June 18 board packet

Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District

Regular Meeting of the Capitol Region Watershed District (CRWD) Board Of Managers, for Wednesday,

June 18, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING AGENDA

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance

B) Review, Amendments and Approval of the Agenda

II. Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)

III. Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4)

Board Discussion and Action.)

A) Permit # 14-017 St. Paul Academy (Kelley)

B) Permit # 14-018 Frogtown Farms (Kelley)

C) Permit Program/Rules Update (Kelley)

IV. Special Reports – TBI MS4 Permit Annual Report and Public Meeting, Anna Eleria

V. Action Items

A) AR: Approve Minutes of the June 4, 2014 Regular Meeting (Sylvander)

B) AR: Approve May 2014 Accounts Payable/Receivable (Sylvander)

C) AR: Award Contract for Curtiss Pond Improvement Project (Fossum)

D) AR: Schedule 2015 Budget Workshop (Doneux)

E) AR: Authorize Lease Amendment (Doneux)

F) AR: Authorize Clean Water Partnership Grant Request (Doneux)

VI. Unfinished Business

A) FI: Eustis Street Stormwater Improvements Feasibility Study (Eleria)

B) FI: City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

VII. General Information

A) Administrator’s Report

B) The Hub at Beacon Bluff Business Center Opening, Friday, June 20th

, 2:30-4:00PM

VIII. Next Meetings

A) Board Meeting Wednesday, July 9, 2014

B) CAC Meeting, Wednesday, July 16, 2014

IX. Adjournment

W:\04 Board of Managers\Agendas\2014\June 18, 2014 Agenda Regular Mtg.docx

Materials Enclosed

Capitol Region Watershed District Permit 14-017 St. Paul Academy Expansion

Permit 14-017 Board Meeting Date: 6/18/14

Aerial Photo

Applicant: Paul Johnson Consultant: Erik Hanson

Nelson, Tiets & Hoye, Inc. HGA

81 South 9th Street, Suite 300 420 5th Street North, Suite 100

Minneapolis, MN 55402 Minneapolis, MN 55401

Description: Performing Arts Building expansion on the St. Paul Academy and Summit School Campus

Stormwater

Management: Surface filtration basins, tree trench, underground pipe gallery

District Rule: C, D, F

Disturbed Area: 3.7 Acres

Impervious Area: 2.34 Acres

Recommendation: Approve with 7 Conditions

1. Receipt of $11,700 surety and documentation that maintenance agreement has been recorded with Ramsey County.

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

3. Provide a copy of the NPDES permit.

4. Remove geotextile fabric from bottom of tree trench cross section and 24” clean washed sand note from tree trench

detail.

5. Revise rain garden cross section:

A. Remove coarse aggregate.

B. Specify slotted single wall HDPE piping embedded directly in filtration soil, with circular knit polymeric

filament filter sock per ASTM D6707-01

6. Provide roof plan and/or details to demonstrate attenuation of runoff.

7. Revise HydroCAD or the project plans to correspond. The HydroCAD model indicates the pipe gallery outlet is at

Permit Location

Randolph Avenue

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Capitol Region Watershed District Permit Report

CRWD Permit #: 14-017 Review date: June 13, 2014 Project Name: St. Paul Academy Performing Arts Center Applicant: St. Paul Academy Purpose: Construction of a building addition, adjacent road, parking lot and

stormwater management areas. Location: 1712 Randolph Avenue Applicable Rules: C, D and F Recommendation: Approve with 7 Conditions EXHIBITS:

1. Stormwater Drainage Analysis, by HGA, dated 6/9/14, recd. 6/9/14. 2. Project plans (C400-C403, C500, C501, C900, L200, L201.2, C1, C2), by HGA,

dated 5/28/14, recd. 6/9/14. HISTORY & CONSIDERATIONS: None. RULE C: STORMWATER MANAGEMENT

Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed

existing rates. Developments and redevelopments must reduce runoff volumes in the amount

equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to

maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point

source pollution reduction BMPs to achieve 90% total suspended solid removal.

W:\07 Programs\Permitting\2014\14-017 St. Paul Academy\14-017 PermitReport02.doc Page 1 of 4

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze

runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for

the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. The amount of proposed impervious onsite is 101,930 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

7,645 Tree Trench 1,201 cf Pipe Gallery 2,897 cf Total 4,098 cf

c. Alternative compliance sequencing has been requested due to poor

soils. d. Filtration is proposed: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

4,611

BMP Volume Below Bioretention 1 (S) 2,243 cf Bioretention 2 (N) 2,381 cf Total 4,624 cf

e. Banking of excess volume retention is not proposed. f. Filtration volume and facility size have been calculated using the

appropriate hydrological soil group classification and design infiltration rate.

g. The filtration areas are capable of filtering the required volume within 48 hours.

h. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. The proposed filtration practices achieve 90% total suspended solids removal from the runoff generated on an annual basis.

5. A recordable executed maintenance agreement has not been submitted.

RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year

floodplain. All habitable buildings, roads, and parking structures on or adjacent to a

project site shall comply with District freeboard requirements.


Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the

project site comply with CRWD freeboard requirements. RULE E: WETLAND MANAGEMENT Standard

Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.

A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL

Standards A plan shall demonstrate that appropriate erosion and sediment control

measures protect downstream water bodies from the effects of a land-disturbing activity.

Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management

practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from

erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION

Standard Stormwater management and utility plans shall indicate all existing and

proposed connections from developed and undeveloped lands for all water that drains to the District MS4.


Findings 1. New direct connections or replacement of existing connections are not

proposed. 2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 7 Conditions Conditions:

1. Receipt of $11,700 surety and documentation that maintenance agreement has been recorded with Ramsey County.

2. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID.

3. Provide a copy of the NPDES permit. 4. Remove geotextile fabric from bottom of tree trench cross section and 24” clean

washed sand note from tree trench detail. 5. Revise rain garden cross section:

a. Remove coarse aggregate. b. Specify slotted single wall HDPE piping embedded directly in filtration

soil, with circular knit polymeric filament filter sock per ASTM D6707-01 6. Provide roof plan and/or details to demonstrate attenuation of runoff. 7. Revise HydroCAD or the project plans to correspond. The HydroCAD model

indicates the pipe gallery outlet is at 929.02; Detail 9 on sheet C403 indicates the outlet at 929.5.


Capitol Region Watershed District Permit 14-018 Frogtown Farms

Permit 14-018 Board Meeting Date: 6/18/14

Aerial Photo

Applicant: Kathleen Anglo Consultant: Chris Harrington

St. Paul Parks and Recreation HR Green, Inc.

25 West 4th Street, 400 CHA 2550 University Ave, Suite 400 N

St. Paul, MN 55102 St. Paul, MN 55114

Description: Creation of a new urban farm and park

Stormwater

Management: Pervious Pavement, rain gardens, and swales

District Rule: C, D, F

Disturbed Area: 5.2 Acres

Impervious Area: 0.29 Acres

Recommendation: Approve with 2 Conditions

1. Provide a copy of the NPDES permit.

2. Revise rain garden section on sheet L104 as follows:

a. Specify planting mix comprised of 80% sand and 20% compost.

b. Remove geotextile fabric wrap from around rock trench.

Permit Location

MinnehahaAvenue

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tree

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Capitol Region Watershed District Permit Report

CRWD Permit #: 14-018 Review date: June 13, 2014 Project Name: Frogtown Farms Applicant: City of St. Paul Purpose: Development of a new city park Location: The block bounded by Minnehaha Ave on the north, Chatsworth St

on the west, Lafond Ave on the south, and Victoria St on the east. Applicable Rules: C, D, and F Recommendation: Approve with 2 Conditions EXHIBITS:

1. Capitol Region Watershed District Stormwater Permit Application, by HR Green, dated 5/14/14, recd. 5/14/14.

2. Memo to CRWD, by HR Green, dated 6/5/14, recd. 6/5/14. 3. HydroCAD results & drainage area maps, by HR Green, dated 6/4/14, recd.

6/5/14. 4. Project plans (sheets G1, C101, C102, C103, E001, E002, E100, E101, E501,

E502, E601, E602, L101, L102, L104, L105, L501, L502, S501), by City of St. Paul and HR Green, dated 5/13/14, recd. 6/9/14.

HISTORY & CONSIDERATIONS: None. RULE C: STORMWATER MANAGEMENT

Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed

existing rates. Developments and redevelopments must reduce runoff volumes in the amount

equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to

maintain the long-term viability of the infiltration area.

W:\07 Programs\Permitting\2014\14-018 Frogtown Farms\14-018 Permit_Report2.doc Page 1 of 4

Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal.

Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze

runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity exceed existing runoff rates for the 2-,

10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system.

3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from one inch of rainfall over the impervious surfaces of the development.

a. The amount of proposed impervious onsite is 12,632 square feet. b. Volume retention: Volume Retention Required (cu. ft.) Volume Retention Provided (cu. ft.)

947

BMP Volume Below Pervious pavement 714 cf SW swale 340 cf East rain garden 653 cf SE swale 280 cf West rain garden 170 cf Total 2,157 cf

c. Banking of excess volume retention is not proposed. d. Infiltration volume and facility size has been calculated using the

appropriate hydrological soil group classification and design infiltration rate.

e. The infiltration area is capable of infiltrating the required volume within 48 hours.

f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.

