Dear Students, This handbook is printed with the intention of

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Sherubtse College Student Handbook 2019

Dear Students, This handbook is printed with the intention of providing comprehensive information to the students, staff and faculties of Sherubtse College. It is important that you read the contents of this booklet carefully and make good use of your time at the College. As an institution for higher learning and research, the College is committed to providing an environment conducive for holistic development of every individual. You must take advantage of this wonderful opportunity to learn at Sherubtse. At Sherubtse you are expected to demonstrate high level of maturity and respect the learning culture of the College. You should act within the boundary of your rights and responsibilities as a student. The section on student code of conduct will orient you about your responsibilities as a student of the College. It is our sincere hope that you will live here with dignity and humility, and make the most out of the richness of the environment. Always remember that the Royal Government of Bhutan has made important investment for your education. Sherubtse is an Alma Mater to two of our Prime Minister (s), Cabinet Minister (s), Secretaries, Civil Servants, Public Servants, Armed Forces and Business Leaders of Bhutan. It is our sincere wish that you graduate from Sherubtse with good knowledge, skills and personal qualities that will be a source of pride for your parents, the people of Bhutan, our beloved Kings and, of course yourself. Management Sherubtse College Royal University of Bhutan

Sherubtse College Royal University of Bhutan

Student Handbook 2019-2020

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Table of Contents CHAPTER 1…………………………………………………………………1

GOVERNANCE……………………………………………………………..1

1.1 Vision ........................................................................................................................ 1

1.2 Mission ..................................................................................................................... 1

1.3 Key aspirations ....................................................................................................... 1

1.4 Management ............................................................................................................ 2

1.4.1 The President ................................................................................................. 2

1.4.2 Dean of Student Affairs (DSA) ................................................................ 2

1.4.3 Dean of Academic Affairs (DAA) .......................................................... 2

1.4.4 Dean of Research and Industrial Linkages (DRIL) ........................... 2

1.4.5 Head of Department (HoD) ....................................................................... 3

1.4.6 Programme Leader (PL) ............................................................................. 3

1.4.7 Year/Semester Guide ................................................................................... 3

1.4.8 Student Service Officer (SSO) ................................................................. 3

CHAPTER 2…………………………………………………………………4

ACADEMIC AFFAIRS……………………………………………………..4

2.1 Academic Year ....................................................................................................... 4

2.2 Duration of the Programmes .............................................................................. 4

2.3 Academic Structure .............................................................................................. 4

2.3.1 The Department of Arts and Humanities (DAH) ............................... 5

2.3.2 The Department of Social Sciences (DSS) ........................................... 5

2.3.3 The Department of Environment & Life Science (DoELS) ............ 6

2.3.4 The Department of Physical Science (DPS) ........................................ 6

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2.3.5 The Department of Mathematics and Computer Science (DMCS) ....................................................................................................................................... 6

2.5 Non-Credited Certificate Courses .................................................................... 7

2.5.1 Sherubtse Student Leadership Programme (SSLP) ........................... 7

2.5.2 Driglam Namzha ........................................................................................... 7

2.6 Winter Programmes .............................................................................................. 8

2.6.1 Post Graduate Diploma in English (PGDE) ......................................... 8

2.7.1 Registration .................................................................................................... 8

2.8 Assessment Mode ............................................................................................... 10

2.8.1 Continuous Assessment (CA) ................................................................ 10

2.8.2 Semester-End Examinations .................................................................. 10

2.9 Examinations ....................................................................................................... 10

2.9.1 Exam Cell..................................................................................................... 10

2.9.2 Examination Regulations ........................................................................ 11

2.9.2.1 Registering for Examinations ............................................... 11

2.9.2.2 Examination Hall .................................................................. 11

2.9.2.3 Absence from and Examination and Illness during an

Examination ...................................................................................... 13

2.9.2.4 Provisions for candidates with Disability ............................. 13

2.9.2.5 Breaches of Examination Regulations .................................. 14

2.9.2.6 Academic Dishonesty and Plagiarism .................................. 14

2.9.2.7 Communication of Examination Results .............................. 15

2.9.2.8 Judgment of Performance Marks .......................................... 15

2.9.2.9 Appeals ................................................................................. 16

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2.10 Promotion/Progression Rule ...................................................................... 17

2.10.1 Progression to Honours Year: ............................................................. 19

2.11 Awards................................................................................................................. 20

2.11.1 Academic Excellence Awards ............................................................ 20

2.11.2 The Jigme Dorji Wangchuck Gold Medal for the best graduating students .................................................................................................................... 20

2.11.3 The President’s Gold Medal for Social Service ............................ 21

2.11.4 Certificate of Special Award ............................................................... 21

2.11.5 Other Awards ........................................................................................... 21

CHAPTER 3………………………………………………………………..22

ATTENDANCE AND LEAVE…………………………………………….22

3.1 Academic Attendance ....................................................................................... 22

3.2 Hostel Attendance .............................................................................................. 24

3.3 Attendance for other College functions ....................................................... 24

3.4 Leave ...................................................................................................................... 24

CHAPTER 4………………………………………………………………..26

STUDENT SERVICES…………………………………………………….26

4.1 On campus Accommodation/Hostels ........................................................... 26

4.1.1 Mess catering hostels ............................................................................... 26

4.1.2 Self-catering hostels.................................................................................. 26

4.1.3 Hostel requirements for the resident .................................................... 27

4.1.4 General Rules and Regulations for hostel residents ....................... 27

4.1.5 Room allotment and facilities ................................................................ 29

4.1.6 Maintenance and Cleanliness of the residences ............................... 30

4.1.7 Residence Security ................................................................................... 30

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4.1.8 CCTV ............................................................................................................ 30

4.1.9 College Vehicle Policy ............................................................................ 31

4.1.10 College Pet Policy ................................................................................... 31

4.1.11 Various Hostel Charges......................................................................... 32

4.1.12 Hostel Check-in/Check-out Procedures ........................................... 32

4.1.13 General Rules and Regulations of Mess Catering Residences . 33

4.1.14 Mess Timings ........................................................................................... 33

4.1.15 Mess Committee ...................................................................................... 34

4.1.16 Day-scholar Students ............................................................................. 34

4.1.17 Roles and Responsibilities of Student Service Officer .............. 35

4.2 Counseling Service ............................................................................................ 36

4.3 Games and Sports ............................................................................................... 36

4.3.1 Sport Facilities ............................................................................................ 37

4.3.1.1 Football Ground .................................................................... 37

4.3.1.2 Basketball courts ................................................................... 41

4.3.1.3 Other out-door and indoor Games and Sports facilities ........ 41

4.3.1.4 Gymnasium (GYM) .............................................................. 42

4.3.2 Major Tournaments and events within College ............................... 42

4.3.2.1 Chancellor’s Cup Open Football Tournament. ..................... 42

4.3.2.2 Monsoon and other Tournament (s) ...................................... 42

4.3.3 General guidelines on Games and Sports at Sherubtse ................. 42

4.3.4 Fees ................................................................................................................ 43

4.4 Other Resources within the College ............................................................. 44

4.4.1 College Library .......................................................................................... 44

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4.4.1.1 Procedure for borrowing books: ........................................... 45

4.4.1.2 Library Timings .................................................................... 45

4.4.1.3 General Library Rules& Regulations: .................................. 45

4.4.1 Internet and Computer Services ............................................................ 46

4.4.1.1 Computer Labs ...................................................................... 46

4.4.1.2 Lab Timings .......................................................................... 47

4.4.1.3 Wi-Fi Use ............................................................................. 47

4.4.1.4 Hardware and PC maintenance ............................................. 47

4.4.1.5 Computer Lab Use Rules ..................................................... 47

4.4.2 On Campus Facilities ............................................................................... 48

4.4.2.1 Photocopy and Printing ......................................................... 48

4.4.2.2 Cafeteria ................................................................................ 49

4.4.2.3 Auditorium ........................................................................... 49

4.4.2.4 College Zangdopelri ............................................................ 50

4.4.2.5 Sherubtse FM Radio Station ................................................. 50

4.5 Offices and Facilities in and around the Community.............................. 50

4.5.1 Kuensel Corporation ................................................................................. 51

4.5.2 Bhutan Telecom ......................................................................................... 51

4.5.3 Kanglung BHU ........................................................................................... 51

4.5.4 The Indian Military Training Team (IMTART) Hospital............. 52

4.5.5 Bhutan Post ................................................................................................ 52

4.5.6 Food Corporation of Bhutan (FCB) ..................................................... 52

4.5.7 Bhutan Power Corporation (BPC) ....................................................... 53

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4.5.8 Banking Services ....................................................................................... 53

4.5.9 ATM Services ............................................................................................. 53

4.5.10 Community Police Centre .................................................................... 53

4.5.11 Photocopy and printing Services ........................................................ 53

4.5.12 Public Zangdopelri – Thubten Choekhorling Shedra .................. 54

CHAPTER 5………………………………………………………………..55

STUDENT ORGANIZATIONS…………………………………………...55

5.1 Non Departmental Organization .................................................................... 55

5.1.1 Forum for International and National Awareness (FINA) ........... 55

5.1.2 Social Service Unit (SSU) ...................................................................... 56

5.1.3 Singye Karm ............................................................................................... 56

5.1.4 Democracy Club ........................................................................................ 57

5.1.5 Sherubtse Disaster Management Unit (SDMU) .............................. 57

5.1.6 Sherubtse Student Welfare Scheme (SSWS) .................................... 57

5.1.7 Sherubtse Student Activities Audit Committee (SSAAC) ........... 57

5.1.8 Youth Volunteer in Action (Y-VIA) ................................................... 58

5.1.9 Sherubtse Media Society (SMS) ........................................................... 58

5.1.10 Sherubtse Cultural Club ........................................................................ 58

5.1.11 Sherubtse Health Club ........................................................................... 59

5.1.12 Sherubtse Art Club ................................................................................. 59

5.1.13 Sherubtse Tarayana Club ...................................................................... 59

5.1.14 Gayjor Dechen Tshokpa ....................................................................... 59

5.1.15 Sherubtse Rovers Scout......................................................................... 59

5.1.16 Y-PEER ...................................................................................................... 60

5.1.17 Sherubtse Organic farming Society ................................................... 60

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5.1.18 Bhutan Youth Foundation (BYF) and Go Youth Go (GYG) .... 60

5.1.19 Sherubtse Film Society (SFS) ............................................................. 61

5.1.20 Sherubtse Theatre Ensemble ............................................................... 61

5.2 Departmental Organizations ........................................................................... 61

5.3 Roles and Responsibilities of Staff Moderators ....................................... 62

5.4 Roles and Responsibilities of Club Coordinators..................................... 62

5.5 Procedure for initiating new student body .................................................. 63

CHAPTER 6………………………………………………………………..64

COLLEGE DISCIPLINE POLICY………………………………………...64

6.1 Article I: Introduction ....................................................................................... 64

6.1.1 Objectives .................................................................................................... 65

6.2 Article II: Jurisdiction ....................................................................................... 65

6.3 Article III: Definition of Terms ..................................................................... 65

6.3.1 Definition of General Terms .................................................................. 65

6.3.2 Definition of Disciplinary Offences and their grading .................. 66

6.3.2.1 Academic Dishonesty ........................................................................... 66

6.3.2.2 Disruptive Classroom behavior ......................................................... 66

6.3.2.3 Attempts to Injure or Defraud ............................................................ 67

6.3.2.4 Possession of Stolen Property ............................................................ 67

6.3.2.5 Defamation ............................................................................................... 67

6.3.2.6 Libel ........................................................................................................... 67

6.3.2.7 Prowling .................................................................................................... 67

6.3.2.8 Public Intoxication ................................................................................. 67

6.3.2.9 Illegal Transaction of Controlled Substances ............................... 67

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6.3.2.10 Malicious Mischief in the use of College Facilities and Services.................................................................................................................... 68

6.3.2.11 Unauthorized Access or Trespassing ............................................ 68

6.3.2.12 Disruptive Behavior ............................................................................ 68

6.3.2.13 Hazing ..................................................................................................... 68

6.3.2.14 Rioting..................................................................................................... 69

6.3.2.15 Tampering with Computer Programme ........................................ 69

6.3.2.16 Violation of University/College Rules ......................................... 69

6.3.2.17 Violation of national Laws ............................................................... 69

6.3.2.18 Persistent Violations ........................................................................... 69

6.4 Article IV: Meaning of misconduct .............................................................. 69

6.5 Article V: College Rules .................................................................................. 71

6.5.1 Drug policy .................................................................................................. 71

6.5.2 Alcohol Policy ............................................................................................ 71

6.5.3 Smoking and Tobacco Policy ................................................................ 72

6.5.5 Dress Code ................................................................................................... 72

6.5.6 Tattooing and body piercing .................................................................. 72

6.5.7 Hair style and hair coloring .................................................................... 72

6.5.8 Timing and Punctuality ........................................................................... 73

6.5.9 Automobiles ................................................................................................ 73

6.5.10 Pregnancy Policy ..................................................................................... 73

6.5.11 Apprehension by Police ........................................................................ 73

6.5.12 Other Policies ........................................................................................... 74

6.6 Article VI: Disciplinary Sanctions ................................................................ 74

6.6.1 Warning ........................................................................................................ 74

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6.6.2 Probation ...................................................................................................... 74

6.6.3 Required Compliance ............................................................................... 74

6.6.4 Confiscation ................................................................................................ 74

6.6.5 Restitution .................................................................................................... 74

