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2015-2016 UPPER MAIN LINE YMCA
New Parent Meeting
October 25, 2015
AGENDACoaches
• Philosophy of Program
• 2015-2016 Schedule
• Practice Level Structure
Swim Team Parent Board
• Roles of the Parent Group
• Explanation of Fees
• High Level STPB Budget
• Volunteer Coordination
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PHILOSOPHY/GOALS OF PROGRAM
Good Swimmers and Great Kids
• Priorities in Life: Family, School, Swimming
• Gradual Development and Life Skills
– It’s not just for the pool, but developing for success outside it as well.
• The “Big Picture”
– Development as a process, not just as a single point of success
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KEY DATES FOR 2015-2016 SEASON
• Sunday, October 25th Parent meeting
• Friday, November 6th – Sunday, 8th Ocean County YMCA Meet
• Friday, November 13th Photo night
• Saturday, November 14th Start of dual meet season
• Thursday, Dec 10th – Sunday, Dec 13th Sport Fair Winter Classic (George Mason)
• Friday, Dec. 11th -Sunday, Dec 13th OCY Strong Kids Invitational
• Friday, Jan 16th – Sunday, Jan 19th Wilton YMCA Invitational
• Saturday, Jan 30th – Sunday, Jan 31st Adams Champs (West Chester YMCA)
• Saturday, February 6th – Sunday, Feb 7th Washington Champs (Reading YMCA)
• Saturday, February 20th Charlie Hartley
• Sunday, February 28th Mini Meet (UMLY)
• Friday, March 11th – Sunday, March 13th PA East YMCA Districts @ LaSalle
• Friday, March 20th – Sunday, March 22nd PA YMCA State Champs @ Penn State
• Tuesday, April 4th – Friday, April 8th YMCA Short Course Nationals
PRACTICE LEVEL SUMMARY/PHILOSOPHY• Age Appropriate and Developmentally Appropriate Groupings
o Minis, Academy, Age Group, Senior
• Gradual development designed to help kids improve all throughout their lifespan as athletes from 6-18 and beyond
• Progression of skills and advancement are based on not just age but take into account emotional, psychological and physical development
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PRACTICE GROUPS VS DUAL MEET TEAMS
Practice Groups
• Mini (8 & U) – Anna Neuman
• Academy Greg Huff
• Age Group 2/3 (9-12) – Anne Gavin
• Age Group 1 (13-14) – Jamie Krull
• Senior 1/2 (15+) – Lou Petto
Dual Meet Teams
• Girls A team (Washington Div)
• Girls B team (Adams Div)
• Boys A Team (Washington Div)
• Boys B Team (Adams Div)
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COMMUNICATIONS
General Info or Questions
• Group Level Rep or Group Lead Coach
Practice Info or Questions
• Practice Coach
Dual Meet Info or Questions
• Dual Meet Lead Coach
USA Meet or Invitational Meet Info or Questions
• Group Lead Coach
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KEY ROLES OF PARENT BOARD •Facilitate information exchange with parents
• Coaches• Y Management
•Raise funds• Augment swim team budget • Improve facilities at the Y• Capital projects• Donations
•Coordinate volunteers • Run meets • Provide social opportunities for athletes • Raise money • Improve communication • Create publicity for the program• Reinforce Y values
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THE COST OF A SWIMMING ATHLETE
Program Costs (YMCA)
Y fees – pool, coaches, equipment
Escrow accounts for meets (YMCA)
entry fees, optional travel meets
Billing and Escrow questions go to Charlene Hassing, she works out of the Lionville YMCA
610-363-9622 x 2921 OR [email protected]
Parent Fee to the Swim Team Board (STPA)
team registrations, meet certifications, computer equipment and supplies, training of officials, apparel, social events, banquet, team gift
If you are asked to buy supplies for the team or social event, please submit all receipts with you name and address to:
2015-2016 UMLY STPA FINANCIAL SUMMARY
2015-2016 Income: $38,840
• STPA Fee: $15,300
• Hosted Meets: $22,500
– YMCA East District Championship
– Annual Michelle Deasey Mini Meet
– Dual Meet Concessions
• Other: $1,030
– Market Day
– T-shirts
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2015-2016 UMLY STPA FINANCIAL SUMMARY
2015-2016 Expenses: $36,880
• Team Administration: $5,330
– Team Unify, Officials Training and Shirts, League Fees, Meet Certifications, Computer Equipment and Supplies, Special Meet Expenses
• Team Apparel: $4,200
– Team & Meet T-shirts, Team & Meet Caps
• Capital Expenditures: $17,530
– Lane Lines, Starting Blocks, 50M pool
• Social Events: $7,830
– Age Group Events, Banquet including end of year gift
• Senior Scholarship: $2,000
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VOLUNTEER ROLES 2015-2016President Ted Rauth
Vice-President Eric Burns
Treasurer Shelly Hunt
Secretary Andrea Undercofler
Volunteer Coordinators Jen Faris/Jen Cave
District Meet Director Eric Burns
Mini Meet Director Mike Lutz
Officials Coordinator Andrew Goddard
Timing System/Meet Manager Sharon Kirkby
Publicity ?
Penn-Del Rep Sharon Kirkby
Banquet Coordinator Jill Hilliard/Linda Hawke
Record Boards Katie Galef
Photo Night Kathleen Wiley
Spiritwear Laura Rauth
Team Tshirts Kerry Dolan
Strategic and Lg Range Plnng Jim Mack
Market Day Anne Gavin 12
VOLUNTEER ROLES 2015-2016 (CON’T)Age Group Representatives
Minis (8&under) Mike Lutz
Juniors (9-12) Elizabeth Robinson
Seniors (13-14) ??
National Alisa Shin
Team Coordinators
Boys B (Adams) Liz McNaul and TBD
Boys A (Washington) Alisa Shin and Francy Watanabe
Girls B (Adams) Chris Day and TBD
Girls A (Washington) Andrea Undercofler and Jennifer Collin
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VOLUNTEER ROLES NEEDED
Timing System Operation and Support – UMLY home meets are conducted using an electronic timing system. Learning set-up and teardown procedures requires about an hour. Learning scoreboard operation requires more training. (See Sharon Kirkby.)
Meet Manager Operator - The job requires a person comfortable to work on a computer. A 4 hour training session prior to the start of the season is required. (See Shelly Hunt.)
YMCA Swim Official – Level I Swim Officials are certified to function as Stroke and Turn Judge, Relay Take-off Judge, Place Judge, and Timer. Successful completion of a written/online test is required for certification. (See Steve Booz.) Also if you are already a Level I or II and want to go to the next level (II or Referee/Starter), let Steve know too!!
Timers, Runners, Snack Bar, Meet Set up, Meet Clean up, Photo Night, Meet Announcer, Banquet planning, T-shirts, Publicity, etc.
*Contact Jen Ferris/Jen Cave
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THANK YOU
Upper Main Line YMCA
