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August 11, 2016
Dear Parents of school year 2016-2017, Thank you for choosing Saint Philip the Apostle School for your child’s education. We look forward to seeing all of our students and parents on August 24th at Meet the Teacher Day. We are sending a few forms to fill out via U.S. Postal mail and items to be read via electronic mail. The forms in the mailing contain paperwork that our school needs from you before your child can start school. All paperwork must be brought to Meet the Teacher Day, Wednesday, August 24th and turned in to receive clearance for classroom admittance for your child to go to meet their teacher. The info you receive electronically is for your info to get the year off to a good start.
� The first day of school is Meet the Teacher Day, Wednesday, August 24th, 2016. Students and parents are to report to Holy Angel Hall that day between 7:30 and 11:00 a.m.
� In Holy Angel Hall you will turn in all paperwork, turn in your BATC pledge, check in with our PTO Board, take care of any outstanding financial requirements and meet with the Health Room Coordinator if needed. Please have everything filled out before you get in a line.
� Once the process is complete, you will be given a Classroom Admittance slip that will allow you to see your classroom and meet your teacher.
� Your next stop will be to visit your assigned classroom and Meet Your Teacher, and pick up any handouts waiting for you.
� The PTO Back to School Breakfast will be on the patio between the hall and church, between 7:30 and 11:00 a.m. You are invited to enjoy a continental breakfast and social time with friends and classmates.
� The PTO Used Uniform Committee will be selling outside Holy Angel Hall. In your U.S. Postal mailing you are receiving:
• 2016-2017 Informed Consent Documents Signature Sheet – we have condensed permission forms to one sheet. Please read each document in the electronic packet and follow the directions to check off/sign each section of this form to be turned in. This must be on file in the school office before the first day of school. PLEASE COMPLETE ALL SECTIONS ON BOTH SIDES.
• Carpool List - – use this form to list anyone that you may want to pick up your child after school any time during the school year. List as many names as you think you may need!
• Scrip Requirement Pledge Form
• Medical Alert Information Request ( Health Office request from everyone)
• Medication Authorization (for any medication to be administered at school)
• Falcon’s Nest Registration (for full or part time attendance)
• Sports Booster Membership (for all student sports team participants)
• Title 1 Survey (Required from ALL families – name optional address required)
• Classroom Assignments
• Family Dashboard Sign
• Blessed Are the Children Pledge forms – due on Meet the Teacher Day!
• Emergency/Earthquake card – due on Meet the Teacher Day! Please COMPLETELY FILL-IN BOTH SIDES. In case of illness, injury or disaster your
child can only be released to those listed on this card. You may attach additional names and numbers on another piece of paper
All paperwork, Health Requirements, and tuition and fees that are due must be turned in Wednesday, August 24th, 2016 in order for your child to attend class on Thursday, August 25th, 2016. These Items are informational and will explain what you are agreeing to on the Informed Consent Documents Signature form:
1. Drop-off and Pick-up procedures
2. Good-Touch/Bad Touch® Curriculum (if you choose to Opt Out please request form)
3. School Counseling Services Consent Policy 4. Expectation and Agreement Form 5. School Calendar 6. Scrip Program Information 7. Family Service Hours 8. Family Agreement for Use of Electronic Communication and Equipment 9. Hot Lunch Program information 10. School Mass Choir Auditions Information 11. Sports Sign-up Information 12. Junior High PE Uniform Information 13. Service Hour How-To and Information 14. PTO flyers for Used Uniform Sale, Hospitality Help
Please note: The Parent-Student Handbook and Archdiocese Handbook are hosted on our website under the “Forms” link Please carefully go through both the mailed and electronic packets and be sure to read and fill out everything completely and bring required forms with you to Meet the Teacher Day. We must have complete information to keep our school and students safe and fulfill our many requirements. Thursday, August 25th, and Friday, August 26th are full-days, and uniforms are required. Hot Lunch does not begin until Monday, August 29th, so please send your child to school with a snack and lunch the first two-full days of school. The school bell rings at 8:00 a.m. Students are considered Tardy if they are not in the classroom at 8:00 a.m. If you have any questions, please call us, as we are happy to help and want to begin this year as smoothly as possible. The school office is open 8 a.m. to 2 p.m. until August 23rd with the exception of Friday, August 19th, when we will be at our Retreat. Sincerely,
Kathy Andric Administrative Assistant [email protected] 626-795-9691 ext. 446
Drop-off and Pick-up Procedures
1. Only drop off and pick up from your designated lane. 2. Grades K-2 will enter by making a left turn into the
driveway furthest north. Older siblings of K-2 students will follow the K-2 procedures.
3. Grades 3-8 will enter by making a right turn into the driveway furthest south.
4. In the drop-off and pick-up lines, do not get out of your car. We will help your child to get in and out of the car.
5. Stay in one lane. Do not form two lanes or try to pass another car unless instructed to do so by traffic volunteers or school staff.
6. When you exit the campus on Hill Avenue you can only make a right turn. When you exit the campus on Cordova Street you can make a right or left turn.
7. You may drop off for school beginning at 7:30 am. 8. If you arrive at 8 am, even if there is a line, your child will
receive a tardy slip. 9. You may pick up anytime between 3:00 and 3:15. 10. If you arrive earlier than 3 pm, you will be asked to
park your car and walk over to get your child. 11. The north yard will be available for parking in the
morning. 12. Both the north yard and the south yard will be available
for parking in the afternoon. 13. Stay off of your cell phone. It is not appropriate to be
on a cell phone and drive on a school campus at the same time.