6.6.6 Restriction of Privileges .......................................................................... 75

6.6.7 College Housing Suspension ................................................................. 75

6.6.8 College Housing Expulsion .................................................................... 75

6.6.9 Withholding of Stipend ........................................................................... 75

6.6.10 Confession ................................................................................................. 75

6.6.11 Suspension ................................................................................................. 75

6.6.12 Interim Suspension ................................................................................. 75

6.6.13 Withholding of Diploma or Degree................................................... 76

6.6.14 Revocation of Admission or Degree ................................................. 76

6.6.15 Expulsion/Termination .......................................................................... 76

6.6.16 Enhanced Punishment ............................................................................ 76

CHAPTER 7………………………………………………………………..77

CODE OF PRACTISE FOR LEARNING AND TEACHING…………….77

7.1 Introduction .......................................................................................................... 77

7.2 Responsibilities of Students ............................................................................ 77

7.3 Responsibilities of the staffs ........................................................................... 78

7.4 Responsibilities of Department ...................................................................... 79

7.5 Responsibilities of College .............................................................................. 80

7.6 Responsibility of the University .................................................................... 80

CHAPTER 8………………………………………………………………..82

POLICY ON FACULTY/STAFF-STUDENT RELATIONSHIPS…82

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8.1 Policy Statement ................................................................................................. 82

8.2 Reason for Policy/Purpose .............................................................................. 82

8.3 Definition ............................................................................................................. 82

8.4 Procedures ............................................................................................................ 83

8.5 Noncompliance with Policy and it’s consequences .............................. 83

CHAPTER 9………………………………………………………………..84

CAMPUS DIRECTORY…………………………………………………...84

9.1 College Key Management Team ................................................................... 84

9.2 Key Staff Members ............................................................................................ 85

9.3 Head of Department (HoD) ............................................................................. 85

9.4 Programme Leaders (PL) ................................................................................. 86

9.5 Staff Moderators of Clubs and Units ............................................................ 87

9.6 Student Service Officer and Hostel In-Charge .......................................... 88

9.7 Student Leaders (July 2019– June 2020) .................................................... 89

9.7.1 FINA Executives ....................................................................................... 89

9.7.2 Residence Leaders ..................................................................................... 89

9.7.3 Student Coordinators of Club/Unit ...................................................... 92

9.7.4 Forum Coordinators .................................................................................. 99

Annexure A: Student Code of Conduct and Ethics-2018…………………101

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CHAPTER 1 GOVERNANCE

1.1 Vision An Internationally recognized institute in Liberal Arts and Sciences with an emphasis on GNH value based learning.

1.2 Mission To provide GNH inspired quality tertiary education in Liberal Arts and

Sciences. To contribute to the development of knowledge-based society through

knowledge creation, sharing and advocacy.

1.3 Key aspirations a) Excellence in providing diverse and interdisciplinary tertiary education.

b) Produce academically sound and socially responsible graduates to shoulder the national responsibilities and uphold the Bhutanese culture and tradition.

c) Spearhead postgraduate and doctoral studies for liberal arts and sciences.

d) Establish Centre of Excellence in Liberal Arts and Sciences to promote research and consultancy services.

e) Linkages with reputed national and international institutes/organizations.

f) Provide quality training programmes based on stake holders needs and demands.

g) Facilitate distance mode of education and lifelong learning.

h) Establish state of the art facilities and services.

i) Ensure additional resource mobilization and financial management to enhance sustainability.

j) Promote, motivate and retain highly qualified staff through committed funding for both short and long-term human resource development programs.

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1.4 Management

1.4.1 The President The President is the overall executive head of the College. President is the chief academic and administrative officer and employer of the College. The President is responsible for providing academic leadership along with effective management, leading strategic planning and directing resource allocation within the framework of the University’s & College’s Strategic Plan and Policies.

1.4.2 Dean of Student Affairs (DSA) The DSA is responsible for the services, care, and disciplinary matters of the students of the College in order to create an environment conducive for learning that supports the academic mission of the College. DSA chairs all Student Committees meeting. DSA assists the President in creating and maintaining a safe, healthy and supportive environment and culture that synthesizes the intellectual, physical, social, emotional and spiritual development of the students.

1.4.3 Dean of Academic Affairs (DAA) The DAA is responsible for planning, maintaining and enhancing the academic profile of the College nationally and internationally. DAA chairs the College Academic Committee (CAC) and oversees the function and conduct of Programme Board of Examiners and other academic forums. DAA assists the President to maintain and implement academic regulations/guidelines at the College; supports and implements innovative approaches to teaching, learning, and quality across the College, including academic related resource management.

1.4.4 Dean of Research and Industrial Linkages (DRIL) The DRIL is responsible for planning and promoting research activities at the College. The DRIL is also responsible for linkages and collaboration at the national and international level. DRIL chairs the College Research Committee and looks after the conduct of the Research Centers. DRIL assists the President to promote, implement and administer all research related activities including quality assurance, monitoring and reporting. The DRIL also facilitates the development and implementation of research degree programmes in the College; develops research capacity and capabilities through periodic professional development programmes and build linkages and placements for student internship with the Head (s) of Departments.

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1.4.5 Head of Department (HoD)

There are five departments offering a total of thirteen programmes. Each of these Departments is led by a Head who provides organizational, disciplinary, and academic leadership for the programmes offered in their respective Departments. The HoD provide assistance to the DAA for the day-to-day operations of the programmes offered by the various Departments. HoD is responsible for managing the academic affairs of the respective Department. HoD is an ex-officio member to the College Academic Committee (CAC) and College Management Committee (CMC). For details about Departments and academic programmes, refer to chapter on Academic Affairs.

1.4.6 Programme Leader (PL)

The PL provides organizational, disciplinary, and academic leadership to the programme. PL provides assistance to the HoD for the day-to-day operations of his/her assigned programme and reports directly to the respective HoD. PL chairs the Programme Committee in keeping with the requirements laid out in the Wheel of Academic Law. It is also the responsibility of the PL to write and submit annual programme monitoring report to the President, Academic Affairs of the Office of the Vice Chancellor (OVC).

1.4.7 Year/Semester Guide Each cohort (class of students) in a programme is assigned a year/semester guide. The year/semester guide looks after the welfare of the students of the respective cohort. The guide keeps track of the academic performance and well-being of individual students and students’ attendance record including publication of monthly attendance. Students can seek help or guidance from their year/semester guides in any matter. The year/semester guide may report to the PL if there is any problem with any of the students that requires attention from the College or Department.

1.4.8 Student Service Officer (SSO) Sherubtse has 20 hostels on campus directly look after by the SSO. SSOs help in maintaining a congenial atmosphere and also to provide support as needed to the students. SSOs are the facilitators and acts as liaison officers between the residents and the Management. SSOs provide leadership role in planning and maintenance of the hostel. The SSOs report to the DSA for matters related to welfare of the students in their hostel. Each hostel appoints a Residence Leaders (RL), who is the representatives of the student in the hostels and they work under the supervision of the respective SSOs.

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CHAPTER 2

ACADEMIC AFFAIRS

The strength of the College lies in the diversity of programmes of study it offers. The College offers programmes in Arts, Social Sciences, Computer Science, Physical Sciences and Life Science. Any matters concerning programme monitoring and academic assessment of the students fall under the purview of Academic Affairs supervised by the DAA.

2.1 Academic Year An academic year consists of a Spring Semester (February-June) and an Autumn Semester (July-December). Autumn Semester is also referred to as odd semester and Spring Semester is referred to as even semester. Refer to the College website: www.sherubtse.edu.bt for information regarding College Academic Calendar.

2.2 Duration of the Programmes All the credited programmes offered at the College are three years. The College also offers an Honours programme as the fourth year for those students who exceptionally do well in their three years programme. Under the regulations of the Royal University of Bhutan (RUB), students will be given a maximum of two years’ extension to complete their degrees. This applies to Single Subject and Dual Subject/Combination Programmes. A student will have to complete the RUB Undergraduate Programme in five years or the Honours Programme in six years. Inability to complete the requirements for degree within the given span of time will result in cancellation of candidature. However, if there are extra ordinary circumstances and subject to documentary evidences then the time frame may be reconsidered.

2.3 Academic Structure The College offers thirteen different programmes leading to university degree award. These programmes are combination of disciplines such as English, Dzongkha, History, Media Studies, Economics, Geography, Political Science, Sociology, Population Studies, Environmental Science, Botany, Zoology, Chemistry, Physics, Mathematics, and Computer Science. The programmes are designed to help students develop creative, critical, logical, and analytical thinking. It helps students to form effective problem-solving skills, sense of responsibility, self-reliance, personal development, social skills, leadership qualities, and capacity for life-long learning and also assists students in adapting to new and changing situations/environment.

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For efficient and effective management, the programmes are grouped into five Departments viz.:

2.3.1 The Department of Arts and Humanities (DAH) The DAH has four subject departments, namely English, Dzongkha, History and Media Studies. The Honours Programme provides students with an avenue to specialize in one of the two combination subjects if a student fulfils the admission criteria. The Honours Programme has a research component and the course has to be completed in one academic year. The Department offers following double subject programmes:

i. BA in Dzongkha & English ii. BA in Dzongkha & History (Phased out July 2019, continuing with

2nd& 3rd year) iii. BA in Dzongkha & Media Studies (Phased out July 2019, continuing

with 2nd& 3rd year) iv. BA in English & Media Studies (Phased out July 2019, continuing

with 2nd& 3rd year) v. BA in English vi. BA in History vii. BA in Media Studies

2.3.2 The Department of Social Sciences (DSS) The DSS has five subject departments, namely Economics, Geography, Population and Development Studies, Political Science and Sociology. The DSS offers Honours Programme in only Economics, Geography and Population Studies. The Department offers following double-subject programmes:

i. BA in Economics & Geography (Phased out July 2019, continuing with 2nd& 3rd year)

ii. BA in Economics & Population Studies (Phased out July 2019, continuing with 2nd& 3rd year)

iii. BA in Political Science & Sociology iv. BA in Population and Development Studies v. BA in Economics vi. BSc in Geography

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2.3.3 The Department of Environment & Life Science (DoELS) The DoELS has three subject departments, namely Botany, Zoology and Environmental Science. The Department is proud to be part of the research pertaining to the rich indigenous floral and faunal biodiversity of Bhutan. The programme focuses on the fundamental concepts, principles and procedures and several major conceptual approaches to the life science discipline. The Honours Programme allows students to specialize in one of the major branches of Life Sciences i.e., Botany or Zoology. The DoELS offers single subject programmes in,

i. BSc in Life Science ii. BSc in Environmental Science

2.3.4 The Department of Physical Science (DPS) The DPS consists of three subject departments, namely, Chemistry, Physics and Mathematics. The programme under the Department provides solid understanding of the principals and its application on sciences. The Department also offers Honours in Physics and Chemistry. The Department offers the following double subject programmes:

i. BSc in Mathematics & Physics – (Phased out July 2017, continuing with 2nd& 3rd year)

ii. BSc in Mathematics & Chemistry –(Phased out July 2017, continuing with 2nd& 3rd year)

iii. BSc in Physics & Chemistry –(Phased out July 2017, continuing with 2nd& 3rd year)

iv. BSc in Physics v. BSc in Chemistry

2.3.5 The Department of Mathematics and Computer Science (DMCS) The DMCS focuses on developing knowledge and skills in the field of computer science, and offers computer science as a single subject. The Honours programme is provided for students who fulfill the academic criteria and have the ability to do more intensive work giving them greater experience of the software development process and gain deeper insight into specialized subjects. It also enhances student ability to conduct research. The only programme offered by the DMCS is:

i. BSc in Computer Science (Phased out July 2019, continuing with 2nd& 3rd year)

ii. BSc in Mathematics

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2.5 Non-Credited Certificate Courses The College has a strong belief in developing the individual and thus provides non-credited programmes, which are more based on values and skills.

2.5.1 Sherubtse Student Leadership Programme (SSLP) SSLP is a non-credited certificate programme and offers leadership trainings to interested students. The programme was designed with support from Renaissance College, University of New Brunswick (UNB). It is one of the most successful certificate level courses in the College. The programme is offered every semester. Students enrolled in this programme have to attend three hours of class every week for 13 weeks. The classes are usually held on Saturdays. To meet the running expenses of the programme students will have to pay minimum amount decided by the SSLP team members. The main objectives of SSLP are:

To introduce students to competencies, skills and responsibilities associated with leadership.

To allow students to share concerns, solve problems and network with colleagues.

To enable students to become more effective in their current and future leadership positions.

To explore teaching/learning strategies for leadership and personal development skills and concepts within a highly participative classroom environment.

To register for the programme, you must fill up a form and submit it to one of the SSLP team members. Notifications and announcements about the registration are given through notice boards.

2.5.2 Driglam Namzha Bhutan is known by its unique culture and traditions. It is our responsibility as an academic institution to preserve, uphold and impart knowledge about our culture and tradition to the students. More so, it is felt important that our graduates are trained well in Bhutanese etiquette so that they know how to conduct themselves well in society. To meet this aspiration, the final year students are required to compulsorily attend two-hour class in a week on Driglam Namzha – Bhutanese etiquette. Theory classes are conducted in their fifth semester and practical classes during their sixth semester. Attendance is strict and students who fail to attend even one session are not issued their academic transcript and degree certificate without attending a makeup class.

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Through this class, students are given formal introduction to Bhutanese culture and traditions. They are made to appreciate our etiquette through understanding their background and significance.

2.6 Winter Programmes The College remains vibrant throughout the year. When regular students and staffs are on winter vacation, following winter programmes are offered. These programmes ensure effective utilization of College resources throughout the year.

