16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

The Scout and Guide Association of Croatia / Savez izviđača Hrvatske (SiH) has the pleasure to welcome you to the 16th European GuideConference, the 23rd European Scout Conference and the16th European Guide and Scout Conference.

This second bulletin contains more detailed information needed for planning and organising your trip.

We want to welcome you toCroatia and our beautiful

seaside coast!

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference3

Date and Venue 4Conference fee 5Accommodation 6• Student Dormitory Campus 6• Alternative accommodation 7Dietary Requirements 6Visa 8Transport 9• Plane 9• To and from the airport 9• Direct Bus Line 9• Public Transport: Bus, Train and Ferry 9• Uber, Bolt (Taxify) and Taxi 9• Other airports 9• Car 9• Distances from the venue: 9General 10Conference Rules 11Personal Safety 11Excursion offer 12Advice on packing 12Just for fun – “Did you know….?” 12Joint Conference Secretariat 12

Contents of this Bulletin

16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

Date24-28 August 2019 The Conferences will start on Saturday, 24 August 2018, with preparatory sessions, networking and check-in, followed by the Opening Ceremony, but you may book your accommodation from the Friday depending on your travel arrangements. The Conferences will end on Wednesday, 28 August 2018, with departure on Thursday.

VenueThe Campus of the University of Split http://www.unist.hr/studiranje-u-splitu/kampus

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

Conference feeMore than 50 delegates took advantage of the early-bird fee and have already registered.

The regular registration fee of € 560 applies from 1 May. NB: Delegates needing visas to travel to Croatia need to register NOW to allow time to process your visa applications (see later).

Registration should be completed as soon as possible. Registration will be possible until 16 August, but accommodation is limited, and available on a “First-come, first-served” basis. If registration is required after the 16 August, please enquire with the host team.

The conference fee includes: • Attendance at the conferences • Opening and Closing Ceremonies • Saturday-Wednesday: lunch and dinner (except for one free evening) • Coffee breaks • International Evening • Croatian Evening • Interpretation (English/French) • Official conference documents • Transportation between Split Airport and the Conference venue on arrival and departure days only (other transfers should be arranged by yourselves) • A contribution to the conference participation solidarity fund • A contribution to the conference organisational costs of WAGGGS and WOSM

Conference registration will be handled online through the Conference website which will be an integral part of the main joint communication channel – https://16egsc.europak-online.net. Regular updates from the planning teams, as well as cultural and historical information about Split, and Croatia more generally is available on the FaceBook page: (@16thEGSC).

Please like and share this page to promote the Conference to your members.

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AccommodationStudent Dormitory Campus

The University Campus is newly built and located 3 kilometres east from the centre of the town. It is connected to the centre by bus. Some of the rooms (looking towards south) have a beautiful view of the sea and the Dalmatian islands. All rooms are equipped with a shower, toilet, towels, bed sheets and Wi-Fi, but none of the available rooms have air-condition-ing. Also, there are six rooms adapted for the disabled. Laundry facilities are available at the dormitory building.

Facilities of the Campus include a gym, two outdoor sports grounds, restaurants, small meeting rooms, a bank, a convenience store, a coffee shop, a self-service restaurant, a pastry shop and parking. Information about booking Campus meeting rooms and accommodation – such asfor delegation meetings, or other meetings - will be explained in detailin the following bulletins.

Price per person per room per night with breakfast (book here):

Twin - €30 per person Single - €35 per person

Breakfast includes beverages (tea, coffee, juices); bakery products,cereals and hot dishes (sausages, eggs, etc).

Additionally, it is possible to make your accommodation booking from the 22 to 30 August, for additional daily cost.

If you require extra beds, (e.g. for children) these can be requested when booking, but numbers are limited, and are standard sized single beds.The charge for this is €24 per night, meals are not included for the addi-tional person, but may be ordered at €6 for breakfast, €8 for lunch, and €7 for dinner per additional person. If you require a cot for a smaller child, please mention this in your comments in the registration, and we will try to source one for you.

Dietary Requirements

Please notify upon registration of any dietary requirements(coeliac, allergies, vegetarian, vegan, Halal, Kosher)

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

Alternative accommodationThe Conference is during one of the busiest times of the year for Split, and so accommodation can be difficult to find. Therefore, as an alterna-tive to the Campus accommodation, the host team have arranged for alternative accommodation at the President and Radisson hotels to be available at your own cost, with “Scout-friendly” arrangements. In order to book one of these options, please follow the links, and use the dis-count codes below:

Hotel President:

The Hotel President is a beautiful four-star hotel, convenient for the campus, the Old Town and the beach. It has the usual amenities, such as parking, free WiFi, airport shuttle bus, bar and restaurant.

