Director be authorized to dispose of

library furniture, equipment and materials by either sale or disposal at various times

during the year 2012.

35


Board of Trustees

January 31, 2012

Resolution Title: Transfers for 2011

Statutory Reference: Ohio Administrative Code

History/Background/Discussion: Transfers are necessary as needs and expenses of the Library change over the course of

its budgetary year.

Both transfers within the same funds but different category of object account number and

transfers among different funds require Library Board approval.

During the 2011 budget year the Library has had the need to make transfers that require

Board approval.

Recommendation: The Board of Trustees of the Stark County District Library approve

this transfer for the year 2011 that is necessary as the needs and expenses of the Library

have changed over the course of budgetary year 2011.

Draftor: Fiscal Officer Russ Humerickhouse

Person(s) Responsible For Implementation: Fiscal Officer Russ Humerickhouse

36

RESOLUTION 2012-_______

Account Transfers For 2011

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve and ratify the following account transfers for the year 2011:

$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION$8,164.51 101.9950.54210 Magazines 101.9950.54380 Ebooks2,000.00 101.9950.54210 Magazines 101.9950.54120 Standing Orders

759.34 101.9950.54210 Magazines 101.9950.54110 Adult Non-Fiction2,130.00 101.9950.54220 Newspapers 101.9950.54380 Ebooks4,407.92 101.9950.54230 Services 101.9950.54115 Adult Fiction

400.00 101.9950.54280 Microfilm 101.9950.54115 Adult Fiction

transfDecember2011

37

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

January 31, 2012

MAIN LIBRARY

Innovation Center

Status:

We should have the last of the furniture and technology for this area by the time of this meeting. We

are really looking forward to opening this room to more customers and more collaborative meetings

beginning in February.

JACKSON BRANCH

Status:

Unchanged

The building project is progressing. Subcommittees continue to work. Working with Bob DeHoff

the library continues to explore the option for the establishment of a Special Community

Improvement Taxing District with the Jackson Y and the Jackson Township government. This would

mean putting a levy on the ballot to create a capital fund for the branch renovation project.

38


Board of Trustees

January 31, 2012

Resolution Title: Executive Director Transportation Allowance

History/Background/Discussion: The Executive Director of the Stark County District

Library uses his personal vehicle to conduct Library business and represents the Library

during his personal hours and travel and it is difficult and cumbersome for the Executive

Director to continuously record and submit for reimbursement all the miles he is traveling

while conducting Library business.

At the January 31, 2006 Board of Trustees meeting the Board decided that a monthly car

allowance would be a more efficient way to reimburse the Executive Director for his

Library mileage. A resolution was presented and approved for the Executive Director to

receive a monthly car allowance to be paid thru payroll and included on his W-2.

A resolution was approved by the Board on January 30, 2007, on January 29, 2008, on

February 17, 2009, on January 26, 2010, and on January 25, 2011 to continue the car

allowance for each of those years.

Recommendation: That the Library Board of Trustees approves the following resolution

to continue the transportation allowance for the Executive Director at the same rate for

the calendar year 2012.

Draftor(s): Deputy Fiscal Officer Michele Monnette

Person(s) Responsible for Implementation: Business Office

39

RESOLUTION 2012-

Executive Director Transportation Allowance

BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees

that the Executive Director’s transportation allowance be set at $ 3,900.00 for calendar

year 2012.

40


Board of Trustees

January 31, 2012

Resolution Title: Executive Director Bond

Statutory Reference:

History/Background/Discussion: The Stark County District Library Board of Trustees

has requested the Executive Director to execute a bond in the amount of $100,000.00

with a Board of Trustees approved resolution.

Recommendation: The Finance and Audit Committee recommends the Stark County

District Library Board of Trustees approve the resolution.

Draftor(s): Fiscal Officer Russ Humerickhouse

Person(s) Responsible for Implementation: Board of Trustees

Executive Director Kent Oliver

41

RESOLUTION 2012-

Executive Director Bond Resolution


Library that the bond for the Executive Director is fixed at $100,000.00 which is surety

payable to the Board of Trustees, and that the Executive Director be authorized and

directed to provide bond satisfaction to the Board of Trustees on the date of the annual

meeting, January 2012 to expire on the date of the annual meeting, January 2013.

42


Board of Trustees

January 25, 2011

Resolution Title: Election of Board Officers

Statutory Reference: O.R.C. 3375.32

Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual

meeting in January at which a president, a vice-president, and a secretary are selected. This

resolution meets this requirement of the statute.

Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees

approves the resolution.

Draftor(s): Deputy Fiscal Officer Michele Monnette

Person(s) Responsible for Implementation: Board of Trustees

43

Resolution 2012-

Election of Officers

BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library

that the following slate of officers is elected to serve from this annual meeting of January 31,

2012 to the next election at the annual meeting of 2013.

2012

SLATE OF OFFICERS

BOARD OF TRUSTEES

STARK COUNTY DISTRICT LIBRARY

PRESIDENT: Steven Pittman

VICE PRESIDENT: Susan Rodgers

SECRETARY: Bert Nero

44


Board of Trustees

January 31, 2012

We request that Library Board members of the Stark County District Library sign the Oath of

Office of Board Members on January 31, 2012.

Title: Oath of Office of Board Members

History/Background/Discussion: At the annual meeting of the Board of Trustees of the Stark

County District Library, each Board member is asked to renew the oath of office for Board

members.

Draftor: Deputy Fiscal Officer Michele Monnette

Recommendation: That each member of the board of trustees renew, sign, and date the Oath of

Office of Board Members.

45

OATH OF OFFICE OF BOARD MEMBERS

I do solemnly affirm that I will support the Constitution of the United States and the

Constitution of the State of Ohio and that I will faithfully and impartially discharge my

duties as a member of the Board of Trustees of the Stark County District Library to the

best of my knowledge and in accordance with the laws now in effect and hereinafter to be

enacted during the continuance in said office and until my successor is elected and

qualified.

Trustee Signature

_____

Date

46

BOARD COMMITTEES – 2012

BUILDING COMMITTEE

Shawn O’Brien, Chair

John Mroczkowski

Beth Borda

HUMAN RESOURCES COMMITTEE

Susan Rodgers, Chair

Shawn O’Brien

Ray Griffiths

FINANCE & AUDIT COMMITTEE

Steven Pittman, Chair

Bert Nero

John Mroczkowski

BYLAWS & NOMINATING COMMITTEE

John Mroczkowski

Steven Pittman

47


Board of Trustees

January 31, 2012

Resolution Title: Main FOL “Evening with Friends” Resolution

History/Background/Discussion: The Main FOL is seeking to hold their “Evening with Friends” at the Main Library on

Saturday, February 25, 2012. They are requesting use of the Main Library after hours

and to be allowed to serve beer and wine at the event as part of the dinner function. The

library has previously allowed such activities at the library.

Recommendation: The library Executive Director recommends that the Board of

Trustees approve the resolution.

DRAFTOR(S): Executive Director Kent Oliver

PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Associate Director Main

Library Karen Miller

48

RESOLUTION 2012-

Main FOL “Evening with Friends” Resolution


Library Board of Trustees to allow the Main Library FOL to use the Main Library for its

“Evening with Friends” and to provide beer and wine to guests.

49

50

Documents

Jan. 2012 Board Packet