BPI-Bike Exercises (3!3!08) Detailed Version - MM

7/24/2019 BPI-Bike Exercises (3!3!08) Detailed Version - MM

1/29

Global Bike Company Overview Exercises

- Detailed Instruction Version -

Version !"# $elease %arc& '##()

SAP NetWeaver

SAP SCM

SAP PLM

SAPSRM

SAPCRM

SAP

ERP


2/29

GLOBALBIKEINCORPORATED OVERVIEW

Materials Management (MM

Version !"# $elease %arc& '##( *a+e ' ,* .niversity lliance *ro+ram


3/29


E!er"ise MM #$ Create a P%r"&ase Or'er )r Great La*es Bi*e S%++l,

In t&is exercise we will create a Create a *urc&ase Order *O) /or t&e 0ids !# andDisney Bikes /rom t&e vendor Great 1akes Bike ,upply" 2&en a *O is received andaccepted by t&e vendor3 it becomes a le+ally bindin+ contract between t&e two parties"

4&ere are a number o/ ways to create a purc&ase order" Because we already know t&evendor we wis& to use3 we can create t&e purc&ase order usin+ t&e transaction ME-#N3Vendor5,upplyin+ *lant 0nown" 4o do t&is3 /ollow t&e menu pat&6

1o+istics%aterials %ana+ement*urc&asin+*urc&ase Order

CreateVendor5,upplyin+ *lant 0nown6

4&is will produce t&e /ollowin+ screen6

/ter enterin+ t&e or+ani7ational data /or your company and purc&asin+ or+ani7ation3click on t&e vendor /ield to searc& /or t&e vendor Great 1akes Bike ,upply6

Version !"# $elease %arc& '##( *a+e 8 ,* .niversity lliance *ro+ram

Click on t&e Or+" Data tab3 t&enenter6

99! /or *urc&" Or+"99 /or *urc&" Group

99! /or Company Code

Click on t&e Vendor searc& icon


4/29


,earc& /or vendors by company code will produce a list o/ vendors /or your company6

,elect Great 1akes Bike ,upply3 t&en click on t&e /irst material line to call up t&ematerial searc& icon6

Version !"# $elease %arc& '##( *a+e : ,* .niversity lliance *ro+ram

,elect t&e Ven')rs ., C)m+an, C)'etab3enter //A#/or Company Code3 t&en click ont&e enter icon

,elect Great La*es Bi*e S%++l,bydouble-clickin+ on t&e line


5/29


4&e material searc& will produce t&e /ollowin+ list o/ bikes6

Version !"# $elease %arc& '##( *a+e ; ,* .niversity lliance *ro+ram

Click on t&e material /ield in t&e /irstline3 t&en click on t&e searc& icon

,elect t&e Sales material .,'es"ri+ti)ntab3 enter6

//A#/or ,ales Or+ani7ationW0/or distribution

4&en click on t&e enter icon


6/29


,elect t&e Ki's #1bike by double-clickin+ on it3 and t&en enter t&e /ollowin+in/ormation6

$epeat t&is process to enter t&e order /or t&e Disney Bike wit& t&e /ollowin+ data6

Version !"# $elease %arc& '##( *a+e < ,* .niversity lliance *ro+ram

,elect t&e Ki's #1 bike bydouble-clickin+ on t&e line

*O =uantity6 211Delivery Date6 'ate t3) 3ee*s r)m t)'a,>et *rice6 41Currency6 5SD*lant6 //A-

Bike6 Disne,

*O =uantity6 21Delivery Date6 'ate t3) 3ee*s r)m t)'a,>et *rice6 62Currency6 5SD*lant6 //A-


7/29


/ter enterin+ t&e data /or t&e Disney bike3 click on t&e enter icon )3 t&en click on t&eConditions tab in t&e &eader area6

4&e total cost /or t&e *O is ?8'3';#" 4o see t&e cost o/ eac& bike3 make sure t&e itemdetail are is open click on t&e expand icon i/ t&e item detail is not visible) and t&enclick on t&e conditions tab6

@inally3 be/ore savin+ t&is purc&ase order3 we can c&eck it to make sure t&at t&ere areno errors" 4o do t&is3 click on t&e c&eck icon )6

Version !"# $elease %arc& '##( *a+e A ,* .niversity lliance *ro+ram

>ote t&e total cost /or t&e *O6 ?8'3';#

,elect t&e bike /rom t&is pull-down list

$eview t&e cost details /or t&e particular bike


8/29


4&e detailed messa+e provides more in/ormation6

Version !"# $elease %arc& '##( *a+e ( ,* .niversity lliance *ro+ram

Click on t&e c&eck icon and review t&e messa+e

Click on t&e uestion mark iconto +et detail on t&is messa+e

4&e system &as not beencon/i+ured to output t&e purc&aseorder3 and t&e system is warnin+t&at t&is purc&ase order cannot beprinted or transmittedelectronicall to t&e vendor" In