14. Drive slowly and be patient.
SCHOOL COUNSELING SERVICES
Dr. Gayle Callaghan, ATR-BC, MFT, Psy.D. is your school counselor. Beginning her sixteenth year at St. Philip the Apostle School, she brings over 27 years’ experience in helping children and families. She is a registered art therapist and a State licensed marriage, child and family therapist; and she has been practicing in this area since 1989, after graduating from Loyola Marymount University with her Master’s Degree. She recently completed her doctoral studies in Psychology. Dr. Callaghan is currently hired 12 hours per week to offer counseling support to the families of St. Philip the Apostle School. Your school counselor is available for many services to support your child’s successful experience at St. Philip the Apostle School. She can be utilized for personal and group counseling of children regarding academic, behavioral and social issues. She may be accessed by parents for child development education, problem solving, and general support. The counselor attends many PTO, Town Hall, and orientation meetings in order to keep communication open with al facets of the school. She is also available for parent education programs on topics of interest at the request of the room parent(s) and teacher. Parents may request counseling services, by the child/children or by the teachers. Your child is guaranteed by school contract that he/she may have one visit with the School Counselor on request allowing access to the counselor for crisis situations, conflict resolution, or other urgent matter. If more than one visit is recommended or requested, a form is sent home to parents/caregiver(s) to give written consent for further counseling visits. Consent for counseling may be reversed at any time at the parent’s request. Dr. Callaghan has an office in our school building. To leave her a voicemail, call the school, 626.795.9691 ext. 450. She welcomes your questions and comments!
08/11/16
SAINT PHILIP THE APOSTLE SCHOOL
EXPECTATION AND AGREEMENT FORM Please read and check mark the box and sign the Informed Consent Document
acknowledging that your family has read this form.
School Year:___2016-2017 Parent Expectations
Support the policies, procedures, guidelines and rules as set forth in the Parent-Student Handbook. Support the Parent-Teacher Organization (PTO) and it’s fund-raisers through attendance, volunteering and participation. Prompt payment of tuition and fees. Support religious
instruction by regular and active participation in parish religious practice and worship. Student Expectations
Support the policies, procedures, guidelines and rules as set forth in the Parent-Student Handbook. Complete the required course of study and related assignments. Master the grade
level requirements in academic areas in order to advance into the next grade. Family Service Hours
Families on tuition plans A and C are required to work a minimum of 50 hours of family service each year in a variety of areas, 4 of which are to be Parish service hours. Single parent families are required to work a minimum of 30 hours. Single Family status requires paperwork and approval through the office. These plans also require an additional 2 hours for the dinner dance, 6 hours of service for our annual festival and purchase or sales of $120 of festival tickets. Hours not worked are billed and families may be put on a non-service rate the following year. 85% of the Service Hours must be completed to remain on Plans A or C. (Please review handout in packet.)
Active Parishioners
Families on tuition plans A and B are to be registered parishioners of Saint Philip the Apostle Church, established a pattern of support, and use either the church envelopes or sign-up for Faith Direct for their weekly offering to the parish. Please request Faith Direct attendance card to put in the collection basket at Sunday Mass. Family usage of envelopes will be reviewed periodically and those not using their envelopes regularly will be put on a non-parishioner plan.
Parent Volunteers
In order to be considered for tuition plans A and C, both parents must fulfill the mandatory requirements of VIRTUS training, LiveScan fingerprinting, TB clearance, and signed agreement of
the Code of Conduct. These requirements must be met before the first day of school.
Annual Giving Campaign
Blessed are the Children is our annual giving campaign designed to promote continued academic excellence and spiritual enrichment to the students at Saint Philip the Apostle School. Support of this campaign is essential. It provides funds to our school, which enables us to maintain a quality Catholic education for our students.
Scrip Program This program assists the needs of our students with no cost to the families. Parents are required to participate in this program or they may “buy out” by paying a fee. Each family is required to generate a minimum rebate of $150.00 to St. Philip from their yearly Scrip purchases or “buy-out” of their Scrip Commitment for $250.00 at the beginning of the year. The rebate earned from scrip purchases made after the $150.00 is earned will be split 50/50 with the school and earn a
tuition reduction.
SAINT PHILIP THE APOSTLE SCHOOL 2016-2017 School Calendar
August 23 Junior High Orientation 9 – 11:00
24 Meet the Teacher Day 7:30 – 11:00 a.m. 25 Full Day & Uniforms Required 26 Full Day & Uniforms Required 29 Star Testing # 1 begins
September 5 Labor Day – No School 13 Back to School Night, grades K – 4 at 7 p.m. Holy Angel Hall
15 Back to School Night, 5th & Junior High 7 p.m. Holy Angel Hall 16 PTO Program Planning Movie Night 6 p.m. 18 Unity Sunday 5th grade, Catechetical Sunday & New Family Welcome Mass 9:15 22 Picture Day – alternate dress 30 Spirit Shirt Day
October 4 8th Grade Parent Meeting with Mrs. Ramirez 7 8th Grade Retreat
10 Progress Reports 13 Reconciliation-Eucharist Parent Meeting 6:30 p.m. 14 Fall Sports Photos 16 Unity Sunday 4th Grade 17 Star Testing # 2 20 St. Kateri Feast Day Celebration 21 No School – In-service – Fall Fest Set-up 22 PTO Fall Festival
28 Spirit Shirt Day & Student Council Game Day & 28 Star Test # 2 Ends 31 12:30 Dismissal – Halloween Festivities
November 3 Picture Make-Ups
4.5,6 Fall Drama Performance 10 Reverse Science Fair 11 No School - Veterans Day 13 Unity Sunday – 7th Grade 17 Senior Citizen’s Luncheon 18 Spirit Shirt Day & End of First Trimester 21-25 No School – Thanksgiving Holiday Begins
28-31 PTO Book Fair begins December 1-4 PTO Book Fair
1 Sibling Applications available 1 & 2 Speech and Debate Tournament 4 Unity Sunday – 8th Grade 5 Report Cards go home 6 St. Nicholas Feast Day Celebration
8 12:30 Dismissal – Parent Teacher Conferences 9 No School – Parent Teacher Conferences; Falcon’s Nest Open 7 – 6 p.m. 14 Junior High Honors Assembly 16 Spirit Shirt Day 20 Christmas Worship Service 7 p.m. 21 12:30 Dismissal; Alternate Dress 22-31 Christmas Vacation
January 1-8 Christmas Vacation
9 School Resumes, Re-registration begins 11 Sibling Applications Due 13 Star Test # 3 Begins
16 No School – Martin Luther King Jr. Holiday 19 Scoliosis nurse here for student check-ups 20 Gift Gathering Party for The Red Tie Ball 27 Spirit Shirt Day & Star Test # 3 Ends 29 Open House & Unity Sunday – 6th Grade 30 No School 31 Catholic Schools Week begins
All Dates subject to
change.
