Digitization An Introduction to Digitization

Projects and to Using the Montana Memory Project

Overview of Presentation Planning a Digitization Project One Option for Presenting Digitized

Materials (Montana Memory Project) Demonstration of Adding Your Digitized

Materials to the Montana Memory Project

Planning for Digitization What are you going to digitize and why? How are you going to digitize? How will you preserve your digitized

materials? How will your patrons find your digitized

materials? Where will your patrons find your digitized

materials?

What are you going to digitize and why? Choosing your materials:

Consider your capabilities Collection choices Copyright

What are you going to digitize and why? Consider your capabilities

Impact on your institution Staffing Cost

What are you going to digitize and why? Consider your capabilities

Technical Considerations Knowledge of Technology Equipment Software

What are you going to digitize and why? Collection Choices

4 Criteria: Audience Improved Intellectual Control of the Materials Value of Digitizing the Collection Preservation Issues

What are you going to digitize and why? Copyright Issues

Digitization = publication Physical Ownership does NOT equal copyright

ownership Published works

Prior to 1923: in the public domain Unpublished (manuscript) works

Author died 1938 or prior: in the public domain

http://librarycopyright.net/digitalslider/

Simple Copyright Determination Tool

How are you going to digitize? Digitization Standards

Scanning specifications “Scan Once” principle

File Format Master file vs Access or use files

File Naming Scheme

How are you going to digitize? Scanning specifications for different

formats Text Documents Photographs – transmissive (ie negatives) Photographs – reflective (ie prints) Graphic Illustrations or artwork Maps and plans

How are you going to digitize? Scanning specification for photographs:

How are you going to digitize? In-house

Pros Experience Control Ability to adapt

Cons Cost Staff training / abilities

How are you going to digitize? Out-sourcing

Pros No initial cost of equipment Existing staff time is not re-directed Vendor expertise

Cons COST Less control Working with a vendor Transporting original materials

How will you preserve your digitized materials? What is Digital Preservation?

Challenges Preservation strategy components

How will you preserve your digitized materials? Options for Data storage

In-house (servers, CDs, hard drives, etc.) Out-sourcing

What to look for in a vendor OCLC’s Digital Archive ($)

None

How will you preserve your digitized materials?

How will you preserve your digitized materials? Preservation Metadata

Why should you keep it? Standards

http://www.ncecho.org/presmet/pmdo2007ed.htm

How will you preserve your digitized materials?

From NC ECHO Project

How will you preserve your digitized materials?

How will your patrons find your digitized materials? Metadata - Descriptive

Standards for Digital Projects Dublin Core MARC crosswalk

Where will your patrons find your digitized materials? Web Site Digital Content System

CONTENTdm Montana Memory Project

Where will your patrons find your digitized materials?