9/29


Click on t&e blue cancel icon ) to close t&e *er/ormance ssistant window3 t&en clickon t&e red cancel icon ) to close t&e messa+e window" Click on t&e save icon ) tosave t&e *O6

Clickin+ Sa7e on t&e pop-up window will save t&e *O" 4&e ,* system will t&en assi+na *O number to t&is new purc&ase order6

Click on t&e exit icon ) to return to t&e ,* Easy ccess screen"

Version !"# $elease %arc& '##( *a+e ,* .niversity lliance *ro+ram

Click on t&e save icon3 w&ic& willproduce t&e /ollowin+ pop-up window

Because we c&ecked t&e *O3we know t&at t&e systemmessa+e re/ers to t&e outputnot bein+ con/i+ured3 so clickon Sa7e to save t&e *O


10/29


E!er"ise MM -$ Create a G))'s Re"ei+t )r t&e P%r"&ase Or'er

/ter Great 1akes ,upply receives t&e *O3 t&ey will s&ip t&e bikes to GBI plant 99'"Employees at t&e plant will need to inspect t&e delivery to insure t&at t&e correctuantities o/ t&e correct bikes &ave been received in +ood condition" Once t&e bikes /or

t&e *O &ave been counted and inspected3 t&is +oods receipt will need to be recorded int&e ,* system" 4o do t&is3 /ollow t&e menu pat&6

1o+istics%aterials %ana+ementInventory %ana+ement

Goods %ovementGoods $eceipt@or *urc&ase Order

G$ /or *urc&ase Order %IGO)6


Click on t&e searc& icon /or t&e *urc&ase Order /ield3 t&en select to searc& /orpurc&asin+ documents by vendor6

Version !"# $elease %arc& '##( *a+e !# ,* .niversity lliance *ro+ram

Click on t&e searc& icon /or

t&e purc&ase order /ield


11/29


Executin+ t&e searc& will /ind your purc&ase order6

Version !"# $elease %arc& '##( *a+e !! ,* .niversity lliance *ro+ram

4&e vendor number s&ould be enteredby de/ault" I/ not3 you can speci/y your*urc&asin+ Or+ani7ation //!) to /indany purc&ase orders you &ave created

Click on t&e enter icon toexecute t&e searc&

Double-click on t&e purc&ase order to select it

Click on t&e enter icon to call updetails /rom t&e purc&ase order

*urc&ase order number is now entere


12/29


/ter clickin+ on t&e enter icon ) to call up details /rom t&e purc&ase order3 you will+et t&e /ollowin+ screen6

C&eck O0 /or bot& items and enter 8# /or t&e stora+e location3 t&en click on t&e saveicon ) to record t&e +oods receipt" 4&e system will create a +oods receipt documentand display t&e document number in a messa+e6

>ote6 I/ one o/ t&e lines /rom t&e purc&ase order is +rayed out3 make sure t&e detaildata is not bein+ displayed"


Version !"# $elease %arc& '##( *a+e !' ,* .niversity lliance *ro+ram

%ake sure t&e detail data

is not bein+ displayed"

C&eck t&e O0 box and enter 8# /or

t&e stora+e location /or bot& bikes3t&en click on t&e save icon


13/29


E!er"ise MM 8$ Create an In7)i"e Re"ei+t r)m Ven')r

4ypically a vendor will send an invoice to t&e customer reuestin+ payment /or t&e+oods t&at were s&ipped" In some cases3 companies a+ree to eliminate t&is step and&ave t&e customer pay a/ter +oods receipt" In t&is exercise3 we will assume t&at Great

1akes Bike ,upply &as mailed a paper invoice to GBI reuestin+ payment" 4&e receipto/ t&is paper invoice &as to be recorded in t&e ,* system be/ore payment can bemade to Great 1akes" 4o record t&e receipt o/ t&e invoice3 /ollow t&e menu pat&6

1o+istics%aterials %ana+ement1o+istics Invoice Veri/ication

Document EntryEnter Invoice

2&ic& will produce t&e /ollowin+ screen6

/ter enterin+ todays date /or t&e invoice date and 8--21/or t&e amount3 click on t&esearc& icon /or t&e purc&asin+ document text box" 4&is will call up t&e /ollowin+ screen6

Version !"# $elease %arc& '##( *a+e !8 ,* .niversity lliance *ro+ram

.se t&e 96:9-key combination to entertodays date3 enter 8'';# /or t&eamount3 t&en click on t&e searc& icon int&e purc&asin+ document text box


14/29


/ter clickin+ on t&e searc& icon /or t&e Vendor text box you will +et t&e /ollowin+ pop-upsearc& window6

Version !"# $elease %arc& '##( *a+e !: ,* .niversity lliance *ro+ram

Click on t&e searc& icon /or t&eVendor text box"Ma*e s%re ,)% ') n)t sele"tt&e in7)i"ing +art, te!t .)!

