Data Warehouse DDC Meeting Fall 2017

Mary McGeoch Data Warehouse Program Manager

Agenda 2017-2018 Whatrsquos New

TAA amp ePMF Changes

Dataflow

Level 0 Updates

Other Changes

Reporting Reminders

What Data Should be Reported Now

Timeline amp Deadlines

Resources

Data Warehouse

FALL 2017

DDC Meeting

Contact us (518) 862-5409

DWHelpnericorg

2017-2018 WHATrsquoS NEW

DemographicsStudent Lite Guidance counselor

FRPL Eligibility Codes

CIA Course Delivery Method

ELL Program Intensity

College Board approved APIB Assessments

BOCES Student Attendance

New Course Codes

CIA ENL Indicator

Staff RaceEthnicity

Day Calendar

GUIDANCE COUNSELORS

SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports

Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors

Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

Agenda 2017-2018 Whatrsquos New

TAA amp ePMF Changes

Dataflow

Level 0 Updates

Other Changes

Reporting Reminders

What Data Should be Reported Now

Timeline amp Deadlines

Resources

Data Warehouse

FALL 2017

DDC Meeting

Contact us (518) 862-5409

DWHelpnericorg

2017-2018 WHATrsquoS NEW

DemographicsStudent Lite Guidance counselor

FRPL Eligibility Codes

CIA Course Delivery Method

ELL Program Intensity

College Board approved APIB Assessments

BOCES Student Attendance

New Course Codes

CIA ENL Indicator

Staff RaceEthnicity

Day Calendar

GUIDANCE COUNSELORS

SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports

Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors

Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

2017-2018 WHATrsquoS NEW

DemographicsStudent Lite Guidance counselor

FRPL Eligibility Codes

CIA Course Delivery Method

ELL Program Intensity

College Board approved APIB Assessments

BOCES Student Attendance

New Course Codes

CIA ENL Indicator

Staff RaceEthnicity

Day Calendar

GUIDANCE COUNSELORS

SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports

Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors

Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

DemographicsStudent Lite Guidance counselor

FRPL Eligibility Codes

CIA Course Delivery Method

ELL Program Intensity

College Board approved APIB Assessments

BOCES Student Attendance

New Course Codes

CIA ENL Indicator

Staff RaceEthnicity

Day Calendar

GUIDANCE COUNSELORS

SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports

Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors

Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

GUIDANCE COUNSELORS

SIRS-340 and SIRS 341 Graduation Exam Cognos Level 2 Reports

Report Guidance Counselors to Level 0 in Staff Snapshot and push this data to Level 1 at least one day prior to reporting Student Demographic data containing Guidance Counselors

Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

Primary Instruction Delivery Method Code in the Course Instructor Assignment template is the code that identifies the delivery method for each course

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

The Units of Study tables provided are guidelines for mandated services for ELLs as per Commissionerrsquos Regulations Part 154-2 in both English as a New Language and Bilingual

Education Programs httpwwwnysedgovbilingual-edschoolsunits-study-tables-english-new-language-enl-and-

bilingual-education-programs

Beginning in 2017-18 LEAs will be required to report course and assessment data for all students taking AP andor IB courses andor

assessments

Advanced Placement (AP) and International Baccalaureate (IB) Assessment Data

Assessment Code Course Name Revision Subject Area

00A19 AP Spanish Language

AP Spanish Language and Culture

Foreign Languages

Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)

Report each program type as a unique BOCES program location (BOVL)

Report a record for each day of the year (365366)

BOCES Student Attendance

Day codes are either Instructional or Non-Instructional

When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL

NEW Course Codes

The 99000 course code is the only code that a

Student Class Entry Exit record is not expected for librarians

Course has moved from L0 Express to Level 0

for enhanced

functionality

Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator

Staff Race and Ethnicity

Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot

During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System

LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data

In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting

Day Calendar and New Day Type Codes

Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

Beginning in 2017-18 student attendance must be reported by BOCES program (eg CTE Special Ed)

Report each program type as a unique BOCES program location (BOVL)

Report a record for each day of the year (365366)

BOCES Student Attendance

Day codes are either Instructional or Non-Instructional

When different grades in a location have a different day type report one day code per grade If all grades have the same day code report one grade = ALL