February 2 Applications Due
6 Progress Notes 9 Basketball Photos 11 New Student Testing and Parent Interviews 14 Valentine’s Day – Alternate Dress 16 8th grade Individual Photos 20 No School – President’s Day 24 Spirit Shirt Day 26 Unity Sunday – 3rd Grade 28 4th & 5th Science Fair
March 1 Ash Wednesday Liturgy 2 p.m. 4 Academic Decathlon
7, 8, 9 WASC Accreditation Visit 10 NO SCHOOL 17 End Second Trimester and St. Patrick’s Day – Alternate Dress
19 Unity Sunday – 1st Grade 22 Junior High Science Fair 23 Junior High Science Fair 24 PTO Program Planning Movie Night 6 p.m. 25 Tentative – Falcon Invitational
27 Report Cards go home 30 Junior High Honors Assembly 30 & 31 Speech & Debate Tournament 31 Spirit Shirt Day
April 1 PTO Red Tie Ball
5 Spring Sports Photos 5 Spring Sports Photos 13 12:30 Dismissal Holy Thursday 14-21 Easter Vacation 22 8th Grade D.C. Trip 24 School Resumes 26 7th Grade Retreat 27 6th Grade Retreat 28 Spirit Shirt Day 30 Unity Sunday – Kindergarten
May 3 Celebration for Feast Day of Saint Philip
4 8th Grade Retreat 8 Progress Reports
11 Art Show Preview Night 12 11:30 Dismissal – Grandparents Special Friends Day 15 Star Test # 4 Begins 18 Spring Concert 19 PTO Jog A Thon 17-23 PTO RRR Soles 4 Souls 23 First Communion Mass, Photo and 8th grade group photo 25 New Parent Orientation and PTO Mentor New Family Social 26 Spirit Shirt Day & Star Test Ends 29 No School - Memorial Day
June 2, 3, 4 Spring Musical 4 Unity Sunday – Second Grade
6 Sports Recognition Night 7 Student Council Olympics 9 Noon Dismissal - Baccalaureate Mass (10:30) and Graduation (4:00) 13 K & 1 Awards Assembly and PTO Used Uniform Sale 14 12:30 Dismissal - PTO Faculty & Staff Appreciation Luncheon 14 2 - 5th Awards Assemblies 15 10:30 Dismissal-Alternate Dress-Last Day of School – No Falcon’s Nest
Welcome To The St. Philip The Apostle 2016-2017 Scrip Program!
A message From Your Scrip Coordinator: My name is Cynthia Gonzalez and I am your Scrip Coordinator.
The Scrip Program generates over $100,000 per year for our children. It’s a simple, effective and necessary fundraiser for our school. I will be available to answer your questions
throughout the year. My desk is located in the school office, stop by and say hi.
Please Direct Questions To: [email protected]
Or Call The Scrip Hotline At: 626-795-9691 ext. 445 What Is Scrip: Major retailers wanting to give our school money! Scrip is a term that means substitute money. When you purchase scrip, you’re purchasing gift cards from national and local retailers, the same gift cards that you buy at the store. Many popular retailers participate in the scrip program. St. Philip buys the gift cards at a discount through a larger organization called Great Lakes Scrip Center. Families like yours buy the cards for the face value, they redeem them for face value, and St. Philip keeps the difference as revenue and everyone wins. See www.glscrip.com for a complete list of available retailers. The beauty of scrip is that you put your regular household shopping dollars to work. It’s a terrific fundraiser, you earn money for our school that involves no selling. You make household purchases that you would make anyway, you just use the scrip cards instead of cash. Groceries, clothing, toys, gifts, gasoline, and vacations. There are literally hundreds of vendors who participate in the scrip program. Use Scrip for your Company/Business needs too.
Important Dates: Scrip Year Begins: May 1st Scrip Year Ends: April 30th
Graduating Families: Scrip Year Ends: April 1st For Diane Carreon to close out accounts.
Family Scrip Requirement: Each family is required to participate in the Scrip Program and is required to generate a rebate of $150.00 to St. Philip from their Scrip purchases.
-OR- Families have the option to Buy-Out of their Scrip Requirement at “Meet The Teacher” for $250.00 and don’t have to worry the rest of the year.
How Do I get Started? It’s simple, three easy steps! 1. Log on to www.shopwithscrip.com 2. Sign-up with our school’s enrollment code: E22CE28C8812 3. Order gift cards in a variety of denominations, reload your cards, check your purchase history and rebate status, plus much more.
NOTE: Even if you “Buy-Out” of your requirement you still must enroll.
What If I don’t Want To Purchase Scrip On-Line, Or I’m In A Hurry And Need Scrip The Same Day? No worries, we keep a limited inventory of gift cards in stock at school for you to purchase. Although, you still have to register with shopwithscrip.com because they’re our on-line inventory management software program and we will have to post your purchases into that system for you to get the credit.
How Do I Pay For My On-Line Scrip? Two ways…
1. PRESTO-PAY: is our most popular, convenient and recommended way for you to pay for your orders on-line. At the time you place your order, Presto-Pay will debit your checking account for the face value of your order. Once approved, you can now shop, buy and print your scrip from home, reload your cards and e-mail your purchases to friends and family. Simply register for Presto Pay on your dashboard when on-line with shopwithscrip.com.
2. CHECK: Once you submit your on-line order, send in your check to the Scrip Desk within
24 hours of placing your order. Payable To: St. Philip The Apostle, GGC
How Do I Track My $150.00 Scrip Rebate? Once you are registered with shopwithscrip.com the software calculates your rebate for you on your dashboard. Each retailer donates a different % back to our school so keep that in mind when ordering. The higher the %, the faster you will meet your $150.00 rebate.