,elect t&e Ven')rs ., C)m+an,C)'e tab3 enter //A# /or CompanyCode3 t&en click on t&e enter icon


15/29


/ter clickin+ on t&e enter icon3 you will +et a list o/ vendors /or GBI6

/ter /indin+ t&e vendor number /or Great 1akes Bike ,upply3 click on t&e execute icon

) to searc& /or purc&asin+ documents6

/ter clickin+ on t&e execute icon3 t&e /ollowin+ screen will appear6

Version !"# $elease %arc& '##( *a+e !; ,* .niversity lliance *ro+ram

Double-click on Great 1akesBike ,upply to select it

Click on t&e execute icon to searc& /orpurc&asin+ documents /or Great 1akes Bikes


16/29


Clickin+ on t&e copy icon will copy t&e *O number into t&e invoice screen6

/ter /indin+ t&e *O document number3 click on t&e enter icon to call up t&e details /romt&e purc&ase order" 4&e invoice screen will look like t&e /ollowin+6

Version !"# $elease %arc& '##( *a+e !< ,* .niversity lliance *ro+ram

Click on t&e c&eck mark3 t&en click on t&e copy icon

4&e *O number is now copied into t&epurc&asin+ document /ield" Click on t&e entericon to call up t&e details /rom t&e *O document


17/29


Clickin+ on t&e simulate icon ) will s&ow t&e +eneral led+er accounts a//ected by t&istransaction6

Version !"# $elease %arc& '##( *a+e !A ,* .niversity lliance *ro+ram

4&e detailed items /rom t&e *O arenow displayed and t&e balance is7ero" Click on t&e simulate icon"

4&e accounts payable account will be credited?8'3';#3 and t&e Goods $eceipt5Invoice$eceipt account will be debited ?8'3';#"Click on t&e *ost icon to complete t&e invoicereceipt process"


18/29


2&en t&e +oods receipt was posted3 accountin+ transactions were per/ormedautomatically t&e t&e ,* system" 4&e inventory account /or tradin+ +oods '#!!99)was debited ?8'3';# to represent t&e increase in inventory value" Because t&ese bikeswere not /ree3 a credit o/ ?8'3';# was applied to Goods receipt 5Invoice $eceiptaccount 8!#!99) to reco+ni7e t&e liability" By recordin+ t&e receipt o/ t&e invoice3 t&e

Goods $eceipt5Invoice $eceipt account is cleared by debitin+ it by ?8'3';#3 and t&eccounts *ayable account 8##!99) is credited by ?8'3';#" 4&e receipt o/ t&e invoicealso records t&at t&is account payable amount is owed to Great 1akes Bike ,upply"

Click on t&e *ost icon ) to record t&e receipt o/ t&e invoice" 4&e ,* system willassi+n a document number to t&is postin+6


Version !"# $elease %arc& '##( *a+e !( ,* .niversity lliance *ro+ram


19/29


E!er"ise MM 6$ P)st Pa,ment t) Ven')r

*ayin+ t&e invoice /rom Great 1akes Bike ,upply will create a credit to t&e accountspayable account and a credit to a GBI bank account" 4o record t&e payment o/ t&e

Great 1akes Bike ,upply invoice3 /ollow t&e menu pat&6

ccountin+@inancial ccountin+ccounts *ayable

Document EntryOut+oin+ *ayment*ost


/ter enterin+ t&e data s&own above3 click on t&e searc& icon /or t&e account /ield underOpen item selection" 4&is will produce t&e /ollowin+ pop-up searc& window6

Version !"# $elease %arc& '##( *a+e ! ,* .niversity lliance *ro+ram

.se t&e 96:9-key to enter todaysdate /or t&e document dateEnter #11#///or t&e bankaccount and 8--21/or t&e amountClick on t&e searc& icon in t&eaccount /ield to searc& /or Great1akes Bike Company

%ake sure //A#is entered /orCompany Code and 5SDisentered /or Currency5$ate


20/29


,earc& /or Great 1akes Bike Company usin+ t&e Vendors by Company Code tab3 w&ic&will produce a list o/ vendors /or GBI6

Double-clickin+ on t&e Great 1akes Bike ,upply line will enter t&e vendor number in t&e*ost Out+oin+ *ayment screen6

Version !"# $elease %arc& '##( *a+e '# ,* .niversity lliance *ro+ram

,elect t&e Ven')rs ., C)m+an,C)'etab3 enter //A#/or companycode3 t&en click on t&e enter icon