4. Best management practices achieve 90% total suspended solids removal on an annual basis.

5. A memorandum of agreement for maintenance of stormwater facilities exists between the City and the CRWD.

RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year

floodplain. All habitable buildings, roads, and parking structures on or adjacent to a

project site shall comply with District freeboard requirements.


Findings 1. There is no floodplain on the property according to FEMA. 2. It is not known if all habitable buildings, roads, and parking structures on or

adjacent to the project site comply with CRWD freeboard requirements. However, sufficient conveyances have been provided to allow the storm sewer system to function as or better than it did prior to the project.

RULE E: WETLAND MANAGEMENT Standard

Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland.

A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required.

Findings 1. There are no known wetlands located on the property.

RULE F: EROSION AND SEDIMENT CONTROL

Standards A plan shall demonstrate that appropriate erosion and sediment control

measures protect downstream water bodies from the effects of a land-disturbing activity.

Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual.

Findings 1. Erosion and sediment control measures are consistent with best management

practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas.

2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from

erosion/sediment transport/deposition. 4. Project site is greater than 1 acre; an NPDES permit is required.

RULE G: ILLICIT DISCHARGE AND CONNECTION

Standard Stormwater management and utility plans shall indicate all existing and

proposed connections from developed and undeveloped lands for all water that drains to the District MS4.


Findings 1. New direct connections or replacement of existing connections are not

proposed. 2. Prohibited discharges are not proposed.

RECOMMENDATION: Approve with 2 Conditions Conditions:

1. Provide a copy of the NPDES permit. 2. Revise rain garden section on sheet L104 as follows:

a. Specify planting mix comprised of 80% sand and 20% compost; b. Remove geotextile fabric wrap from around rock trench.


Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.

DATE: June 13, 2014 TO: CRWD Board of Managers FROM: Anna Eleria, Water Resource Project Manager RE: Approve 2013 MS4 Annual Report Comment Period

Background As a regulated operator of a small municipal separate storm sewer system (MS4), CRWD is required to prepare and submit an annual report of activities and accomplishments associated with its stormwater pollution prevention program (SWPPP) by June 30th to MN Pollution Control Agency (MPCA). CRWD must solicit public comment on the MS4 annual report and hold an annual public meeting to present the SWPPP activities and accomplishments made each year. Issues At the June 4th meeting, the Board approved a public comment period for CRWD’s 2013 stormwater management activities and accomplishments, which are summarized in the enclosed draft MS4 annual report form and in CRWD’s draft 2013 annual report. The public comment period ends on June 27th. Announcements of the public comment period and public meeting were published in the Saint Paul Pioneer Press and CRWD’s website. The draft 2013 annual reports are available on CRWD’s website. The June 18th Board meeting serves as CRWD’s annual public meeting. CRWD staff will provide a brief presentation of our stormwater management accomplishments and accept comments from the public. Any comments received at the meeting or in writing will be considered and if appropriate, incorporated into the annual report. Action Requested Approve the Stormwater Pollution Prevention Program Annual Report for 2013 and authorize the Administrator to submit the report to Minnesota Pollution Control Agency. enc: Draft CRWD MS4 Annual Report for 2013 W:\06 Projects\Trout Brook Interceptor\NPDES MS4 Permit\Board Memos\BM SWPPP Annual Report Public Meeting 06-18-14.docx

June 18, 2014 Board Meeting IV. Special Report - CRWD MS4

Annual Report for 2013 and Public Meeting (Eleria)

www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-strm4-06 • 12/19/13 Page 1 of 5

MS4 Annual Report for 2013 Municipal Separate Storm Sewer Systems (MS4s)

Reporting period January 1, 2013 to December 31, 2013 Due June 30, 2014

Doc Type: Permitting Annual Report

Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the minimum control measures as required by the MS4 Permit (permit). If a permittee determines that program status or compliance with the permit can not be adequately reflected within the structure of this form additional explanation and/or information may be referenced in an attachment. This form has limitations and provides only a snap shot of your compliance with the conditions in the permit. After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information.

Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form, from the person that is duly authorized to certify this form. All questions with an asterisk (*) are required fields (these fields also have a red border), and must be completed before the form will send. A manual confirmation e-mail will be sent in response to electronic submissions. If you do not receive an e-mail confirmation within two business days, please contact the program staff below. (If the submit button does work for you, you can save a copy of the form to a location on your computer where you will easily be able to retrieve it. You will then have to attach the form separately to an e-mail once you are within your Internet mail.)

If you have further questions, please contact one of these MPCA staff members (toll-free 800-657-3864): · Scott Fox 651-757-2368 [email protected] · Claudia Hochstein 651-757-2881 [email protected] · Cole Landgraf 651-757-2880 [email protected] · Dan Miller 651-757-2246 [email protected] · Rachel Stangl 651-757-2879 [email protected]

General Contact Information (*Required fields)

*Name of MS4: *Contact name:

*Mailing address:

*City: *State: *Zip code:

*Phone (including area code): *E-mail:

Minimum Control Measure 1: Public Education and Outreach [V.G.1] (*Required fields)

A. The permit requires each permittee to implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a] Note: Indicate which of the following distribution methods you used. Indicate the number distributed in the spaces provided (enter “0” if the method was not used or “NA” if the data does not exist):

Media type Number of media Number of times published Circulation/ Audience

Example: Brochures: 3 different brochures published 5 times about 10,000 Brochures: Newsletter: Posters: Newspaper articles: Utility bill inserts: Radio ads: Television ads: Cable Access Channel: Other: Other: Other:

http://www.pca.state.mn.us/

mailto:[email protected]






B. *Do you use a website as a tool to distribute stormwater educational materials? Yes No

What is the URL:

C. If you answered yes in question B. above, do you track hits to the site? Yes No

How many hits were to the stormwater page?:

D. *Did you hold stormwater related events, presentations to schools or other such activities? Yes No

If yes, describe:

E. *Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM):

MCM 1: Yes No MCM 4: Yes No



F. *Have you developed partnerships with other MS4s, watershed districts, local or state governments, educational institutions, etc., to assist you in fulfilling the requirements for MCM 1?

Yes No

G. List those entities with which you have partnered to meet the requirements of this MCM and describe the nature of the agreement(s). Attach a separate sheet if necessary:

H. *Have you developed methods to assess the effectiveness of your public education/outreach program?

Yes No

If yes, describe:

Minimum Control Measure 2: Public Participation/Involvement [V.G.2] (*Required fields)

A. The permit requires you to hold at least one public meeting per year addressing the Stormwater Pollution Prevention Program. You must hold the public meeting prior to submittal to the Commissioner of the annual report. [Part V.G.1.e.]

B. *Did you hold a public meeting to present accomplishments and to discuss your Stormwater Pollution Prevention Program (SWPPP)?

Yes No

If no, explain:

C. *What was the date of the public meeting:

D. *How many citizens attended specifically for stormwater (excluding board/council members and staff/hired consultants)?

E. *Was the public meeting a stand-alone meeting for stormwater or was it combined with some other function (City Council meeting, other public event, etc.)?

Stand-alone Combined

F. *Each permittee must solicit and consider input from the public prior to submittal of the annual report. Did you receive written and/or oral input on your SWPPP? [Part V.G.2.b.1-3]

Yes No

G. *Have you revised your SWPPP in response to written or oral comments received from the public since the last annual reporting cycle? [Part V.G.2.c]

Yes No

If yes, describe. Attach a separate sheet if necessary:



Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] (*Required fields)

The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure.

A. *Did you update your storm sewer system map? Yes No

If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were updated/added:

Note: The storm sewer system map was to be completed by June 30, 2008. [Part V.G.3.a]

B. *Have you modified the format in which the map is available? Yes No

C. If yes, indicate the new format: Hardcopy only GIS system CAD

Other system:

D. *Did you inspect for illicit discharges during the reporting year? Yes No

E. If you answered yes in question D. above, did you identify any illicit discharges? Yes No

F. If you answered yes in question E. above, how many illicit discharges were detected during the reporting period?

G. If you answered yes in question E. above, did the illicit discharge result in an enforcement action? Yes No

If yes, what type of enforcement action(s) was taken (check all that apply):

Verbal warning Notice of violation Fines Criminal action Civil penalties

Other (describe):

Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] (*Required fields)

The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4.]

A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each mechanism used during the reporting period (enter “0” if the method was not used or “NA” if the data does not exist). Check all that apply.

Enforcement mechanism Number of actions Verbal warnings # Notice of violation # Administrative orders # Stop-work orders # Fines # Forfeit of security of bond money # Withholding of certificate of occupancy # Criminal actions # Civil penalties # Other: #

B. *Have you developed written procedures for site inspections? Yes No

C. *Have you developed written procedures for site enforcement? Yes No



D. *Identify the number of active construction sites greater than an acre in your jurisdiction during the 2013 calendar year:

E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)?

F. *How many inspectors, at any time, did you have available to verify erosion and sediment control compliance at construction sites during the reporting period?

