CC United Team Manager
MeetingSummer 2019
Summer 2019 Season
• Winter Training – Nov.-March
• Spring Training – April
• Summer Training and Games –May-July• League Games May-July
Manager Resources• Club Administrator – Melanie Mertes
[email protected]• Manager questions, TCSL Requirements
• Operations – Holly Nelson [email protected]• MYSA Coach/Manager Requirements, Coach
contracts, Payroll
• Field Assignor/Referees – Daneen Goncalves [email protected]
• Director of Coaching – Jonathan Tudor [email protected]
• Uniform Coordinator – Trisha Leck [email protected]
• Asst DOC – Katie Clark [email protected]• Schedules
Online Resources• CC United website – ccunitedsoccer.com
• Manager’s tab
• Minnesota Youth Soccer Association (MYSA)
• mnyouthsoccer.org - informational
• Affinity – manage roster
• Twin Cities Soccer League (TCSL)
• tcslsoccer.com -informational
• Got Soccer – manage roster
• KYCK – player requirements upload
Which league will our team be in?
MYSA• Minnesota Youth Soccer Assoc.
• Non-profit
• Encompasses entire state of MN
• Affiliation: US Youth Soccer
TCSL• Twin Cities Soccer League
• For profit run by Matt Tiano
• Encompasses metro-area clubs
• Affiliation: US Club Soccer
United States Soccer Federation USSFFIFA - International
Getting Started…
Manager Requirements
MYSA
• SafeSport Training(valid 2 years)
• Concussion Training (valid 3 years)
• Background Check(valid 1 year Jan-Dec) FREE
**New**
Upload certificates into Affinity before a pass can be issued
TCSL
• SafeSport Training(valid 2 years)
• Sideline Sports Doc (valid 2 years)
• Background Check (valid 1 year Jan-Dec)FREE but need a code
Upload certificates before background screening can be run
Getting Started…
First Steps START A BINDER GET IN TOUCH WITH YOUR COACH
EMAIL YOUR TEAM
ENTER PRACTICES ON CCU SITE
TEAM MEETING COLLECT PLAYER FORMS/INFO
Getting Started….
Team Meeting
Schedule date/location
Suggested locations: Library, Champions Hall, Victoria Rec Center
Tournaments – how many, out of town options
Conflicts – request any known conflicts (March – July)
Team Budget
Download SI Play App
Follow Twitter for field closures
Uniforms
• New Uniform Cycle
• 2 year cycle
• Signature Concepts – vendor
• Under Armour
• Order window Jan. 2 – 20
Uniform Delivery
• Warm-ups/practice jerseys/backpacks
• Delivered to team to hand out
Early February
• Uniform (games jerseys, shorts, socks)
• Deliver direct to home
Early April
• Signature Concepts – delivery, invoice
• Trisha Leck – fitting, numbers
Questions
CC United Website
CC United WebsiteEmails
• Send Team Emails
• Enter Practices/Games
• Post Team Bulletins
CC United Website Emails
Send Team Emails
CC United Website Emails
Send Team Emails
How-to guide under Manager Tab
CC United Website Emails
Email Tip - LINKS
Type in link wordng
Highlight
Click link button
CC United Website Practices
Entering PracticesIndoor
• Enter exact location
Outdoor
• Check Campus Summary
• Check Master Schedule
• Assign to CAMPUS LOCATION
Practice Entry Tip:
Recurring Events
Practices
Winter vs Spring/Summer
WINTER
• Scheduled by club
• Posted on CCU Site
• Managers to add to calendar
OUTDOORS
• Club Releases Campus Summary
• Teams select days/times/locations
• Select from fields on permit list
• Outdoor practices begin mid-April
• Follow time guidelines
Competitive Campus
Summary
CC UnitedMaster
Schedule
MANAGING YOUR ROSTER
Managing your roster….
Player Requirementsand Forms
MYSA
• CCU Participant Agreement
• Fees Paid
• Headshot photo**
• Proof of age
• MYSA Medical Form
• Jersey Number**
** Upload into Affinity
TCSL
• CCU Participant Agreement
• Fees Paid
• Headshot photo**
• Proof of age**
• US Club Medical Treatment Form**
• Jersey Number
** Upload into KYCK
MANAGING YOUR ROSTER - applications
MYSAAffinity
• Upload Player/Manager Photos
• Add Jersey Numbers
• No NOT need to upload birthcertificates
• Club Passing
• Printing Rosters
TCSLKYCK – US CLUB
• Upload photos
• Upload Medical form
• Upload birth certificate
GotSoccer
• Club Passing
• Printing Rosters
MANAGING YOUR ROSTER – Game Day Prep
MYSA• Have all players eligible
• Medical forms with coach
• Club Passes in Affinity
TCSL• Have all players eligible
• Printed passes
• Printed Game Roster
• Medical forms with coach
• Club Pass in GotSoccer - pass
TOURNAMENTS Preseason and during season
Tournaments
Select tournaments – thetournamentcenter.com
Managers Register/Pay/Check-in
Tournaments have their own requirements – check tournament website
Refer to CCU Tournament Guide for helpful information
Book hotel blocks early
Need printed passes? – submit form request on CCU site
Travel out of state – MYSA Permit to Travel
Paid coach reimbursement policy
TournamentsPrinted Passes
• Check with tournament to see if they accept MYSA Digital Passes
• Travel out of State – you will need printed passes!
