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EXHIBITOR & SPONSORSHIP PROSPECTUSafpicon.com
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94%SATISFACTION RATE
85%ARE ACTIVELY INVOLVED IN
DECISION-MAKING
The world’s brightest fundraisers and philanthropic minds will convene at the Baltimore Convention Center in the spring. There's no better place to take the next step in fundraising, where face-to-face now meets technology to create a deeper impact on the philanthropic world than ever before.
This exciting and informative conference brings nearly 3,500 fundraising professionals together to discuss, teach and learn about new issues. It offers more than 100 educational sessions designed to serve the needs of participants from entry level to highly experienced.
AFP ICON 2020
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Reach organizations involved in• Health services• Higher education• Arts/cultural• International/emergency relief• Government• Primary/secondary education• Social services• And more!
AFP members are influential• 40% Director Level• 21% Manager Level• 14% C-suite/VP Level • 9% CEO/Owner• 16% Other
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EXHIBIT PRICING
BC
AB
SK
WA
OR
IDWY
CA
NV
UT
AZ
MB
ON
QC
NB
NS
TX
NM
CO
MT ND
SD
NE
KS
OK
LA
AR
MO
IA
MN
WI
IL INOH
PA
WVVA
KY
TNNC
MSAL
GA
SC
FL
NY
VT
ME
NH
MDNJ
MA
MICT
RI
DE
AK
RATES MAY 1 – NOVEMBER 30, 2019
Booth Size Standard Rate Business Member Rate*10x10 inline $2,050 $1,80010x10 corner $2,200 $1,950
*Executive or Endorser Level (individual memberships do not apply)
RATES AS OF DECEMBER 1, 2019
Booth Size Standard Rate Business Member Rate*10x10 inline $2,250 $1,99010x10 corner $2,400 $2,130
Booths exceeding 200 square feet are eligible for a 20% discount on booth spaceBooths exceeding 400 square feet are eligible for a 45% discount on booth space*Executive or Endorser Level (individual memberships do not apply).
CONTACT YOUR ACCOUNT EXECUTIVES TODAY!
EastMarshall [email protected]
West/CanadaNatalie Matter [email protected]
COMPLIMENTARY EXHIBIT HALL ONLY PASSES
Booth Size Purchased100 square feet 2 badges
200-399 square feet 4 badges400-599 square feet 6 badges600-799 square feet 8 badges
800+ square feet 12 badges
Purchase a booth by clicking here or visit:https://conference.afpnet.org/2020/exhibit_sales.cfm.
To view the floorplan, click here or visit: https://conference.afpnet.org/2020/floor_map3.cfm.
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AFP ICON 2020 EXHIBIT FLOORPLAN57th International Conference on Fundraising (AFP 2020)
126SportsCollectiblesAuction
124Johnson,Grossnickle andAssociates
122CFREInternational
120PopImpak
118
116
114QtegoFundraisingServices
112
110
108
106
104
102
100
400Winspire
450GiveGab
460BeaconDesignByChemArt
458
456
406GreaterGiving
444Carter
442FarHorizons
461
459
439TWCPSA - TheWetherallCompanyPublicServiceAdvertising
435DonorSearch
433MessageAgency
421DonorPerfectFundraisingGrowthPlatform
457
415Tiltify
413ResultsPlusfromMetafile
405CrescendoInteractive,Inc.
401Kindful
453Campbell&Company
451Campbell&Company
538
536
534
532THECHARLESTON MINT
516TheAlfordGroup
514Mitch-Stuart,Inc.
512Pentera,Inc.
508TheStelterCompany
506
500EveryAction
541
539
527Qgiv
523GrantProfessionalsAssociation
517SanfordInstituteofPhilanthropy
515
513
507
505
503
501PaymentSpring
125Bloomerang
121AlumniFinder
119ThankView
117DoubletheDonation
113GiveCentral
111
109
107
105
101
260
258
238RichTolsmaProductions
236PGCalc
234Fundraise Up
224iWave
256
216OneCause
208VirtuousSoftware
206W&EBaum204HighlandAdvancementSolutions,LLC
202TapKatSolutions LLC
254
200GoFundraise
252
250
261LavandulaDesign
259
233Salesforce.org
257
209Blackbaud
201CommunityBrands
253
251
247AppealMaker
245ReginaPrintingCorporation
243ClearView CRM
360CornershopCreative358EleoOnlineDonorManagementSoftware
356MDDesigns,Inc.
