Google Apps for EducationIs it right for you?

About Me

Keeta HolmesInstructional Designer and Asst DirectorCenter for Teaching and LearningUniversity of Missouri – St. Louis

Experience with Google: Before joining UMSL, I worked at a small liberal arts college managing its academic technology department, where we deployed Google Apps for EDU. NOTE: I am not a lawyer, and I do not work for Google.

Google Apps Overview

Gmail

Docs/Spreadsheets/Presentations/Forms

Calendar

Sites

Plus

Talk / Voice

Google Apps vs. Google Apps for EDU

Standard Edition

1. Standard apps (ads) only

2. Hard to predict usernames to share with

Education Edition

1. Access to standard and premier apps (no ads)

2. Sync capabilities

3. Google video

4. More storage

5. Institutional administration of accounts/SSO – with search interface

6. Google Marketplace

7. Can limit to community members w/single click

Who’s Gone Google?

http://www.google.com/apps/intl/en/edu/customer_list.html

To name a few…•Saint Louis University•School District of Clayton•St. Clement of Rome•University of Notre Dame•University of Minnesota•University of Michigan•Utah State University•Hofstra University•Brown University

Why Google Apps?

Real-time collaboration

Eliminates versioning

Always available

Anywhere available

Plays well with others

Benefit from Google’s innovations

Intuitive

Privacy controls

The Google Apps Process: Step 1

THEN Sign up for Google Apps for EDU account (domain) – http://www.google.com/a/cpanel/education/new

Step 2: Who’s on your team?

Legal: Sign off on contract

IT: Deployment, helpdesk, training, administer

Marketing: Branding, communication

Training: Who?

User Group: Faculty, Staff, Students

Student Life: Coordinate student group use, help with policies

Avoid Trouble

The Contract

http://www.google.com/apps/intl/en/terms/education_terms.html

Two clauses of concern…

Decisions to Make

Which apps and for whom?

Handling authentication

Customizing the Start page

Policies and Procedures to Outline

Handling convergence of user accounts

Handling accounts for departing community members

Transferring ownership of sites

https://sites.google.com/a/umich.edu/going-google/top-faqs/resolve-conflicting-accounts

Now onto the Apps!

Google Apps for EDU: Portfolios

Source: Dr. Helen C Barrett -- http://electronicportfolios.com/google/

Creating a Google Doc

You can also upload from Word, PowerPoint, PDF, or Excel

Learn More: http://support.google.com/docs/?hl=en

Let’s take a look

Sharing a Google Doc

Google Docs in Higher Ed

Shared notes and folders http://www.tinyurl.com/keeta-ipads (viewable; not editable)http://tinyurl.com/umsl-googledoc (editable!)

Give feedback on assignments (via comment stream) Easy registration forms Quick surveys Lab data collection – STEM Example and Google Apps Script Example Group presentations Schedule writing conferences/meetings with students – ask students

to sign up for paper topics Use revision history to monitor progress on an assignment/see who

contributed what Form – see response summary as a chart (like clickers)

More examples: http://chronicle.com/blogs/profhacker/revisiting-google-docs-for-classroom-use/23721

Google Sites

Editable website

Multiple authors / editors

Integrates all other apps

Nifty professional themes

Can use Google gadgets to spice things up

Learn More: http://support.google.com/sites/?hl=en

Let’s take a look

Google Sites in Higher Ed

Student Portfolios

Teacher Portfolios (P&T dossier)

Quick website to organize information, material, committee work

Student Research

Student organizations/clubs (Vanderbilt)

Student Newspaper

Alternative to research paper

Google Talk

Instant messaging service (text and voice)

Virtual office hours

Case Study: University of Maine System:http://help.its.maine.edu/gtalkreplacesjabber

Google Moderator

Post questions and vote up/down topics to discuss in class

Set up a page for questions about the reading material

Set agenda items for meetings and let group submit topics and vote up/down

http://www.google.com/moderator

Google Apps Marketplace

Learn More: www.google.com/appsmarketplace/edu

Example: Aviary

*Image editor*Audio editor*Markup PPTs*Screen capture

Works in Google Docs

Resources to Learn More

Google’s Guide for Higher Ed: https://sites.google.com/a/googleapps.com/university-guide-to-going-google/

Deployment Resource Center:http://deployment.googleapps.com/Home/user-resources/documentation-templates

Google’s Webinars: http://www.google.com/apps/intl/en/edu/webinars.html

Arizona State University Deployment webinar: http://www.youtube.com/watch?v=Nmc3vGZy37Q