CC United Team Manager

MeetingSummer 2019

Summer 2019 Season

• Winter Training – Nov.-March

• Spring Training – April

• Summer Training and Games –May-July• League Games May-July

Manager Resources• Club Administrator – Melanie Mertes

accountservices@ccunitedsoccer.com• Manager questions, TCSL Requirements

• Operations – Holly Nelson operations@ccunitedsoccer.com• MYSA Coach/Manager Requirements, Coach

contracts, Payroll

• Field Assignor/Referees – Daneen Goncalves assignor@ccunitedsoccer.com

• Director of Coaching – Jonathan Tudor jonathantudor@comcast.net

• Uniform Coordinator – Trisha Leck abctlk.tl@gmail.com

• Asst DOC – Katie Clark asstdoc@ccunitedsoccer.com• Schedules

Online Resources• CC United website – ccunitedsoccer.com

• Manager’s tab

• Minnesota Youth Soccer Association (MYSA)

• mnyouthsoccer.org - informational

• Affinity – manage roster

• Twin Cities Soccer League (TCSL)

• tcslsoccer.com -informational

• Got Soccer – manage roster

• KYCK – player requirements upload

Which league will our team be in?

MYSA• Minnesota Youth Soccer Assoc.

• Non-profit

• Encompasses entire state of MN

• Affiliation: US Youth Soccer

TCSL• Twin Cities Soccer League

• For profit run by Matt Tiano

• Encompasses metro-area clubs

• Affiliation: US Club Soccer

United States Soccer Federation USSFFIFA - International

Getting Started…

Manager Requirements

MYSA

• SafeSport Training(valid 2 years)

• Concussion Training (valid 3 years)

• Background Check(valid 1 year Jan-Dec) FREE

**New**

Upload certificates into Affinity before a pass can be issued

TCSL

• SafeSport Training(valid 2 years)

• Sideline Sports Doc (valid 2 years)

• Background Check (valid 1 year Jan-Dec)FREE but need a code

Upload certificates before background screening can be run

Getting Started…

First Steps START A BINDER GET IN TOUCH WITH YOUR COACH

EMAIL YOUR TEAM

ENTER PRACTICES ON CCU SITE

TEAM MEETING COLLECT PLAYER FORMS/INFO

Getting Started….

Team Meeting

Schedule date/location

Suggested locations: Library, Champions Hall, Victoria Rec Center

Tournaments – how many, out of town options

Conflicts – request any known conflicts (March – July)

Team Budget

Download SI Play App

Follow Twitter for field closures

Uniforms

• New Uniform Cycle

• 2 year cycle

• Signature Concepts – vendor

• Under Armour

• Order window Jan. 2 – 20

Uniform Delivery

• Warm-ups/practice jerseys/backpacks

• Delivered to team to hand out

Early February

• Uniform (games jerseys, shorts, socks)

• Deliver direct to home

Early April

• Signature Concepts – delivery, invoice

• Trisha Leck – fitting, numbers

Questions

CC United Website

CC United WebsiteEmails

• Send Team Emails

• Enter Practices/Games

• Post Team Bulletins

CC United Website Emails

Send Team Emails

CC United Website Emails

Send Team Emails

How-to guide under Manager Tab

CC United Website Emails

Email Tip - LINKS

Type in link wordng

Highlight

Click link button

CC United Website Practices

Entering PracticesIndoor

• Enter exact location

Outdoor

• Check Campus Summary

• Check Master Schedule

• Assign to CAMPUS LOCATION

Practice Entry Tip:

Recurring Events

Practices

Winter vs Spring/Summer

WINTER

• Scheduled by club

• Posted on CCU Site

• Managers to add to calendar

OUTDOORS

• Club Releases Campus Summary

• Teams select days/times/locations

• Select from fields on permit list

• Outdoor practices begin mid-April

• Follow time guidelines

Competitive Campus

Summary

CC UnitedMaster

Schedule

MANAGING YOUR ROSTER

Managing your roster….

Player Requirementsand Forms

MYSA

• CCU Participant Agreement

• Fees Paid

• Headshot photo**

• Proof of age

• MYSA Medical Form

• Jersey Number**

** Upload into Affinity

TCSL

• CCU Participant Agreement

• Fees Paid

• Headshot photo**

• Proof of age**

• US Club Medical Treatment Form**

• Jersey Number

** Upload into KYCK

MANAGING YOUR ROSTER - applications

MYSAAffinity

• Upload Player/Manager Photos

• Add Jersey Numbers

• No NOT need to upload birthcertificates

• Club Passing

• Printing Rosters

TCSLKYCK – US CLUB

• Upload photos

• Upload Medical form

• Upload birth certificate

GotSoccer

• Club Passing

• Printing Rosters

MANAGING YOUR ROSTER – Game Day Prep

MYSA• Have all players eligible

• Medical forms with coach

• Club Passes in Affinity

TCSL• Have all players eligible

• Printed passes

• Printed Game Roster

• Medical forms with coach

• Club Pass in GotSoccer - pass

TOURNAMENTS Preseason and during season

Tournaments

Select tournaments – thetournamentcenter.com

Managers Register/Pay/Check-in

Tournaments have their own requirements – check tournament website

Refer to CCU Tournament Guide for helpful information

Book hotel blocks early

Need printed passes? – submit form request on CCU site

Travel out of state – MYSA Permit to Travel

Paid coach reimbursement policy

TournamentsPrinted Passes

• Check with tournament to see if they accept MYSA Digital Passes

• Travel out of State – you will need printed passes!