352AmericanFundraisingFoundation
350SHARPEnewkirk
346GiveLively
344CatapultFundraising,Inc.
342ZuluNyalaGameLodge
359Handbid
333CrowdRise byGoFundMe
357CharityEngine
313Neon One
309CauseVid307Fund RaisingSchool at TheIndianaUniversityLilly FamilySchool ofPhilanthropy
301Giveffect
351Harness
345Funraise
343CharityComplianceSolutions,Inc.
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AFP ICON 2020SPONSORSHIP OPPORTUNITIES
GO BIG IN BALTIMORE!Let our sponsorship opportunities enhance your presence and establish your brand as a leader in the industry.
Contact your Account Executive or [email protected] to discuss custom sponsorship packages and options.
STANDARD DELIVERABLES FOR ALL LEVELSAll sponsors of ICON 2020 will receive recognition via the official conference website (AFPICON.com), various signage onsite in Baltimore, the ICON program book and 8.5ʺ x 11ʺ tabletop signage at your exhibit booth, in addition to logo recognition at all general sessions and additional deliverables specific to each individual sponsorship.
PLATINUM SPONSORSHIPS | $25,000+ ○ Recognition as a sponsor through these methods:
• AFP ICON website• Signage at ICON• ICON program book• ICON related e-blasts• Logo on sponsor slide at all General Sessions• Verbal acknowledgment at all General Sessions• Signage at exhibit booth• Included in mobile app
○ 1/2 page ad in conference program book ○ 1/2 page ad in Advancing Philanthropy ○ Two (2) VIP seats at General Session
GOLD SPONSORSHIPS | $15,000+ ○ Recognition as a sponsor through these methods:
• AFP ICON website• Signage at ICON• ICON program book• Logo on sponsor slide at all General Sessions• Verbal acknowledgment at all General Sessions• Signage at exhibit booth• Included in mobile app
○ 1/2 page ad in conference program book
SILVER SPONSORSHIPS | $5,000+ ○ Recognition as a sponsor through these methods:
• AFP ICON website• Signage at ICON• ICON program book• Logo on sponsor slide at all General Sessions• Signage at exhibit booth• Included in mobile app
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WELCOME RECEPTIONAs a sponsor of the Saturday evening Welcome Reception, your company will receive logo recognition on signage around the reception room as well as two minutes to provide opening remarks to event attendees. This event is open to all conference attendees at no charge! Don’t forget to take advantage of an added opportunity to have your logo placed on napkins at the event. You will also receive verbal recognition at the General Session.$25,000____________________________________
DIRECTIONAL FLOOR CLINGSHelp attendees to stay on the right track when navigating the convention center to session rooms, the exhibit hall and more! Your logo will be placed on all directional floor clings and your company will receive verbal recognition at the General Session. $25,000 exclusive____________________________________
WATER BOTTLESSponsor will receive exposure when your company logo accompanies AFP's on water bottles given to all conference attendees! Additional recognition will be provided via a promoted post and special offers in the Mobile App as well as verbal recognition at the General Session. $25,000____________________________________
HEADSHOT STATIONAttendees can visit the headshot station to have professional photographs taken! Sponsorship includes logo exposure on table tents in the headshot station and professional photographer during exhibit hours. Space in the exhibit hall is limited and subject to change. $20,000____________________________________
RAILING CLINGSElevate your conference exposure with your brand on railings above the high-exposure Charles Street Lobby (the main entrance to the exhibit hall and General Session) or outside meeting rooms. (3 available) $15,000 for Charles Street Lobby$10,000 for meeting rooms
TOTE BAGSCarry around a sense of great visibility with your logo placed on the conference tote bags. Each tote bag is handed out to attendees at the registration booth. Sponsor recognition includes verbal recognition at the General Session and the opportunity to provide one flyer to be inserted into each attendee’s bag. Logos are limited to a one-color imprint outlined in black.$15,000____________________________________