2.6.1 Post Graduate Diploma in English (PGDE) Postgraduate Diploma in English is offered to in-service teachers as Winter Residential Programme. Candidates enrolled in the programme are offered modules in 30 days or a month of concentrated block of full-time study during the winter break and are required to complete a part of the module by distance learning to justify the notional hours. It was designed in collaboration with the University of New Brunswick (UNB). The Ministry of Education provides the financial support for the programme. 2.7 Registry and Record Office (RRO) The Registry and Record Office is responsible for all admission, registry and record of the College. The office is also responsible for the conduct, record and quality of all examinations of the College. The RRO is headed by a Registry and Record Officer and reports directly to the Dean of Academic Affairs.

2.7.1 Registration All new students on reporting to the College will have to get registered with the Registry and Record Office. To avoid inconvenience – the office organizes and announces a specific day to carry out registration for all new students. Once registered into a programme, students will be provided with a Student Number. It is a unique number for each student and your records in the College are maintained as per your student number. You are required to write your student number on your examinations answer booklet and other assessment works. During the time of registration you are required to bring the following documents:

1. Two numbers of recent pass port size photo 2. Original Class XII mark sheet and pass certificate with a copy each 3. Original Class X mark sheet and pass certificate with a copy each 4. School leaving certificate (T.C-Transfer certificate) with a copy

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5. Two photocopies of your citizenship identity card Students are also required to make the following payments during the time of registration:

1. Registration Fee Nu. 950 2. College Identity Card Nu. 150 3. Personal File Charge Nu. 50 4. Gayjor Dechen Tshokpa Nu. 400 5. College Prayer Book Charge Nu. 100 6. Student Handbook Nu. 100 7. Security Deposit (refundable on condition) Nu. 1000

Total: Nu.2750

2.7.2 Fees and Payment Options Self-finance students have the option to pay their tuition fee in lump sum or to pay it in installments. The following is the fee structure:

Arts & Humanities and Social Science programmes: Nu. 34, 172 per Semester (Plus Nu. 750 as hostel rent & Nu. 7500 for food if staying in Mess-catering Hostels)

Science programmes: Nu. 42, 334 per Semester (Plus Nu. 750 as hostel rent & Nu. 7500 for food if staying in Mess-catering Hostels)

The payment should be made to the College Account Section in person or via Mobile Banking or direct deposit to Sherubtse College Account:

BOB Account No. 101536435 in favour of President, Sherubtse College

Please remember to keep a copy of the screenshot or deposit slip or cheque number as a proof of payment and email to [email protected]. You need to email “Screenshot” of the MBOB acknowledgement or the counter-foil of the deposit slip mentioning the Name, Enrollment No. and specific programme. Please indicate the specific mode of payment used to make the fee payment. Money Receipts will be issued only upon confirmation of transfer with Sherubtse bank account. The College does not encourage students to leave the College after they are formally registered. However, if any student is compelled to leave the College due to pressing reasons, a proper written permission from the President has to be acquired. In such cases, except for the conditional Security Deposit, no refund of any payment will be made.

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2.8 Assessment Mode Assessment of student’s learning in the College is done through two modes – Continuous Assessment (CA) and Semester-end Examinations (SEE). Most of the modules/subjects have these two modes of assessment while there are few common modules, which do not have SEE. Students are required to qualify in CA and SEE separately.

2.8.1 Continuous Assessment (CA) CA is the process of assessing student’s learning continuously throughout their semester. All the programmes at Sherubtse have a component called ‘Continuous Assessment’. This enables students to assess their performance continuously with the help of their tutors. The mode of testing varies from module to module and from programme to programme. Whilst most modules have a CA, which accounts for 50%, there are a few modules with varying percentage. Respective PLs will provide information regarding the mode of testing and weightage of CA. All CA papers are evaluated within the college through various modes. Student will be generally required to undertake all or some of the following modes of assessment for CA:

Assignments Class tests Mid-semester examinations Seminar papers / Presentations Project Report / Presentations

2.8.2 Semester-End Examinations The term "examination" refers to the end of module/subject assessment associated with a programme of study. Most of the modules/subjects offered at Sherubtse College have SEE while there are some modules that have only CA. SEE for most of the modules are of three hours. The timetables for examinations are displaced on the notice boards at least 3 weeks before the first day of examination. It is the responsibility of the students to check notice boards and College website regularly for all important information.

2.9 Examinations

2.9.1 Exam Cell Exam Cell looks after matters related to conduct of examinations in the College. It is headed by the Convener of Examinations and assisted by some support staff. The responsibilities of Exam Cell include:

Conduct semester-end examinations. Issue mark sheets, academic transcripts, provisional certificates,

migration certificates to the students.

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Maintain student’s profile and records. Maintain database of student’s academic records Issue student’s identity cards.

2.9.2 Examination Regulations

2.9.2.1 Registering for Examinations All students who are: 1. Duly registered with the College/Institute of the University; 2. In good financial standing with the College/Institute; 3. Not debarred from examinations for reasons like attendance shortage,

discipline issues, and semester repeat who fulfill the requirements set out by the College are automatically registered as candidates for semester-end examinations each year.

Candidates who are unsuccessful in their initial examinations in any year and who are permitted by the relevant Board of Examiners to present for repeat examinations in that year are required to inform the College/Institute of their intention to present themselves for the repeat examinations. Candidates should normally repeat failed modules at the next available opportunity.

2.9.2.2 Examination Hall 1. Invigilators should adequately man every examination room. A Chief

Invigilator should be appointed to oversee and coordinate the examination invigilation.

2. Each candidate should be present fifteen minutes before the commencement time of an examination but should not enter the examination hall until asked to do so by the Invigilator.

3. No candidate may leave the examination hall during the first hour or during the last fifteen minutes of the examination.

4. No candidate will be admitted to the examination hall more than half an hour after the start of the examination. In exceptional circumstances however, provided that no other candidate has withdrawn and left the examination room, a candidate may be admitted later, at the discretion of the Chief Invigilator.

5. Candidates will not be permitted to commence writing on answer books until the Invigilator instructs them to do so. Writing on answer books prior to the start of the examination will be treated as a breach of examination regulations.

6. No food or drink is permitted inside the examination hall. 7. Each candidate will sit at the desk indicated by the Invigilator or

indicated on the notice board at the examination hall entrance.

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8. Candidates must leave their current student identity cards visible on their desks, for the purpose of checking, so as to avoid undue disturbance. Candidates must have a current student identity card at all examinations.

9. The Invigilator will advise students on how to complete the cover sheet of the answer book and indicate whether one or both sides of the paper may be used and whether name or registration number/index number should be used. Candidates should read the instructions at the head of the question paper before starting work.

10. Candidates may not use dictionaries and other reference books or notes unless expressly approved by the Institute through the relevant programme board. A list of such approved texts will be notified in advance. Mathematical/statistical tables, if required, will be supplied. Mathematical/statistical tables are the property of the Institute and under no circumstances should they be removed from the examination hall. Candidates found in possession of these tables outside the examination hall will be deemed to have breached the Examination Regulations. Candidates may not bring their own mathematical/statistical tables into the examination hall.

11. It is the responsibility of each candidate to ensure that s/he has an adequate supply of pens, pencils, ink, etc. required for an examination. Borrowing of such materials will not be permitted during an examination. Candidates may not bring any blank paper into the examination hall. The Invigilators will supply all the required paper.

12. Approved models of personal standard scientific calculators may be used except in circumstances where their use is expressly forbidden. Programmable or text storing calculators are not permitted. Candidates are required to record on their answer booklet the make and model of calculator used. It is the responsibility of each candidate to ensure that his/her calculator is in working order.

13. Candidates are not permitted to bring mobile phones or any electronic equipment other than a standard scientific calculator into the examination hall.

14. Candidates wishing to leave the examination hall temporarily may not do so unless accompanied by an Invigilator. Under no circumstance may any other person enter or leave the examination hall without the Invigilator’s permission.

15. Candidates must not, on any pretext whatsoever, speak to or have any communication with any other candidate; such communication will be regarded as a breach of examination regulations. If a candidate needs to ask a question or obtain an extra answer booklet, s/he should raise his/her hand and one of the Invigilators will attend to him/her.

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16. At the end of the examination, each candidate must remain in his/her place until an Invigilator has collected his/her answers book(s). Candidates must wait till all the answer books are collected and may leave the examination hall only when the Invigilator announces that candidates may leave the examination hall. It is the responsibility of each candidate to ensure that his/her answer booklet(s) are handed over to the Invigilator.

2.9.2.3 Absence from and Examination and Illness during an Examination 1. An invigilator will come around with the examination attendance sheet

to note the attendance of candidates appearing for the examination. 2. If a candidate is absent from the examination, a detailed explanation

must be submitted to the Programme Leader immediately, together with a medical certificate if the absence was due to illness. Details of all such absences shall be reported immediately to the Chairperson of the Programme Board of Examiners (PBE) and subsequently to the relevant PBE.

3. A candidate who is absent from an examination without an acceptable excuse and proper documentation evidence will be awarded zero marks for that examination paper.

4. A distressed or ill candidate may be permitted to leave the examination hall temporarily during an examination, accompanied by an Invigilator, and subsequently return to complete the examination, provided the continuity and quality of supervision is not affected. The Invigilator may, following consultation with the College Head, and the PL if deemed necessary, give a time extension to such a candidate at the end of the examination equal to the period of absence, or arrange for such a candidate to complete the examination in a separate room under separate supervision.

2.9.2.4 Provisions for candidates with Disability The PL should arrange for additional services for disabled students during their examinations. If required, specific reasonable adjustments will be made to enable disabled students to sit for examinations, including any written, practical or oral examination. Candidates who have a temporary disability during examination time should contact the PL directly; if possible, at least seven days before their examinations commence. A medical certificate must support a candidate’s request for additional provisions.

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2.9.2.5 Breaches of Examination Regulations

1. A candidate who is found to have unauthorised materials in his/her possession in the examination hall shall be deemed to be in breach of the Examination Regulations. Any written or printed materials not written on official answer books or electronic devices containing text shall be considered to be unauthorised materials.

2. The unauthorised materials, together with the candidate’s student identity card, shall be removed and retained by the Invigilator who shall make a written report to the Chair of the CAC. The candidate shall be allowed to complete the examination.

3. The same procedure will be followed [as in 2] where a candidate or candidates is/are considered by the invigilator to have copied or to have attempted copying any material from each other.

4. A candidate alleged to be in breach of the examination regulations shall be referred to the Chair of the CAC in advance of the relevant PBE meeting and a report from the Chairperson shall be placed before the Board. The Chairperson’s report shall make a precise recommendation to the Board.

5. A candidate found to be in breach of examination regulations may have all written examinations of that semester declared void i.e. declared failed by receiving zero in all examinations. This shall also apply to examinations for reassessment.

2.9.2.6 Academic Dishonesty and Plagiarism 1. If a student is found to have cheated or attempted to gain an unfair

advantage, the Board of Examiners may consider the student to have failed part or all of the assessments and determine whether or not the student is permitted to sit for reassessment. Serious cases of cheating and plagiarism together with other forms of academic dishonesty such as impersonation, falsification of data, computer and calculation fraud, examination room cheating and bribery may also be referred for consideration through the College’s disciplinary procedure and can result in a student being required to leave the college.

2. Students must ensure proper acknowledgement of borrowings from other sources, whether published or unpublished. Subject tutors will provide guidance on how such borrowings should be acknowledged in a manner appropriate to the discipline. Plagiarism is defined as the presentation by an individual of another person’s ideas or work (in any medium, published or unpublished) as though they were his/her own.

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3. Tutors are responsible for teaching their students a system of referencing appropriate to the discipline and for ensuring their use in coursework, explaining that plagiarism and academic fraud are unacceptable, and will be penalized. Tutors will monitor student work to guard against such activities.

4. Tutors are also responsible for fair and appropriate assessment of students’ skills and knowledge. At the start of each academic year (or semester for single semester modules), students will be provided with a schedule of assessments for each module to enable them to plan their work ahead. The schedule of assessment, with submission deadlines, will be coordinated and prepared by the PL who will see to its effective implementation.

5. Penalties will be levied if the coursework submission deadlines are not met. In like manner, work submitted on time will be returned to the student marked within three working weeks, with written comments where appropriate, on how to improve performance. The standards that are expected of any piece of work will be clearly specified as will the weighting of each of the assessments that counts towards students’ overall mark at the end of the semester.

2.9.2.7 Communication of Examination Results 1. All examination results are subject to final confirmation by the College

Academic Committee (CAC). 2. Results are formally communicated to students, after the relevant

meetings of the PBE), as indicated in the annual College/Institute Academic Calendar. Students will be able to view their results online (College/Institute’s website) or on notice boards following each semester examination.

3. No member or staff other than the relevant PL, module tutor or authorized staff in the College/Institute may disclose details of results to candidates. Only information regarding pass/fail results may be given by telephone. Enquirers must quote the student identity number.

2.9.2.8 Judgment of Performance Marks i. An outstanding performance 80% and above ii. Very good performance 70 - 79.9% iii. Good performance 60 - 69.9% iv. Satisfactory performance 50 - 59.9% v. Fail 49.9% and below

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2.9.2.9 Appeals 1. The CAC has the authority to make judgments on a student’s ability to

gain from continuing on the programme. 2. Students have the right to appeal against the decisions of a PBE. Such

appeals will be processed in accordance with the procedures detailed by the Academic Board.

3. Students can request for recheck of their semester-end examination answer scripts. The recheck will ensure that all sections of a student’s responses are marked and that all marks are accounted for in the total. An administrative fee of Nu. 200/- per module will be levied. The fee will be reimbursed in the event of an error resulting in any change in the marks of a student.