Minimum Control Measure 5: Post-construction Stormwater Management in New Development and Redevelopment [V.G.5] (*Required fields)

The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure.

Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and implemented by June 30, 2008.

A. *Have you established design standards for stormwater treatment BMPs installed as a result of post-construction requirements?

Yes No

B. *Have you developed procedures for site plan review which incorporate consideration of water quality impacts?

Yes No

C. *How many projects have you reviewed during the reporting period to ensure adequate long-term operation and maintenance of permanent stormwater treatment BMPs installed as a result of post-construction requirements? [Part V.G.5.b.and Part V.G.5.c].

D. *Do plan reviewers use a checklist when reviewing plans? Yes No

E. *How are you funding the long-term operation and maintenance of your stormwater management system? (Check all that apply)

Grants Stormwater utility fee Taxes

Other:

Minimum Control Measure 6: Pollution Prevention/Good Housekeeping for Municipal Operations [V.G.6] (*Required fields)

The permit requires each permittee to develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance.

A. *The permit requires each permittee to inspect annually all structural pollution control devices, such as trap manholes, grit chambers, sumps, floatable skimmers and traps, separators, and other small settling or filtering devices [Part V.G.6.b.2)]

B. *Did you inspect all structural pollution control devices during the reporting period? Yes No

C. *Have you developed an alternate inspection frequency for any structural pollution control devices? [V.G.6.b.7)]

Yes No

*Indicate the total number of structural pollution control devices for which you have developed and alternative inspection frequency:

D. *Indicate the total number of structural pollution control devices (for example-grit chambers, sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected during the reporting period, and calculate the percent inspected. Enter “0” if your MS4 does not contain structural pollution control devices or none were inspected. Enter “NA” if the data does not exist:

*Total number *Number inspected *Percentage *Structural pollution control devices:

E. *Did you repair, replace, or maintain any structural pollution control devices? Yes No



F. *For each BMP below, indicate the total number within your MS4, how many of each BMP type were inspected and the percent inspected during the reporting period. Enter “0” if your MS4 does not contain BMPs or none were inspected. Enter “NA” if the data does not exist:

Structure/Facility type *Total number *Number inspected *Percentage *Outfalls to receiving waters: *Sediment basins/ponds:

*Total

G. Of the BMPs inspected in F.. above, did you include any privately owned BMPs in that number? Yes No

H. If yes in G.. above, how many:

Section 7: Impaired Waters Review (*Required fields)

The permit requires any permittee whose MS4 discharges to a Water of the State, which appears on the current U. S. Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D].

A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? Yes No

B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? Yes No

If yes, indicate for which TMDL:

Section 8: Additional SWPPP Issues (*Required fields)

A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last report? [Part VI.D.3.]

Yes No

B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification numbers that were modified in your SWPPP, and why they were modified: (Attach a separate sheet if necessary)

C. *Did you rely on any other entities (MS4 permittees, consultants, or contractors) to implement any portion of your SWPPP? [Part VI.D.4.]

Yes No

If yes, please identify them and list activities they assisted with:

Owner or Operator Certification (*Required fields)

The person with overall administrative responsibility for SWPPP implementation and permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor).

*Yes - I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540).

*Name of certifying official:

*Title: *Date: (mm/dd/yyyy)



Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday,

June 4, 2014 6:00 p.m. at the office of the CRWD, 1410 Energy Park Drive, Suite 4, St. Paul, Minnesota.

REGULAR MEETING

I. Call to Order of Regular Meeting (President Joe Collins)

A) Attendance

Joe Collins

Shirley Reider

Seitu Jones

Mary Texer

Mike Thienes

Staff Present

Mark Doneux, CRWD

Michelle Sylvander, CRWD

Nate Zwontizer, CRWD

Anna Eleria, CRWD

Britta Suppes, CRWD

Bob Fossum, CRWD

Public Attendees

B) Review, Amendments and Approval of the Agenda

President Joe Collins asked for additions or changes to the agenda. Administrator Doneux requested to add V.

Action item E. Approve Agreement with Barr Engineering for District 6 Natural Resource Inventory.

Motion 14-114: Approve the June 4, 2014 Agenda with the addition of Action item E.

Texer/Reider

Unanimously approved

II. Public Comments – For Items not on the Agenda

There were no public comments.

III. Permit Applications and Program Updates There was no update.

IV. Special Reports.

A. 2013 Lakes Monitoring Report, Britta Suppes

Ms. Suppes reviewed the 2013 Lakes Monitoring Report. For the first time this year, there are two monitoring

reports: Stormwater Monitoring Report and Lakes Monitoring Report. The presentation reviewed the CRWD

Monitoring Program, Monitoring Sites, Climatological Results, Lakes Results, Summary of 2013 data,

Recommendations for 2014, application of lakes monitoring data.

Ms. Suppes reviewed the goals of the monitoring program are to: identify problem areas, quantify subwatershed

runoff pollutant loadings, evaluate effectiveness of BMPs, provide data to calibrate hydrologic, hydraulic, and

water quality models and to promote understanding of District water resources and water quality.

June 21, 2014 Board Meeting

V. Action Item A) Approve Minutes

of June 4, 2014

DRAFT Regular Board Meeting

(Sylvander)


Ms. Suppes reviewed the 2013 Climatological results. On June 21, 2013 an intense storm measured 1.13 inches

of rain in 15 minutes, with a total of 2.85 inches in 24 hour period. This storm accounted for twenty five

percent of the annual rain fall. The 2013 results showed record high precipitation in the May and June followed

by very low precipitation in July and August.

Data is collected from five lakes in CRWD: Como, McCarrons, Loeb, Crosby and Little Crosby. Lakes must

meet standard for TP and either secchi or chlorophyll-a to be considered unimpaired. Como Lake and Crosby

Lake did not meet the TP standards in 2013. All the other areas met water quality standards. A new lake

grading system for 2014 will give the lakes a letter grade from “A” to “F”. “A” will represent a full recreational

use capability and “F” to represent extremely poor water quality with little to no recreational use.

Ms. Suppes reviewed the typical lake food chain with top to bottom control. The typical lake food chain

consists of piscivourus fish feeding on planktivourus fish which feeds on zooplankton, the zooplankton feed on

algae which feeds off the nutrients and aquatic plants. In 2014 monitoring will include more information on

fish with data collected by the DNR. Every five years the DNR collects information on fish populations. This

additional information will be used to help review bottom up control of the lakes ecosystems.

The Board of Managers thanked Ms. Suppes for her presentation.

Motion 14-115: Approve the 2013 Stormwater Monitoring Report

Texer/Jones


V. Action Items

A) AR: Approve Minutes of the May 21, 2014 Regular Meeting (Sylvander)

Motion 14-116: Approve Minutes of the May 21, 2014 Regular Meeting.

Reider/Texer


B) AR: Approve TBI Work Order No.7 for Barr Engineering for 5-year TBI Inspection (Eleria)

Ms. Eleria reviewed that CRWD conducted the last inspection of nearly the entire length of the Trout Brook

Storm Sewer Interceptor (TBI) in June 2007. The purpose of the inspection was to assess the condition of TBI,

identify defects such as cracks, holes and infiltration, and recommend sections to repair. This inspection served

as the basis for the 10-year TBI capital improvement plan (CIP) that was developed by CRWD’s engineer,

TKDA, in 2009. The 10-year CIP calls for a thorough inspection of TBI every five years to proactively identify

and address any problems.

CRWD staff requested that Barr Engineering prepare a draft work order for TBI inspection services. The TBI

inspection would be performed system-wide with the exception of two locations: TBI Realignment Project area

near 35E/Cayuga, which will be inspected in fall 2014 as part of the one-year warranty inspection and TBI near

Maryland Avenue, which was inspected in spring 2013 as part of MnDOT’s Maryland Ave. Bridge Project.

Anticipated to occur over approximately 15 days, Barr will visually inspect the interior of TBI for invert

integrity, settlement, sediment, cracks, voids and other defects. Barr will prepare a final report summarizing the


inspection findings, highlight changes in conditions from previous inspections, rate the condition of TBI

sections and provide recommendations for future repairs.

The estimated cost for the TBI inspection is $86,410. As a point of comparison, the 2007 TBI Inspection and

CIP by TKDA cost approximately $63,400. CRWD budgeted $146,560 in 2014 for TBI inspection and

maintenance related activities. Barr has added a safety team to be on hand at some of the inspection locations.

Motion 14-117: Approve TBI Work Order No. 7 for Barr Engineering in an amount not to exceed $86,410;

and authorize the Administrator to execute work order amendments in the amount not to exceed $8,640.

Reider/Jones


C) AR: Approve Comment Period for TBI MS4 Permit Annual Report (Eleria)

As a regulated operator of a small municipal separate storm sewer system (MS4), CRWD is required to prepare

and submit an annual report of activities and accomplishments associated with its stormwater pollution

prevention program (SWPPP) by June 30th

to MN Pollution Control Agency (MPCA). CRWD must solicit

public comment on the MS4 annual report and hold an annual public meeting to present the SWPPP activities

and accomplishments made each year.

