DLI UPDATE 2007-2008

Michel SéguinStatistics Canada

December 13, 2007

Organizational changes Changes in the DLI Community Changes in the EAC and Education Committees Changes in the DLI Collection Present Projects – priorities

Listserv Annual report 2006/2007 Compleat Survival Kit Improve quality and standardization of data and

metadata for preservation Database and Internet update project DDI Metrics papers DLI contacts and designates survey

Citation Guide Training Repository Licensing Questions Towards the open data concept Training proposal for next DLI training

ORGANIZATIONAL CHANGES

Director of Communications and Library Services Division François Bordé retired on June 24th 2007

New director of Communications and Library Services Division, Eric St. John joined on June 4th 2007

ORGANIZATIONAL CHANGES

André Blondin who was working on improving the quality and standardization of data and metadata

And preparing SPSS codes Is now with Industry Account

Division

ORGANIZATIONAL CHANGES

Marie-Claire has taken over the listserv, the DLI Update and the training

Is working with DLI section but from the Halifax Office

ORGANIZATIONAL CHANGES

Linda Harding-Devries works on DDI

Is becoming our DDI specialist Works with other divisions and

Committees related to DDI Provides training to divisional staff

on tagging DDI files

ORGANIZATIONAL CHANGES

Jocelyn Geha has completed the digitizing print metadata

Worked on the expansion of the data collection – 1971 – 1986 Basic Summary Tables (Census BSTs)

Left in September for a new job on Parliament Hill

ORGANIZATIONAL CHANGES

•Renée Rocan does the administrative work

•Travel Claims, CD-ROMs, etc…

•Will also work on tagging DDI files

ORGANIZATIONAL CHANGES

•Gaëtan Drolet works on metrics document

•Survey with DLI contacts and designates

•Works with various STC services areas on citation

•Going through the site and comparing English and French

ORGANIZATIONAL CHANGES

•Jackie Godfrey takes care of :

•the FTP site

•the Web site

•the search tool

•registration on listserv

•passwords

•all of us

ORGANIZATIONAL CHANGES

•Mike Sivyer is bookmarked through the Alumni Program at STC

•Works only a few hours a week for DLI

•Prepare the minutes from the EAC meeting

•Other work such as the Strategy Document

•Remains well connected to the DLI

ORGANIZATIONAL CHANGES

•Other staffing plans for the beginning of FY 08/09

•Another Marie-Claire

•Another André

In November 2007, Durham College joined the DLI

This brings the membership to 72

Other institutions have made inquiries about joining DLIFollow-up have been doneNo decision yet to joinMostly a resource issue

DLI MEMBERSHIP

DLI MEMBERSHIP

Institutions that have not yet been visited Niagara College Nova Scotia Community College Durham College

EAC MEMBERSHIP

Mario Bédard from Health Statistics Division has resigned

A new STC representative will be invited to join starting at the next EAC meeting

The executive will also look for another STC representative to replace Jeffrey Smith

It was also decided to invite a guest representing colleges at the next EAC meeting

Points discussed at the EAC are raised throughout this presentation

Minutes from the EAC committee

Education Committee No change in the membershipThe committee met last SeptemberMinutes from the Education CommitteeLook at the future of DLI trainingDid an environmental scanTopics for future training activities

Education Committee Recommendations to EAC

Data expertise gap across regionsWeb conferences with speakers from

author divisionsIssue of data preservation and

archivingBusiness model that incorporates the

possibility of an open data environment

DLI COLLECTION

The regular updates to the collection for 2006 census Geography and 2006 Census, Postal codes files, CCHS files, etc…

1986 and 1981 census basic summary tables (BSTs) – 1971 and 1976 will be coming later.

Presently working with International Trade Division to identify what could be made available (presentation on this tomorrow)

DLI COLLECTION

Employment Insurance Coverage Survey KLEMS – Not new – Letter from John

Baldwin See additions and changes to the FTP coll

ection Mirror site at the University of Alberta

Plus other surveys not from Statistics Canada DFO – Catch and Effort Data (Fisheries and Oceans) Youth Smoking 2004 Canadian Addiction Survey

DLI COLLECTION

Other initiative:Landings Data from Citizenship

and Immigration CanadaWorking group in Statistics

Canada is exploring access of PUMF from longitudinal files

PRESENT PRIORITIES

LISTSERVRemains our first priorityBest tool available for answering

your questionsDon’t be afraid of asking questions

on the listservPresent search tool may not be best

at this point but work is being done to resolve this

PRESENT PRIORITIES

Annual Report 06/07 Ready and printed DLI contacts to provide coordinates for Library

directors to whom the annual reports will be sent

DLI contacts will be receiving two copies Also being distributed by Mark Leggott to

various Library Directors’ meetings across Canada COPPUL, CAUL, CRÉPUQ and OCUL at a later date

Covering note to directors will indicate DLI contact

PRESENT PRIORITIES

Compleat Survival KITWill be tested for accessibilityStandards from Treasury BoardUser name and password