Review (click here)

Click here to book:Use the discount code “EGSC2019”

Radisson Hotel:

The Radisson Hotel is a resort hotel, with a private beach, wellness centre, bars and restaurant. It is also very well located for the campus.

Review (click here)

Click here to book:

Click on “BOOK NOW” and enter the check-in and check-out dates as well as number of rooms and number of people. Click on “SELECT RATE TYPE” and use the Promotional Code “SCOUT” and click on BOOK NOW.

If you have any problems, you can contact the hotel directly at:reservations.split@radissonblu.com

Delegates who choose alternative accommodation are responsible for their booking as well as for related transportation to and from the Conference venue.

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

VisaObtaining a visa is the responsibility of the individual participant and/or their member organisation.

Support letters will be issued by the host organisation on request only and can only be done once the participant is registered (please send your request to the Conference secretariat:16egsc@europak-online.net

The process must begin well in advance of the conference date.

Requirements for issuing a visa are:

• Application at least 3 months prior to the event • Valid passport with an expiry date at least 3 months after the visa expiration, which was issued in the last 10 years

Check below which documents or visas are needed to enter Croatia:

Link to the Croatian Ministry of Foreign and European Affairs - visa sys-tem and Diplomatic Missions (click here).

Link to the Croatian Ministry of Foreign and European Affairs online visa request system (click here).

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

TransportPlane - Split Airport is 30 kilometres from centre of Split, near Trogir. During the summer flight schedule, Split Airport is directly connected with more than 50 international cities.

To and from the airport - The hosts will provide transportation from and to Split airport for participants on arrival days (on 23 and 24 August) and departure days (29 and 30 August 2019). If your arrival/departure day is on other days you are responsible for your own transport to the venue or airport:

Direct Bus Line - Transfer of passengers to/from Split is organised in coop-eration with PLESO PRIJEVOZ. For more information click here.

Public Transport - Close to Split Airport there is a bus stop for lines No. 37 (Split – Trogir; Trogir – Split) and No. 38 (Split Airport – Kastel Stari – Split; Split – Kastel Stari – Split Airport). For more information click here.

Taxi - Taxis are available during Split Airport operating hours in front of the terminal. The regular price for a trip between the airport and the Confer-ence venue is about €30 to €35. Telephone: +385 (0)21 895 237

Uber or Bolt (Taxify) - Uber or Bolt can be used in Croatia. You can down-load the app, set up an account using PayPal or a credit card and start arranging trips. Your credit card is debited automatically after the journey is completed.

Other airportsDubrovnik Airport is 250 kilometres from Split and it takes around 3 hours by car to reach Split. Dubrovnik Airport is also well connected with Europe like Split airport. Zadar Airport is 150 kilometres from Split. Zadar Airport is mainly served by low-cost airlines such as Ryanair. If you require a visa and you plan to drive to Split from Dubrovnik, your visa should be of a “Mul-tiple-entry” type, as Dubrovnik is part of an exclave, and driving to Split requires you to cross the border to Bosnia and Herzegovina, then again into Croatia.

Bus - Split is well connected by bus with other cities in Croatia and with surrounding countries. Every half an hour a bus leaves from Split to Zagreb. The bus terminal is in the city centre.

Train - There are 3 daily trains from Zagreb to Split. One of these 3 trains is a night train which has a sleeping car service. Budapest is connected to Split with a direct train which goes 2 times per week.

Car - Driving time from the University campus to the city centre is approxi-mately 15 minutes, depending on the traffic.Split is well connected by modern motorway with Zagreb and Rijeka. Travel time to Zagreb on the motorway is 4 hours. In a similar time it is possible to reach Slovenia, in around 5 hours, the borders with Hungary or Bosnia-Her-zegovina is just 1 hour away. Montenegro and The Republic of Northern Macedonia are also easy to reach by car. There is a parking at the venue. (Please notify the host team of your intention to bring a car).

Ferry - During the summer season Split is connected by ferry lines toAncona and Pescara in Italy.