Ms. Eleria reviewed that CRWD staff has summarized CRWD’s stormwater management activities and

accomplishments in 2013. CRWD staff propose that the public comment period on CRWD’s 2013 SWPPP

work start in early June and end on June 27th

and the public meeting for presenting the draft report occur at the

second Board meeting in June. Announcements of the public comment period and public meeting will be

published in the Saint Paul Pioneer Press and CRWD’s website. The draft 2013 annual reports will be available

on CRWD’s website.

Motion 14-118: Authorize public comment period on CRWD’s draft MS4 Annual Report for 2013; and approve

the second June Board meeting as the public meeting date for the annual report.

Reider/Jones


D) AR: Award Contract for Lake McCarrons Vegetation Harvesting (Zwonitzer)

Mr. Zwonitzer reviewed that in early May, CRWD was notified by the business manager of Midwest Weed

Harvesting that the business was being sold and they would not be honoring 2014 contracts. In response,

CRWD quickly developed a request for quotes and sent it to all 27 companies on the DNR’s list of approved

mechanical vegetation harvesting companies. Only one company, J&N Weed Harvesting, provided an estimate

for the full project outlined in the RFQ. J&N Weed Harvesting is located in North Dakota and has several other

contracts in the Twin Cities area. Their proposal includes $754.84 to increase insurance coverage for two

rounds of harvesting. The first harvesting will take place the week of June 23rd

depending on weather.

Motion 14-119: Authorize the Board President and Administrator to execute an Agreement for the 2014 Lake

McCarrons Vegetation Harvesting Project with J&N Weed Harvesting not to exceed $32,766.04; subject to the

review and approval of the Ramsey County Attorney, and authorize Administrator to execute change orders not

to exceed $5,000.

Thienes/Texer



E) AR: Agreement with Barr Engineering for District 6 Natural Resource Inventory (Zwonitzer)

Mr. Zwonitzer reviewed that CRWD has been working with the City of St. Paul to include natural resource

planning as part of the City’s small area planning process. The goal is to identify priority resource for protection

and/or restoration. The natural resource inventory will also help to document current resource conditions so we

can better address issues with redevelopment or property owner conflicts. A portion of District 6 was selected as

a pilot area for the approach of developing a natural resource inventory (NRI) that could be included in a future

small area plan.

In April CRWD requested proposals for the NRI from four consulting firms. All of the firms provided similar

scopes and costs. Barr Engineering included a planner with experience doing similar small area plans as part of

their project team, and ultimately they were the preferred consultant by CRWD and the City. While reviewing

the proposal, CRWD staff and City staff decided to expand the boundary east to Interstate 35E in order to

include additional resources and cover a larger area of District 6. This nearly doubled the study area. Barr

Engineering’s estimate increased from $17,900 to $27,410, which requires CRWD Board authorization. This

project would be funded from 325-Wetland, Stream, and Ecosystem Restoration (2014 budget $76,320).

Motion 14-120: Authorize the Board President and Administrator to execute an Agreement for the District 6

Natural Resource Inventory with Barr Engineering not to exceed $27,410; subject to the review and approval of

the Ramsey County Attorney.

Reider/Texer


VI. Unfinished Business

A) FI: Highland Ravine Update (Eleria)

Ms. Eleria reported that a late July start date is anticipated.

B) FI: Curtiss Pond Improvement Project (Fossum)

Mr. Fossum gave an update on the Curtiss Pond Improvement Project. The bidding for the Curtiss Pond

Improvement Project closed with eleven bids submitted. Viet submitted a very competitive bid. The park has

flooded twice so far this year. The project would not begin until after the State Fair. A request for awarding the

bid will be presented at one of the next two Board meetings.

C) FI: City of St. Paul Volume Reduction Plan Comment Letter (Doneux)

Administrator Doneux stated that the City of St. Paul has completed a Volume Reduction Plan. The District

has three main issues with the plan: 1) CRWD has not been involved in the plan, 2) the focus is on large

underground gray infrastructure and, 3) no reference to public right of way. Administrator Doneux has

requested a meeting with Wes Saunders-Pearce, Ann Webber and Bruce Elder.


D) FI: Green Line Grand Opening, June 14th

(Doneux)

Administrator Doneux reviewed the Grand Opening planned for the Green Line light rail. The Green Line

opens on Saturday, June 14th

. The District will be sharing a table with Center for Global Environmental

Education near the Hamline Avenue Station from 9:00am to 4:00pm. Managers were invited to attend.

E) FI: 2014 MAWD Summer Tour (Doneux)

Administrator Doneux noted the MAWD summer tour is scheduled for June 18th

thru June 20th

. The summer

tour will be in Stillwater, MN. Staff have been invited to join the Thursday evening dinner and boat cruise on

the St. Croix River. Managers Mary Texer and Mike Thienes plan to attend as well.

VII. General Information

A) Administrator’s Report

Administrator Approved or Executed Agreements

Consultant Services Agreement with Applied Environmental Services for consultation on the Districts Safety

Program - $4,500.

Grant Agreement with Great River School for BMP design and construction- $110,000.

Master Agreement for Arbitrage Monitoring Services between Ehlers and CRWD.

Board Approved or Executed Agreements

Consultant Services Agreement with DTZ Real Estate - $26,100.

Grant Agreement with Saint Paul Public Schools for design and construction of BMPs at Chelsea Heights

Elementary - $16,534.

Consultant Services Agreement with Geosyntec Consultants for potential OptiRTC as part of the Upper Villa

Park Project - $67,043.

General updates including recent and upcoming meetings and events

The Arlington-Rice RSVP boulevard garden planting event will be Saturday, May 31, 2014. Staff will

coordinate the event with help from Great River Greening and District Six Planning Council.

Nominations for Blooming Saint Paul Award are being accepted through June 27, 2014. This is the second year

the CRWD has sponsored the Clean Water Award category that recognizes projects that demonstrate

stormwater runoff reduction, pollution prevention or water reuse.

1.) Upcoming events and meetings

A) The Annual CAC tour is Wednesday June 11, 2014 from 5:30 - 9:00 pm. There is no CAC meeting in

June. The tour will be of the Trout Brook Valley area. Managers Shirley Reider, Joe Collins, Mary

Texer and Seitu Jones plan to attend as well.

B) Next Board meeting is Wednesday June 18, 2014 from 6:00 – 8:00 pm.

C) Administrator Doneux has been asked to speak at the St. Paul Port Authority. Additional information

will be mailed out.


D) The meeting dates for the month of July will be July 9th

and July 23rd

.

E) The Landlord is currently reviewing an offer to renew the lease with an allowance for a slight office

remodel.

VIII. Adjournment

Motion 14-121: Adjournment of the June 4, 2014 Regular Board Meeting at 7:15 p.m.

Texer/Jones

Unanimously Approved

Respectfully submitted,

Michelle Sylvander


DATE: June 12, 2014

TO: CRWD Board of Managers

FROM: Michelle Sylvander, Office Manager

RE: May 2014 Accounts Payable/Receivable and Administrative/Program Budget

Report

_________________________________________________________________________________

Background

Enclosed are the Accounts Payable/Receivable and the Administrative/Program Budget Reports for the

Month of May 2014.

Issues

Summary of Accounts Payable/Receivable Report: Accounts Payable $ 194,440.75

Accounts Receivable $ 15,026.00

Summary of Preliminary Budget Report:

Administrative Budget $ 64,133.59

Program Budget $ 78,846.56

Project Budget $ 13,022.08

Capital Improvement Budget $ 36,438.52

TOTAL $ 192,440.75

A refund check of $2,000.00 has been issued to JW Moore, Inc. for permitting fee. The project

was not approved by the City of Roseville Council. The permit is not an expense to the District so

the Accounts Payable report shows a total of $194,440.75 and the Budget summary shows

$192,440.75.

Request Action

Approve May 2014 Accounts Payable/Receivable and May Budget Report and direct Treasurer and Board

President to endorse and disperse checks for these payments.

enc: May 2014 Accounts Payable/Receivable

May 2014 Preliminary Budget Report

W:\02 Budget and Finance\Board Memos\Board Memos 2014\BD Memo AP Budget Report 6.12.2014.docx

June 18, 2014

Board Meeting

V. Action Items – B) Accounts

Payable & Budget Update

(Sylvander)

CAPITOL REGION WATERSHED DISTRICT 2014 BUDGET REPORT REPORT DATE: 6/12/2014

OPERATIONS

Project/Program: 2014 Budget

2014 Budget

Transfers/

Amendments

2014 Amended

BudgetCurrent Month Expenditures YTD Expenditures

Balance of Budget

Remaining% of Budget Expended

ADMINISTRATION Administrative Budget 419,800.00 419,800.00 64,133.59 280,509.58 139,290.42 66.82%

200-Administration 80,081.00 80,081.00 - - 80,081.00 0.00%

201-Groundwater 7,950.00 7,950.00 837.27 1,505.28 6,444.72 18.93%

207-Rulemaking/Rule Revisions 28,650.00 28,650.00 447.04 2,848.74 25,801.26 9.94%

208-Permitting 177,482.00 177,482.00 18,116.03 67,604.09 109,877.91 38.09%

210-Stewardship Grants 210,152.00 210,152.00 9,415.83 55,337.70 154,814.30 26.33%