On-line Scrip Ordering Schedule: Order on-line by Monday at 10:00 a.m. Your gift cards will be delivered to the youngest child’s backpack by Wednesday, or may be picked up in person.
In-Person Scrip Purchasing Schedule: Scrip is sold in the lobby of the school office in the morning and afternoon, Monday-Friday, 15 minutes before and after the bell. As well as over the Summer.
Buying Scrip Can Reduce Your Tuition: Scrip purchases above your $150.00 rebate, 50% above will go towards your general fee reduction at the end of the year.
So As An Example: If you earn $200.00 in rebate, $150.00 + $25.00 goes to the school, and $25.00 is applied towards your General Fees. *No cash or scrip value and must be reedemed by June 2015. *Does not apply to graduating, non-returning families. AMAZON SMILE supports St. Philip. When shopping on Amazon, please use “AMAZON SMILE” (same as Amazon) and click, “St. Philip The Apostle School.” A % of your purchase goes back to SPAS. This is mandatory if you shop on Amazon. RALPHS supports us too. Please register at www.ralphs.com and use the ID#83332
Title 1 Survey
August 15, 2016 Dear Parents/Guardians: The Elementary and Secondary Education Act (ESEA), as reauthorized by the No Child Left Behind Act (NCLB), provides supplemental educational services for eligible public and private school students. The purpose of the Act is to provide additional help for children so that they can acquire the knowledge and skills necessary to meet the challenging student performance standards that all children are expected to meet. Please take the time to fill in the enclosed Family Survey. All you need to do is circle YES or NO after each question. Your answers will be strictly CONFIDENTIAL, only I will use this information. Names are optional and will not be given to anyone. This information is very important. It will help us continue our participation in Title I supplemental educational programs, such as reading programs that help our children. Your tax dollars are paying for these programs. Please help us to keep them. Please return your Family Survey on August 24, 2016. Remember that this information is CONFIDENTIAL. If you have any questions, please call me at the school office at 626.795.9691. Thank you for all that you do for our children and our school. Sincerely, Jennifer Ramirez Principal
2016-2017 FAMILY SURVEY COMPARABLE DATA
(School Does Not Participate in the Federal Meal Program)
Name is optional, address is required
Name ………………………………… Address ……….…………………………………………
Phone …………………………………. City …….………………….. Zip ………………………
Children: Name ………………..………. Grade ….. Name ………….……..….….… Grade ……
Name …………….…………... Grade ….. Name ………………..…………Grade …...
1) Are you receiving assistance under CalWORKs? YES NO
If yes, please enter the case # _____________
2) Does your family participate in the CalFresh Benefits (Food Stamp Program)? YES
NO
If yes, please enter the case #s _____________
3) Are any of your children receiving Kin - GAP benefits? YES NO
If yes, please enter the case #s _____________
4) Find your Family Size (all adults and children living with you) on the left of the chart. Go across to the figures listed by week or month.
Family Size Income Per Week* Income Per Month*
1 $419 $1,815
2 $567 $2,456
3 $715 $3,098
4 $863 $3,739
5 $1,011 $4,380
6 $1,159 $5,022
7 $1,307 $5,663
8 $1,455 $6,304
*USDA Income Eligibility Guidelines 3/31/15
For each additional household member, add $148/week or $642/month. Is your income LESS than this amount? YES NO
THANK YOU FOR YOUR HELP.
Purchase School Lunches Online
Ordering for August and September is from August 15-25, 2016. Subsequent ordering will generally be from the 10th -25th each month for the following month’s menu.
If you register with orderlunches, you will get an email reminder at the beginning and end of the ordering period. Reminders will also be in the weekly newsletter.
New Parents 1. Go To: www.orderlunches.com - (please bookmark this page)
2. Click on Register: Password is: falcon174, add account profile(s) information
3. Sign In - Welcome page displays with Program Info (Order Schedule, Rules etc.)
4. Click Order at Top of Navigation Bar & go to: Aug-Sept lunch
5. Click the Order link on the calendar to begin –order for August AND September
6. Check out & pay – Please be sure to complete the check-out process. Do not close your browser prior
to receiving the confirmation display or your order may be interrupted and not fully processed. Items
left in your shopping cart will not be processed and your order will not be placed.
Returning Parents
1. Go To: www.orderlunches.com - (please bookmark this page)
2. Sign In with your username & password
3. Click on each student that needs” location”, add their class assignment for the new school year &
click “update profile”
4. If a student is not returning, select their name & click “remove profile”
5. Once all profiles are updated – Click on the Order link and order for August and September
Be sure to proceed to checkout and process your payment. Orders that are left in the shopping cart will
NOT be processed and your student(s) will not be included in the lunch service.
QUESTIONS
TECHNICAL SUPPORT (help navigating the site): email [email protected].
PAYMENT INFORMATION The program accepts payment by Debit Card or Credit Card: Visa, MasterCard & Discover.
MINIMUM ORDER FEE: A $1.00 fee will be charged for orders under $10.00 – for new and changed orders.
Thank you for participating in our school lunch program!
St Philip the Apostle School Mass Choir
Do you like to sing?
Audition for the Mass Choir on Meet the Teacher Day
Help lead weekly worship at St Philip the Apostle School. Develop your musical skills. Be part of an awesome group. Choir is open to students in grades 4-8. Come see Mrs. Homan in the Music Room on Meet the Teacher Day for a quick, fun audition. Responsibilities of choir members:
*Arrive every Tuesday morning at 7:25 sharp, ready to rehearse. Go from the music room straight to Mass with the choir. *Lead the singing at Mass and be a good role model for behavior in church. *Represent our school and its commitment to worship; demonstrate
the importance of raising our voices to God. *Choir members purchase a choir t-shirt ($10) and wear it to school
every Tuesday for Mass. Important Note for 8th Graders:
8th grade choir members are able to accompany their school
families to and from Mass, and may sit with school families when
not singing.