PRESENT PRIORITIES

Improve the quality and standardization of data and metadata This project is on hold until we can find

another André Going through the collection, survey by

survey Ensuring that the information is complete

– data files, metadata, and other information such as SPSS codes

All information meets the STC standards – bilingual

Working with Divisions to complete the collection if required

PRESENT PRIORITIESData base and Internet update

projectTalk about for quite a few yearsData base built from existing

information from online catalogue or IMDB

Will be covered by Marie-Claire

PRESENT PRIORITIESDDI – Data Documentation

InitiativeSince last April 2007

Working with: Dr Michelle Edwards from Guelph University Jane Fry from Carleton University Irene Wong from Alberta University Staff from Special Surveys at STC Staff from the DLI Unit at STC

Develop: A best practice document for coding files in DDI

Nesstar and the best practice document on Web CTUMS was made available for comments

PRESENT PRIORITIES DDI – Data Documentation Initiative

ODESI – Ontario Data Extraction System Infrastructure Prepared also a best practice document Both best practice documents have been

compared Are essentially the same except:

Some fields are not required for STC files Examples in STC best practice document are strictly

for STC files as ODESI document added examples for metadata from other sources than STC

DINO (Data In Ontario) is having a hands on workshop with Ontario University participants related to the ODESI best practice document

Comments related to fields applicable to STC files will be integrated in both documents

PRESENT PRIORITIESDDI – Data Documentation

InitiativeAs of January 2008

Files from STC will be available on the Web

Statistics Canada best practices document relating to tagging files based on DDI version 1-3

The DLI site will be the official repository for STC PUMFs in DDI compliant format

PRESENT PRIORITIES

DLI COLLECTION IN DDI

The data files will be accessible to only the DLI Contacts and will be userid and password protected.

The metadata will be accessible by everyone. Your patrons will be able to perform variable level searches to identify the files required.

PRESENT PRIORITIES

Sherlock Metrics Paper Five years of use of Survey data from

Statistics Canada DLI collection Use of Census of population microdata files Next: Use of GSS files in Quebec

Universities Other systems:

IDLS – University of Western QWIFS – Queens University Island – University of British Columbia Landru – University of Calgary

PRESENT PRIORITIES

DLI Contacts and Designates Survey Obtain information from DLI members in terms

of satisfaction, use of data and other useful information that will help improve services

Questionnaire has been developed by Gaëtan and revised by Chuck, Wendy, Mike and Michel

Population Research Laboratory will host the survey

Test will be conducted early January, 2008 Survey will be conducted starting mid January,

2008 Report will be ready before end of March 2008

THE CITATION GUIDE

This guide has been completed and is now an “official” STC guide

http://www.statcan.ca/english/freepub/12-591-XIE/12-591-XIE2006001.htm

Census Community Profile generates standard citations

CANSIM and ESTAT generate standard citations

TRAINING REPOSITORY

All DLI training materials from workshops are being collected and deposited in one central location - T-Space at University of Toronto

This work is being done by Jane Fry and students at Carleton University

It is not on DLI site because of language requirements

Translation can be done upon request

TRAINING REPOSITORY

All training coordinators have access in order to load all material

https://ospace.scholarsportal.info/handle/1873/69

LICENCING QUESTIONS

There is always questions concerning data access and use as defined under the DLI License Agreement.

A series of questions and answers / situations that you can browse through and get some answers are posted on the site.

LICENCING QUESTIONS

We have created a database with examples of different data use questions.

These are from actual cases.

We will continue to add to this database as we get additional examples.

http://www4.statcan.ca/english/dli/boundary/pages/displaycases.asp

LICENCING QUESTIONS

LICENCING QUESTIONS Static Maps

Maps at the Census Subdivision (CSD) level and higher geographic level (specifically: Census Metropolitan Area (CMA); Census Agglomeration (CA); Census Division (CD); Federal Electoral District (Fed); Province and Canada) may be placed on a DLI institution’s website for general accessibility.

Static thematic maps at the Census Tracts (CT), Dissemination Area (DA), and Forward Sortation Area geographic levels may be published on a DLI’s institutional website for general accessibility, without further consent from Statistics Canada, provided such maps constitute an integral part of analysis and/or research which was conducted using STC data products. Otherwise, maps at the CT, DA, and FSA must remain behind the institution’s firewall and accessible only to authorised DLI users.

All maps disseminated freely on the Statistics Canada website can be replicated.

In all cases where there are maps containing Statistics Canada data, proper Sourcing is required; Approval for making an atlas available on the Web requires licensing

permission from Statistics Canada. Permission must be obtained from the client Services Division of Statistics

Canada: licencing@statcan.ca for all other types of request. Such requests will be handles

on a case by case basis and if approved a notice must be posted indicating that

Statistics Canada approval has been obtained;

LICENCING QUESTIONS Products from Secondary Distributors,

Section 5.3 in the license agreement: Grants the licensee to provide copies of a

derived information product(s) to educational institution(s) at a discounted price providing that: The products are used exclusively for educational

purposes; The educational institutions are supplied with a

copy of the condition of use statement The royalty fees are then based on the

licensee’s discounted price :

Steps towards an open data model

Since April 24, 2006 all electronic publications on the STC web site are available for free.

This is a first step towards free information on the Internet

What’s the future… working towards a new business model with open data

Training Proposal for Fall 2008

Presently developing a one day workshop on the Business side of STC

Morning will start with the Business Registry and covering each block of STC, what it collects and what is the output

The afternoon will provides hands on the PUMFs from the business side