4. Academic staffs are required to submit to the Academic Appeals Committee, any documentation relevant to a student’s performance, including written reports from tutors, certificates of illness, or written ‘warnings’. Such material will be retained on a student’s file so as to provide written evidence, should an appeal arise. A student who opts to exercise his/her right to appeal against the decision of a PBE must present such an appeal with supporting documentation to the Secretary of the Academic Appeals Committee within fourteen days of the date of promulgation of the decision appealed against.

5. A medical certificate or other acceptable documents should be provided as evidence supporting the students appeal.

6. Students must ensure that medical certificates provide sufficient detail/information for the Academic Appeals Committee to assess the impact of the condition(s) cited.

7. A student may appeal against a decision of a PBE on the following grounds only: a. That his/her performance in the assessment was adversely affected

by illness or other factors, which s/he was unable, or for valid reasons unwilling to divulge before the PBE reached its decision;

b. That the PBE did not give sufficient consideration to any extenuating circumstances previously notified to the Institute prior to the holding of the meeting of the PBE;

c. That the examinations were not conducted in accordance with the current regulations as prescribed by the PBE and as approved by the Academic Board;

d. That there was a substantial error of judgment on the part of the Examiners with the result that the assessment given was totally at variance with previous assessment and performance levels;

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e. That there was material administrative error or irregularity in assessment procedures that have made a real and substantial difference to the student’s result.

8. Each valid appeal lodged with the Secretary to the Academic Appeals Committee within fourteen days of the date of declaration of the decision appealed against shall be referred to the Academic Appeals Committee.

9. Students lodging an appeal are required to submit a nominal fee of Nu.1000/- (subject to periodic review) with their appeal documentation. The appeal fee is non-refundable.

2.10 Promotion/Progression Rule Students are responsible to take charge of their learning and members of the faculty are available for consultations. Every module in the programme is important and students are required to fulfill all specified requirements in each semester. If a student fails in one semester s/he will return one semester later to repeat the Semester at his/her own cost. Please read the following conditions with regard to RUB programmes carefully.

1. Assessment of a Module and Progression (With effect from 2015 cohort of admission)

1. To pass a module a student must obtain a minimum of 50% overall including both the continuous assessment and semester end examination. However, students must obtain a minimum of 40% each in continuous assessment and semester end examinations.

2. A student will be awarded a mark of zero for non-submission of a component of course work.

3. A student who has been absent from the examination or who has performed badly due to illness or other cause acceptable to the Board of Examiners shall be allowed to take the examination and it shall be treated as a first assessment.

2. Re-assessment and Repeat of a module

1. Reassessment is permitted to allow a student to make good an initial failure. It thus affords the student an opportunity to succeed in the failed component of a module (s) (coursework or end of semester examination) and ultimately gain an award.

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2. The Board of Examiners shall decide on the form of the re-assessment (e.g. written examination, or an additional assignment, or any additional requirement which was not met), taking cognisance of the nature of the failed module and the nature of the failure. This may differ from the format of the first assessment and need not be the same for all students.

3. A student may be re-assessed in a failed module(s) provided that he or she:

a. has not failed in more than 30% of the total number of modules prescribed for that semester(rounded off to the nearest whole number of modules).

b. shall not be re-assessed in a module more than once.

4. Re-assessments should take place before, or at the commencement of the next semester.

5. A student who is re-assessed for a module failure, where there are no clear extenuating circumstances (extenuating circumstances is defined in section B10 of the Wheel of Academic Law), shall be awarded no more than 50% on passing the re-assessment, this being the minimum pass mark.

6. A student may not register for more than 2 repeat modules in addition to the modules prescribed for the Semester. At any point of time, a student cannot have more than 7 modules (2 repeat + 5 modules of the Semester)

7. A student shall be eligible to repeat failed module(s) where he or she:

a. has failed in the re-assessment of a module(s). In such an event, the student shall meet all assessment requirements of those modules. For students under this category, attendance in lectures is not mandatory. This may be called as Repeat Module.

b. has failed more than 30% of the total number of modules prescribed for that semester (rounded off to the nearest whole number of modules). In such an event the student shall meet all teaching, learning and assessment requirements of the failed modules. For students under this category, attendance in lectures is mandatory. This may be called as Repeat Semester.

8. A student will have to pay fees for both Repeat Modules and Repeat Semester as per the RUB Policies.

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9. A student will be given the opportunity to repeat a module when it is offered at the first available instance.

10. Where a module is repeated the mark obtained will replace the mark achieved at earlier attempts.

11. A student may repeat a failed module up to two times. In the event a student fails a repeated module, he/she will not be eligible for reassessment.

12. Total time span for three-year programme is of five years and for the four-year programme is of six years.

13. To be able to receive a Degree, a student must pass all the modules prescribed in the programme document.

2.10.1 Progression to Honours Year:

1. For a student to progress to the Honours Year, s/he must have cleared all the papers offered for all the semesters of the three years at the undergraduate degree level.

2. A student must obtain an aggregate of 70% for the three years which is weighted in the following manner: Three-Year Programme - Year 1: Year 2: Year 3 = 20:30:50

3. For two-subject combination programmes, the weighting as given will be computed for the subject of choice inclusive of the common modules (ACS 101- Academic Skills, APC 101- IT Skills and DZC 201- Dzongkha Communication) to get 70% to qualify for the Honours Year.

2.10.2 Change of Programmes The 38th Academic board meeting held at the College of Science of Technology from 6 – 8 March, 2017 approved the change of Programmes at Sherubtse College subject to following conditions:

i. He/She has to fail the semester ii. He/She abides by the college policies with regards to payment of

fees iii. H/She qualifies for the opted programme and there is available seat

in the opted programme iv. He/She has enough time span left to complete the opted programme

as per the WAL v. He/She cannot change more than once

vi. He/She should have equal or higher ability rating point in the opted programme than the last student admitted on merit basis

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vii. That the college admission committee will consider the change on a case by case basis and its decision will be final and binding.

2.11 Awards The College has good tradition of recognizing high performing and exceptional students. It is a way of motivating and inspiring students so that they are able to perform well throughout their lives. Through such encouragement a sense of competition for excellence is instilled in the students. Exemplary students of the College are granted the following awards during the Annual Award Day:

2.11.1 Academic Excellence Awards His Majesty the King on an annual basis awards a certificate of recognition to all students who perform exceptionally well in their studies to motivate and encourage all students to work hard. This prestigious award is an honour for all Sherubtseans. The College also awards Medals and Certificates of Academic Excellence to students who perform exceptionally well in studies every Semester for all the programmes. To encourage Self Finance students to perform academically well, the College waives off certain percentage of tuition fees for the next semester as per the academic performance:

25% off for students who obtain an aggregate of 70-74.9% 50% off for students who obtain an aggregate of 75-79.9% 100% off for students who obtain an aggregate of 80% and above

2.11.2 The Jigme Dorji Wangchuck Gold Medal for the best graduating students This prestigious award is awarded to an outgoing student who is excellent in all areas. The respective Schools nominate the candidates for the award and the selection committee does the final selection. Candidates nominated for the award must submit their Curriculum Vitae (CV) and other supporting documents to the respective Heads of Departments. The criteria for the selection of student for the award are:

i. Must be a III year student ii. Must be outstanding/excellent in character, studies, activities

(literary, sports, culture, clubs/unit etc.), and leadership.

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iii. Should have had no adverse record (will be stripped off the award if found involved in any discipline misconduct after the award).

iv. Has contributed significantly to Sherubtse and/or outside of Sherubtse during his/her stay at Sherubtse.

2.11.3 The President’s Gold Medal for Social Service It is awarded to students who have made and exemplary Social Service contributions. The procedure for nomination and selection of candidate for the award are same as 2.10.1. The criteria for the selection of student for the award are:

i. Must be a III year student ii. Should have had no adverse record (will be stripped off the award if

found involved in any discipline misconduct after the award). iii. Has contributed significantly to Sherubtse and/or outside of

Sherubtse during his/her stay at Sherubtse.

2.11.4 Certificate of Special Award It is awarded to student(s) for their outstanding contributions in sports or involvement in leadership and literary activities. The criteria for the selection of student for the award are:

i. Must be a III year student ii. Should have had no adverse record (will be stripped off the award if

found involved in any discipline misconduct after the award). iii. Has contributed significantly in the field of sports, literary and

leadership.

2.11.5 Other Awards All the student leaders are given certificate of recognition for their leadership contribution.

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CHAPTER 3 ATTENDANCE AND LEAVE

Attendance for all College functions is considered importance. Students are expected to attend all College functions unless they have genuine reasons not to do so in which case they will have to obtain prior permission from concern persons in the College. However, non-academic attendance will be considered while issuing the Character Certificate when you graduate from the college. Students who fail to acquire required percentage of class attendance are subjected to penalties as explained in the following section on attendance regulations.

3.1 Academic Attendance

1. All students are expected to attend all lessons during the year (100 percent). The following specific attendance rules apply to the student:

2. The class attendance will be computed module wise.

3. A student should maintain 90% attendance for each module starting from beginning of Semester till the last teaching day of the Semester. The remaining 10% is considered for the unavoidable circumstances an individual goes through at times.

4. If a student is suspended for any reason, the whole suspension period will be considered as absent for him/her.

5. A student who has medical certificate or any approved leave by the appropriate authority will be considered for attendance computation, provided s/he has at least 80% of attendance. Such medical certificates or approved leave documents should be submitted to the DSA’s Office if s/he starts attending classes after availing the leave.

6. The office of the DSA will verify with the doctors regarding the genuineness of medical documents. In the event the document is forged or not authentic, the College will take serious disciplinary action against both the defaulters.

7. Any approved leave should fall during the Semester session and the number of lecture (cross checking with the class time table) delivered during the leave period only will be considered for the attendance computation.

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8. In order to allow a student to appear for the SEE of the module, his/her attendance should be 90% after consideration of approved leave.

9. Attendance should be compiled and notified at the end of each month by the respective Departments. It is the responsibility of the students to keep track of their monthly attendance and inform their respective HoD/PL/Semester guide at the end of each month if there are any genuine adjustments to be made.

The following are some of the specific regulations:

9.1 If a student fails to meet attendance requirement in one module (say module 'A') out of five modules in a semester, then

a. Module A will be considered as Repeat Module.

b. he/she will be allowed to appear the Semester-End Examination for the rest of the modules.

c. he/she will be allowed to progress to next semester provided he/she passes at least three modules subject to fulfilling the progression rules.

9.2 If he/she fails to meet attendance requirement in two modules (say modules A and B) out of five modules in a semester, then

a. Modules A and B will be considered Repeat Modules.

b. he/she will be allowed to appear the SEE for the rest of the modules.

c. he/she will be allowed to progress to next semester provided he/she passes all three modules subject to fulfilling the progression rules.

9.3 If he/she fails to meet attendance requirement in three modules or more modules in a semester, then

a. he/she will be considered as Repeat Semester.

b. he/she will be considered as FAILED in the Semester and will not be allowed to progress to the next semester.

c. he/she will be allowed to appear the SEE for the rest of the modules.

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10. The total time span for completing his or her undergraduate programme remains the same i.e. five years for three-year programme and six years for four-year programme from the date of admission to the college.

3.2 Hostel Attendance 1. All residents are required to attend classes, meals, prayer sessions,

morning assemblies, SUPW and other College functions on time. 2. All residents should be present in their respective rooms by 8:30 p.m.

except if and when residents are participating or watching any activity on campus such as Cultural Shows, Movie Shows, Academic activities, etc. At such times, residents must report back to the respective residences within half an hour after the end of the function. All College activities should close by 10:30pm.

3. Those working late in the library/laboratory should inform in advance to respective SSO. Individuals should ensure that they sign in the register maintained in the Library and in the Laboratories.

4. Students who are absent from the hostel are liable for appropriate sanctions. The nature of sanctions will be decided by the concern SSO. It could include physical works or financial collection to generate hostel fund for the common good. Such violations will also affect one’s rating in the Character Certificate.

3.3 Attendance for other College functions 1. Attendance is compulsory for all the following activities:

a. Morning Assembly; b. All FINA and official club/forum/unit activities; c. Lecture sessions by visiting dignitaries unless otherwise specified;

and d. All other official functions and celebrations of national importance.

2. Absentees from these functions will be considered violation of College rules and will be imposed appropriate sanctions.

3. Attendance for the Monday Assembly will be accounted as part of the Academic Attendance.

3.4 Leave 1. Students who cannot attend classes for important and genuine reasons

are expected to seek proper permission from their respective HoD and SSO with final approval from the DSA.

2. Academic leave such as field trips, study tours, workshops etc. has to be obtained from the HoD with prior permission from the DSA and DAA.

3. For students who need major medical attention or need to attend to direct family members in unavoidable conditions, the matter will be discussed

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on a case-by-case basis. OPD slips will not be considered for medical leave as you can visit the BHU when you do not have scheduled classes. Proper Medical Certificate or signed and sealed documents by authorized Doctors should be produced as per the College attendance policy.

4. Students taking leave of non-academic nature are classified on the basis of the following:

i. Overnight stay: Students have to submit duly filled leave forms to their respective SSO and RLs. Forms can be downloaded from the College website. Forms are also available at the reprographic Centre.

ii. More than one night: Students have to gain permission from

their respective SSO and DSA. A copy of the duly signed form has to be submitted to the respective SSO and the DSA.

5. It is the responsibility of the concerned student to report to their

respective authority upon returning to the College from leave. Failure to do so might result in complications and may lead to disciplinary actions.