NEW Course Codes

The 99000 course code is the only code that a

Student Class Entry Exit record is not expected for librarians

Course has moved from L0 Express to Level 0

for enhanced

functionality

Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator

Staff Race and Ethnicity

Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot

During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System

LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data

In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting

Day Calendar and New Day Type Codes

Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

NEW Course Codes

The 99000 course code is the only code that a

Student Class Entry Exit record is not expected for librarians

Course has moved from L0 Express to Level 0

for enhanced

functionality

Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator

Staff Race and Ethnicity

Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot

During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System

LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data

In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting

Day Calendar and New Day Type Codes

Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

Primary ENL Indicator The Primary ENL Teacher Indicator in the Course Instructor Assignment template is intended to identify English as a New Language instructors per course and section A ldquoYrdquo in field will subject this staff member to an ENL certification match as required by State and Federal reporting If the ENL teacher is the only teacher in the class report them with a Y for Primary ENL and Primary Instructor Indicator

Staff Race and Ethnicity

Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot

During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System

LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data

In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting

Day Calendar and New Day Type Codes

Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

Staff Race and Ethnicity

Districts BOCES and Charter Schools must report Staff Race and Ethnicity in Staff Snapshot

During the 17-18 SY Teachers and Non-Teachers can self-identify their race and ethnicity in the TAA System

LEAs can download the information from the TAA System and use it to populate or check against their Staff Snapshot data

In 2018-19 staff raceethnicity data in the Staff Snapshot table will be the authoritative source for all staff raceethnicity data reporting

Day Calendar and New Day Type Codes

Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

Day Calendar and New Day Type Codes

Report as instructional days only those days when attendance is taken Report as non-instructional days those days when attendance is not taken

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

TAA amp ePMF CHANGES

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

TAA amp ePMF Changes

bull TAA opened on Monday October 30th Due to high traffic SED advises that staff not access TAA on the day it opens

bull ePMF is the same as prior years

bull Staff Snapshot populates the ePMF portion

bull All staff reported in Staff Snapshot must have a valid TEACH ID

bull New this year Non-Teachers (NT) can review their Staff data on TAA

bull Individual NT Reports will no longer be populated in the IRS Portal for Non-Teaching Professionals

bull TAA Accounts

Staff RaceEthnicity bull RaceEthnicity are required fields in Staff Snapshot bull Teachers and Non-Teaching Professions will have the opportunity to self-identify

their Race and Ethnicity in the TAA System bull In Staff Snapshot if the RaceEthnicity Hispanic Indicator = Y Yes then no Race

codes are required

DATAFLOW

Dataflow is an automated

nightly process that writes data from your LEArsquos

designated source system

into Level 0

Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors

can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors

and that data is not written to Level 0

Dataflow is

WILL BEGIN WRITING SOON CURRENTLY WRITING

Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course

Staff- Student-Course Special Ed Snapshot Location Marking Period

EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance

applicable for nVision districts and possibly other HR Systems

LEVEL 0 UPDATES

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net

program service including subjects for a student reported with a Grade 9 Entry Date in

Demographics after 9111 httpwwwp12nysedgovspecialedpublication

slocaldiplomaoptions-may2011htm

Dataflow is an automated

nightly process that writes data from your LEArsquos

designated source system

into Level 0

Data for specific templates is purged and replaced on Level 0 each evening Import and Verification errors

can be viewed in Level 0 by going to Reports gt template name gt Import Errors andor Verification Errors Import Errors are fatal errors

and that data is not written to Level 0

Dataflow is

WILL BEGIN WRITING SOON CURRENTLY WRITING

Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course

Staff- Student-Course Special Ed Snapshot Location Marking Period

EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance

applicable for nVision districts and possibly other HR Systems

LEVEL 0 UPDATES

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net

program service including subjects for a student reported with a Grade 9 Entry Date in

Demographics after 9111 httpwwwp12nysedgovspecialedpublication

slocaldiplomaoptions-may2011htm

Dataflow is

WILL BEGIN WRITING SOON CURRENTLY WRITING

Demographics Enrollment Program Fact Day Calendar Student Daily Attendance Student Class Entry Exit Course Instructor Assignment Course

Staff- Student-Course Special Ed Snapshot Location Marking Period

EXPECTED TO WRITE IN THE 2017-18 SY Staff Snapshot Staff Assignment Staff Attendance

applicable for nVision districts and possibly other HR Systems

LEVEL 0 UPDATES

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net

program service including subjects for a student reported with a Grade 9 Entry Date in