211-Monitoring and Data Collection 489,802.00 489,802.00 38,090.83 264,038.77 225,763.23 53.91%

220-Education/Outreach 224,530.00 224,530.00 8,557.84 82,491.55 142,038.45 36.74%

225-Technical Resources & Information Sharing 48,080.00 48,080.00 1,082.52 13,973.95 34,106.05 29.06%

228-Future Trends: Research & Positioning 98,000.00 98,000.00 - - 98,000.00 0.00%

230-Geogrpahic Information Systems (GIS) 71,490.00 71,490.00 42.10 8,112.17 63,377.83 11.35%

240-Safety Program 28,140.00 28,140.00 2,257.10 15,498.81 12,641.19 55.08%

PROGRAM TOTAL 1,464,357.00 0.00 1,464,357.00 78,846.56 511,411.06 952,945.94 34.92%

300-Administration 39,169.00 39,169.00 - - 39,169.00 0.00%

301-Shoreline & Streambank Maintenance 20,920.00 20,920.00 - 8,000.00 12,920.00 38.24%

305-Como Lake Subwatershed 185,594.00 185,594.00 2,090.04 6,537.78 179,056.22 3.52%

310-Lake McCarron's Subwatershed 30,000.00 30,000.00 1,778.18 4,851.07 25,148.93 16.17%

313-Loeb Lake Subwatershed 11,920.00 11,920.00 - - 11,920.00 0.00%

315-Trout Brook Subwatershed 219,230.00 219,230.00 6,471.24 31,777.35 187,452.65 14.49%

317-Crosby Lake Subwatershed 11,920.00 11,920.00 - - 11,920.00 0.00%

325-Wetland, Stream and Ecosystem Restoration-Planning 76,320.00 76,320.00 1,796.39 4,413.47 71,906.53 5.78%

330-Mississippi River Subwatershed 107,398.00 107,398.00 886.23 7,844.43 99,553.57 7.30%

PROJECTS TOTAL 702,471.00 0.00 702,471.00 13,022.08 63,424.10 639,046.90 9.03%

TOTAL OPERATIONS BUDGET $2,586,628.00 $0.00 $2,586,628.00 $156,002.23 $855,344.74 $1,731,283.26 33.07%

Capital Improvement Project 2014 Budget

2014 Budget

Transfers/

Amendments

2014 Amended

BudgetCurrent Month Expenditures YTD Expenditures

Balance of Budget

Remaining% of Budget Expended

401-Shoreline Restoration Fund 48,380.00 48,380.00 - - 48,380.00 0.00%

405-Como BMP Fund 599,620.00 599,620.00 15,078.16 44,657.62 554,962.38 7.45%

410- Lake McCarron's BMP Fund 67,700.00 67,700.00 5,842.92 18,696.65 49,003.35 27.62%

415-Trout Brook BMP's 35,400.00 35,400.00 2,477.38 26,251.98 9,148.02 74.16%

417-Crosby Lake BMP 45,600.00 45,600.00 7,549.62 23,615.27 21,984.73 51.79%

420-Other BMP Fund 0.00 0.00 71.99 272.10 (272.10) 0.00%

425-Wetland, Stream and Ecosystem Restoration - Implementation 151,920.00 151,920.00 - - 151,920.00 0.00%

430-Mississippi River Subwatersheds BMP's 76,520.00 76,520.00 - 12,485.83 64,034.17 16.32%

440-Special Projects and Grants 539,510.00 539,510.00 5,418.45 211,805.40 327,704.60 39.26%

490-Debt Services 372,000.00 372,000.00 - 139,530.91 232,469.09 37.51%

TOTAL CAPITAL IMPROVEMENT PROGRAM $1,936,650.00 $0.00 $1,936,650.00 $36,438.52 $477,315.76 $1,459,334.24 24.65%

Fund Balances Unaudited Fund

Balance @ 12/31/13

2014 Fund Balance

Transfers

Unaudited Fund

Balance @ 01/01/142014 YTD Revenue

Current Month

ExpendituresYTD Expenditures

Unaudited Fund Balance

@ 05/31/14

Operations 1,865,627.00 - 1,865,627.00 19,449.82 156,002.23 855,344.74 1,029,732.08

Capital Improvement 4,305,873.00 - 4,305,873.00 48,708.31 36,438.52 477,315.76 3,877,265.55

TOTAL FUND BALANCE: $6,171,500.00 $0.00 $6,171,500.00 $68,158.13 $192,440.75 $1,332,660.50 $4,906,997.63

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Report Date 6/18/14

Date Vendor Name Vendor Address Invoice # Description Amount Total Check # G/L Code G/L Description

06/01/14 Al's Coffee820 Decatur Ave. North

Golden Valley, MN 5542734420 Oasis Filter Cooler $10.76 --- --- 101-14970-4210 Office Supplies

05/28/14 Al's Coffee820 Decatur Ave. North

Golden Valley, MN 55427125597 Coffee $224.52 $235.28 15953 101-14970-4210 Office Supplies

05/22/14 Barr Engineering4700 West 77th Street

Minneapolis MN 55435-480323620944.05-40 TBI Engineering Services $2,474.40 --- --- 315-14550-4470 Engineering Expense

05/22/14 Barr Engineering4700 West 77th Street

Minneapolis MN 55435-480323620944.09-29 Trout Brook Realignment from I-35E to Cayuga $1,606.50 $4,080.90 15954 415-12815-4470 Engineering Expense

05/29/14 Elizabeth Beckman1410 Energy Park Dr

St. Paul MN 55108Expense Report May Expense Report $995.70 $995.70 15955

220-14275-4210 $844.13

220-14250-4210 $12.28

220-14265-4210 $91.17

208-14000-4635 $14.44

210-14141-4635 $14.44

220-14275-4635 $9.62

315-14550-4635 $9.62

Supplies/Equipment Lease-Purchase

05/29/14 Benefit Extras, Inc.P.O. Box 1815

Burnsville, MN 55337Monthly Administration Plan $51.75 $51.75 15956 101-14970-4040 Employee Benefits

05/13/14 BNSF3115 Solutions Center

Chicago, IL 60677-300190094651 Relocate signal wires related to TBI Storm Sewer Relocation $392.22 $392.22 15957 41512815-4510 Construction Expense

05/14/14 Century College3300 Century Avenue North

White Bear Lake, MN 55110-1842543261

Fire Extinguisher Training 5/6/14,

Fall Protection 5/6/2014

Personal Protective Equipment 5/6/14

$770.00 $770.00 15958 240-14390-4430 Consultants

05/16/14 City of St. Paul

Office of Financial Services

15 W. Kellogg Blvd., Suite 700

St. Paul, MN 55102

1671 Vehicle Rental 1/1/2014-4/1/2014 $5,200.00 $5,200.00 15959 211-14200-4635 Equipment Lease/Purchase

06/02/14 Computer Revolution2335 Fairview Ave. North

Roseville, MN 55113-27244296 Monthly IT Service Fee - $990.90 --- --- 101-14970-4620 Equipment Maintenance


Roseville, MN 55113-27248505 Annual Share File License $1,367.98 --- --- 101-14970-4250 Telecommunications


Roseville, MN 55113-27248663 Think Vision Monitors - Lindsay $123.20 --- ---

101-14970-4610 $61.60

220-14250-4610 $61.60Equipment Purchase/Rental/Lease


Roseville, MN 55113-27248500 Think Vision Monitors - 2 $246.39 $2,728.47 15960

211-14200-4610 $123.19

208-14000-4610 $123.20Equipment Purchase/Rental/Lease

06/03/14 Easy Picker Golf Products415 Leonard Blvd. N.

Lehigh Acres, FL 3397163931-IN Como Golf Course - rope $149.27 --- --- 305-12432-4530 Maintenance

06/06/14 Easy Picker Golf Products415 Leonard Blvd. N.

Lehigh Acres, FL 3397164093-IN Como Golf Course - rope $740.07 $889.34 15961 305-12432-4530 Maintenance

05/30/14 Anna Eleria1410 Energy Park Dr

St. Paul MN 55108Expense Report May Expense Report $119.72 $119.72 15962

210-14140-4330 $12.60

220-14275-4330 $13.60

315-14550-4330 $30.28

315-14570-4330 $14.56

330-14620-4330 $12.32

330-14624-4330 $6.72

415-12815-4330 $4.48

415-14818-4330 $3.92

417-14801-4330 $10.08

440-14910-4330 $11.16

Employee Expense

05/28/14 Ford Motor Credit Company, LLC

New Address:

Ford Credit Dept. 67-434

P.O. Box 67000

Detroit, MI 48267-0434

1087003 2013 Ford Edge Lease - June $535.81 $535.81 15963

208-14000-4635 $160.74

210-14141-4635 $160.74

220-14275-4635 $107.16

315-14550-4635 $107.15

Equipment Lease/Purchase

05/20/14 Geosyntec900 Broken Sound Pkwy, Suite 200

Boca Raton, FL 33487-27751714385 Curtiss Pond Design & Construction Project $650.00 $650.00 15964 405-13700-4470 Engineering Expense

05/13/14 Don Goedken1480 Applewood Court W, #313

Roseville, MN 55113Well Sealing Cost Share - Well Sealing $500.00 $500.00 15965 201-14130-4510 Construction Expense

06/04/14 Health Partners

NW 3600

PO Box 1450

Minneapolis, MN 55485-3600

48270893 July Health & Dental Benefits $10,907.77 $10,907.77 15966 Various Employee Benefits

05/31/14 HLB4810 White Bear Parkway

White Bear Lake, MN 55110150415044 Monthly Accounting for May $6,844.27 $6,844.27 15967 101-14970-4440 Accounting Expense

05/19/14 Houston Engineering Inc.1401 21st Ave. N.