6. Students who need to take leave for more than a semester should put up an application along with supporting documents to the DSA. DSA upon receipt of such application will convene a meeting with relevant people and make the decision.

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CHAPTER 4 STUDENT SERVICES

The DSA is responsible for looking after any issues related to student services. The office of DSA is located at the Student Service Village known as Nga Yab Ling. The mission of Student Service Centre is to provide a Gross National Happiness (GNH) inspired environment for students in their day-to-day learning activities and to promote their wholesome development. To realize this mission, the DSA’s office is committed to: providing leadership skills for the development of students to cater for Good governance; create conducive environment to enhance the achievement of students in academic disciplines, career and personal goals; impart entrepreneurial knowledge and skills for socio-economic development; & preserve and promote our culture and traditions through various activities. The focus of any activity in the College is always directed towards implementing and sustaining a student-centered community to foster the intellectual, social, psychological and physical growth of each student. The College has the following services and facilities that cater to the needs of the students:

4.1 On campus Accommodation/Hostels Sherubtse has 20 on campus residential accommodations - 10 male residence and 10 for female residence. Students who are admitted on merit basis with full scholarship may be provided residence on campus depending on the availability of space in these Hostels. Students admitted on Government scholarship receive a monthly stipend of Nu.1,500/- of which Nu.150 shall be deducted every month towards rent for accommodation. Accommodation on campus is of two types: 4.1.1 Mess catering hostels (3 hostels: 2 for female students and 1 for male students). Meals are provided from the common mess. Students staying in centrally catered hostels are not paid any stipend since Nu.1350 is used for buying groceries and vegetables on a daily basis. Self-financed students staying in the mess catering hostels will have to pay the rent (Nu.150 per month) and mess expenses of Nu.1350 per month.

4.1.2 Self-catering hostels (17 hostels: 9 for male students and 8 for female students). Students have to manage meals on their own. Students admitted on Government Scholarship but staying in self-catering hostels are paid

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Nu.1350 per month for cooking expenses. Self-financed students residing in the self-catering hostels have to pay Nu.150 as monthly rent and have to arrange meals on their own.

4.1.3 Hostel requirements for the resident The hostels require the residents to: 1. Be a resident in the same hostel till graduation. Students having very

genuine reasons may be approved to shift from Mess to Self Catering or vice versa only through proper permission from DSA with recommendation from respective SSO.

2. Help maintain an atmosphere of peace and safety for all residents; 3. Participate in social work in the areas allotted for the purpose; 4. Cooperate with officials to keep the area clean and hygienic for healthy

living; 5. Respect all basic human principles of healthy living such as adhering to

established norms; 6. Take over rooms and other facilities in the residence in writing; 7. Return the rooms, furniture and facilities before leaving the residence

and if damage have to compensate ; 8. Report to the SSO/Residence Leaders (RLs) if any problems are

observed by any of the residents; and 9. Be ready to leave the residence if asked to do so.

4.1.4 General Rules and Regulations for hostel residents 1. All residents are required to attend classes, meals, prayer sessions,

morning assemblies and other college functions on time. 2. Long hair and earrings for boys, hair colouring, and piercing are not

allowed. 3. Male students are not allowed into females’ residences and female

students are not allowed into males’ residences at any time if do so will take serous discipline action.

4. All residents should be present in their respective rooms by 8:30 p.m. except if and when residents are participating or watching any activity on campus such as Cultural Shows, Movie Shows, Academic activities, etc. At such times, residents must report back to the respective residences within half an hour after the end of the function. Those working late in the library/laboratory should inform to the respective SSO but not to RLs. Individuals should ensure that they sign in the register maintained in the Library and in the Laboratories.

5. Atmosphere conducive to studies should be maintained during the peak study hours and silent hours. i.e. from 8:30 p.m. till 6:00 a.m.

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6. Cooking and dining in the centrally/mess catered residences is strictly prohibited. Food may be brought for a sick person only after prior permission from the respective SSO or hostel In-charge. Cooking appliances found in these rooms will be confiscated. In the self-catering residences cooking and dining should be confined to the assigned kitchen areas and should not be done during silent hours.

7. Residents are allowed to watch television programmes between 6:00 a.m. and 8:30 p.m. on all working days except on the eve of holidays when television viewing is allowed till 10:30 p.m. Use of video players and other attachment/s are not allowed to be connected to the television sets installed in the residences.

8. The individual rooms as well as the common areas (corridors, toilet blocks, T.V. room etc.) should be maintained clean and tidy. All the residents are required to actively participate in the weekly cleaning and SUPW sessions if any students are failing may have to do heavier compensatory work including fines/penalty.

9. All the residents will share equally any fine imposed for damage caused to common facilities including televisions and accessories in the television room. Vandalism will be severely dealt with.

10. Room heating appliances are prohibited and will be confiscated if found. Electrical fittings are not to be tampered with, and damage caused if any, will be fined or dealt accordingly.

11. Bills, if any, towards electricity consumption exceeding the allotted quota will have to be shared equally by the residents.

12. Lights should be switched off and water taps closed when not in use. 13. Room furniture should not be moved from the respective rooms. Any

damage to furniture, windowpanes and other facilities will be fined. 14. Guests and vegetable vendors are strictly prohibited from entering the

residences. Outsiders/Guests are not allowed to stay overnight in the residences unless specifically permitted by the respective SSO. Visitors must not be under the influence of alcohol or drugs. Neither are they allowed to bring in any such substances or weapons of any kind. The host concerned will be responsible and liable for strict disciplinary action if his/her guest should pose any disturbance or threat to other residents.

15. Consumption of alcoholic drinks, use of narcotics and smoking are strictly prohibited. Students found under the influence of any of the above will face severe disciplinary action including termination from the College.

16. As approved by the College Fund Regulatory Committee, each residence generates and maintains a residence fund for general

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maintenance of the common areas and all the residents are required to contribute an equal amount decided upon by the SSO in the hostel meeting.

17. Permission to remain off campus overnight on weekends has to be sought from the respective SSO/DSA.

18. Pictures should be hung from picture rails where these are provided. Blue duct-tape, nails, drawing pins, and adhesive tape etc. must not be used on the walls or woodwork. Use of any such material will entail levy of charges to cover heavy redecoration costs.

19. Posters and stickers may not be affixed to windows or doors anywhere in the College. Washed clothes or other paraphernalia may not be hung outside the windows or placed on windowsills.

20. Any noise audible outside individual rooms is a potential disturbance, especially after midnight. Residents should refrain from creating disturbances to others if done severe disciplinary action will be taken.

21. Self-catering residence kitchens must be kept clean and tidy at all times. Do not keep the water tap running when not in use. If seen respective SSO will take necessary action.

22. No pets, live animals or fish may be kept inside the rooms. 23. Any repairs or room furniture requisition should be made to the College

Maintenance in-charge with written application from the respective SSO. The SSOs are advised to first route the application through the DSA for onward submission to the Maintenance in-charge.

24. Report to the respective SSO/RLs or to the college authorities on any disturbance caused to them or to the general atmosphere of the residence by fellow resident/s or outsiders. Residents should keep all their valuables securely locked. Although the crime rate on campus is quite low, it is better to be alert at all times. Lock your room, even if you are going to the kitchen/toilet.

25. The College Management reserves the right to enter residential premises for the purpose of effecting necessary repairs, maintenance schedules, redecoration and safety and disciplinary checks. Prior notice of visits (by the President, DSA, and SSOs) may be given except in emergencies & disciplinary/ security checks.

26. Any defaulters are liable for fines or disciplinary sanctions.

4.1.5 Room allotment and facilities 1. The Residence Management Committee (RMC) will be in charge of

room allotment for residents.

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2. Any resident, whose roommate has checked out under any circumstances, is required to accept a roommate or shift to another room as decided by the RMC.

3. Maintenance and replacement of basic room facilities like bulbs, tube lights, sockets and furniture will be the responsibility of the residents once provided by the college. The College encourages the use of LED bulbs to help save energy.

4. Residents have the right to access common recreation facilities. All residents will be individually or jointly held liable for any damages.

5. Residents are not allowed to take off common room fixtures and fittings.

4.1.6 Maintenance and Cleanliness of the residences 1. There will be compulsory Socially Useful and Productive Work (SUPW)

sessions once a week, on Saturdays. The SUPW grade will be reflected in the Character Certificate. Absentees of SUPW are liable for punishments decided by the hostel maintenance committee.

2. Residents are expected to look after the aesthetic aspect of their hostels and work towards the beautification of their hostel surroundings.

3. The common areas like kitchens, toilets, TV room and corridors must be maintained clean at all times.

4. It is the responsibility of the residents to keep their rooms clean at all times.

5. Each hostel should maintain hostel maintenance fund. The fund should be collected from each resident every year. The hostel maintenance committee usually decides the collection amount.

6. For major maintenance of the hostel, fund can be sought from the College Maintenance Fund. Proper actions plans and note sheet must be submitted by the respective SSO to the DSA.

4.1.7 Residence Security 1. Residents are advised to keep valuables under lock and key. 2. Movement within the residences is restricted during silent hours except

on genuine grounds. 3. All residents, RLs and respective SSO will be responsible for the overall

security of the residences. Any suspicious activities/strangers noticed within the campus should be reported to the respective SSO/DSA/College Authority immediately.

4.1.8 CCTV 4. The college administration has installed CCTV cameras at the entrance

and in the corridors of some of the residential halls for the purpose of

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keeping the hostels secure and for the maintenance of discipline in the various residential halls.

5. They are constantly monitored by the respective SSO. 6. They are not meant to interfere with the privacy of the residents but to

strengthen the security of the campus, which simply cannot be managed by security guards alone.

4.1.9 College Vehicle Policy For reasons of security, students are not allowed to bring a car to the College without explicit approval from the DSA Office. The DSA’s office may approve students to bring their private vehicles to the College if it serves the interest of the College community (e.g. to mutually use it as an emergency vehicle for the residents). However, students who are approved to bring their private vehicles on

campus must hold valid driving license as per the RSTA regulation. Students who drive his or her personal vehicle on College business or

to/from a College activity is responsible for his or her own safety as well as the safety of any passengers. The College bears no responsibility for the operation or operating condition of personal vehicles and expects drivers of personal vehicles to comply with applicable local, state and federal laws.

In the event the student is reported to violate College norms, operate the vehicle in a reckless or unsafe manner, or involved in an accident or violation of traffic rules – his/her approval to drive the vehicle at the College will be cancelled.

The College owns four vehicles – a Coaster Bus, a Toyota Prado and two Toyota Hilux. College-owned vehicles are available for use that is directly related to the academic or departmental activities of the College with prior approval from the Administrative Officer of the College. The vehicles can also be used in case of medical emergency or approved field trips.

4.1.10 College Pet Policy Students bringing pets of any kind are strictly prohibited on campus for safety and health reasons. Other reasons include the potential for allergies; difficulty in giving proper care of the pet throughout the academic year, and cleanliness issues that could affect an entire room, floor, or residential areas.

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Students who are advised to remove a pet and continue to house a pet will be fined Nu. 200/- per day for each day the pet remain after notification. Feeding stray dogs is strictly prohibited and if caught may be liable for severe disciplinary sanctions.

4.1.11 Various Hostel Charges 1. Residents will have to pay a non-refundable amount of Nu.100 per

annum towards common fund. This fund will be used for common activities. Any balance amount will be carried forward to the following year.

2. The SSO and RL will maintain accounts jointly. They are accountable to the Fund Regulatory Committee (FRC) of the College.

3. Excess electricity charges will have to be borne by the respective residents.

4. Residents will also be obliged to contribute as and when required towards any college activities decided by the college management team with approval from the FRC.

5. In case of absence from a SUPW session, a fine of Nu.100 shall be imposed on the resident which shall be deducted from the stipend. The fine collected shall be used for hostel maintenance.

4.1.12 Hostel Check-in/Check-out Procedures 1. At the time of entry, residents should sign an inventory slip for room

facilities and their condition after joint verification by the RL and SSO. 2. A resident who intends to vacate a hostel permanently will get his/her

room checked by the RL and SSO. A clearance certificate has to be signed by the SSO and RL when residence dues are cleared.

3. Residents have to pay for any damage to the properties. 4. The SSO and other members of the college management team may, at

any time, visit the rooms and verify equipment/materials etc. for administrative reasons.

5. No resident shall leave the college campus without prior permission from the college authorities.

6. Students wishing to shift hostels for genuine reasons should fill up their profile form and get it signed by both the SSO before submitting it to the DSA for final approval. The form can be obtained from reprographic center.

7. Any students wish to go as a day scholar must submit parents/Guardian consent letter and get approval from DSA. However, they must also sign Undertaking Letter along with the approval.

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4.1.13 General Rules and Regulations of Mess Catering Residences 1. Menu is fixed by the College Mess Committee and is revised as and

when required. The committee is mindful of balanced diet for the students.

2. You should be in formal dress when coming for your meals to the mess. 3. You are expected to help the kitchen staffs maintain cleanliness. You

should clean your dining tables and dispose the waste properly into the disposal bin.

4. You are forbidden to enter into the kitchen if do so necessary action will be taken.

5. You should maintain maximum level of decency inside the dining hall to respect your mates.

6. Residents are not permitted to take meals into their rooms. In case residents are confined to bed due to illness, written permission should be obtained from the respective SSO for food to be taken to the room.

7. No private caterers are permitted to supply food to the mess catering residences.

8. Non-members shall pay a minimum of Nu.25 per meal. Amount collected will be used to cover the cost of food items served in the mess.