SERVICE HOURS QUICK START GUIDE
IF I AM NEW TO THE SCHOOL, HOW DO I REGISTER TO ENTER SERVICE
HOURS?
1-Go to the school website, http://www.stphiliptheapostle.org/school/ 2-Select “Sign In” on the right side of the page. 3-Select “Create an account” and enter the required information. 4-This will generate an email to the admin. You will not be able to access your account until you receive an email stating that your account is active. PLEASE REGISTER BY SEPTEMBER 15
HOW DO I CHECK TO SEE HOW MANY HOURS I HAVE? You can check your hour status on-line using your family LOG IN.
1-Go to the school website, http://www.stphiliptheapostle.org/school/ 2-Select “Sign In” on the right side of the page. 3-If you are a returning family, you can log in using your previous year’s log in an password. If you are a new family, you need to create an account. (see instructions below). 4-Once logged in, select the SERVICE HOURS button on the left side of the page. 5-This will take you directly to your family page where you can see the status of your hours and where you can submit new hours.
Please see full list of guidelines on the school website.
Questions: Contact Amy Miller at [email protected] or 626.345.1424
PLEASE SAVE THIS LETTER FOR FUTURE REFERENCE
Dear Parents on Plans A and C,
My name is Amy Miller and I am the Service Hour Recorder for St. Philip the Apostle School. This letter serves as your guideline, along with the school handbook, for those families on tuition plans A and C. You can find all of this information on the school website as well.
If you need to contact me: PHONE: (HOME number only please) 626.345.1424 EMAIL: (please do not use my personal email) [email protected]
HOW MANY HOURS DO I NEED?
Service hour school year runs May 1, 2016-April 30, 2017
MOST FAMILIES: 48 TOTAL HOURS (36 regular, 4 parish, 6 fall festival and 2 dinner dance) broken down: Period 1 (ends November 30) must have: 20 school hours + 6 festival Period 2 (ends April 30) must have: 16 school + 4 parish + 2 dinner dance
SINGLE PARENTS (have sole physical and financial custody of their child(ren) and have registered with the school office: 28 TOTAL HOURS (18 regular, 2 parish, 6 fall festival and 2 dinner dance) broken down: Period 1 (ends November 30) must have: 10 school hours + 6 festival Period 2 (ends April 30) must have: 6 school + 4 parish + 2 dinner dance
NEW FAMILIES (In your first year at St. Philip): 48 TOTAL HOURS (36 regular, 4 parish, 6 fall festival and 2 dinner dance) Period 1 (ends November 30) must have: 6 festival Period 2 (ends April 30) must have: 36 school + 4 parish + 2 dinner dance
Once all of your required hours are submitted and approved, you do not need to turn in additional hours worked.
WHAT IF I WANT TO WORK MOST OF MY HOURS IN PERIOD 2?
In most cases, this is fine! Notify me (VIA EMAIL) that you plan to work your hours in period 2 by NOVEMBER 30TH. If you are a family on probation, you may not defer your hours. If you fail to provide notifi-cation, you will be billed for period 1. New parents do not have to provide notification.
WHEN DO I SUBMIT MY HOURS?
Submit your hours within 1 week of completing work
WHAT ARE THE IMPORTANT DEADLINES AND DATES?
PERIOD 1- May 1 thru November 30 SUBMIT PERIOD 1 HOURS BY DECEMBER 15 PERIOD 2- December 1 thru April 30 SUBMIT PERIOD 2 HOURS BY MAY 15 END OF YEAR- IF YOU HAVE PROBLEMS WITH YOUR BILL YOU HAVE UNTIL JUNE 30 TO RECTIFY THEM. AFTER THAT DATE, YOU ARE RESPONSIBLE FOR THE AMOUNT BILLED.
PLEASE SAVE THIS LETTER FOR FUTURE REFERENCE
HOW DO I SUBMIT MY SERVICE HOURS?
You can electronically submit your hours on the website or you may use a paper coupon.
PAPER COUPONS-You can find these near the office. These must be filled out by the volunteer and signed by the APPROVER to be counted as hours.
ELECTRONICALLY- 1-Log into the school website (you must have an active account to view or submit service hours). http://www.stphiliptheapostle.org/school/ 2-Select “Sign In” on the right side of the page. 3-Once logged in, select the SERVICE HOURS button on the left side of the page 4-This will take you directly to your family page. There will be a SUBMIT button. Click on that and follow the prompts. 5-Select the appropriate description/committee that the service was for and then fill in the form. If you can’t find your category, use the help section on the service hours page. The submission will then be sent to the committee chair for approval. 6- When the chairperson has approved your hours you will see your status change from red to green. Please allow 1 week for approvals to go through. If your approval has not gone through after one week PLEASE CONTACT THE APPROVER DIRECTLY to let them know that there is something still pending. ALL HOURS NEED TO BE RECORDED THIS WAY, EVEN IF YOU SIGNED A SIGN IN SHEET. You are responsible for submitting your own hours, committee chairs will not be doing it for you.
IF I SIGN IN THROUGH A SIGN IN SHEET DO I NEED TO SUBMIT MY HOURS ONLINE? SIGN IN SHEETS- ARE NOT AN ACCEPTABLE METHOD FOR SUBMITTING YOUR HOURS. You will still need to log in your own hours, they will not be turned in on your behalf. Sign in sheets are used as a reference only for the approving party to approve online hours. THIS IS TRUE FOR FALL FEST ALSO. You will sign in at the fest AND need to log your hours online (NEW THIS YEAR).
HOW DO I CHECK TO SEE HOW MANY HOURS I HAVE? You can check your hour status on-line using your family LOG IN. 1-Go to the school website, http://www.stphiliptheapostle.org/school/ 2-Select “Sign In” on the right side of the page. 3-If you are a returning family, you can log in using your previous year’s log in an password. If you are a new family, you need to create an account. (see instructions below). 4-Once logged in, select the SERVICE HOURS button on the left side of the page.