LUNCH CATERINGEnhance your marketing presence with your logo on the lunch cards and signage placed on easels each day and by lunch notifications in the official conference program.$12,500 for all three days$5,000 per day____________________________________
MARKETPLACE HAPPY HOURAll attendees are invited to explore the Marketplace on Monday to network and meet with exhibitors, sponsors. Cash bar and hors d’oeuvres will be available. Sponsorship includes 250 drink tickets for sponsor to distribute in your exhibit space, the opportunity to address attendees for up to two minutes and verbal recognition at the General Session.$15,000____________________________________
WINDOW TAB CLINGSGlass window tabs line the hallway with rooms 321 through 326. Sponsor’s message will be placed on 24 clings.$12,500 EXCLUSIVE____________________________________
CONFERENCE PROGRAMRaise your visibility by sponsoring the conference program, which contains full detail about the conference and education sessions. Recognition includes your organization’s name and logo on the front cover plus a full-page ad within. $10,000
COMMUNITY RECEPTIONNetwork with Community Reception attendees! Sponsor will have the opportunity to provide welcoming remarks for one Community Reception in addition to logo exposure on table tents and signage. Inventory is limited and contracted on a first come, first served basis. Choose from one of the following Community Receptions: AFP/PAC, Diverse, International, Canadian Red & White or Young Professional.$10,000____________________________________
TABLE CLINGSPlace your company’s message on 8 tables located in the Sharp Lobby hallway on the second floor of the convention center. Inventory is limited and contracted on a first come, first served basis. $10,000____________________________________
WORKSTATION CLINGS*Make your branding work for you! Sponsor’s message will be placed on 12 workstations near Hall E in the Baltimore Convention Center.$10,000____________________________________
COFFEE OR SNACK TABLESponsoring company will have the opportunity to network and engage with attendees as they arrive and/or depart from session rooms! Collect business cards in exchange for either coffee, soft drinks or a snack. Date and time can be selected by the sponsor and the table must be staffed by sponsoring company representatives for the duration of the break. Inventory is limited and contracted on a first come, first served basis.$10,000 per table per day____________________________________
WIFIAttendees love WiFi, and they’ll love your logo on WiFi signage, promoted post and special offer in mobile app as well as your logo on a splashpage.$10,000
YEAR-ROUND STRATEGIC PARTNERSHIPS Support AFP throughout the year with year-round strategic partnerships to meet your major marketing and philanthropic goals. Please contact Mai Bruneau, Director of Strategic Relationships, at [email protected] to learn more.
All sponsors must also exhibit or 50% premium will apply.
AFP ICON 2020 SPONSORSHIP OPPORTUNITIES CONTINUED...
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AFP ICON 2020 SPONSORSHIP OPPORTUNITIES CONTINUED...
MOBILE APP OPPORTUNITIES*Grab the attention of 86% of attendees who are actively using the Mobile App! This proven resource is downloaded by 90% of tech-savvy attendees.
APP SPONSORSHIPAs the sponsor of the Mobile App, the sponsor will have the opportunity to interact with attendees via sponsored polls and posts. Sponsorship includes a dedicated page and logo recognition within the app. 4 app sponsorships available
$7,500
SPECIAL OFFER POSTSAttendees will have the opportunity to view offers and promotions in the Special Offers section, where users can select posts to be taken to your display ad style offer. Content cannot exceed 1,000 characters.
$325
PROMOTED POSTSSponsor will provide up to 140 character (plus links, images, videos, etc.) to be distributed to users of the Mobile App. Inventory is limited and contracted on a first come, first served basis.