Demographics after 9111 httpwwwp12nysedgovspecialedpublication

slocaldiplomaoptions-may2011htm

LEVEL 0 UPDATES

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net

program service including subjects for a student reported with a Grade 9 Entry Date in

Demographics after 9111 httpwwwp12nysedgovspecialedpublication

slocaldiplomaoptions-may2011htm

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net

program service including subjects for a student reported with a Grade 9 Entry Date in

Demographics after 9111 httpwwwp12nysedgovspecialedpublication

slocaldiplomaoptions-may2011htm

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

A NEW Fatal edit check will occur when reporting a student that for an RCT Safety Net

program service including subjects for a student reported with a Grade 9 Entry Date in

Demographics after 9111 httpwwwp12nysedgovspecialedpublication

slocaldiplomaoptions-may2011htm

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

Location Marking Period Student Attendance Codes and Staff Attendance Codes can be

exported from Level 0 Express

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

The Level 0 menu order and colors have been changed

OTHER CHANGES

461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student

As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template

Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant

Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template

Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology

Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)

2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

COURSE IN L0

RCT SAFETY NET

LMP AND ATTENDANCE

CODES EXPORTS

LEVEL 0 MENUS

The Level 0 menu order and colors have been changed

OTHER CHANGES

461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student

As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template

Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant

Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template

Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology

Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)

2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

OTHER CHANGES

461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student

As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template

Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant

Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template

Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology

Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)

2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

461 Ending Enrollment code The 461 Prior graduate from outside US enrolled without documentation was added to Level 0 in June 2017 This code is used when a new student from outside of the US is enrolled by the LEA without documentation and the LEA later learns that the student previously graduated outside of the US The student reported with this exit code will be removed from all cohort reporting and therefore not counted as a dropout To use this ending enrollment code an Initial US Entry Date must be reported for the student

As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template

Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant

Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template

Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology

Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)

2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

As with all homeless students displaced students must be coded with a homeless indicator and primary nighttime residence in the Student Lite template

Program Service code 5566 Title X ndash Part C Homeless EducationMcKinney-Vento has been eliminated due to the fact that the federal government no longer requires the submission of data on school age students served by a McKinney-Vento grant

Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template

Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology

Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)

2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

Post-Secondary Credit Units (Student Class Grade Detail Field 36) Report the credits for each course awarded to the student during the school year by a higher education institution The dual credit indicator must be used for the course reported in the Student Class Entry Exit template

Career and Technical Education (CTE) Program Service Code (Programs Fact Field 5) Code 430116 Forensic Science and Technology

Staff Assignment Non-Teaching Assignment Codes (Staff Assignment Field 3)

2017-18 Pre-K Programs will not be required to report attendance this year as originally advised The SIRS Manual has been revised to include this change

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

Global History and Geography Transition

A Global transition is underway regarding the implementation for the Regents Exam in Global History and Geography Beginning in 2018 there will be a Transition Regents Examination in Global History and Geography to ensure a gradual transition to the new Social Studies Kndash12 framework SEDrsquos document provides Timeline for the transition

httpwwwp12nysedgovassessmentsshsghg-faqtransitiontimelinepdf

If your LEA has reported the data that populates the Level 2 Report the following are currently refreshing for the 2017-18 School Year

SIRS-201 Total Cohort Report

REPORTING REMINDERS

Reporting Reminders

Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day

When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation

M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily

Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve

identified issues Send New Location Requests to DWHelpnericorg

REPORTING REMINDERS

Reporting Reminders

Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day

When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation

M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily

Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve

identified issues Send New Location Requests to DWHelpnericorg

Reporting Reminders

Only push data to Level 1 one time per day Thursday ndash Sunday counts as one day

When pushing data to Level 1 remember to CHECK ALL for Program Fact SSC and Staff Evaluation

M2L1C student and staff errors are posted to your LEArsquos district folder on Serv-U daily

Resolve all NYSSIS issues ASAP Address errors in your LEArsquos source system(s) Check the SIRS-701 UIAS Reports and work with other LEAs to resolve

identified issues Send New Location Requests to DWHelpnericorg

Reporting Reminders

Remember to CHECK ALL

Reporting Reminders Report Summer School students with a program service code that identifies

their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance

August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate

Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical

Reporting Reminders Report Summer School students with a program service code that identifies

their participation in summer school programs Also report a final grade if the course of study is credit bearing Please refer to the Summer School cheat sheet for additional guidance