9. Residents who have discontinued residing in the mess catering residences will not be permitted to rejoin as member.

10. Cooking and dining in the centrally catered residences is strictly prohibited. Cooking appliances found in the rooms will be confiscated. Excess electricity charges will be borne by residents.

11. You should approach mess committee member for any queries and problems.

12. The mess timings should be followed strictly to enable the kitchen staffs to provide good services.

13. Fine or disciplinary actions will be imposed against the defaulters.

4.1.14 Mess Timings Breakfast: 7:00am to 8:00am Lunch: 12:20pm to 1:30pm Dinner: 6:00pm to 7:00pm Saturday: Lunch at 1:30pm – 2:30pm (This is

to enable students to take part in SUPW)

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4.1.15 Mess Committee The Mess Committee consisting of the following members oversee the overall mess facilities and look after mess affairs for better transparency and accountability:

1. Dean of Student Affairs (DSA) 2. Student Service Officer of mess catering hostels 3. Residence Leaders of mess catering hostels 4. Six selected members (3 boys and 3 girls) from mess catering

hostels.

4.1.16 Day-scholar Students 1. Although College desires to accommodate all the students within

campus, it is a challenge due to increasing number of students. Therefore, the College approves students to stay as day-scholars to ease the pressure on in-campus accommodation.

2. The applicants shall have to look for their own room for rent in the community/neighbor-hood.

3. Student intended to stay as a day scholar shall submit application along with the parent/guardian consent letter to the DSA office. The application should be counter signed by the respective Resident Coordinator. Upon approval student must formally check-out from the hostel with due procedures.

4. Day scholar students should attend SUPW sessions on Saturdays and official functions during the weekends. In case a student does not attend a SUPW session, s/he shall pay a fine of Nu.100/-. The fine collected shall be used for buying refreshments to be served during SUPW sessions. If any students remained absent constantly for SUPW, a necessary discipline action will be taken.

5. Day scholars shall refrain from creating any problems in the community/neighbor-hood.

6. Day scholars shall not organize any gathering and party in their house or outside without proper permission from DSA.

7. Day scholar students shall not misuse their freedom. They should abide

by the College rule and regulations. Relevant staff/faculty of the College like President, DSA, concern SSO and Lecturers on Duty (LoD) reserves the right to enter their rooms if required to do so.

8. Students should restrict movement after 8:30pm (silence hours). Day scholar students should not entertain students from the hostels after 8:30pm. Both the host and the guest are liable for same disciplinary sanctions as per the College Discipline Policy.

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9. Disciplinary sanctions will be imposed against anyone who violates these rules.

10. College has authority to bring day scholars back to the college hostel if they do not perform well while staying as day scholar.

4.1.17 Roles and Responsibilities of Student Service Officer Sherubtse residential system depends on the collective insight and experience of the SSO. Close collaboration among the tutors, DSA (to whom they report) and the Semester guides/HoD/PLs is fundamental to any successful residential experience regardless of the distinctive cultures and communities that characterize residences. The roles and responsibilities of SSO are: As Advisor/Mentor

i. Advise students on social, academic and personal issues. ii. S/he should have a comprehensive knowledge of the available

resources. iii. His/her roles as an advisor often include an element of counseling. iv. Act as a second parent to the students and provide pastoral care.

As Responder i. Be proactive in assessing the academic or any other matters of the

residents. ii. Must assess these matters and take appropriate actions based on their

professional judgment. iii. Address and resolve various complaints related within the residence and

if otherwise required the matter would be forwarded to the office of DSA.

As Advocate/Liaison i. Liaison among the residents, faculties, support staff and the

management. ii. Advocate student’s concerns to the relevant stakeholders for solutions.

iii. Maintain records of residents and movement of students and their guests. iv. Prepare and plan for maintenance of the residences. Financial

requirements for maintenance must be submitted to the DSA after consultation with the residents and finally DSA will submit to College management.

As Community facilitator i. Play key role in fostering what might be called a “collegial community”,

a social, academic, and educational community that is supportive, safe, positive, and tolerant.

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ii. Provide social leadership and facilitate relationship with the community.

Caretaker of Student code of conduct i. Be the caretaker of the student’s code of conduct and provide timely

remainders. ii. Resolve any disciplinary issues within the residence and forward those

matters that require the attention of higher authorities to the office of DSA.

iii. Be a member of College Discipline Committee.

In carrying out the roles and responsibilities, the SSO must: i. Exercise and promote sound judgment. S/he must be professional and

responsible in making judgment of the residents. ii. Respect students’ privacy. In those cases in which a confidential

communication is understood to have taken place, either explicitly or implicitly, SSO must make every effort to respect the students’ confidentiality.

4.2 Counseling Service The College has a counseling service centre called the Sherubtse Counseling Service Centre, run by a professional Counselor. It is located within the Student Service Village. It was established in February, 2016 to cater counseling services to students and staff of the college. The vision for the center is “to promote individual well-being and healthy relationship”. The centre provides services such as one to one counseling, group counseling and career counseling. For further details on Counseling visit our College website at www.sherubtse.edu.bt.

4.3 Games and Sports The College believes that Games and Sports are an integral aspect to mental, emotional and physical well-being of any individual and that they teach important lessons about teamwork and tenacity, College encourages both students and staffs for active participation in various games and sports activities. The College hosts various intra College tournaments such as Departmental competitions, class competitions, hostel competitions, and annual marathon. The College also takes part in regional tournaments, national tournaments and international tournaments organized by the Bhutan University Sports Federation (BUSF). The College has a “Games and Sports Committee” chaired by the DSA.

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4.3.1 Sport Facilities

4.3.1.1 Football Ground The College has an international size football ground with astro turf. Besides football matches the ground is used for celebration of major events. The ground is accessible to all Sherubtse family for matches on advance reservation with the concern in-charge. Every Thursday football ground is reserved for the staff. Outsiders using the football ground will have to pay fee as decided by the College Games and Sports Committee (CGSC). Rules and Regulation for College football ground

1. Students 1.1 Students shall use the ground without the ground fees during

Monday, Tuesday, Wednesday and Sunday with the game time of 35+5+35 minutes. However, 1 or 2 games shall be given to public on payment basis on Sunday with game time of 45+5+45 minutes.

1.2 Booking of the ground on the above mentioned days will be based on first come first basis. No teams will be allowed to book the ground more than one game a day.

1.3 Timing of the matches will be allotted by the Coach in consultation with the Sports Committee.

1.4 The above points will be applicable only during the academic session.

2. Staff 2.1 On Thursdays, maintenance will be carried out in the morning

and the ground will be booked for College Staff after office hours.

2.2 Football tournaments reflected in the College Calendar and other tournaments except for Bhutan University Sports Federation (BUSF) game should not schedule matches on Thursdays.

2.3 College Staff are prohibited to schedule matches with teams consisting of public during the Academic Sessions.

2.4 During vacations, if College staffs want to play with teams consisting of public on Thursdays, College Staffs will be exempted from the ground fee but the team consisting of public will have to bear the ground fee depending upon game bet agreed between the two teams.

2.5 If Referees are required, his/ her fees be paid as per point 5.2.

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3. General

3.1 On Fridays and Saturdays the ground will be open to Members of the College and public. However, the ground fee will have to be paid before the game commences.

3.2 The booking of the ground shall be based on first come first basis

3.3 The Sports Committee shall provide referees to manage and maintain the decorum of the game. All the rules prescribed by FIFA will be applied in the game. (Caution and sending off of the players will be applied but only for the particular match depending on the nature of offense).

3.4 Teams shall not be allowed to bring their own referees. 3.5 The game time shall be 45+5+45 minutes. 3.6 The College shall provide game Ball and Bibs if required.

4. Ground Fees

4.1 Ground fee will be charged Nu. 2500/- per match during the daytime when floodlight is used Nu. 3500/- per match.

5. Referee allowances 5.1 Referee allowance shall be adjusted from the ground fees

collected from the particular match. 5.2 Rate for Referees are as follows:

SI no.

Designation Rate Remarks

1 FIFA Referees/ARs Nu. 300/-

FIFA/BFF recognize referees

2 National Referees/ARs

3 College Referees/ARs Nu. 150/-

College Trained referees will basic knowledge

6. Ground Charges for Tournaments

6.1 Sherubtse College students using the ground to organize tournaments consisting of Members from the College shall be charged Nu.500/- per match as ground fee.

6.2 Students will not be allowed to organize tournaments, which include teams comprising of public.

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6.3 Tournaments organized by staffs and outsider will have to pay Nu.1000 per match as ground fee.

7. Cautions 7.1 Players, under the influence of banned substance and alcohol will

not be entertained. 7.2 College managements will be held responsible for any casualty

that happens during the game. 7.3 During the rainy season number of match shall be restricted. 8. Note 8.1 Changing rooms shall be opened only during open tournament

and BUSF tournaments. 9. Depositing the ground fees 9.1 Every Monday ground fees collected shall be deposited to the

finance section. 9.2 The Sports in-charge should submit all the details with signature

from DSA and maintain a proper record of accounts and shall be auditable.

10. Non - Academic Months and Holidays 10.1 Non-academic months are summer and winter holidays as

prescribed in the college calendar. 10.2 Holidays mean government approved holidays and College

official holidays. 11. Notice 11.1 All football enthusiastic must come in proper sports attire with

basic equipment (full Socks, Shin guard and Footwear). 11.2 The football ground in-charge and the Sports Committee

Members have authority to intervene if anyone violates these rules. 12. Ground Timing during Academic Session Timing

Monday – Wednesday ( Summer Timing) Morning Afternoon 5:30AM - 6:45AM / 6:45AM- 8:00 AM

3:00 PM - 6:30PM

Monday – Wednesday (Winter Timing) Morning Afternoon 6:35AM - 7:15AM / 7:15AM – 8:30AM

3:00PM - 6:00 PM

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Friday (Summer Timing)

5:30 – 7:15AM 2:30PM – 4:15PM / 4:15PM/5:50PM 5:50PM – 7:25PM

Saturday (Summer timing)

Morning

Afternoon

5:30AM - 7:30AM – 7:30AM- 9:30AM

11:00AM – 1:00PM/2:30PM - 4:15PM/4:15PM/5:50PM 5:50PM – 7:25PM

Friday (Winter timing)

Morning

Afternoon

6:00AM – 8:00AM 2:30PM – 4:15PM/4:15PM/5:50PM 5:50PM – 7:25PM

Saturday(Winter timing)

Morning

Afternoon

6:00AM – 8:00AM 11:00AM – 1:00PM/2:30PM - 4:15PM/4:15PM/5:50PM 5:50PM – 7:25PM

Sunday ( Summer timing)

Morning

Afternoon

5:30AM - 7:30AM/7:30AM – 9:30AM/9:30AM - 11:30AM -1:30PM

2:30PM - 4:15PM/4:15PM/5:50PM 5:50PM - 7:25PM

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13. Ground Timing during Non-Academic Session and Holidays

(Summer timing)

Morning

Afternoon

5:30AM - 7:30AM/7:30AM – 9:30AM/9:30AM - 11:30AM/ 11:30AM - 1:30PM

2:30PM - 4:15PM/4:15PM/5:50PM 5:50PM - 7:25PM

(Winter timing)

Morning

Afternoon

6:00AM - 8:00AM/8:00AM/ 10:00AM/10:00AM- 12:00PM/12:00PM – 2:00PM

2:30PM - 4:15PM/4:15PM/5:50PM 5:50PM - 7:25PM

4.3.1.2 Basketball courts The College has two Basketball courts on campus – one located near the clock tower and the other on campus II. The Basketball court is accessible to all Sherubtse family for practice and matches except on Monday (Maintenance Day) and Friday (Staff Day). Outsiders using the Basketball courts will have to pay a nominal daily fee or an annual membership fee as decided by the CGSC. The court is open weekdays from 6.00 AM to 8.30 AM and from 4.00 PM to 8.30 PM in the evening.

4.3.1.3 Other out-door and indoor Games and Sports facilities Apart from the above facilities – the College also has a Volleyball court near the College Football field, one Tennis court, one Futsal ground, an Archery range and a Multipurpose Hall (3 Badminton Courts & 2 Table Tennis Table). The College also has other indoor games like snooker, which students and staff have to pay a nominal fee. No one is allowed to play on credit.

Sunday ( Winter timing)

Morning Afternoon 6:00AM - 8:00AM/8:00AM -10:00AM/10:00AM- 12:00PM/12:00PM – 2:00PM

2:30PM – 4:15PM/4:15PM/5:50PM 5:50PM - 7:25PM

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4.3.1.4 Gymnasium (GYM) The College also has an indoor Gymnasium located inside the Multipurpose Hall. It has basic facilities for bodybuilding and other exercises. A Student Trainer supervised by the College Coach looks after the GYM. Interested students can become members and avail the facilities through a minimal annual fee as decided by the CGSC.

4.3.2 Major Tournaments and events within College

4.3.2.1 Chancellor’s Cup Open Football Tournament. Chancellor’s Cup Open Football Tournament is the biggest football event of the College. It was first organized in 2018 with the objective to pay tribute to our beloved His Majesty the King. Students are allowed to form their own team and take part for the tournament with subsidized entry fee.

4.3.2.2 Monsoon and other Tournament (s) One of the most coveted events is the “Inter-Hostel Monsoon Football Tournament”. The tournament is played amongst residential Hostels for both male and female. “Karma Group of Companies” has been sponsoring the prize money for the tournament since 1989. Similarly, the tournament is also conducted for other games like basketball, volleyball etc. Other popular tournaments include the “Spring Tournament (s)”, “Inter-Departmental Tournament” and “Inter–Class Tournament”. The College also organizes the “Annual College Marathon” and “Annual Sports Day”. Students who are exceptionally good in Games and Sports are selected to participate in the summer and Winter BUSF games and sports. The College also support and encourage promising athletes and others to participate at the National level tournaments. Some of our students have been selected and participated in the Universade Games at the International level.

