Enterprise Financial SystemProject Update

Council of Research Associate Deans

January 17, 2008www.finsys.umn.edu

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Project Timeline What the New System Will Replace System Benefits Grants Management Reporting Training and Organizational Design Communication For More Information

Agenda

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Project Timeline Project is on schedule System Test phase began in

November 2007 System training and rollout begins

April 2008 System goes live July 2008

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What the New System Will Replace

The new financial system will replace CUFS, Financial Forms Nirvana, EGMSi, JD Edwards, PAMS, TIMS, BNA, Bank Procurement Card System, Financial Reports on the Web, CUFS 1099 Bolt-on, and a number of other systems

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New System Benefits Web-based system replacing old

mainframe no longer supported by vendor

Integrates financial processes across all campuses into a single enterprise

Integrates with HRMS and student systems

Presents improvements in processes, quality, and quantity of information

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PeopleSoft Grants Integration

EGMS/PRF GRANTS

Projects

General Ledger

Contracts

AwardData

Projects, Activities andBudget Data

F&A and RevenueGrants

Transactions

Billing

Receivables

LOC and Invoicing

BilledData

Feeder Systems

Payables PurchasingGeneral Ledger HRMS -

Travel & Expense

Proposal Award

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Grants Management

Proposal preparation will remain in EGMS Core functionality will remain the same Minor retrofits for new EFS terminology Departments still responsible for PRF SPA will continue to review and approve EGMSi replaced by EFS functionality

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Grants Management (cont.) Online proposal and award tracking Electronic NOGA delivery Delivered PI reports Cost sharing captured in financial

system Custom sponsor invoice and report

forms available in system

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Grants Management (cont.)

Ability to see daily F&A distribution and revenue transactions

Commitment control features

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Reporting PeopleSoft provides a rich, robust,

and flexible information-delivery environment that will: Meet diverse reporting/information needs Meet diverse output and distribution needs Deliver equivalent financial reporting and

information currently provided by Data Warehouse UM Reports Financial Reports on the Web

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Base Reports

Tools Deliverables• PS Reports • PS Query• nVision• Crystal

• Delivered queries and reports

• Extract financial data• All PS online search

pages (e.g., carry-forward)

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Reports for Super Users

Tools Deliverables• PS Reports • PS Query• nVision• Crystal• XML Publisher

• Create and catalog queries to share

• Extract financial data• Management reporting• Analyze financial system

data for management decisions

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Reports for Enterprise Analysts

Tools Deliverables• PS Reports • PS Query• nVision• Crystal• XML Publisher

• Strategic reports• Ad-hoc reports• Create and catalog

queries and reports for others to use

• Analyze enterprise systems data for management decisions

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Organizational Design

Clusters provide a way to deliver functionality without decentralizing high-risk functions

Org design committees overseeing cluster process Committee chairs handout All committee members are identified

on the EFS web site

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Training Two prerequisites currently available

COA and Basic Accounting System training begins April 2008 Approximately half of end-user training

courses will be online Competency assessments for most

courses Users will be required to pass

assessment for access to parts of system

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Training (cont.) Faculty can designate a proxy to perform

financial system tasks for them (in which case the proxy would take the training and assessments)

Faculty who wish to create purchase requisitions, travel and expense documents, or perform other tasks in the financial system will need to participate in training relevant to the tasks, and then pass the associated assessments

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Training (cont.) Faculty are not required to take a

reporting class. A tutorial demonstration on running queries and delivered reports will be available. It will include a list of common queries and reports, and it will give step-by-step instructions for running reports and queries.

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Communications Ongoing outreach Faculty fact sheet Online chat session January 25 for

Q&As on training Online resources include:

Training course listing (with descriptions and prereqs)

Recorded presentations on various topics System highlights, including

module descriptions

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For More Information

Web: www.finsys.umn.edu

E-mail: finsys@umn.edu