Double-click on Great 1akesBike ,upply to select it


21/29


Clickin+ on t&e *rocess open items icon will produce t&e /ollowin+ screen6

Version !"# $elease %arc& '##( *a+e '! ,* .niversity lliance *ro+ram

Click on t&e *rocess openitems icon to /ind t&e invoice /orGreat 1akes Bike


22/29


It is possible t&at t&ere would be more t&an one invoice to be paid to a vendor3 and t&isscreen allows t&e user to select w&ic& invoices t&e payment is to be applied to" In t&iscase3 t&e payment is to be applied to only one invoice" Double-click on t&e line wit& t&einvoice until t&e Assigne'uantity is 8'3';# and t&e N)t assigne'amount is 7ero"2&en t&is is accomplis&ed3 click on t&e save icon ) to post t&e payment" 4&e ,*system will assi+n a document number to t&is payment6


Version !"# $elease %arc& '##( *a+e '' ,* .niversity lliance *ro+ram

Double-click on t&e .,D Gross amountuntil t&e not assi+ned uantity is 7ero3 t&enclick on t&e save icon"


23/29


E!er"ise MM 2$ Dis+la, Ven')r Line Items

In t&is exercise3 t&e accountin+ transactions related to t&e invoice receipt and paymentwill be reviewed" 4o do t&is3 /ollow t&e menu pat&6

ccountin+@inancial ccountin+ccounts *ayableccount

Display5C&an+e 1ine Items


Click on t&e searc& icon /or t&e Vendor account text box3 w&ic& will call up t&e /ollowin+searc& window6

Version !"# $elease %arc& '##( *a+e '8 ,* .niversity lliance *ro+ram

Click on t&e Vendor account textbox3 t&en click on t&e searc& icon

,earc& /or Great 1akes Bike,upply usin+ t&e Vendor byCompany Code tab


24/29


/ter /indin+ t&e vendor number /or Great 1akes Bike3 make sure t&e /ollowin+ data isentered in t&e initial screen6

Clickin+ on t&e execute icon will produce t&e /ollowin+ screen6

Version !"# $elease %arc& '##( *a+e ': ,* .niversity lliance *ro+ram

%ake sure t&at your company

code is entered3 select ll items3t&en click on t&e execute icon


25/29


,elect t&e line wit& document type REInvoice) and click on t&e display icon )" 4&iswill produce t&e /ollowin+ screen6

Clickin+ on t&e overview icon ) will display t&e +eneral led+er accounts impacted byt&e invoice postin+6

Version !"# $elease %arc& '##( *a+e '; ,* .niversity lliance *ro+ram

,elect t&e line wit& document typeRE3 t&en click on t&e display icon

Click on t&e overview icon tosee t&e +eneral led+er accountsa//ected by postin+ t&e invoice


26/29


Click t&e back icon )3 t&en select t&e vendor payment line K;6

,elect only t&e K;line and click on t&e display icon )6

Version !"# $elease %arc& '##( *a+e '< ,* .niversity lliance *ro+ram

>ote t&e postin+s to t&e G$5I$and accounts payable accountst&at were created in task %%8

Deselect t&e REline and select t&e K;line3 t&en click on t&e display icon


27/29


Clickin+ on t&e overview icon ) will display t&e +eneral led+er accounts impacted byt&e payment to Great 1akes Bike ,upply6

Click on t&e exit icon t&ree times ) to return to t&e ,* Easy ccess screen"

Version !"# $elease %arc& '##( *a+e 'A ,* .niversity lliance *ro+ram

Click on t&e overview icon

*ayin+ t&e vendor reduced t&e accountspayable account by ?8'3';# and also reducedour c&eckin+ account balance by ?8'3';#"


28/29


E!er"ise MM 4$ Create a Ne3 Ven')r

Version !"# $elease %arc& '##( *a+e '( ,* .niversity lliance *ro+ram


29/29


E!er"ise MM %irements List

E!er"ise MM ?$ Create a P%r"&ase Re>%isiti)n

E!er"ise MM #1$ Dis+la, St)"*:Re>%irements ListE!er"ise MM ##$ Create Re>%ests )r @%)tati)n )r )%r Re>%isiti)n

E!er"ise MM #-$ Maintain @%)tati)ns r)m Ven')rs

E!er"ise MM #8$ E7al%ate @%)tati)ns )n Pri"e

E!er"ise MM #6$ Ree"ting @%)tati)ns

E!er"ise MM #2$ Create a P%r"&ase Or'er Reeren"ing an R9@

E!er"ise MM #4$ Create a G))'s Re"ei+t )r t&e P%r"&ase Or'er

E!er"ise MM #

Documents

BPI-Bike Exercises (3!3!08) Detailed Version - MM