4.3.3 General guidelines on Games and Sports at Sherubtse 1. No Games and Sports activity is to be organized during class hours on

weekdays and on Saturday(s) during the common SUPW time. 2. Proper games &sports attire should be strictly followed to avoid injuries

and discipline. 3. The use of threatening behavior and foul or abusive language is strictly

prohibited. Racial, sectarian, homophobic or discriminatory abuse or chanting is also forbidden and is considered as unacceptable conduct.

4. Note that it is an offence for a person to enter or attempt to enter the ground or any games and sports facilities:

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a. Whilst drunk or under the influence of drugs; b. Whilst in possession of alcohol or other illegal substances; c. Whilst in possession of any article or substance which may bring

bodily harm to the players. 5. Under no circumstances is it permitted to throw any objects that may

cause injury or offence on the pitch, track or field.

4.3.4 Fees These details are essential so as to maintain uniformity in collection of fees for every games or sports activities conducted on campus. We have had incidents of organizers (students) who take undue advantage to extort money by conducting tournaments. The College collects minimal fees to maintain the facilities and to pay the referee (s), who are usually students. 1. A minimal fee of Nu. 100 will be charged for every football match

played during a tournament from the Organizers. The organizer will be required to get a valid receipt from the College Accounts Section, which will be verified by the Sport In-charge or the CGSC to conduct the tournament.

2. A uniform entry fee of Nu.30 per game will be collected from every player for both League and Knock-out tournaments.

3. To avoid misuse of the fees collected for the tournaments by the Student Organizers – it has been agreed and endorsed that 50% of the amount collected will be used as prize money, 5% will be used for providing refreshments and 35% will be deposited to the concerned Departments/Clubs/Units etc as common funds. 10% will be paid to the College for maintenance. This applies to all League and Knockout tournaments.

4. Welcome matches are played with the good intention to welcome our new students and build congenial relationship. If any matches are played on “stake”, the cost will be shared 50:50 basis regardless of which team wins or loses. The collection should not be enforced to other students who are not involved in the matches. The above decisions shall apply to all other games and sports activities as well. The CGSC will strictly monitor this activity and if violated College Discipline Committee will take appropriate actions.

4.3.3.1 Policy on Good Sportsmanship Good sportsmanship is an important aspect to the success of any program, and is required of all participants in any recreation activities. Key elements of good sportsmanship are:

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1. Show respect for the opponent at all times—opponents should be greeted and spoken to in an honest, clear, and forthright manner.

2. Show respect for the officials—good sportsmanship implies the willingness to accept and abide by the decisions of the officials. Human error is inevitable under the best of circumstances. Contests are inherently full of conflicting views and students will be officiating. Understanding this is the basis for participation.

3. Maintain self-control at all times—games are the testing ground of character and the values of our college.

4. Recognize and appreciate skill in performance, regardless of affiliation— applause for an opponent’s good performance is a demonstration of generosity and perspective that should be held in high regard. This willingness to acknowledge quality of performance in others is at the core of good sportsmanship.

The CGSC reserve the right to suspend or disqualify individuals or a group on site for unsportsmanlike conduct. Additionally, violators of the Alcohol and Drug Policy in Games and Sports and Good Sportsmanship Policy may face disciplinary action.

4.4 Other Resources within the College

4.4.1 College Library

Sherubtse College Library was officially opened on 26th April 1989. It is one of the largest and the oldest academic library. The library is housed in a two-storied building with an area of more than 700 sq. m.

The Library has nearly 40, 000 volumes of books and more than hundred titles of journals and magazines. There are about thirteen newspapers including our National Newspapers both in English and Dzongkha. The library has a good number of back volumes of selective subject journals, Kuensel and other newspapers. The library also has a good collection of audio and visual materials like DVDs, CDs, and Video Cassettes. The Library also has access to few online journals and is in the process of establishing e-library. Constant addition of all type of information sources is the standard feature of the library. The world’s largest book of Guinness record for the year 2003 is an interesting addition to the glory of the oldest Library in the Country. It is a picture book on Bhutan by Michael Hawley. The library also holds a huge collection of old photographs of the college activities, faculty members and students since 1979 onwards.

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4.4.1.1 Procedure for borrowing books: 1. Each student must register with library staff using their enrollment

number. 2. A student is entitled to borrow 10 books at a time. The duration is

for one month or less depending on the number of books available for loan.

3. Books should be returned/ renewed on or before the due dates stipulated.

4.4.1.2 Library Timings On weekdays (Monday – Friday):7:30am – 8:00pm On weekends (Saturday & Sunday):Open only on students’ demand& during Exams During examination time: 7:30am – 10:00pm National holidays: Closed However, the self-study room is open 24 hours on all days.

4.4.1.3 General Library Rules& Regulations: 1. All users should observe strict silence inside the Library. 2. Students must always be in formal dress when visiting the library. 3. Use of mobile phone in the Library is discouraged. Mobile phone must

be either switched off or in silence mode. 4. Library Card/ Student ID are non-transferable. Members are advised to

take care of their Library/ Student ID Card as they will be held responsible for the books borrowed against their name.

5. It is the responsibility of the students to renew or return their books on or before the completion of borrowing time. If the book is not returned on or before the due date, an overdue fine of Nu. 10 per day will be charged for each book that is overdue.

6. If any reference materials like journals, CDs, reference books etc. have been issued for overnight loan, the borrower should return those materials immediately the next day before 9:00am, failing this will incur a Nu. 20 overdue fine per day per item.

7. Students who loose books need to replace them at their own cost. If the book is out of stock or out of print, double the cost of the book, overdue fines, plus 30% incidental charges will be charged.

8. Personal belongings like bags, umbrella etc. should be deposited at the property counter. Library staff reserves the right to inspect bags or other personal property when visitors enter or leave the Library.

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9. The Library is not responsible for personal items that are lost, stolen, or damaged on Library premises.

10. Marking, scratching, damaging, mutilating, stealing library materials or property will invite disciplinary action against defaulters.

11. The Library does not loan books during the Vacation period. 12. Library staff may ask visitors (or even staff and students) to show their

College or Employee ID at any time. 13. The Librarian through the Library Committee reserves the right to

suspend the membership of any member found violating the above rules and regulations.

4.4.1.4 Library Funding & Resources The College receives an annual funding of Nu.1000/- each for every student to purchase essential and reference reading. The budget is also utilized to run the day to day logistic of the College Library. Given the limited budget – the College procures a total of 4-5 “essential reading” books for every program and a total of 2 – 3 reference books. This practice and policy also helps the College to support the Royal Government of Bhutan’s initiative to encourage students to share costs for their education. The College is in the process of establishing a “Book Shop” on campus and e-learning materials very soon.

4.4.1 Internet and Computer Services The College has 45Mbps Internet connectivity and an additional 3Mbps free from Tashi Cell on mutual agreement. Students can access free Internet connectivity from IT labs located inside the IT building during office hours. Students can also access free Wi-Fi connectivity around academic blocks and the Student Service Village. Bhutan Telecom in collaboration with the College has installed Wi-Fi & broadband connections in most of the hostels floors for which students have to pay a nominal monthly charge. We encourage students to make use of these facilities to access teaching and learning materials.

4.4.1.1 Computer Labs Labs Location Who can use it? Lab I IT

building Students of B.Sc. Computer Science

Lab II IT building

General students for learning resource browsing

Lab III IT building

Students of B.Sc. Computer Science & B.Sc. Physical Science

Lab IV IT Students of B.Sc. Computer Science

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building Media Lab IT

building Students of Media Studies

CISCO Lab

IT building

Students of B.Sc. Computer Science (Honours)

SITLC Labs

Below room no. 15

General students for IT Skills classes

Geography Lab

Academic block

Students of Geography

Research Lab

Above Library

Students of Population studies

4.4.1.2 Lab Timings The opening and closing time of dedicated Labs to a particular programme is manned by the respective class representatives (CRs). For general lab (Lab II) the timings are as follows:

Weekdays (Monday – Friday): 8:30am – 10:00pm Weekend and National holidays: Closed

4.4.1.3 Wi-Fi Use For Wi-Fi use you must register your laptops with the IT Service Unit (ITSU). ITSU will provide you with a password. Students interested in availing Wi-Fi connectivity through the Bhutan telecom (Hostels) must obtain their package from the Bhutan Telecom office located near the College.

4.4.1.4 Hardware and PC maintenance ITSU also provides hardware and PC maintenance services to the students after Office Hours. The Cyber Forum also provides these services to the students through occasional Semester antivirus day. Students will have to pay a nominal amount for availing the services.

4.4.1.5 Computer Lab Use Rules The lab is a privilege for all to share, but as we all are sharing this space we must be considerate of others. We ask that you please follow these simple rules:

1. Clean up the place after use. 2. Always come in formal dress – help us preserve and promote our

national identity.

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3. Be considerate of other lab users - this is a study area. In consideration of others, do not talk on cell phones in the lab. Please step outside the lab to conduct your phone call.

4. NO FOOD or BEVERAGES in the Computer lab. 5. If other students are waiting to use the computer and you are not

doing academic related work, please let them use the computer. The primary purpose of the lab is to assist with academic -related work.

6. Do not install or download any software or modify or delete any system files on any lab computers (This includes downloading of shareware, freeware, and evaluation copies of software from the Internet).If you need to set up equipment, ask anyone of the ITSU members.

7. The workstations and other multimedia equipment are for academic work only. Do not use them for playing music or other recreational activities or for doing online business.

8. Respect the equipment. Don’t damage, remove, or disconnect any labels, parts, cables, or equipment.

9. Do not read or modify other users' files. 10. If you leave the lab, do not leave your personal belongings

unattended. We are not responsible for any theft. 11. Report all problems with computers, software and audio/video

equipment to the ITSU members. 12. Lab staff may ask visitors (or even staff and students) to show their

College or Employee ID at any time. 13. Students violating the above rules may be referred to the College

Discipline Committee and may result in loss of Lab privileges.

4.4.2 On Campus Facilities

4.4.2.1 Photocopy and Printing Students can use the printing and photocopying services offered by the Peewang Reprographic Centre located at the Student Service Village. Opening hours

Weekdays: 8:30am – 5:00pm Weekends and National Holidays: Open on demand by the students

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Rates Photocopying:

1 side Nu. 1.5/page 2 sides Nu. 2.5/page

Printing:

1 side Nu. 2/page Both sides Nu. 3/page

The Centre also provides other services like book-binding, lamination, colour printing and printing of certificates at a reasonable rate. For more information you may contact the Centre at 04-535201 or 17130253.

4.4.2.2 Cafeteria The College operates an on campus Cafeteria run by a local Proprietor located in the Student Service Village. The Cafeteria caters to fast food, snacks, and variety of other food choices at nominal prices compared to Restaurants and Hotels outside the campus. The Cafeteria also caters to College faculties and staff including important visitors of the College on a daily basis. All students who visit the College Cafeteria are expected to conduct themselves properly and respect other users. It is open from 8:30 am till 8.30 pm. College Cafeteria also provides catering services at very reasonable rates. The College canteens have a special role to play in the education, health and well-being of our students and the community they serve.

4.4.2.3 Auditorium The College Auditorium, one of the oldest facilities is an iconic figure attached to the Clock Tower, with a seating capacity of 450 seats. Guest Lectures, small workshops, departmental or club functions, literary activities etc. are organized in the Auditorium. Anyone wishing to use the College Auditorium for any functions or activities should book the facility through the Administrative Officer well in advance. The College does not charge students for using the Auditorium. A fee is charged for one function if they are not member of the College.

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4.4.2.4 College Zangdopelri The College owns a Zangdopelri on campus. It was constructed and donated to the College community in the 1970s by her Royal Highness, late grandmother Ashi Phuntsho Choden. It is located near the College upper gate. All College tshechus and rimdos are conducted on regular basis at the Zangdopelri. It was given a major face-lift in 2018 - 2019 with more facilities including an additional temple, prayer hall, butter lamp house and a caretaker house. The evening prayers are also conducted in the Zangdopelri. Prayer is a practice to awaken our inherent inner capacities of strength, compassion and wisdom rather than to petition external forces based on fear, idolizing, and worldly and/or heavenly gain. Buddhist prayer is a form of meditation; it is a practice of inner reconditioning. Buddhist prayer replaces the negative with the virtuous and points us to the blessings of Life. Prayer enriches our lives with deep spiritual connection and makes every moment special, manifesting the Pure Land here and now. All students are required to attend prayer sessions as per the schedule (which is once every week). The Prayer Coordinator notifies the schedule for all the prayer sessions. A fine of Nu.50/- is levied for one-time absenteeism, which is doubled the second time. If you are absent for more than three days, disciplinary sanctions including termination may apply. The fine collected is used for Gayjor Tshogpa activities. A full-time Caretaker looks after the Zangthopelri.

4.4.2.5 Sherubtse FM Radio Station The College community radio station was donated by UNICEF and later upgraded by MOIC. Media student & volunteers use it as a platform to participate as Radio Jockeys and hosts variety of educational and entertainment programmes. For listening to this unique experience – please tune into FM 94.7. All interested students are allowed to register as a member irrespective of you Course/ Program. The Station is run by the Sherubtse Media Society and is located in the Student Service Village.

4.5 Offices and Facilities in and around the Community The College depends largely on the services and cooperation rendered by the community. Some of the important offices and service centers located in the community are:

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4.5.1 Kuensel Corporation Location: Regional Kuensel office is located about 3

kilometers from the College at a place called Khangma. The office is below the Trashigang – Samdrup Jongkhar highway.