$275
SMOOTHIE STATIONSAttendees can enjoy a Smoothie on the terrace after morning yoga and the afternoon massage. As the Smoothie sponsor your company’s logo will be placed on all signage throughout the terrace and will be recognized via push notifications.$10,000___________________________________
PHOTO BOOTHThis photo opp is a fun place for participants to capture their memories of the conference. This is your chance to have your organization be part of that memory. As a sponsor of the photo booth, your logo would be included in a customized background. Attendees would be encouraged to post the photos using a specific event hashtag.$10,000___________________________________
COFFEE BREAKSCoffee is the number one reason to take a break, so make sure your logo is placed on signage at the coffee station.$10,000___________________________________
MASSAGE STATIONSConference attendees will be pampered and rejuvenated with a massage at the conference. As the sponsor you company will receive recognition on all signage. Additional recognition will be provided via a promoted posted and push notifications to all attendees.$7,500___________________________________
WINDOW CLINGSLet the light shine on your company’s message and branding. Locations TBD. $5,000 per cling___________________________________
CHARGING STATIONSBoost your appearance at the conference when your logo is placed on the charging station.$5,000 per station
SUNRISE YOGAAttendees start the morning off right with a Sunrise Yoga. Have your company logo included on confirmations for pre-registered attendees, event signage and drop literature on a table by the exit when the session concludes. Additional recognition will be provided via a promoted posted and push notifications to all attendees.$5,000___________________________________
EDUCATION TRACKSHave your brand follow one of the exciting education tracks through logo recognition on signage outside session rooms and in the Mobile App! Tracks include current and prospective donor research; relationship building; securing the gift; volunteer involvement; leadership and management; ethics, accountability and professionalism; and Rebels, Renegades, and Pioneers.$5,000___________________________________
EXHIBITOR SESSIONSTake exhibiting to the next level by participating in these sessions that allow you to showcase your products and services with more in-depth information and hands-on instruction. Inventory is limited and contracted on a first come, first served basis.$2,500 each (see page 9)___________________________________
WATER COOLER KOOZIESThis branding opportunity will allow your company to keep attendees hydrated in Baltimore! 13 coolers will be placed outside of meeting rooms every day.$1,500
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GENERAL INFORMATION
Company Name
Key Contact Name
Title
Address
City State Zip
Phone Fax
Company’s Primary Line of Business
PAYMENT (Please check the appropriate box.)
❍ Check (Payable to The YGS Group) ❍ Invoice Me Credit Card: ❍ MasterCard ❍ Visa ❍ AmEx ❍ Discover
Cardholders Name (Please Print)
Card # Exp. Date CVV
Cardholder’s Signature Amount
PLEASE SIGNWe agree to abide by all rules and regulations governing the conference, as printed in the sponsors and exhibitors prospectus. Acceptance of this application by the Association of Fundraising Professionals constitutes a contract.
Authorized By (Please Print) Date
Authorized Signature
Please send your completed form to: [email protected] or directly to your Account Executive.
AFP ICON 2020 SPONSORSHIP FORM
QUESTIONS? CONTACT YOUR ACCOUNT EXECUTIVES TODAY!
EastMarshall [email protected]
West/CanadaNatalie Matter [email protected]
SPONSORSHIP LEVELS ○ Platinum Sponsorships│$25,000+ ○ Gold Sponsorships│$15,000+ ○ Silver Sponsorships│$5,000+
A LA CARTE ○ Welcome Reception│$25,000 ○ Directional Floor Clings│$25,000 ○ Water Bottles│$25,000 ○ Headshot Station│$20,000 ○ Railing Clings│$15,000 for Charles Street Lobby│$10,000 for meeting rooms (3 available)
○ Tote Bags│$15,000 ○ Lunch Catering│$5,000 / $12,500* ○ Marketplace Happy Hour│$15,000 ○ Window Tab Clings│$12,500 ○ Conference Program│$10,000 ○ Community Reception│$10,000 ○ Table Clings│$10,000 ○ Workstation Clings│$10,000 ○ Coffee or Snack Table│$10,000 per table ○ WiFi│$10,000 ○ Smoothie Station | $10,000 ○ Photo Booth | $10,000 ○ Coffee Breaks│$10,000 ○ Massage Stations | $7,500 ○ Window Clings│$5,000 per cling ○ Charging Stations│$5,000 per station ○ Sunrise Yoga | $5,000 ○ Education Tracks│$5,000 per track ○ Exhibitor Sessions│$2,500 each (see pg. 9) ○ Water Cooler Koozies│$1,500
MOBILE APP OPPORTUNITIES ○ App Sponsorship│$7,500 ○ Special Offer Posts│$325 ○ Promoted Posts│$275
*Pricing indicated for one conference / all three conferences
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AFP ICON 2020 Baltimore Convention Center, Baltimore, MDTake exhibiting to the next level by participating in these sessions that allow you to showcase your products and services with more in-depth information and hands-on instruction. Sessions are available only to companies exhibiting at AFP ICON 2020. Assignments are made on a first-come, first-served basis. AFP makes no guarantees as to the attendance or the popularity of these sessions. To reserve space, please complete this contract and remit to [email protected] or to your Account Executive.