5-This will take you directly to your family page where you can see the status of your hours and where you can submit new hours.
IF I AM NEW TO THE SCHOOL, HOW DO I REGISTER TO ENTER SERVICE HOURS?
1-Go to the school website, http://www.stphiliptheapostle.org/school/ 2-Select “Sign In” on the right side of the page. 3-Select “Create an account” and enter the required information. 4-This will generate an email to the admin. You will not be able to access your account until you receive an email stating that your account is active. PLEASE REGISTER BY SEPTEMBER 15
PLEASE SAVE THIS LETTER FOR FUTURE REFERENCE
WHAT IF I DON’T WORK ALL OF MY REQUIRED HOURS? 85% of all hours must be completed by April 30 or you will be removed from the service plan program. (this percentage is based on total number of required hours including events) Each school and parish hour not worked will be billed to you at a rate of $25.00 per hour. Each festival hour and/or dinner dance hour not worked will be billed to you at a rate of $50.00 per hour.
DO SERVICE HOURS ROLL OVER?
Service hours do not carry over to the next school year. Fall fest and Dinner Dance hours worked in excess will be counted towards your school hours. They are recorded as event hours but hours over the required amount will count as school hours. Parish hours are capped at 4, THESE HOURS DO NOT CARRY OVER TO SCHOOL HOURS.
WHAT DO I NEED TO KNOW ABOUT PARISH HOURS?
You may earn a maximum of 4 hours for parish work. Additional parish volunteering is welcomed but, service hours credit will not be awarded after 4 hours are reached. SCOUTING- Parish service hours are only given to pre-approved scout leaders (who can earn a maximum of 4 hours each). For each grade, there can be one approved leader per every 8 scouts. Leaders need to submit their names to the Parish Service Hour Coordinator by November 1. (Parish Hours coordinator, Mimi Stolpe). Please refer to the Parish Service Hour guidelines for more information on what hours may be submitted for parish hours.
CAN I EARN HOURS FOR CAMP FALCON?
Persons assisting with Camp Falcon field trips (only) or with Falcon’s Nest can earn up to 10 hours.
CAN I EARN HOURS FOR AFTER SCHOOL ACTIVITIES? ORGANIZED CLASSES Service hours are NOT given for assisting (or bringing snack) to after school classes (Ballet, Tae Kwon do, etc.).
CLASS SOCIALS ONLY the HOST of a back to school social may earn up to 4 hours (if the event is held at someone’s home). No receipts may be submitted for this event.
MENTOR FAMILIES Mentor families can earn up to 5 hours for any of the following: family night, church welcome or summer activities with their mentor family.
SCHOOL SPORTS Service hours are given for coaching, service hours are NOT given for bringing snack for the team.
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CAN I EARN HOURS FOR PURCHASING SUPPLIES?
Yes! Items purchased for scheduled classroom and/or school events may be redeemed for service hours. Every $25.00 spent equals 1 service hour. The original receipt must be attached to the signed coupon. These hours cannot be turned in electronically.
Gift cards can also be purchased for needed items for an event such as the fall fest and dinner dance/ auction. Items purchased at a store need a receipt. Gift cards purchased through scrip do not need a receipt.
CAN I EARN HOURS FOR BAKING?
Baking for scheduled school events (class parties, Senior's Luncheon, Grandparents and Special Friends Day, Open House, etc) count toward service hours. 1 hour is given for the following:
2 dozen cookies, brownies or cupcakes 1 cake or pie
You may not get hours for both purchasing supplies for baking and the actual baking of the treat. BAKING FOR THE FALL FESTIVAL MAY BE CALCULATED DIFFERENTLY. SEE FALL FEST INFORMATION FOR MORE DETAILS.
WHAT DO I NEED TO KNOW ABOUT THE FALL FEST AND DINNER DANCE/AUCTION?
FALL FEST Fall fest hours worked at or before the event are handled by the Fall Fest committee members. Sign ups for this event will occur before the event via an online sign up. Each family is required to work 6 hours for the event. All Fall Fest hours worked are counted first toward the event requirement, and then all hours over 6 will be applied to school hours. These hours will be reflected as Fall Fest hours on your account even if they roll over to school hours. NEW THIS YEAR. YOU MUST SIGN IN AND OUT AT FEST AND SUBMIT YOUR HOURS ON LINE. All questions related to Fall Fest service hours should be directed to the fall fest service hour chairs (Virginia Naperila).
DINNER DANCE/AUCTION (DDA) DDA hours MUST be submitted online (sign in at the event and enter online). Each family is required to work 2 hours for this event. All DDA hours worked are counted first toward the event requirement, and then all hours over 2 will be applied to school hours. These hours will be reflected as DDA hours on your account even if they roll over to school hours.
SPONSOR/ADVERSTISING
No service hour credit is given for sponsoring a booth at the fall festival or buying a page in the auction booklet as these are considered advertisements. EVENT CHAIRS
If you are in charge of an event, you will need to submit your hours online. Please turn in any approvals for the people that work for you within 48 hours of the event. Hours may only be allocated to the period worked in. Granting of double service hours must be cleared with Mrs. Ramirez in advance.
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HOW DO I FIND OUT ABOUT SERVICE HOUR OPPORTUNITIES?
Check the weekly newsletter for information on service hour opportunities. Ask teachers and staff members if they may need help on special projects (do not limit yourself to your children’s homeroom teacher. Try the librarian, art teacher, music teacher, etc.) Check with event chairs. There is always a need for extra help with the auction and fall fest and other school events. All school functions requrie volunteer help, just ask around! Traffic team and hot lunch are often looking for weekly help. Phyllis Park in the parish office is a good source for helping out with parish hours.
St. Philip the Apostle School
Meet the Teacher Day Wednesday, August 24 7:00 am - 11:00 am Enjoy a continental breakfast on our school patio
See old friends and meet new families!