• Fill out CCU request form

TournamentsPreparing Passes

• Print file in color

• Cut and Fold

• Laminate – Kinkos/Fed Ex

• Put on ring in alphabetical order

TEAM BUDGETItems to include in team budget:

• Tournament Expenses• Tip: divide tournament expenses by # players – 1 to give a cushion (injuries,

move to a different team)

• Scrimmage expenses

• Paid coach travel expenses

• Slush fund

• Coach gift

• State qualifier expenses

• Maintain a spreadsheet

LEAGUE GAMESMay - July

League Calendar

MYSA TCSL

Deadline for teams to

submit Blackout Dates

XXX Feb. 26

In GotSoccer

(up to 25 dates)

Games Released to

Teams

April 1

In Affinity

March 19

In GotSoccer

Reschedule Period April 1- 15 March 19-April 3

League Play Begins May 1 April 27

League Play Ends July 3 June 30

Playing Nights According to schedule Any night

MYSA Playing Nights

LEAGUE GAMES RELEASED

Get schedule

Affinity / GotSoccer

1

Enter games on CCU calendar

2

Remind families schedule is TENTATIVE

3

Determine if any games need to

be RESCHEDULED

4

League Games –

enter to your CCU calendar

Enter in exact game time.

Select exact field. AWAY – TBD an enter in notes

Select generic team EDPXX

Away field info. Arrive early, etc.

DO I NEED TO RESCHEDULE?

REASONS TO RESCHEDULE• School event (band/choir

concert)

• Missing to many players andcannot find subs**

**You can have up to 5 play-ups per game

**Play-ups can be from ANY team in your age group

NOT A REASON TO RESCHEDULE• Impactful player gone

• Coach conflict

** Coaches are available to fill-in

RESCHEDULE PROCESS – HOME GAME** You must request a field and refereesHOME GAMES

• Contact opposing team manager for alternative dates/times

• Complete the CCU Game Reschedule Form (under Manger’s tab)

• Receive email confirmation from Field/Referees Assignor

• Contact opponent to confirm

• Complete the reschedule process in AFFINITY or GotSoccer. As the host, you submit the change regardless of who initiated the request.

• Update your CCU calendar

***CAN RESCHEDULE TO ANY NIGHT

RESCHEDULE PROCESS – AWAY GAME

AWAY GAMES

• Contact opposing team manager for alternative dates/times

• Opponent will contact you to confirm

• Update your CCU calendar

LEAGUE GAMES – Game Day Prep

MYSA

• Medical forms with coach

• Club pass players in Affinity

TCSL

• Medical forms with coach

• Club pass players in GotSoccer

• Printed Passes

• Printed Roster

CLUB PASSING – getting a sub player• BASED ON BIRTH YEAR• Allowed up to 5• Can be from ANY level in your age

group• Can be from ANY YOUNGER age

group• Can be a player this is rostered

higher than their age• Coach should arrange the play-up

LEAGUE GAMES – at the fieldField or referee issues

• Call Daneen 612-203-2575

Game Score

• Referees enter game scores

** But look in Affinity or GotSoccer to confirm

POST SEASON PLAY

MYSA

• U9/U10 – Jamboree

• U11+ State Championship

• July 10-27

• Opt-in through Affinity

• Club pays fee for STATE

TCSL

• U9/10 – TCSL Jamboree

• U11+ Cup Format based onleague rankings

Conflicts/Issues

It is NOT your job to resolve player/parent/coach issues

Discuss with your coach or notify me immediately

CCU ONLINE RESOURCES

Competitive Schedules

• Schedules

• Sign-ups

• Misc Programs

MANAGER’S TAB

Summer 2019 Dates

and Deadlines

MYSA Teams MYSA Website and Affinity

MYSA Website – MNYOUTHSOCCER.ORG

Newsletters

The Tournament Center

MYSA / Leagues/Team Manager Page

AFFINITYINITIAL ACCESS:1. Mnyouthsoccer.sportsaffinity.com2. Password from background check OR

reset password

My Account

Upload:• Concussion Certificate• Photo• SafeSport Certificate

Roster Administration

Upload photo / Enter Jersey Number / Do NOT need Birth Certificate

AFFINITY

✓Upload certificates

✓Upload photos

✓Enter jersey numbers

✓Get game schedule

✓Reschedule games

✓Club pass

✓Print rosters

✓Post Season Opt-in

Instructions –on CCU Manager tab

and MYSA Team Manager Page

THANK YOU

CCU Reimbursement Policy

Managers received almost half of fees paid for summer league

Fees less $100 divided by 2

More than 1 manager, that amount is split evenly

Check mailed out after the season