Check Reversals, Check Cancels & ACH Stops. 2 Check Reversals Agencies can do check reversals until November closes –For those agencies that have check

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  • Check Reversals, Check Cancels & ACH Stops

  • Check ReversalsAgencies can do check reversals until November closesFor those agencies that have check reversal authority

  • Check Reversalsafter Nov ClosedAfter November Run 2 (12/09/09) agencies cannot do check reversals Fill out Check Reversal form and send form and check to OSPS

  • Check reversalsPrior to Nov Pay PeriodAfter Nov Run 2, prior November pay periods cannot be reversedWhat if you need to cancel a prior pay period check?You can have this check canceled using an Employee/Vendor Check Cancel formRemember, this does not reverse what is on the system, this only cancels the value of the checkManual processing will be involved.Steps for this process under cancel employee check later in presentation

  • Nov Pay Period Check ReversalsIf you are not rewriting check to employee no further action requiredIf you will be rewriting check to employee, is employee a Dec Term?If no, set November P190 Corrective and verify Nov P010 dates setIf yes, move November P370 information into December using P050 screen (cannot set Nov corrective)Make sure you have Dec P010 dates set

  • Dec Pay Period Check Reversals (after run 1)If you are not rewriting check to employee no further actionIf you will be rewriting check to employee will the issue date be before 12/31?If no, then no further action requiredIf yes, set December P010 dates

  • Check Reversalsafter Dec ClosedIf P190 for Dec has current tax yearReverse check and set correctiveVerify no Dec P010 dates setIf P190 for Dec has prior tax yearPrior tax year checks cannot be reversedIf check needs canceled, fill out Cancel Employee/Vendor check formRefer to Cancel Employee/Vendor check processRemember this will be a manual processThis will not fix the system

  • Cancel Employee CheckCanceling checks are different from reversing checksReversing checks actually reverses employees payroll in the systemCanceling checks only cancels the value of the check with no impact/change to the systemManual processing will be needed

  • Cancel Prior Nov Pay Period Employee CheckIf you need to cancel an employee check send Cancel Employee/Vendor Check form to OSPS with checkOn the Cancel Check form indicate who to make check payable to (can be split)Why are you canceling check? Does employee owe agency money? Is there already a net pay negative you are clearing by canceling check?If you need to make any system adjustments you will need to use the P050 in either Nov or Dec depending on if employee is terminated

  • Cancel Employee CheckAfter Year ClosedWhat if you need to cancel an employee check after 2009 is closed?This is complicated and will involve manual processing Remember this will no longer be a system fixThe actual amount of the check can only be canceledFill out Cancel Employee/Vendor check form and send to OSPS with check.State how check is to be rewrittenIf you are increasing or decreasing an employees wage for 2009, you will need to do a corrected W-2

  • Cancel Vendor CheckCancelling vendor checks will remain the same at year endVendor checks do not involve the employee wageFill out Cancel Employee/Vendor Check form and send form and check to OSPS

  • ACH Stops after Nov closedAfter November Run 2 (12/9/09)ACH can be stopped until ACH Stop date (12/11/09) before 10:15 deadlineSystem procedure is the same as check reversal

  • ACH Stopsafter Dec Run 1After December Run 1 (12/28/09) Stops can be done until ACH stop date12/30/09 (10:15 deadline)Is this 2009 or 2010 wages?Look at P190 to see if set is 09 or 10If 2009 P010 dates cannot be removedIf issuing a manual check make sure you have the correct issue date (year)

  • ACH Stop after Dec ClosedACH stops can be done for new tax year only (10 December P190)We cannot do anything to the system after this date for 2009Wages will be reported in correct year as employee received funds in 2010

  • Social Security MaximumWhen doing a reversal at year end watch for Social Security tax (SSEC)The maximum dollar amount against which Social Security is taxed for 2009 is $106,800Maximum amount withheld is $6621.60

  • Social Security MaximumWhat if my employee has reached the maximum amount?If you will be issuing a manual check follow these steps From the check or ACH to be reversed find the SSEC amount originally processedView the P370 screen and compare SSEC amount to what the original amount wasIf amounts are the same, no further action requiredIf amounts are different, subtract the difference from the net check you will be requesting

  • Social Security MaximumIf you are not issuing a manual check there is no further actionSystem will process correctly

  • What Questions Do You Have?