WHAT AFP PROVIDES• Laptop• Space and schedule• Space signs• Directional signs to Exhibitor Session location• LCD projector with screen• Two (2) microphones• HS wired internet connection• Theater-style setup for up to 75 attendees; space cannot
be reconfigured• Listing of your company name, title of the session and
a brief description in the program book (if contract and description are received by Dec. 18, 2019), as well as the AFP conference website.
Please note that AFP cannot guarantee attendance at these sessions. AFP will send instructions for providing company details and workshop descriptions.
WHAT YOU NEED TO PROVIDE• Additional audiovisual arrangements and associated costs• Promotion of the workshop• Adherence to the workshop schedule and clearance of the
room immediately after your session• Presentation must be sent no later than December 31st
IMPORTANT NOTES:Please complete the form and submit it by email to [email protected] or directly to your Account Executive. If you prefer to submit by mail, complete and send (with check payment in full) to The YGS Group, Attn: AFP ICON 2020 Exhibitor Workshop, 3650 West Market Street, York, PA, 17404.
GENERAL INFORMATION
Company Name
Key Contact Name
Title
Address
City State Zip
Phone Fax
SESSION INFORMATION (Please provide what session(s) you are selecting)
Sunday, March 29, 2020
_________x $2,500 per 30-minute session = $ ______________
O 12:00-12:30pm O 12:45-1:15pm O 1:30-2:00pm O 3:15-3:45pm O 4:00-4:30pm
Monday, March 30, 2020
_________x $2,500 per 30-minute session = $ ______________
O 10-10:30am O 10:45-11:15am O 11:30-12:00pm O 12:15-12:45pm O 1:00-1:30pm O 1:45-2:15pm O 2:30-3:00pm O 3:15-3:45pm O 4:00-4:30pm
Tuesday, March 31, 2020
_________x $2,500 per 30-minute session = $ ______________
O 9:15-9:45am O 10:45-11:15am O 11:30-12:00pm
PAYMENT (Please check the appropriate box.)
⃝ Check (Payable to AFP) ⃝ Invoice Me
Credit Card: ⃝ MasterCard ⃝ Visa ⃝ AmEx ⃝ Discover
Cardholders Name (Please Print)
Card # Exp. Date CVV
Cardholder’s Signature Amount
Each 30-minute session is $2,500. The full nonrefundable payment is due with your contract. If the session is not accepted, a full refund will be issued.
SIGNATURE & AGREEMENTBy signing below, exhibitor agrees to abide by the responsibilities set forth in this agreement. In the event the exhibitor violates any portion of this agreement, the exhibitor will not be released from liability and will forfeit to AFP all monies that have been paid. In addition, the exhibitor forfeits the right to occupy the meeting space.
Authorized By (Please Print) Date
Authorized Signature
EXHIBITOR SESSION CONTRACT
Please send your completed form to: [email protected] or directly to your Account Executive.
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TERMS & CONDITIONSAFP ICON 2020 Conference & Exhibit Show: The AFP ICON 2020 conference and exhibit show (“ICON”) will take place March 29 – 31, 2020, at the Baltimore Convention Center in Baltimore, Maryland. Exhibitor move-in will take place March 28, 2020, and move-out will take place March 31, 2020, at the conclusion of official exhibit show hours.