Fargo, ND 5810220074 Curtiss Pond Design & Construction Project $11,446.00 $11,446.00 15968 405-13700-4470 Engineering Expense

ACCOUNTS PAYABLE/RECEIVABLE

Report Date 6/18/14



05/16/14 IECA3401 Quebec Street, Suite 3500

Denver, CO 802072014-49140 Membership Renewal $170.00 $170.00 15969 101-14970-4260 Dues & Publications

05/11/14 IntegraP.O. Box 2966

Milwaukee, WI 53201-296612008030 Montly Phone service $561.54 $561.54 15970 101-14970-4320 Utilities

05/31/14 Forrest Kelley1259 Avon St. N.

St. Paul, MN 55117May Cleaning Monthly Office Cleaning $600.00 $600.00 15971 101-14970-4320 Utilities

05/28/14 C Lanphear Design3715 45th Avenue South


Annual Report, CAC Packet, RSVP postcards, business cards,

Stewardship Grant panels$542.48 $542.48 15972

210-14140-4210 $100.00

220-14250-4210 $417.48

101-14970-4210 $25.00

Office Supplies

05/20/14 League of MN Cities Insurance Trust

C/O Berkley Risk Admin. Co. LLC

P.O. Box 581517


46906 Municipality Annual Pay Plan $15,127.00 $15,127.00 15973 101-14970-4290 Insurance & Bonds

05/16/14 MarcoP.O. Box 790448

St. Louise, MO 63179-0448253808034 Konica Minolta Copier contract $451.37 $451.37 15974 101-14970-4610 Equipment Purchase/Rental/Lease

05/16/14 MarcoNW 7128, P.O. Box 1450

Minneapolis, MN 55485-71281971860 HP contract 5/18/2014-06/17/2014 $21.04 $21.04 15975 101-14970-4610 Equipment Purchase/Rental/Lease

05/24/14 Menards

Capitol One Commercial

P.O. Box 5219

Carol Stream, IL 60197-5219

May Menards Office Supplies and Monitoring Supplies $50.53 $50.53 15976101-14970-4210 $35.49

211-14200-4210 $15.04Office Supplies

05/16/14 Metlife

New Address:

Small Business Center

P.O. Box 804466

Kansas City, Missouri 64180-4466

Employee Benefits - July $592.11 $592.11 15977 various Employee Benefits

05/31/14 Minnesota Smoothies & More1702 Lexington Avenue N.

Roseville, MN 5511321761 Coffee for RSVP planting $80.00 $80.00 15978 210-14143-4210 Office Supplies

05/30/14 James Mogen1931 Lincoln Avenue

St. Paul, MN 55105Rainbarrel Reimbursement $40.00 $40.00 15979 210-14143-4710 Grants/Cost-Share/Partner Funding

05/16/14 J.W. Moore, Inc.714 Pennington Place

Vadnais Heights, MN 5512710019 Refund Permit Fee - Farrington Estates $2,000.00 $2,000.00 15980 208-14014-3400 Permit Refund

05/09/14 MSCDept. CH 0075

Palatine, IL 60055-007530728394 Batteries $177.71 $177.71 15981 211-14200-4210 Office Supplies

05/22/14 Norther BatteryP.O. Box 1222

LaCrosse, WI 54602-12221385530 Batteries $514.08 --- --- 211-14200-4210 Office Supplies


LaCrosse, WI 54602-1222RM363478 Credit ($20.00) --- --- 211-14200.4210 Office Supplies


LaCrosse, WI 54602-1222RC 377567 Credit ($60.00) $434.08 15982 211-14200-4210 Office Supplies

05/29/14 Corey Poland1410 Energy Park Dr

St. Paul MN 55108Expense Report Expense Report - May $22.00 $22.00 15983

211-14200-4330 - $15.28 208-14000-

4330 - $6.72Employee Expense

05/19/14 Ramsey County - Attorney

90 Plato Blvd. W

P.O. Box 64097

St. Paul, MN 55164-0097

Atty 4724 Attorney Services - April 2014 $2,778.78 $2,778.78 15984 101-14970-4420 Legal Services

04/11/14 Sentry Systems, Inc.4463 White Bear Parkway, Suite 106

White Bear Lake, MN 55110688627 Secuirty Monitoring Services $112.85 $112.85 15985 101-14970-4320 Utilities

06/01/14 Slate Holdco LLC4678 World Parkway Circle

St. Louis, MO 63134Rent Office Rent - July $6,131.85 $6,131.85 15986 101-14970-4220 Office/District Facility Lease/Rent

05/19/14 SRF Consulting Group, Inc.One Carlson Parkway North, Suite 150

Minneapolis, MN 55447-444307896.00-10 Lake McCarrons SW BMP CWP $4,125.83 $4,125.83 15987 410-12751-4470 Engineering Expense

05/24/14 Staples

Dept. DET

P.O. Box 83689

Chicago, IL 60696-3689

8029970824 Office Supplies $60.76 --- ---101-14970-4210 $123.17

101-14970-4610 -$62.41Office Supplies/Rental

05/17/14 Staples

Dept. DET

P.O. Box 83689


8029895460 Office Supplies $121.69 --- ---

101-14970-4210 $38.33

210-14143-4210 $20.95

101-14970-4610 $62.41

Office Supplies/Rental

Report Date 6/18/14



05/10/14 Staples

Dept. DET

P.O. Box 83689


8029812257 Office Supplies $20.88 --- --- 101-14970-4210 Office Supplies

05/03/14 Staples

Dept. DET

P.O. Box 83689


8029714403 Office Supplies $239.17 $442.50 15988 101-14970-4210 Office Supplies

05/29/14 Michelle Sylvander6593 Albert Ct.

Lino Lakes, MN 55038Expense Report May Expense Report $132.25 $132.25 15989 101-14970-4210 Office Supplies

05/12/14 Tech Sales Co.311 West 44th Street

Minneapolis, MN 55409318658 Monitoring Equipment $2,863.12 $2,863.12 15990 211-14200-4610 Equipment Purchase/Rental/Lease

06/06/14 Techware

17850 Kenwood Trail, Suite 216

Lakeville, MN 55044 85522 Sage 100 Training Pack $190.00 --- --- 101-14970-4280 Training & Education

06/06/14 Techware

17850 Kenwood Trail, Suite 216

Lakeville, MN 55044 85523 Sage 100 set up consulting $112.50 $302.50 15991 101-14970-4430 Consultants

05/29/14 US BankP.O. Box 790408

St. Louis, MO 63179-0408May

Intermedia.net $408.71, Lynda.com $25.00, Amazon $63.91

(Mag. File holders), WalMart (Cards) $25.95, Amazon

(Laptop stand) $48.64, Radio Shack $13.90, Survey Monkey

$24.00

$610.11 $610.11 15992

101-14970-4620 $408.71

101-14970-4280 $25.00

101-14970-4210 $103.76

220-14250-4210 $48.64

220-14250-4260 $24.00

Supplies/Maintenance/Training

06/10/14 Lindsay VanPatten1410 Energy Park Dr

St. Paul MN 55108Expense Report May Expense Report $57.52 $57.52 15993 210-14143-4330 Staff Expense

05/10/14 WaltersP.O. Box 67

Circle Pines, MN 55014754291 Trash/Recycling - May $58.58 $58.58 15994 101-14970-4320 Utilities

05/22/14 Wenck

1800 Pioneer Creek Center

P.O. Box 249

Maple Plain, MN 55359-0249

11402122 Permit Engineering $4,583.09 --- ---

208-14099-4470 $168.69

208-07002-4470 $80.00

208-07011-4470 $400.00

208-07015-4470 $80.00

208-08007-4470 $160.00

208-08016-4470 $160.00

208-10014-4470 $160.00

208-11004-4470 $160.00

208-11027-4470 $160.00

208-12011-4470 $264.00

208-12022-4470 $200.00

208-14012-4470 $364.80

208-14013-4470 $478.40

208-14015-4470 $600.00

208-14016-4470 $645.60

208-14017-4470 $501.60

Engineering Expense

05/22/14 Wenck


P.O. Box 249


11402121 Permit Program $1,242.00 --- --- 208-13027-4470 Engineering Expense

05/22/14 Wenck


P.O. Box 249


11402120 Highland Ravine $4,331.30 $10,156.39 15995 417-12801-4470 Engineering Expense

06/02/14 Xcel EnergyP.O. Box 9477

Minneapolis, MN 55484414538662 May 2014 Electrical Service $442.13 $442.13 15996 101-14970-4320 Utilities

06/11/14 Blue Stem Heritage Group857 Great Oaks Trail St.