Distances from the venue: • Main airport - 22 km • Alternative airports - 150 km (Zadar), 245 km (Dubrovnik) • Main bus station - 2,6 km • Main railway station - 2,7 km • Ferry lines - 3,2 km • Bank/ ATM - 0,1 km (2 minutes) • Exchange office - 0,2 km (3 minutes) • Shopping centre - 0,5 km (5 minutes) • Beach – 1.4 km (20 minutes)

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

GeneralSplit, Croatia’s second largest town, reigns as the economic and cultural centre of the Dalmatian Coast. Split lies on the Adriatic coast, centralDalmatia, on the Split (Marjan) peninsula. Although surrounded by sea asa peninsula, Split also borders with surrounding mountains, includingMosor, Kozjak and Marjan. It is the second largest Croatian cargo harbour, but also one of the largest passenger harbours on the Mediterranean.

Split has a Mediterranean climate, characterised by dry and very hot sum-mers and cool, but moderate and humid winters. Average temperature of the warmest month of the year is 22°C, and the coldest 4°C. Although peak summer temperatures are often around 35°C.

Whilst credit cards (Diners, AMEX, Visa and MasterCard) are widely accept-ed, they are not accepted everywhere. The local currency is the Croatian Kuna, and it is advisable that you have Kuna for bars, taxis and – most importantly – for The Scout Shop! When we visit Klis, we plan to have a variety of vendors of domestically produced food and drink, and those will likely be cash-only. Usually the best conversion rates are obtained within Croatia from “Mjenjačnica” of which there are many in Split but be sure to take a receipt! Exchange rates vary but are typically between HRK 7,2 - 7,4 to the Euro.

Useful online information about Split (click here)Weather (click here)

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

Conference RulesFor everyone to have an enjoyable, safe and productive Conference, please respect the following rules:

1. Clean as you go. If it is your mess, clean it up. This applies everywhere, in the accommodation, working areas, everywhere. Volunteers will be on hand to direct you to recycling/waste receptacles if needed.

2. Alcohol is to not to be consumed in the working areas of the Conference.

3. Smoking is not allowed indoors on campus.

4. Due to limited space, Family members may not enter the Plenary rooms during meetings.

5. No open fires please, ANYWHERE!

6. We will be a large, visible group. Whilst Croatia is a tolerant country, walking around the city in only swimsuits is not acceptable. Let’s be an example.

7. The accommodation rules state that there should be no loud parties. Don’t be too noisy when people may be trying to sleep (or work!).

Personal SafetyCroatia is a very safe country, and Split receives over half a million visitors per year, with a very low level of crime. However, we live in an imperfect World, so it is sensible everywhere to pay attention to your personal safety and your belongings, especially when outside the campus.

During the Summer, Split becomes a party destination city for people from around the World, and certain parts of the city during the Conference will be particularly lively. We recommend that if you go into Split during your free time, that you go as a group, and if you ask some of the locals from the Hosting team, they will offer advice on the best parts of the city to go to (or avoid – according to your preference).

Every effort is being made to ensure a safe experience whilst on campus, and on the organised events, however the organisers cannot be liable for any loss or injuries however arising from the participation of this event.

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

Excursion offerIf you are interested in tours and new experiences in Split area, you should consider the following excursions. A paradise of beaches, seaside activities, river rafting, mountain trips and so much more! Click and check it out.

Advice on packing• Uniforms should be worn at the Opening and Closing Ceremonies• For the visit to Klis Fortress, the path is uneven and rocky, so Please ensure that you bring suitable boots/walking shoes! Also, as there may be some walking in the dark, so please pack flashlights, whether hand held or head-mounted. Klis is in the hills, so rain is a possibility, we suggest that you pack a waterproof jacket and/or an umbrella!• Please check with your airline what is allowed in your hand luggage, and what is allowed in the cabin luggage. The organisers cannot be held liable for any losses from your failure to abide by airline rules!

Just for fun – “Did you know….?”Did you know that the local football club in Split – Hajduk – Was formedin 1911 in a bar in Prague (U Fleků), by students from Split studying there?

Joint Conference SecretariatStaff and volunteers at the Joint Conference Secretariat are available should you have questions or face problems when registering for theConference.

You can reachMaher (WAGGGS),Rupert (WOSM) andTomislav (Host Team - SiH)by email at 16egsc@europak-online.net

We eagerly look forward to welcoming you to Split and our conferences. Yours in Guiding and Scouting,

The Scout and Guide Association of Croatia / Savez izviđača Hrvatske

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16th European Guide and Scout Conference | 23rd European Scout Conference | 16th European Guide Conference

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