Contract for Exhibit Space: The signed exhibit space agreement (“Agreement” or “agreement”) and subsequent notice of assignment constitute a contract between the Association of Fundraising Professionals (“AFP”) and the Exhibiting Organization (“Exhibitor”) for the Exhibitor’s participation at ICON. Any point not specifically covered in the terms of the signed agreement and these Terms and Conditions are subject to the decision of AFP, whose decision shall be final. Exhibitor shall abide by the rules and regulations as set forth in the terms of the signed agreement, these Terms and Conditions, and the ICON exhibitor service kit before, during, and after ICON, and by other reasonable rules considered necessary by AFP and the Henry B. Gonzalez Convention Center.
Eligibility for Exhibit Space: Prospective Exhibitors whose programs, products, and services support the fundraising profession are eligible to apply. AFP reserves the right to deny participation to any Exhibitors not in good standing with AFP or that do not espouse AFP’s core values, at AFP’s discretion.
Assignments/Allocations: Assignments will be made on a first come, first served basis taking into account the date the signed agreement is received, and booth location specifications supplied by the Exhibitor. Selection priority is given to Exhibitors that have exhibited with and sponsored AFP and ICON in previous years. Booth location specifications include proximity to other Exhibitors, and it is the Exhibitor's responsibility to know its proximity to competing Exhibitors.
Payment and Due Dates: A 50% payment deposit is required with the signed agreement if Exhibitor contracts booth space before November 30, 2019. Payment in full is due by January 31, 2020. If payment in full is not received by January 31, 2020, AFP reserves the right to cancel the Exhibitor’s booth space, retain all fees paid, and lease the booth space to another Exhibitor. After January 31, 2020, all Exhibitor applications must be accompanied by full payment. Should AFP be forced to collect overdue payments from Exhibitor, such fees will be subject to an interest rate of 2.5% per month, in addition to any legal, court, and collections fees incurred by AFP.
Cancellation/Reduction: In the event Exhibitor cancels its participation or wishes to reduce exhibit space, Exhibitor shall promptly notify AFP in writing. If the cancellation or reduction is received by AFP before November 30, 2019, 50% of the full exhibit price or full price for the space relinquished will be retained by AFP. No refund or credit will be granted for cancellations or reductions received after November 30, 2019, and full payment of any unpaid balance is required. Upon cancellation, Exhibitor loses all right to space and AFP reserves the right to reassign space to another Exhibitor. In addition, Exhibitor loses the right to use any complimentary exhibitor registration badges.
AFP reserves the right to treat Exhibitor’s downsizing of booth space as a cancellation of the original contract and an offer to purchase new booth space. Exhibitor may be required to move to a new booth location at AFP’s discretion. Exhibitor agrees that it is responsible for the total exhibit space rental for the originally contracted and assigned space.
Exhibit Booth Provisions: AFP will provide the following with each booth, unless otherwise stated in the agreement or any other AFP materials: two-line identification sign listing company name and booth number (if requested); 8-foot high backdrape and 3-foot high draped side walls; aisle carpeting in all main and cross aisles; around-the-clock security beginning with setup and concluding after all freight has been removed; and a number of exhibitor registration badges based on total booth space leased by Exhibitor. Standard in-line booths may not exceed a height of 4 feet in the front half of the booth. All islands are restricted to a height of 16 feet, including identification signage. No exhibit is permitted to obstruct the view of adjacent booths. Carpeting is mandatory in all booths. AFP reserves the right to enforce revisions, at Exhibitor’s expense, of any exhibit booth that does not comply with these guidelines.
Operation and Conduct: Exhibitor must confine activity to its own exhibit space. Exhibitor must not impede aisle traffic or adversely affect the displays or activity of other Exhibitors. Exhibitors’ personnel may not enter the exhibit space of another Exhibitor without express permission from that Exhibitor. Dollies, carts, and other drayage equipment is not permitted on the exhibit show floor during official exhibit show hours without AFP's consent.
Exhibitors shall not, without the express written consent of AFP, distribute any advertising material, literature, souvenir items, or promotional materials anywhere in the convention center except their own allotted exhibit space.
Exhibitor may distribute food or drinks, including alcoholic drinks, from its exhibit space but only with the express written consent of AFP and must be purchased from Convention Center.
