Counseling System MCS-044

8/3/2019 Counseling System MCS-044

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Introduction

Information technology has come out as a boon in the spheres of

industry, medicine, engineering, agriculture, transportation, electronics

& electrical devices. I.T. has boosted progress beyond description. It has

given us the safest & the most concrete means of instruction i.e.

computer, internet, E-mail, E-commerce and Websites lifeline for most

of our problems.

I have selected to do the project on Counseling System.

In Counseling System, the students are given facilities and quick service

by a Computerized System. This computerized Counseling System is a

Software application for automating the counseling system of the

Oakland International University. This software will be responsible ofhandling students seeking admission in the university under various

courses offered by university. Counseling System will allocate seats in

different colleges and batch to students after getting basic details in

accordance of priority wise list of courses and rank number gained in

CEE(Common Entrance Exam). Counseling System will be having a

Special purpose module which will allow Administrators to manually

allot colleges and batch for a student.


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Objectives

The objective of my project is to make Counseling Systemsimple, reliable, user friendly and corrective. Moreover less

time consuming as compared to manual work.

The Basic idea is to reduce time in different organizationrelated tasks like taking basic info from student, allocating

course, college and batch according to the rank gained in CEE.

This will lead in increase of efficiency of the staff members ofthe current manual counseling system.

This project is made user friendly as possible so that anyonecan use it with little knowledge of computers.

The project will reduce the tedious job of paperwork bykeeping all the details of Students stored in the form ofdatabase in computers hard disk.

Up-to-Date information of the Seat Status and enquires can beprovided to the Users within minutes.


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Input of the project

Login

Input user name and password it will authenticate from database

1. Username2. Password

Registration

Input prescribed data and system will register you for counseling.

1. Name2. Roll No3. Category4. Rank5. Sex6. Date of Birth7. College8. Course9. E-Mail10.Address

Virtual Counselor

Input Name, Roll No, Course, College, Rank and System will authenticatefrom Database and will allot seat and batch.

1. Name2. Roll No.3. Course4. College5. Rank


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Administrator Allocation

Input Name, Roll No, Rank, Course, College and System will allocate

college and batch no.

1. Name2. Roll No3. Rank4. Course5. College


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PROJECT CATEGORY

The Project is developed using Relational Database Management System (RDBMS).

A database system is essentially a sophisticated, computerized record

keeping system, a repository for a collection of computerized data

files. A database system maintains information and makes that

information available on demand, for this purpose a database system

provides set of facilities to perform such operations.

The benefits of a database system over any traditional system are

obvious as database is integrated as well as shared, thus a database

eliminates redundancy and also as a consequence, database lets

multiple users access the same piece of data.

The most important advantage of the database is to maintain the

integrity i.e. it insures that the change made to the database by

authorized users do not result in a loss of data consistency and guard

against accidental damage to the database.

Facilities offered by RDBMS: Creation of files, Addition of data, Deletion of data,

Modification of data.

Retrieving data collectively or selectively. The data stored can be sorted or indexed at users

discretion or direction.

Various reports can be produced from the system.These may either be standardized reports or that may

be specifically generated according to specific user

definition.

Mathematical function can be performed and the datastored in the database can be manipulated with

functions to perform the desired calculations.

To maintain data integrity and database use. Data integrity for multiple users.


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Output of the project

Login

Input User name and password and it will authenticate from

Database and Registration Page will open.

Registration

Input Name, Roll No, Demand Draft No. , Demand Draft amount,

Rank and system will register you for counseling.

Virtual Counselor

Input Name, Roll No, Course, College, Rank and System will

authenticate from Database and will allot seat and batch.


Input Name, Roll no, Rank, Course, College and System will Allocate

requested seat after checking availability.


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DFD For Counselling System

0 Level DFD

Check Validation Login

Table

1st Level DFD

Student

Administrator

Counseling

SystemSeat and Batch

Login

User Name

Password

Registration


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Student

Registration

Student

Seat Not Available

Try Again

Virtual

Counselor

Enter Correct Details

Offer Seat

Please Retry

Allot

Seat

Print Allocation

Details

Student DB

Registration Failed

Registration Successful

Check Availability

College DB

If Not Available If Available Changes Saved To DB

Accepted

Offer Rejected

Save Allocation Details

2nd

Level DFD


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E-R DIAGRAM

CollegeStudents

Name

Rank

Course

Roll No

College Category

Cname Ccode

Cadd

Has


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Class Diagram

Class:

Login

Attributes

User Name : Char

Password : Varchar

Login Type : Char

Operation

Login , Cancel

Class:

Student Registration

AttributesStudent Name : Varchar

Rank : Integer

Roll No. : Integer

Address : Varchar

College : Varchar

Course : Varchar

Sex : Char

E-Mail : Varchar

Date of Birth : Varchar

Category : Char

OperationRegister, Reset, Cancel, Back, Close


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Class

Class

Virtual Counsellor

Attributes

Name : Varchar

Roll No : Integer

Course : Varchar

College :Varchar

Rank : Inetger

Operations

Check Availability, Accept Seat, Confirm Accept, Reject Seat, Confirm Reject, Back, Reset, Exit


Attributes

Name : Varchar

Roll No : Integer

Course : Varchar

College :Varchar

Rank : Inetger

Operations

Check Availability, Allot Seat, Reject Seat, Search, Delete, Update, Exit


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Number of Modules and Their Description

In This project I have taken some modules :

1. Login Module2. Student Registration Module3. Virtual Counsellor Module4. Administrator Module

Login Module :

This is the very first module in this project, a person who want to enter

the software project he/she have to pass through this module, in other

words we can say that this is an authentication module because the userauthenticate with his/her password and username.

Student Registration Module :

This is astudent entry module, in this module student enter information

about himself/herself e.g. Roll No, Category, Rank, Sex etc. This module

registers eligible students for counseling process

Virtual Counselor :

This is virtual counselor module, this module is responsible for

accepting students college and course preference after taking input

from student this module allots seat according to the preference and

rank of the student.


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Administrator Module :

This module is administrators module, it offers the admins of the systemthe services like allotting seats to students, searching , updating,

deleting student data, this module enables administrators to check

current seat status.


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Database Design

Table : Login

Column Name Data TypeUsername Char(15)

Password Nvarchar(15)

Type Char(10)

Table : Student Master

Sname Varchar(20)

Rank Integer

Roll No Integer

Address Varchar(100)

Date of Birth Varchar(10)

E-Mail Varchar(20)

Sex Char(1)

Category Varchar(5)

Course Code Varchar(20)

College Code Varchar(20)

Table : College Master

C_code Varchar(10)

C_name Varchar(20)

BA_GEN Integer

BA_OBC Integer

BA_SC Integer

BA_ST Integer

BCOM_GEN Integer

BCOM_OBC Integer

BCOM_SC Integer

BCOM_ST Integer

BSC_GEN Integer

BSC_OBC Integer

BSC_SC Integer

BSC_ST Integer


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Validation Checks

Validation refers to a different set of activities that ensure that the

software that has been built is traceable to customer requirement.

Validation is to check that the product made is what was required or

not

Validation testing provides final assurance that software meets all

functional, behavioral and performance requirements. Black Box Testing

techniques are used exclusively during validation.

After each validation test case has been conducted, one of two possible

conditions exists:

The function or performance characteristics conform to specificationand are accepted.

A deviation from specification is uncovered and a deficiency list iscreated. Deviation or error discovered at this stage in a project can

rarely be corrected prior to scheduled completion. It is often

necessary to negotiate with the customer to establish a method for

resolving deficiencies.


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Tools/Platform, Hardware and Software

Requirement

Hardware Interface :

1. Intel Dual Core Processor

2. Min. 512 MB RAM / 1 GB Recommended

3. 80 GB HDD

4. Compatible Keyboard , Mouse

5. Video Output Device (i.e. Moniter)

Software Interface :

1. Operating System : Windows XP

2. Language Used : C#.NET with ADO.NET

3. SQL SERVER 2005

4. .NET Platform 3.5


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Constraints

Hardware limitations: Interface to other applications Reliability requirements Criticality of the requirement Security considerations

Security Mechanisms

The Security Measure is the most important task, which should be done

with much care no need to say why this is so crucial. The security

measures starts right from the selection of operating system in that case

for Windows XP is best choice because it provides best security in its

peer OS as we know this project is very versatile and there are variety of

users who uses systems according to their needs so authentication is an

major task which has to perform by the system administrator as I have

already mentioned that there are different type of access permission like

viewing the records modifying etc.

Another security measure I took in this project is Username and

Password provide to selected staff so that no unidentified person

cannot access the system.


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Future Scope of the Application

A Future application of this system lies in the fact that the proposed

system would remain relevant in the future. In case any modifications in

Counselling System are required, they can be easily modified.

The Counselling System is developed for as a Stand Alone environment.

In future if any university wants to make all their Counselling Process

online it should be possible. Easily converted, which can be used as

platform provider for Internet application using Window 2000

Professional server.

Documents

Counseling System MCS-044