August Graduates ndash Demo Enrollment with a graduation type exit code and August exit date career path credential type and post-grad activity applicable Program Services August Regents amp RCT data Final Grades for Summer School for credit bearing courses Remember TRAD is no longer a valid Career Path ndash HUM is used for those who passed 5 Regents (ELA Science Math amp 2 Social Studies) This data will become part of the Graduation Rate

Edits made in L0H after freeze will not migrate until after data freeze lifts 2016-17 data has not been migrated over yet Track changes now for a later entry into L0 Historical

Reporting Reminders PS and PreK

Only preschool (PS) students in the determination process should be enrolled with a 4034140 at the district level (0000)

Re-enroll PS students who began the determination process in the prior school year after the student is determined eligible to begin receiving services

Enroll PS students who received summer services with a PS Grade Ordinal from 71xx - 831xx

Report Primary Service Provider for PS students only

Please refer to the following guidance How to Report UPK and PreK Students CPSE to CPSE Transition Cheat Sheet How to report PS and PreK Students

video How to report PS and PreK Students

PowerPoint How to report PS and PreK Students

FAQ

Reporting Reminders STAFF SNAPSHOT

Report all

bull Teachers

bull Itinerant teachers

bull Principals

bull Non-teaching Professionals

bull Non-teaching Itinerant Professionals

Report all

bull Principals

bull Non-teaching Professionals

bull Non-teaching Itinerant Professionals

STAFF ASSIGNMENT

Report Teachers with a TEACHER Title and Teach Hire Date in Staff Snapshot

Reporting Reminders STAFF SNAPSHOT

Report all

bull Teachers

bull Itinerant teachers

bull Principals

bull Non-teaching Professionals

bull Non-teaching Itinerant Professionals

Report all

bull Principals

bull Non-teaching Professionals

bull Non-teaching Itinerant Professionals

STAFF ASSIGNMENT

Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot

Reporting Reminders

First Name

Last Name

Birth Date

Active Inactive

Primary Location

Code

Itinerant Staff Y

Yes

ITINERANT

Can be a Teacher OR Non-Teaching Professional

TEACH ID

E-Mail Address

Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service

I t i n e r a n t S t a f f

R e q u i r e j u s t 8

f i e l d s i n S t a f f

S n a p s h o t

Reporting Reminders Dashboard Report Reports gt Dashboard Rpt

Check for errors Review and

compare the Last Update Date to the Last Upload Date

8 pm Thursday through 8 pm Sunday counts as one day

Do all of your LEArsquos Programs have the same timestamp

WHAT DATA SHOULD BE REPORTED NOW

What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)

Enrollment (include Graduation Exit Code)

Program Fact (report Summer School Program code as well as all applicable program service codes)

Assessments (report August Regents assessment scores and August RCT assessment scores)

Accommodations (report RCT accommodations)

SE BEDS Day Snapshot

Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)

Staff Snapshot (all teachers principals non-teaching professionals and itinerants)

Staff Assignment (all non-teaching professionals and NT Itinerants)

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

Reporting Reminders STAFF SNAPSHOT

Report all

bull Teachers

bull Itinerant teachers

bull Principals

bull Non-teaching Professionals

bull Non-teaching Itinerant Professionals

Report all

bull Principals

bull Non-teaching Professionals

bull Non-teaching Itinerant Professionals

STAFF ASSIGNMENT

Report Principals with a PRINCIPAL Title and Prin Hire Date in Staff Snapshot

Reporting Reminders

First Name

Last Name

Birth Date

Active Inactive

Primary Location

Code

Itinerant Staff Y

Yes

ITINERANT

Can be a Teacher OR Non-Teaching Professional

TEACH ID

E-Mail Address

Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service

I t i n e r a n t S t a f f

R e q u i r e j u s t 8

f i e l d s i n S t a f f

S n a p s h o t

Reporting Reminders Dashboard Report Reports gt Dashboard Rpt

Check for errors Review and

compare the Last Update Date to the Last Upload Date

8 pm Thursday through 8 pm Sunday counts as one day

Do all of your LEArsquos Programs have the same timestamp

WHAT DATA SHOULD BE REPORTED NOW

What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)

Enrollment (include Graduation Exit Code)

Program Fact (report Summer School Program code as well as all applicable program service codes)

Assessments (report August Regents assessment scores and August RCT assessment scores)