Exhibitor may offer programs, products, and services for sale from its exhibit space. Exhibitor is solely responsible to comply with convention center rules and all local and state regulations concerning sales permits, taxes, etc.
Exhibitors shall not damage or deface any part of the convention center facility. Exhibitor may not tack, tape, nail, screw, or otherwise attach anything to convention center walls, posts, floors, ceilings, furniture, or other property of the convention center. Exhibitors are solely responsible for any and all damages to property caused by themselves or their personnel. Should such damage occur, the Exhibitor is liable to the owner of the damaged property. At no time shall AFP accept responsibility or liability for any such damages.
All set-up and dismantling of exhibit booths and sponsorship programs must be conducted during the times assigned. No storage of exhibit materials will be permitted between or behind booth draping.
AFP reserves the right to restrict or remove exhibit booth displays that detract from the general character or appearance of the exhibit show or otherwise become objectionable because of noise, materials, methods of operation, or any other reason at AFP's sole discretion.
Exhibit Booth Staffing and Early Closure: Exhibit booths must be open and staffed during all official exhibit show hours unless written approval of any exceptions is provided by AFP. Exhibitors found in violation of this policy will be subject to a $300 fine.
Subletting Space: No Exhibitor shall assign, sublet, or apportion the whole or any part of its assigned exhibit space, or allow representatives, products, or materials from companies other than its own in the said exhibit space.
Non-Exhibiting Organizations: Organizations and individuals without assigned exhibit space are not permitted to solicit business or engage in sales, marketing, or promotional activity anywhere in the convention center, except as authorized by AFP.
Exhibitor Responsibility and Right to Remove the Exhibitor’s Property: If an Exhibitor fails to comply in any respect with the terms of the agreement or these terms and conditions, AFP reserves the right to revoke the Exhibitor’s assigned exhibit space and offer said space to another Exhibitor, and/or to use said space in any manner at AFP’s sole discretion.
AFP reserves the right to remove from the exhibit show any and/or all property of Exhibitors should ICON be canceled or relocated. These rights may be exercised without prior notice or hearing. Exhibitor may still be liable to pay the full amount specified by the agreement or any contracts between AFP and Exhibitor.
Use of Logo: AFP grants permission to Exhibitors to use only the AFP ICON logo, subject to AFP guidelines (available upon request). Requests for AFP ICON logo use must be submitted in writing to AFP with a sample of the marketing collateral for approval. Neither the AFP logo nor the AFP Foundation logo may be used for any marketing or other purposes.
Intellectual Property: The agreement does not imply a license or right whatsoever concerning the intellectual property of AFP. For the purposes of the agreement, "intellectual property" shall mean: all trademarks and service marks registered and/or used by AFP, as well as any right, invention (patented or not), floor plans, designs, utility models, confidential information, commercial names, commercial signs, copyrights, domains, as well as any other intellectual property right protected by law. Exhibitor commits not to use, commercialize, disclose, distribute, give away, or by any means use any property of AFP, or any exceeding or remaining material of those considered intellectual property of AFP.
Hospitality Functions: Only organizations with contracted exhibit space may use ICON function space for hospitality purposes, at AFP’s discretion. All requests for function space must be directed to AFP for approval. Upon approval of request, all applications must go through the AFP conference department at for assignment. Hospitality functions may not be open during official program hours,
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TERMS & CONDITIONS CONTINUED...
which include social activities by AFP, except as approved in writing by AFP. Exhibitors are not permitted to display equipment or products or to conduct product demonstrations in suites or sleeping rooms during ICON unless they have contracted for hospitality function space.
Safety Codes: No one under the age of 18 is permitted to attend ICON events, unless formally invited by AFP (such as award winners, honorees, etc.). Children are not permitted in the exhibit show or any educational sessions in the convention center or hotels where AFP is holding events and are not permitted on AFP shuttle buses.
Exhibitor is responsible for compliance with all union requirements and fire and safety codes established by the convention center. Decorations must be flame proofed and all hangings must clear the floor. Electrical wiring must conform with all federal, state, and municipal government requirements and with the National Electric Code safety rules. If inspection indicates that Exhibitor has neglected to comply with these regulations and codes, AFP reserves the right to cancel or remove at Exhibitor's expense any or all part of the exhibit as may be irregular or problematic.