Paul, MN 551276/10/2014 Speaking Engagement $100.00 $100.00 15997 101-14970-4410 Contract Persnnel

06/11/14 MAWD540 Diffley Road St.

Paul, MN 55123 Annual Tour Annual Tour $630.00 $630.00 15998 101-14970-4280 Training & Education

Approved for Payment:6/18/2014

$194,440.75

$194,440.75 Michael Thienes, Treasurer Date

RECEIPTS

Report Date 6/18/14



Vendor Name Vendor Address Description Check Amount Check # G/L Code G/L Description

05/20/14 TA Schifsky & Sons, Inc.2370 East Highway 36

North St. Paul, MN 55109Mueller Bies Surety Fee $1,000.00 75517 208-14015

05/20/14 Knutson Construction7515 Wayzata Blvd.

Minneapolis, MN 55426Hazelden Surety $13,900.00 315477 208-14005

05/28/14 Staff Apparel Employee portion of apparel allowance $126.00 101-14970-4210

TOTAL $15,026.00

OUTSTANDING

INVOICES/CREDITS

03/17/14 Techware17850 Kenwood Trail, Suite 216

Lakeville, MN 55044 85335 Sage Software $3,051.09 $3,051.09 Only paid 1/2 - balance when installed

03/11/14 Pitney Bowes Purchase Power 38926275 Credit for returned ink cart. ($0.92) ($0.92)

Credit for items returned from old meter,

moved $53.00 to postage credit remains

of .92

05/19/14 Houston Engineering1401 21st Ave. N.

Fargo, ND 5810220103 BMP Database Hosting & Maintenance $4,911.50 $4,911.50

Nate needs to verify information, Nate

contacted Houston to let them know

payment will be late.


DATE: June 12, 2014 TO: CRWD Board of Managers FROM: Bob Fossum, Water Resource Program Manager RE: Award Bid for Curtiss Pond Improvement Project

Background In 2011, the City of Falcon Heights requested the District’s assistance in determining the causes and identifying possible solutions to mitigate the flooding at Curtiss Field. In 2012 the District completed the Curtiss Pond Improvement Project Feasibility Study. The study recommended a project to increase the stormwater storage and infiltration area within the park. During 2013 and early 2014 the District completed final design of the project. At the April 16, 2014 Board meeting, the Managers authorized bidding of the project and approved a cooperative construction agreement with Falcon Heights. Issues Bids for the Curtiss Pond Improvement Project were opened on Friday, May 9, 2014. The lowest apparent responsible bidder was Veit & Company, Inc. The full bid results are enclosed. Houston Engineering has determined that Veit & Company, Inc. is the lowest, responsible, qualified bidder per the bidding documents for the project. CRWD staff have reviewed the costs associated with the bid alternates with Falcon Heights and recommend accepting both bid alternate 1 and 2. Staff will review the recommendation with the Board. Requested Action

1) Award the base bid and alternates 1 and 2 for the Curtiss Pond Improvement Project to Veit & Company, Inc. for an amount not to exceed $329,692.84.

2) Authorize the Board President and Administrator to execute a Notice of Award and an

Agreement with Veit & Company, Inc for the Curtiss Pond Improvement Project subject to the review and approval of the Ramsey County Attorney. Authorize Administrator to execute change orders not to exceed $33,000 in aggregate.

enc: Bid Opening Results for the Curtiss Pond Improvement Project, May 9, 2014

Engineer’s review/recommendation for Curtiss Pond Improvement Project, dated May 16, 2014 W:\06 Projects\Curtis Field\Bidding, Contracting\Brd Memo, Curtiss Pond Bid Award 06-12-14.docx

June 18, 2014 V. Action Items-C) Award Bid for Curtiss Pond Improvement

Project (Fossum)

Curtiss Pond Improvement Project, Bid OpeningMay 9, 2014, 10:00 am

Bidder Bid Bond Total Base Bid Bid Alternate 1 Bid Alternate 2 Base only Base + Alt 1 Base + Alt 2 Base + Alt 1 & 2

Landwehr Construction, Inc. X $380,042.80 $9,646.00 $5,419.20 $380,042.80 $389,688.80 $385,462.00 $395,108.00

Eureka Construction, Inc. X $409,383.23 $10,602.00 $5,254.15 $409,383.23 $419,985.23 $414,637.38 $425,239.38

Veit & Company, Inc. X $315,608.89 $10,323.00 $3,760.95 $315,608.89 $325,931.89 $319,369.84 $329,692.84

Carl Bolander and Sons Co. X $504,703.50 $10,602.00 $4,689.50 $504,703.50 $515,305.50 $509,393.00 $519,995.00

Lametti and Sons, Inc. X $432,700.00 $9,855.00 $3,222.00 $432,700.00 $442,555.00 $435,922.00 $445,777.00

Forest Lake Contracting, Inc. X $434,348.00 $11,874.00 $4,557.00 $434,348.00 $446,222.00 $438,905.00 $450,779.00

Cobalt Contracting, Inc. X $560,935.00 $12,918.00 $16,234.00 $560,935.00 $573,853.00 $577,169.00 $590,087.00

Sunram Construction, Inc. X $396,551.00 $14,415.00 $3,065.60 $396,551.00 $410,966.00 $399,616.60 $414,031.60

New Look Contracting, Inc. X $352,439.75 $13,290.00 $4,875.00 $352,439.75 $365,729.75 $357,314.75 $370,604.75

Urban Companies, LLC X $435,696.00 $13,440.00 $6,300.00 $435,696.00 $449,136.00 $441,996.00 $455,436.00

Minger Construction, Inc. X $347,011.30 $10,938.00 $2,846.75 $347,011.30 $357,949.30 $349,858.05 $360,796.05

Engineer's Est. of Cost (April 1, 2014) $417,120.55 $7,020.00 $4,856.20 $417,120.55 $424,140.55 $421,976.75 $428,996.75

6901 E Fish Lake Rd Ste 140 Maple Grove MN 55369 Ph. 763.493.4522 Fax 763.493.5572 Page 1 of 2

The purpose of this memorandum is to summarize the bids received for the Curtiss Pond Improvement Project

and to provide our recommendation for award of the construction contract. The bid process followed accepted

practices as generally defined within MS 103D.811 Bids for Construction and MS 471.345 Uniform

Municipal Contracting Law. The CRWD initiated the bid process by placing advertisements in the St. Paul

Pioneer Press and a commercial service (i.e., Quest Construction Data Network or QuestCDN) for a 3-week

period which began on April 18, 2014. The requirements for bidding were defined within the

Specifications/Bid Package for Curtiss Pond Improvement Project.

A planholder list was maintained by Houston Engineering, Inc. and made publically available through our

corporate web page and QuestCDN. A total of 24 bid packages were sold of which 11 bidders submitted

proposals. One addendum was issued during the bid process.

The bid documents directed that sealed bids were to be delivered to the CRWD by 10:00 AM on May 9, 2014 at

which time bids were opened and read aloud. The engineer’s Opinion of Probable Construct Cost for the base bid

including 10% contingency is $417,120.55. The following table summarizes the bids received. There were

mathematical errors corrected for some of the following bids. These corrected bids are marked with a single

asterisk (*) if the error was in the base bid and double asterisks (**) if the error was in the alternatives. The bids

are ranked according to total amount for base bid.

Rank Contractor Total Base Bid Total Alternative

1 Bid

Total Alternative

2 Bid

1 Veit & Company, Inc. $315,608.89 $10,323.00 $3,760.95

2 Minger Construction, Inc. $347,011.30 $10,938.00 $2,846.75**

3 New Look Contracting, Inc. $352,439.75 $13,290.00 $4,875.00

4 Landwehr Construction, Inc. $380,042.80* $9,636.00** $5,419.20

5 Sunram Construction, Inc. $396,551.00 $14,415.00 $3,065.60

6 Eureka Construction $409,383.23 $10,602.00 $5,254.15

7 Lametti and Sons, Inc. $432,700.00 $9,855.00 $3,222.00

8 Forest Lake Contracting, Inc. $434,348.00 $11,874.00 $4,557.00

9 Urban Companies, LLC $435,696.00* $13,440.00 $6,300.00**

10 Carl Bolander and Sons, Inc. $504,703.50 $10,602.00 $4,689.50

11 Cobalt Contracting Inc. 560,935.00 $12,918.00 $16,234.00**

* Error in base bid price. Corrected price shown.

** Error in bid alternatives price. Corrected price shown.

To: Bob Fossum, Program Manager

Date: May 16, 2014

From: Greg Bowles, P.E.

Subject: Curtiss Pond Improvement Project

Bid Summary and Recommendation

External Memorandum

Page 2 of 2

The bids were reviewed for completeness and accuracy. The lowest responsible bidder is Veit & Company, Inc,

located at 14000 Veit Place, Rogers, Minnesota. The total base bid amount for Veit and Company, Inc. is

$315,608.89. Veit & Company, Inc. did acknowledge the one addendum.