Accommodations (report RCT accommodations)

SE BEDS Day Snapshot

Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)

Staff Snapshot (all teachers principals non-teaching professionals and itinerants)

Staff Assignment (all non-teaching professionals and NT Itinerants)

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

Reporting Reminders

First Name

Last Name

Birth Date

Active Inactive

Primary Location

Code

Itinerant Staff Y

Yes

ITINERANT

Can be a Teacher OR Non-Teaching Professional

TEACH ID

E-Mail Address

Remember to provide Itinerant staff data to other LEAs where your staff member is providing instruction or a service

I t i n e r a n t S t a f f

R e q u i r e j u s t 8

f i e l d s i n S t a f f

S n a p s h o t

Reporting Reminders Dashboard Report Reports gt Dashboard Rpt

Check for errors Review and

compare the Last Update Date to the Last Upload Date

8 pm Thursday through 8 pm Sunday counts as one day

Do all of your LEArsquos Programs have the same timestamp

WHAT DATA SHOULD BE REPORTED NOW

What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)

Enrollment (include Graduation Exit Code)

Program Fact (report Summer School Program code as well as all applicable program service codes)

Assessments (report August Regents assessment scores and August RCT assessment scores)

Accommodations (report RCT accommodations)

SE BEDS Day Snapshot

Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)

Staff Snapshot (all teachers principals non-teaching professionals and itinerants)

Staff Assignment (all non-teaching professionals and NT Itinerants)

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

Reporting Reminders Dashboard Report Reports gt Dashboard Rpt

Check for errors Review and

compare the Last Update Date to the Last Upload Date

8 pm Thursday through 8 pm Sunday counts as one day

Do all of your LEArsquos Programs have the same timestamp

WHAT DATA SHOULD BE REPORTED NOW

What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)

Enrollment (include Graduation Exit Code)

Program Fact (report Summer School Program code as well as all applicable program service codes)

Assessments (report August Regents assessment scores and August RCT assessment scores)

Accommodations (report RCT accommodations)

SE BEDS Day Snapshot

Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)

Staff Snapshot (all teachers principals non-teaching professionals and itinerants)

Staff Assignment (all non-teaching professionals and NT Itinerants)

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

WHAT DATA SHOULD BE REPORTED NOW

What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)

Enrollment (include Graduation Exit Code)

Program Fact (report Summer School Program code as well as all applicable program service codes)

Assessments (report August Regents assessment scores and August RCT assessment scores)

Accommodations (report RCT accommodations)

SE BEDS Day Snapshot

Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)

Staff Snapshot (all teachers principals non-teaching professionals and itinerants)

Staff Assignment (all non-teaching professionals and NT Itinerants)

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

What data should be reported now Demographics (include Credential Type Post Grad Activity Plan and Career Path Code)

Enrollment (include Graduation Exit Code)

Program Fact (report Summer School Program code as well as all applicable program service codes)

Assessments (report August Regents assessment scores and August RCT assessment scores)

Accommodations (report RCT accommodations)

SE BEDS Day Snapshot

Class Grade Detail (report Summer School Final Grades Please note that Course and LMP must be loaded first)

Staff Snapshot (all teachers principals non-teaching professionals and itinerants)

Staff Assignment (all non-teaching professionals and NT Itinerants)

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

TIMELINE amp DEADLINES

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

October 18 2017 VR 1-9 and PD 6 Reports are in production in the PD Data System

October 25 2017 DEADLINE for reporting NYSAA eligible students for ITI System

October 30 2017 ndash January 26 2018

TAA System opens for the ePMF form data collection

November 8 2017 NERICrsquos recommended deadline for reporting August Graduates

November 17 2017 DEADLINE BEDS Online (IMF) via IDEx in the NYSED Business Portal

November 17 2017 DEADLINE 2016-17 Statement of Confirmation of Staff Evaluation Rating Verification data due via SED Monitoring in NYSEDrsquos Application Business Portal Superintendents will certify the accuracy of the October 30 2017 SIRS-325 Staff Evaluation Level 2 Report

November 17 2017 DEADLINE for submitting the Online Order form for the January 2018 Regents Exams and Regents Competency Tests (RCTs)