Compliance: Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations, and codes of duly authorized local, county, state and/ or federal government bodies concerning fire, safety, and health together with the rules and regulations of the operator/owners/managers of the convention
center property.Liability and Insurance: Exhibitor is responsible for any claims arising out of its own negligence, or out of the negligence of its employees, representatives, or agents. AFP will endeavor to protect Exhibitor property through contracted security personnel. Exhibitor shall be responsible for protecting its own property to its full value, either through purchased insurance or self-insurance. AFP will not assume liability for any loss or damage to Exhibitor property. In holding ICON, AFP does not act as agent of the Exhibitor, the facility, the general service contractor, or any other party. Claims against any party other than AFP are to be submitted directly to the party involved. In the event ICON is cancelled, or the sponsored project is cancelled, or the Exhibitor does not participate due to circumstances within the control of AFP, the liability of AFP shall be limited to a refund of all monies paid by the Exhibitor for exhibit booth rental, registration fees, and sponsorship or advertising fees.
ADA Accessibility: Exhibitor must comply with all laws, ordinances, and regulations pertaining to the Americans with Disabilities Act (ADA). Compliance with ADA is mandatory for all Exhibitors within its exhibit space. AFP and service contractors have no responsibility pertaining to the compliance with laws as far as individual Exhibitor's space, materials, and operation is concerned. The convention center shall be responsible for all ADA accessibility requirements and labor accommodation requirements relating to the exhibit show space and attendant facilities. AFP shall be responsible
for readily achievable, nonpermanent ADA accessibility requirements which are applicable to AFP if not otherwise provided by the convention center. Exhibitor agrees that it will comply with any ADA provisions applicable to the Exhibitor's exhibit space.
Interpretation: AFP reserves the right to interpret, amend, and enforce these terms as it deems proper to ensure the success of ICON. Display of programs, products, and services at ICON does not constitute, nor should it imply, any endorsement by AFP. Exhibitors may not claim or suggest AFP endorsement of their program, products, or services without the express written consent of AFP. Compliance with AFP’s terms and conditions is mandatory for all Exhibitors.
Cancellation or Relocation of ICON: In the event of cancellation or relocation of ICON due to circumstances within AFP’s control, AFP’s liability shall be limited to a refund of monies or fees paid to AFP by the Exhibitor for exhibit booth rental, conference registration, or sponsorship or advertising. In the event AFP has no control over the cancellation or relocation of ICON, AFP shall have no liability of any kind for fees paid by the Exhibitor.
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AFP ICON 2020 PROGRAM & EXHIBITOR
DIRECTORY
PREMIUM OPTIONSDrive traffic to your booth and leave a lasting impression with one of three premium cover positions. 4/CBack cover 7.25" x 8.75" . . . . . . . . . . . $4,500Inside front cover 7.25" x 8.75" . . . . . . . . . . $4,100Inside back cover 7.25" x 8.75" . . . . . . . . . . . $4,100
STANDARD OPTIONS 4/C B&WFull page (bleed) 7.25" x 8.75" . . . . . . . . . . . $3,800 $2,8001/2 horizontal 6" x 3.5" . . . . . . . . . . . . . . . . $2,750 $1,575Trim: 7" x 8.5"
ADDITIONAL OPTIONSListing enhancement—grab readers’ attention as they scan the page! Your company logo is featured next to your main exhibit listing.
Logo: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1/2” × 1/2” Listing Enhancement: . . . . . . . . . . . . . . . . .1/2” × 1/2” Four-color: . . $350 Black-and-white: . $225
POST AD MATERIALS TO:The YGS Group Ad Portalhttps://theygsgroup.sendmyad.com or email [email protected]
The conference program and exhibitor directory will be distributed to nearly 3,500+ fundraising professionals at AFP ICON 2020, March 29-31, in Baltimore, MD. The directory contains session descriptions and exhibitor information—all the information needed to navigate this must-attend event!
DEADLINES Ad deadline: Jan. 29, 2020Artwork due: Jan. 31, 2020