Based upon the fact that Veit & Company, Inc. is the lowest responsible bidder, their bid is less than the Opinion

of Probable Construction Cost including contingencies developed by the District Engineer, they have provided all

the necessary documentation including the necessary bid bond as required within the bid documents, and the

District has worked with Veit & Company, Inc. in the past and is confident of their ability to execute the project,

we recommend award of the Curtiss Pond Improvement Project to Veit & Company, Inc. in the amount of

$315,608.89 which is the total base bid cost.

We also reviewed the bid price provided by Veit & Companies, Inc. for alternative 1 and 2 and feel the cost is

reasonable in comparison to the other bid prices.

The Notice of Award can be issued following your concurrence with our recommendation and the Boards

approval to award the contract.


DATE: June 17, 2014


FROM: Mark Doneux

RE: Schedule 2015 Budget Workshop

_________________________________________________________________________________

Background

Each year the Board of Managers must establish a plan of work for the upcoming year, establish a budget

based upon the work plan and establish a levy for the budget.

Issues

Staff has developed a proposed 2015 Work Plan and Budget Schedule. Staff recommends two special

meetings for a budget workshop in June and July. In addition to the Budget Schedule, I would request the

Board establish the first Budget Workshop at 5:00 PM on Wednesday, June 25th

or the next date available

for the Managers. I am available any day the week of June 23rd

or June 30th.

Proposed 2015 CRWD Work Plan and Budget Schedule

Date (2014) Action

Workshop #1

Date: June TBD

Board and Staff review Goals, Priorities and General 2015 Work Plan

Workshop #2

Date July TBD

Board and Staff review detailed operations budget

Board and Staff review detailed CIP and Project Financing Plans

July 16th

2015 Budget Presentation to CAC

July 23rd

2015 Work Plan, CIP, Budget and Levy Review – CRWD Board of Managers

July 23rd

* Approve Preliminary 2015 Budget/Levy for Public Comment, set Public Hearing Date

August 4th

Publication Date for Legal Notice for Public Hearing

August 11th

Publication Date for Legal Notice for Public Hearing

August 13th

CAC Meeting – Receive Comments on 2015 Budget/Levy

August 20th

* Public Hearing (Held at opening of Regular Board Meeting)

September 3rd

* Board Adopts Preliminary 2015 Budget and Levy

September 15th

Last day for Preliminary Levy Certification at Ramsey County

December 17th

* Final Board meeting of 2014 – Adopt Final 2015 Budget and Levy

December 30th

Last day for Final Levy Certification at Ramsey County * Board Meeting

Requested Action

Adopt 2015 Work Plan and Budget Schedule and set Budget Workshop

W:\02 Budget and Finance\Budget - 2015\BD Memo 2015 Budget Review 6-17-14.docx

June 18, 2014

V. Action Items

D) Schedule 2015

Budget Workshop

(Doneux)


DATE: June 17, 2014

TO: Board of Managers

FROM: Mark Doneux, Administrator

RE: District Office Lease Extension

Background

At the May 7, 2014 Board Meeting the Managers approved an agreement for Real Estate Services with

DTZ.

Issues

Staff has worked with DTZ Americas, Inc. to begin planning for the next phase of our real estate search

process. The next steps for our current lease would be to execute a lease extension and complete a small

remodeling project. DTZ has negotiated two options for a lease extension:

1) Two Year extension at $6.44 (avg)/sqft with $5,000 towards remodel

2) One Year extension with one year option at $6.50(first year) and $6.75 (second year) /sqft

Our current rent is $6.35/sqft. Staff would recommend Option 2 – One Year Extension with a One Year

Option. This give the District the most flexibility with nominal costs.

As part of the Lease Extension, a minor office remodel is proposed to provide adequate space for our

existing staff on the east side of the office and provide three additional work stations for future staff as

well as a small meeting area. Currently eight staff work on the east side of the office and the attached

Preliminary Fit Plan would provide work stations for 10 as well as a small informal meeting area. The

plan is to incorporate the remodeling work as part of the Lease Extension. The proposed remodeling

costs are not know but estimated to be in the $10,000-$15,000 range. Staff are also requesting

authorization to complete the remodeling as part of the lease extension. CRWD would work with DTZ

and their architecht to complete the work and get reimbursed $1,500 from Cassidy Turley.

Action Requested

Authorize Board President and Administrator to execute Lease Extension – Option #2, One Year

Extension and One Year Option and authorize Administrator to implement remodeling consistent with

Preliminary Fit Plan not to exceed $15,000.

enc: June 3, 2014 Cassidy Turley Lease Extension Proposal and DTZ Analysis

Preliminary Fit Plan

W:\01 Administration\Facility Management\2014 Phase II Facility Planning\Board Memo - District Office Facility Update 6-17-14.docx

June 18, 2014

V. Action Items E)

District Office Lease Extension

(Doneux)


DATE: June 17, 2014


FROM: Mark Doneux

RE: 2014 MPCA Clean Water Partnership Grant Request

Background

CRWD has periodically submitted and received MPCA Clean Water Partnership (CWP) Grant

Requests. The $430,000 loan for Villa Park, $100,000 grant to Roseville for Villa Park PAH

contaminated sediments and the $50,000 grant to create the Crosby Lake Management Plan all were

MPCA CWP funds.

Issues

Staff has carefully reviewed the submittal and project eligibility requirements. Based on the CWP

program requirements two potential projects appear to be the most viable for this program. The first is

the Central High School project the second is the potential projects in East Kittsondale. The preliminary

budgets are as follows:

Project Grant Funding CRWD Funding Total Project Cost

Central High School $100,000 $100,000 $200,000

East Kittsondale $150,000 $150,000 $300,000

A 50% match is required for this grant program and if awarded CRWD would be required to match state

grant funds on a 1:1 basis. The program requires grant funds be expended within three years.

Action Requested

Authorize staff to submit Clean Water Partnership Grant Request for Central High School and East

Kittsondale.

W:\02 Budget and Finance\Grants\2014\MPCA CWP 2014\Board Memo - Authorziation to Submit 2014 MPCA CWP Grant Request 6-17-14.docx

June 18, 2014

V. Action Items F) Authorize

MPCA CWP Grant Request

(Doneux)


DATE: June 12, 2014

TO: CRWD Board of Managers and Staff

FROM: Mark Doneux, Administrator

RE: June 18, 2014 Administrator’s Report

Administrator Approved or Executed Agreements

Stewardship Grant for one rain garden at 1503 Hamline Avenue North - $1394.14.

Board Approved or Executed Agreements Work Order No. 7 to Agreement with Barr Engineering for a system-wide NASSCO inspection of the Trout

Brook Storm Sewer Interceptor - $86,410.

Amendment No. 5 to Consultant Services Agreement with Wenck Associates for additional design and

engineering work for the Highland Ravine Stabilization and Restoration Project - $149,911 total.

General updates including recent and upcoming meetings and events

Thirty five boulevard rain gardens were planted on May 31 in partnership with Saint Paul’s RSVP program and

Great River Greening.

Nominations for Blooming Saint Paul Award are being accepted through June 27, 2014. This is the second year

the CRWD has sponsored the Clean Water Award category that recognizes projects that demonstrate

stormwater runoff reduction, pollution prevention or water reuse.

CRWD hired temporary Water Resource Technician, Jim Rudolph who will be working with the Monitoring

team through August 2014.

Over 1,000 people attended the Landscape Revival Native Plant Market and Expo on Saturday, June 7. CRWD

has supported the event for three years and managed the promotion of the event.

Staff will be participating in the Green Line Opening Ceremony at Union Depot the morning of Saturday, June

14 and tabling at the Hamline Station location throughout the day.

Mark Doneux will participate in the grand opening of the HUB at Beacon Bluff with Saint Paul Port Authority

on Friday, June 20, from 2:30 – 4:00 pm.

The Annual MAWD Summer Tour takes place June 18-20.

1.) Upcoming events and meetings

A) Next Board meeting is Wednesday July 9, 2014 from 6:00 – 8:00 pm.

B) Next CAC meeting is Wednesday July 16, 2014 from 7:00 – 9:00 pm.

2.) Project and Program Updates


Community Capacity Assessment: Mae Davenport and her researchers are finishing the first phase of interviews

with community members adjacent to the Green Line and on Saint Paul’s East Side. Preliminary results of the

interviews will be complete in September, and Mae and her team will gather the Project Advisory Team to

discuss findings.

W:\04 Board of Managers\Correspondence\Administrator's Report 2014\Administrator's Report 6-18-14.docx

Y o u ’ r e I n v i t e dPlease Join

Saint Paul City Council PresidentKathy Lantry

City Council MemberDan Bostrom

And other community, local, regional and state dignitariesIn Celebrating the Grand Opening of the

The HUB“An Educational Streetscape” 3-4:30 p.m. Friday, June 20, 2014

In the Saint Paul Port Authority’s Beacon Bluff Business Centerat the corner of East Seventh Street and Minnehaha Avenue, Saint Paul, MN

(Parking provided in front of Building 21 at 777 N. Forest Street)(Refreshments provided at the event)

. . . T h e n s t a y f o r t h e " N i g h t O u t o n E a s t 7 t h ” f e s t 5 - 8 PM

Documents

June 18 board packet