Timeline and Deadlines

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

November 15 2017 DEADLINE for reporting August 2017 Graduates for the 2012 and 2013 Cohorts Submission of August 2017 diplomas and assessments for students in the 2012 and 2013 total cohorts for reporting with the 2016-17 Graduation Rate release Please note that an August grad must be reported with an enrollment exit date of 2017-08-31 or earlier and a demographic record with a credential type code post-grad plan and a career path code

November 29 2017 DEADLINE for reporting NYSAA Eligible students to be included in NYSED final data pull If not in by this date the students will need to be manually entered

December 1 2017 DEADLINE for submitting an Online Order to NERIC Testing Service for Regents Answer Sheets and Non-Secure documents The online ordering system will be available in early November

December 6 2017 NERICrsquos recommended deadline for reporting BEDS Day Information for the 1st pull (UPK FRPL amp Enrollment) submit current Demographic Enrollment Program Services and Special Education BEDS Day Snapshot

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

December 15 2017 DEADLINE for Online ordering of the Grades 3 ndash 8 ELA and Mathematics Tests (3-8 CBT)

January 3 2018 DEADLINE 2017-18 BEDS Day Enrollment Data Extract

January 8 2018 DEADLINE Certification of the VR 1-6 amp VR 8-9 reports in the PD Data System When certifying one report all reports are certified

January 10 2018 NERICrsquos recommended deadline for submitting Staff Snapshot (Teachers Principals and Non-Teachers) and Staff Assignment data for Non-Teaching Professionals

January 24 2018 DEADLINE for submitting ePMF data for Teachers Principals and all Non-Teaching Professionals (Staff Snapshot and Staff Assignment)

January 26 2018 DEADLINE for teachers to submit ePMF forms

February 23 2018 DEADLINE Teaching Data Certification by the CEO in the TAA System

February 23 2018 DEADLINE 2017-18 Non-teaching data due from Staff Snapshot and Staff Assignment for PMF purposes

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

CONTACTS

1242017 49

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

Update Contacts

bull District Data Coordinator and Alternate DDC

bull Level 0ASAP Users

bull Serv-U Users

bull SEDDAS Users (administered by your LEA)

bull Make sure SEDDAS listing on SEDREF Portal is up-to-date

bull Updates to SEDREF listing should be sent to datasupportnysedgov on your LEArsquos letterhead

RESOURCES

1242017 51

Resources

NERIC Data Warehouse

DataWarehouse webpage

Links to Level 0ASAPs

NYS Links

Cheat Sheets Videos PPTs

Cognos Reports (Level 1 amp 2)

NERIC Data Warehouse Calendar

DW Data Systems Cheat Sheet

NYSED Links

Portalnysedgov

NYSED Data Documentation (SIRS etc)

Level 0 Historical

SEDREF Contacts

Information and Reporting Services (IRS)

IRS Calendar

Level 2 Report Guides

Report Cards and Accountability Data

Resources

NERIC Data Warehouse

DataWarehouse webpage

Links to Level 0ASAPs

NYS Links

Cheat Sheets Videos PPTs

Cognos Reports (Level 1 amp 2)

NERIC Data Warehouse Calendar

DW Data Systems Cheat Sheet

NYSED Links

Portalnysedgov

NYSED Data Documentation (SIRS etc)

Level 0 Historical

SEDREF Contacts

Information and Reporting Services (IRS)

IRS Calendar

Level 2 Report Guides

Report Cards and Accountability Data

Additional Resources

NYSED Links

Accountability

Determining AYP in 2016-17

SEDCAR Home Page

Approved Article 81 Private Schools

Data Categories

SEDDAS

SEDREF Contacts

NYSEDrsquos Vendor page (Level 0 Validation Rules Code Changes Reporting Timelines Templates etc)

NYSED TeacherStaff Links

Reporting Staff amp Course Data to the NYSED Using the SIRS Using the TAA Application for Staff amp Course Data 17-18 Certification ReportsProfessional Development ePMF amp SIRS Staff Collection Timeline Some Additional Related Resources

Non-Teaching Assignment Codes for 17-18 SEDDAS Entitlements for the TAA TEACH Accounts amp IDs Certification ReportsProfessional Development Charter School Certification Exception Assignment Codes TAA System Messages ePMF Teaching Manual User Guide 2017-18 ePMF FAQs 2017-18 Teaching Assignment Codes 2017-18 TAATSRV Verification User Guide NYSED Course Catalog

QUESTIONS COMMENTS CONCERNS Contact Us at (518) 862-5409 DWHelpnericorg