Service hours are available for baked goods or donations. (2 dozen baked goods = 1 service hour OR
store bought items must be $25 min w/ receipt = 1 service hour)
Please contact PTO Hospitality Kristin Mitchell (626)7100883
or Kerri Law (626)4858024
Volunteer and earn your required service hours.
All families on tuition plans A & C need to volunteer at least 36 hours,
PLUS 6 Fall Fest hours and 2 Dinner Dance hours.
Sign Up at Meet the Teacher Day to Join a
2016-2017 PTO Committee
Community Service Committees
Hospitality
Chairs: Kerri Law, [email protected]
Kristin Mitchell, [email protected]
Help plan and host school functions, such as the Teacher Appreciation Luncheon, Open House, and Meet
the Teacher Day, with the Hospitality Committee. Monthly daytime meetings as needed to plan events
and help staff the actual events.
Public Relations
Chair: Camille Abdalla, [email protected]
Get the word out about all that is happening at SPAS on the PR Committee. Help promote school activities
both internally and externally. Monthly meetings as needed.
Program Planning
Chair: Michelle Mapp, [email protected]
Help plan and host educational speaker’s assemblies for SPAS parents and enrichment events such as
Family Movie Nights and the Health Fair. Monthly meetings as needed in the evening.
Reduce, Reuse, Recycle
Chair: Tina Udrys, [email protected]
Help plan and support our environmental awareness efforts throughout the year, such as Soles for Souls
and the new Book Exchange Library (coming this fall!).
Sports Boosters
Chairs: Michele Ciampa, [email protected]
Ann Kennedy, [email protected]
Help organize the 2017 Falcon Track Invitational and support our numerous seasonal sports teams.
Traffic
Chairs: John Casci, [email protected]
Steve Smith,[email protected]
Help ensure our childre ’s safety every day during morning drop-off. Commit to either volunteering for
the entire school year (a minimum of one 30 minute shift a week) and receive your entire 36 hours at the
end of the year OR volunteer as your schedule permits and record your hours monthly. Shifts are Monday
- Friday 7:30 am – 8:00 am when school is in session.
Fundraising Committees
Book Fair November 28 – December 4, 2016
Chairs: Susan Harden , [email protected]
Diane McCullough, [email protected]
Help organize our annual Book Fair. Meetings from September - November to coordinate decorations,
cashiers, opening night, and volunteers.
Dinner Dance & Auction – Red Tie Ball April 1, 2017
Chairs: Maria Campagna, [email protected]
Renee Norton, [email protected]
There are the many ways you can volunteer to help with the Red Tie Ball:
Live Auction - Work with Live Auction Chair to procure items for the Live Auction. Monthly daytime
meetings October – March and at-home work to suit your schedule.
Procurement - Work with Procurement Chair to solicit and secure items for the Silent Auction. Monthly
daytime meetings October – March and at-home work to suit your schedule.
Buy-In Parties – Work with Buy-In Chair to brainstorm ideas for fun events and help organize party hosts.
Meetings as needed October – March.
New to You – Work to solicit donations of interesting items to repurpose for the Silent Auction. Must
have a good eye for seeing an ite ’s potential. Meetings as needed October – March.
Decorations – Work with Decorations Chair to design the look for the Red Tie Ball. Meetings as needed
October – March and help set up the day of the event.
Auction Program – Ensure that all components of the program book are submitted and help edit the
book. January – March.
Auction Table Set-Up – Help set up the auction space, arrange Silent Auction items, and help with
decorations. Two day commitment of March 31 and April 1, 2017.
Auction Spotter – Assist during the Live Auction with spotting bidders and ensuring bids are
acknowledged. Attend brief training prior to event and work event on April 1, 2017.
Class Liaison – Help communicate information to your grade parents and promote the event. One person
per grade needed. Monthly meetings October – March.
Item Basketing – Work with Procurement Chair to package Silent Auction items. January – March.
Runner – Pick up items from donors. Be available on an as-needed basis as items come in. January –
March; no meetings.
Falcon Wear
Chairs: Colleen Gates, [email protected]
Cherlene Jehue-Stones, [email protected]
Show your school spirit and volunteer with Falcon Wear. Help staff monthly sales on the Tuesday
mornings before Spirit Shirt Days, at Unity Sunday Masses, and at special events throughout the year.
Fall Festival October 22, 2016
Chair: Arin Dunn, [email protected]
Become a leader of this SPAS family favorite. Leadership roles are available for: Novelty Booth, Evening
Operations/Production Support, and Pumpkin Patch (all require a 2 year commitment). OR join a
committee and become the shadow to your committee chair. Shadowing requires a 3 year commitment
(1 year as a shadow and then 2 years as a committee chair). Meetings are Mondays at 7:00 pm in the
Parish Center, August 29 – October 17.
Jogathon May 19, 2017
Chairs: Tracey Karadizian, [email protected]
Janet Valenzuela, [email protected]
Help to plan and implement this school-day event where the students run laps to raise money for our
school. There will be 3 to 5 Friday morning planning meetings in the winter/spring to organize set-up,
event accounting, and event details. Must be available to work at the event on May 19.
Used Uniform Sales
Chairs: Brandy Nava, [email protected]
Patty Nessen, [email protected]
Help with this wonderful service to our school community. Committee members will help sort, host and
staff the sale of clean, gently-used St. Philip school uniforms. Sales occur 3 to 4 times a year on campus.
www.SignUpGenius.com/go/10C044DAEA722AB9-backtoschool
New this Year!
The Christian Community Service (CCS) Program at St. Philip the Apostle School has been revised to
offer more “hands on” experiences and to encourage more continuity and relationship building with
those we help.