• Fill out CCU request form
TournamentsPreparing Passes
• Print file in color
• Cut and Fold
• Laminate – Kinkos/Fed Ex
• Put on ring in alphabetical order
TEAM BUDGETItems to include in team budget:
• Tournament Expenses• Tip: divide tournament expenses by # players – 1 to give a cushion (injuries,
move to a different team)
• Scrimmage expenses
• Paid coach travel expenses
• Slush fund
• Coach gift
• State qualifier expenses
• Maintain a spreadsheet
LEAGUE GAMESMay - July
League Calendar
MYSA TCSL
Deadline for teams to
submit Blackout Dates
XXX Feb. 26
In GotSoccer
(up to 25 dates)
Games Released to
Teams
April 1
In Affinity
March 19
In GotSoccer
Reschedule Period April 1- 15 March 19-April 3
League Play Begins May 1 April 27
League Play Ends July 3 June 30
Playing Nights According to schedule Any night
MYSA Playing Nights
LEAGUE GAMES RELEASED
Get schedule
Affinity / GotSoccer
1
Enter games on CCU calendar
2
Remind families schedule is TENTATIVE
3
Determine if any games need to
be RESCHEDULED
4
League Games –
enter to your CCU calendar
Enter in exact game time.
Select exact field. AWAY – TBD an enter in notes
Select generic team EDPXX
Away field info. Arrive early, etc.
DO I NEED TO RESCHEDULE?
REASONS TO RESCHEDULE• School event (band/choir
concert)
• Missing to many players andcannot find subs**
**You can have up to 5 play-ups per game
**Play-ups can be from ANY team in your age group
NOT A REASON TO RESCHEDULE• Impactful player gone
• Coach conflict
** Coaches are available to fill-in
RESCHEDULE PROCESS – HOME GAME** You must request a field and refereesHOME GAMES
• Contact opposing team manager for alternative dates/times
• Complete the CCU Game Reschedule Form (under Manger’s tab)
• Receive email confirmation from Field/Referees Assignor
• Contact opponent to confirm
• Complete the reschedule process in AFFINITY or GotSoccer. As the host, you submit the change regardless of who initiated the request.
• Update your CCU calendar
***CAN RESCHEDULE TO ANY NIGHT
RESCHEDULE PROCESS – AWAY GAME
AWAY GAMES
• Contact opposing team manager for alternative dates/times
• Opponent will contact you to confirm
• Update your CCU calendar
LEAGUE GAMES – Game Day Prep
MYSA
• Medical forms with coach
• Club pass players in Affinity
TCSL
• Medical forms with coach
• Club pass players in GotSoccer
• Printed Passes
• Printed Roster
CLUB PASSING – getting a sub player• BASED ON BIRTH YEAR• Allowed up to 5• Can be from ANY level in your age
group• Can be from ANY YOUNGER age
group• Can be a player this is rostered
higher than their age• Coach should arrange the play-up
LEAGUE GAMES – at the fieldField or referee issues
• Call Daneen 612-203-2575
Game Score
• Referees enter game scores
** But look in Affinity or GotSoccer to confirm
POST SEASON PLAY
MYSA
• U9/U10 – Jamboree
• U11+ State Championship
• July 10-27
• Opt-in through Affinity
• Club pays fee for STATE
TCSL
• U9/10 – TCSL Jamboree
• U11+ Cup Format based onleague rankings
Conflicts/Issues
It is NOT your job to resolve player/parent/coach issues
Discuss with your coach or notify me immediately
CCU ONLINE RESOURCES
Competitive Schedules
• Schedules
• Sign-ups
• Misc Programs
MANAGER’S TAB
Summer 2019 Dates
and Deadlines
MYSA Teams MYSA Website and Affinity
MYSA Website – MNYOUTHSOCCER.ORG
Newsletters
The Tournament Center
MYSA / Leagues/Team Manager Page
AFFINITYINITIAL ACCESS:1. Mnyouthsoccer.sportsaffinity.com2. Password from background check OR
reset password
My Account
Upload:• Concussion Certificate• Photo• SafeSport Certificate
Roster Administration
Upload photo / Enter Jersey Number / Do NOT need Birth Certificate
AFFINITY
✓Upload certificates
✓Upload photos
✓Enter jersey numbers
✓Get game schedule
✓Reschedule games
✓Club pass
✓Print rosters
✓Post Season Opt-in
Instructions –on CCU Manager tab
and MYSA Team Manager Page
THANK YOU
CCU Reimbursement Policy
Managers received almost half of fees paid for summer league
Fees less $100 divided by 2
More than 1 manager, that amount is split evenly
Check mailed out after the season