Our service activities and fundraising will benefit the following:
Elderly and Sick Respect Life
Ministry
St. Vincent de Paul Society Bridge
of Life
Union Station Homeless Services
Assisting Children Ministry
St. Philip the Apostle Parish
St. Philip the Apostle School
Special thanks goes out to the planning committee of administrators, teachers and parents who helped
revise the CCS program, and especially the grade level CCS Coordinators who have stepped up to lead us
this year:
KINDERGARTEN: Jessica James
1st GRADE: Stela Garcia
2nd GRADE: Denise Medina
3rd GRADE: Matt Krappman
4th GRADE: Sara Lee
5th GRADE: Sheryl Valdez
6th GRADE: Cindy Ferrer
7th GRADE: Michele Ciampa
8th GRADE: Julie Schneiders and Mimi Stolpe
Parents, there are a variety of different ways we can use your help. Please sign up to assist your
grade level coordinator with Christian Community Service activities this year at Meet the Teacher on
August 24th. Whether you can help a little or a lot, it’s a wonderful way to give back to the community
with your child and his /her classmates, while at the same time receiving school service hours.
Thank you for your consideration and we look forward to an amazing year!
The St. Philip Christian Community Service Committee
“Christ has no body now on earth but yours; no hands but yours; no feet but yours. Yours are the eyes through which the compassion of Christ must look out on the world. Yours are the feet with which He is to go about doing good. Yours are the hands with which He is to bless His people.” –St. Teresa of Avila
Dear St. Philip the Apostle School Families: This year, to kick off our Christian Community Service activities, we are partnering with our parish’s Assisting Children Ministry to help fund school supply needs for children living at the Casa Hogar Hocati Orphanage in Tijuana, Mexico. As you shop for your children’s school supplies, would you kindly consider purchasing school supplies for this underprivileged group of children? Here is a recommended list by grade level (to use only as a guide): If you have a child in Kindergarten: CRAYONS(package of 24) or RULERS First Grade: POCKET FOLDERS or PENCIL BAGS Second Grade: PINK ERASERS or ROUND TIP SCISSORS Third Grade: WASHABLE MARKERS, package of 8 Fourth Grade: No. 2 PENCILS or PENCIL SHARPENERS Fifth Grade: GLUE STICKS or bottles of SCHOOL GLUE Sixth Grade: Lined COMPOSITION NOTEBOOKS or WIDE RULED SPIRAL NOTEBOOKS Seventh Grade: LOOSELEAF RULED PAPER or 1” BINDERS Eighth Grade: PENS( blue, black and red) or HIGHLIGHTERS They are also in great need of backpacks, so the donation of a backpack (valued at $25 or greater) or a $25 gift card to purchase a backpack will equal 1 SERVICE HOUR. Please turn in your gift card or receipt to the front office in an envelope marked “Backpack, Attention: Tracy Luiso” and attach a service hour coupon from the front desk to ensure you receive credit. There will be bins in each classroom to collect donated supplies through Friday, September 16th. Thank you so much, in advance, for your support!
The St. Philip Christian Community Service Committee
* * * Due Wednesday August 24 at Meet the Teacher Day * * *
Check here if you are an employee of a Matching Gift Corporation. You can increase your gift at no extra cost. Please fill out an
application through your personnel office.
Please check all applicable boxes:
Parent Grandparent Alumni - Graduation Year______
Past Parent Faculty/Staff Business – Name____________________________________
Parishioner School Board Greater Pasadena Community
DONATION OPTIONS We have several donation options to help simplify your giving:
Pay by check: Enclosed is my/our annual gift in the amount of $_________
Pay by check with installments: My/our gift in the amount of $_________Paid: Monthly Quarterly Semi-Annual
Pay by credit card or direct debit. Two options available below:
Credit Cards or Direct Debit: Use Faith Direct, the parish online giving program. Go to www.faithdirect.net and use
parish code CA367 to sign-up. Automate your weekly parish envelope giving and select Blessed are the Children for
additional monthly giving.
Credit Cards: Donate online from the St. Philip the Apostle School website. Go to www.stphiliptheapostle.org/school
and select Giving and Donate Now. Make sure you designate Blessed are the Children in the Donation Category.
I/We are unable to make a financial contribution at this time, however e ould like to parti ipate y gi ing a Gift of Prayer for the children of St. Philip the Apostle School.
All donors will be listed in our Annual Report. Please check here if you wish to be listed anonymously.
Signature___________________________Date_____________ All gifts are tax deductible. Please make checks payable to St. Philip the Apostle School.
Pledge payments due by June 15, 2017.
Thank you for your valuable support!
Name: ____________________________________ _____ Name of Student(s) and Grade:__________________________
Address: _______________________________________ _________________________________________________________
City: ______________________ ZIP__________________ Email:____________________________________________________
2016 – 2017 Blessed are the Children
Parent Commitment Form
Blessed Are the Children Giving Levels
Angel of Hope ($5,000+)
Archangel ($2,500-$4,999)
1927 Society ($1,927-$2,499)
Guardian Angel * ($1,254-$1,926)
Angel ($500-$1,253)
Friends ($1-499) ~see reverse for more detail on levels~
Total Cost of St. Philip Education
Tuition for 2016-2017: $6,010
Blessed are the Children Donation: $1,254
Total Cost of Education $7,264
Please help us bridge the gap!
TOTAL Pledge Amount:
$__________________________
Blessed are the Children Giving Levels
____Angel of Hope ($5,000+)
Membership in Circle of Angels, our new leadership level giving society
Mass & flowers donated to St. Philip Church in your honor
____Archangel ($2,500+)
Become a Major Donor of St. Philip the Apostle School
Invitation to Angels Dinner with Father Joe and Principal Ramirez in 2017
____1927 Society ($1,927-$2,499)
Celebrate our school’s 90th Anniversary ~ Founded in 1927
Receive commemorative gift
____Guardian Angel * ($1,254-$1,926)
Fill the tuition gap for one student
Invitation to Donor Cocktail Party
____ Angel ($500-$1,253)
____Friends ($1-499)
Each Giving Level receives aggregate benefits of donors in lower threshold.
Major Donor is defined as those donating over $2,500 in financial support to BATC and the PTO ~ via
sponsorship of either the Fall Festival or the Red Tie Ball (formerly Dinner Dance & Auction).