Services: The service provided includes printing (both black and white and colour), Xerox, binding, stationeries, printing of certificates, magazines, photo frames and Advertisement. You may also subscribe to daily edition of newspaper and it is delivered to your doorstep every day. 18% discount on MRP is given on all stationeries purchased from Kuensel office.

Opening hours: It is open from 9:00am – 5:00pm on weekdays. Whilst it is officially closed on weekends, most of the services, printings of newspapers take place usually at odd hours.

Contact details: Regional Manager Mr. Ugyen Wangdi, Mobile No. 17602006, Office No. 04-535500.

4.5.2 Bhutan Telecom Location: Located above the public Zangdopelri, - which is

about 5 minutes walk from the College main campus.

Services: It provides the following services: Mobile SIM card, Wi-Fi, GPRS- 3G, 2G, Broadband, CUG, Land Line, E-load, and vouchers.

Opening hours: It is open from 9:00am – 5:00pm on weekdays. Closed on weekends and National Holiday (s).

Contact details: Manager Mr. Nar Bdr. Raika. Office No. 535001

4.5.3 Kanglung BHU Location: A well-equipped grade I- BHU is located

approximately 1.5 kilometer from the College towards Khangma.

Services: Medical check Up, Pharmacy, Traditional Medicine, Dental Services and Eye Technician. It also has a patient ward with all the required facilities. Patients who are serious are referred to Trashigang hospital or Mongar regional hospital.

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Opening hours: General Timing: 9:00am–3:00pm on weekdays (Mon – Fri). 9:00am – 1:00pm on Saturdays.

Closed on Sundays. Ward Timing:

Morning: 5:00am – 8:00am Afternoon: 12:00pm – 1:00pm Evening: 5:00pm – 8:00pm

Emergencies: 24x7 Contact details: Mr. Singye Wangchuk, Officer In-Charge. Mobile.17668793

Office No. 04-535252

4.5.4 The Indian Military Training Team (IMTART) Hospital Location: IMTART hospital is located at Yonphula which is

about 10 kilometers from the College campus. Services: General Medical check Up, Pharmacy. It also has a

patient ward with all the required facilities Opening hours: 9.00am – 3:00pm on all weekdays

4.5.5 Bhutan Post Location: It is located near the Kanglung Gewog office about

2 kilometers from the College. Services: Money Transfer, Letters (Ordinary, Registered,

Express Mail etc.), Money order, Fax Money orders, Parcel and stamps, fax, printing, Xerox, binding, photocopy and vouchers.

Rates: Photocopy: single page- Nu. 5 (Nu.3 with paper provided by the customer)

Printing: Single-Nu.10, Both sides – Nu. 20 Opening hours: It is open from 9:00am – 5:00pm on weekdays.

Closed on weekends and national holidays. Contact details: Mrs. Kinley Yangchen, postmaster, Mobile.

17641740. Office: 535160

4.5.6 Food Corporation of Bhutan (FCB) Location: It is located near the Kuensel office in Khangma

about 3 kms from the campus. Services: You can purchase your groceries at a cheaper rate. Opening hours: Weekdays: 8.30am – 5:00pm (1:00 – 2:00 -

Lunch Break) Saturday: 8:30am – 1:00pm

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Sunday and National holidays: Closed Contact details: Office: 04-535148

4.5.7 Bhutan Power Corporation (BPC) The branch office of the BPC is located at the lower market. Students can pay their electricity bills and can also lodge emergency complaints including major repairs. For any power related complaints, call 1250 (toll free number), which can be accessed by all the customers to lodge their complaints. The contact center agents are available 24×7 and receive complaints from all parts of the country. Once the complaint is lodged, SMS to the multitask center staffs are sent who then attends to the complaint.

4.5.8 Banking Services Bhutan Development Bank Ltd. (BDBL) has opened a branch office at upper market in 2014. It provides financial assistance to the community. In 2018 Bhutan National Bank Ltd branch office was opened at the lower market to provide better banking facilities to Kanglung Community. Bank of Bhutan (BOB) is located at Trashigang, which is about 22 kilometers from the College. However, on 18th July 2017, BOB has opened agent at lower and upper market to facilitate banking facilities.

4.5.9 ATM Services Both BoB and BNB’s Automated Teller Machines (ATM) are located at lower market in front of the Palas General Store. There is also BDBL ATM at the upper market.

4.5.10 Community Police Centre A community police centre is located about 2 kilometers from the College. It is near the Kanglung Gewog office. It looks after the peace and security of the community. The Police patrol the highways and the community and will detain you if caught loitering at odd hours. If on emergency – always carry your student ID card. Emergency Numbers: Fire – 110, Traffic – 111 & Crime – 113.

4.5.11 Photocopy and printing Services Utech printing shop located near the Bhutan Telecom office also provides printing and photocopying services in addition to Peewang Reprographic Centre. It is opened from 8:30am – 8:30pm on all days. Photo printing services, lamination and scanning facilities are also available. Prices per unit may differ from the on campus reprographic facilities.

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4.5.12 Public Zangdopelri – Thubten Choekhorling Shedra Just above the College main gate is the public Zangdopelri. It is an important place of reverence for students and the community. Many spiritual programmes are conducted on regular basis. Spiritual discourse called the “Choshay” programme has benefited the students. Volunteer students of the College are also involved in teaching elementary courses in English and Mathematics to the monks. The Monastery has around 300 monks – and runs a shedra equivalent to high school and undergraduate level.

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CHAPTER 5 STUDENT ORGANIZATIONS

The College has a number of student organizations formed with the noble objective to provide platforms for your wholesome development. All students can become a member of any of the clubs, units, societies and forums. These are purely co-curricular activities where students not only enhance their skills and competencies but also promote the community life around the region. The different forum and clubs organize activities ranging from seminars, debates, quizzes and symposia on events and issues of national and international importance to games, sports and cultural programmes. The Forum and clubs also provide community services and carryout activities in and around the Kanglung. While it is purely up to an individual student to become member of any of the various clubs/units depending on his/her interest, it is important that he/she knows how to balance between the academic performance and co-curricular activities. Therefore, it is encouraged that a student becomes member to a maximum of only 2 clubs/units. Your education goes well beyond your coursework. Extracurricular activities can form a vital part of your experience here at Sherubtse, creating unique opportunities for friendship and learning. Your activities complement your studies.

5.1 Non Departmental Organization

5.1.1 Forum for International and National Awareness (FINA) The Forum for International & National Awareness (FINA) is the most important and the largest student body in the College. All regular registered students of the College are members to FINA. All other student organizations function under the purview of FINA. The forum reports directly to the College Management. The forum organizes all the important events and activities of the College in conjunction with the College management. Usual activities organized by FINA are seminars, debates, quizzes, symposia on events and issues of national and international importance. It also facilitates organization of the inter-hostel music competition and various cultural programmes in the College. FINA has a student President, elected by the student body, a Vice President, two Secretaries, and two first year representatives. Leaders of other clubs,

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units, forums and societies become members of the FINA executive led by the FINA President. The College President is the patron of the forum while a senior staff is the Moderator. The present Staff Moderator is Dr. Yezer, DSA.

5.1.2 Social Service Unit (SSU) Revered Father Laclaire formed the Social Service Unit on 9thSeptember, 1984. It is a voluntary group of College students joined to serve the community especially the disadvantaged section of community in and around the college. At the time of inception, the unit had fifteen members. The SSU’s motto: “Love through Service” which expresses both the motives of our social action (Love) and the means of performing (Service). Consequently not only mutual cooperation but also a spirit of selfless sacrifice, complete generosity and compassion are the values to be inculcated in all the members. Specific Aims and Objectives of SSU are: 1. To develop social awareness along with a social conscience in our society. 2. To help our unfortunate and distress fellow citizens in and around the College. 3. To inform villagers of the government policies and programs. 4. To develop self-confidence and leadership quality. 5. To instill in the members the joy of shouldering responsibility and promote volunteerism.

5.1.3 Singye Karm Singye Karm is the Nature and Conservation Society in Sherubtse College, an entirely non-profit organization aimed at creating environmental awareness and its conservation. Singye Karm was founded on 24th March 1989, under the auspices of the World Wildlife Fund and the Royal Society for the Protection of Nature (RSPN). The club adopted the emblem of the mythological SINGYE KARM - “The White Lion” which symbolizes the virtues of truth, purity and enlightenment. Vision: A clean and green society Mission: To create environmental awareness and make society litter free zone Motto: To inculcate the sense of volunteerism in the young minds (students) Core Values: Responsibility, Sense of belongingness, Integrity

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5.1.4 Democracy Club The students of B.A. Political Science and Sociology initially established the Democracy club in the year 2012. The club constitutes of a Staff Moderator, a Coordinator and a Vice Coordinator - elected by the students except for the Moderator, who is appointed by the College Management. The main aim behind establishing the club is to engage students in active civic learning and skill development so as to prepare young minds for their roles and responsibilities as citizens of democratic Bhutan. The club functions as a mini-Election Commission to conduct all College elections. The Club celebrates International Democracy Day on September 15th every year.

5.1.5 Sherubtse Disaster Management Unit (SDMU) When natural catastrophes occur without warning it can be an overwhelming time. Thus Sherubtse Disaster Management Unit was initiated in 2011 to prepare our youth into taking a proactive role in times of disaster. The members of SDMU – are trained on related disaster preparedness, and they in turn carry out awareness programs on campus and in the community. The SDMU is also responsible for preparing the plans to evacuate in case of emergency. All student leaders are by default the members of SDMU. A Student Service Officer acts as the Moderator and FINA President as a Coordinator to the Unit.

5.1.6 Sherubtse Student Welfare Scheme (SSWS) Formed in 2014, SSWS provide financial assistance to students during times of distress when they loose their immediate family. It is solely financed through the amount collected from the students. Nu. 30/- per month is collected from each student and a sum of Nu. 10,000/- is provided as “Semso”. The Unit also tries to make some fund by selling College Souvenirs and carrying out other fund raising activities. The Unit also facilitates short – term loans to students at no interest. The amount is maintained in the College Finance and regulated by a staff moderator and a student Coordinator. The fund is audited annually by SSAAC.

5.1.7 Sherubtse Student Activities Audit Committee (SSAAC) SSAAC is a student body founded to ensure that there is no corruption in student organizations or student organized activities. SSAAC conducts annual auditing at the end of every financial year. Theme of the Committee: To produce corruption free graduate and to make College a transparent society.

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Goal: The Committee works solely on behalf of the students to provide transparency to the students and to instill leadership quality in all the student leaders. Objectives:

To promote transparency and accountability & give financial security to the students.

To assist the Management in making Sherubtse corruption free. To prevent the College from defamation and criticism.

5.1.8 Youth Volunteer in Action (Y-VIA) The Y-VIA, Young Volunteers in Action is an active network of young volunteers organized by Bhutan Youth Development Fund (YDF). Under the leadership of Her Majesty Ashi Tshering Pem Wangchuck as President to YDF, the main aim of establishing such body is to encourage and enhance greater youth participation in youth development programs and activities in the country. It was also envisaged that such a group would also create awareness and build the value of volunteerism into the minds of our young citizens. The initiative also hopes to build leadership including analytical, management and teamwork skills in members. Vision “A better today, a brighter tomorrow for the youth of Bhutan” Mission Through active participation and volunteerism in the community, Y-VIA will encourage young people to play an active role and contribute positively to the Society.

5.1.9 Sherubtse Media Society (SMS) SMS is a unit/society established with the purpose to provide a platform for budding media enthusiast at Sherubtse College. The society has three more units namely photography unit, newsletter unit, and Sherubtse FM. The unit aims to help students develop their skills in news reporting and radio broadcasting. The unit publishes the newsletter, “The Tower”, every semester. Apart from the College, Bhutan Centre for Media and Democracy (BCMD) is one of the main supporters for this unit.

5.1.10 Sherubtse Cultural Club Promoting and preserving our unique culture and practices is an integral part of the College’s mission. The Cultural Club was established to help fulfill this mission. Apart from initiating various cultural activities, the members of Cultural Club represent the College on different occasions with their cultural programmes.

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5.1.11 Sherubtse Health Club The Health Club of the College conducts sensitization programmes to create awareness among the students on health related issues and to promote a healthy lifestyle. It also provides first aid services during organized activities to the students and conducts workshops and advocacy programs on frequent basis.

5.1.12 Sherubtse Art Club This club provides platform to the students for developing their skills on art. The members help the College and other student body by carrying out art works for various activities and functions. The members also teach art classes for other members and also for the young kids on campus and in the community.

5.1.13 Sherubtse Tarayana Club Tarayana is a registered Civil Society Organization (CSO). It was established in 2003 by Her Majesty the Queen Ashi Dorji Wangmo Wangchuck. Tarayana was formally launched on May 4th 2003. The Sherubtse Tarayana Club was established solely to implant the young students with the sense of greater responsibility and to use their young energy towards building better nation. It will also encourage the students to work through volunteerism and act as an example for the younger generations to work through and with local people. Motto: Responsible citizens for the advancement of the society of Bhutan

5.1.14 Gayjor Dechen Tshokpa Gayjor Dechen Tshokpa (GDT) is a student body that looks after all spiritual and religious activities in the College. Apart from occasional choeshed activities, the Tshokpa is responsible for conducting all the major “Tshechus” of the College.

5.1.15 Sherubtse Rovers Scout The Rovers Scouts was initially started in the year 2009 and the Community Based Scouting (CBS) was stared in the year 2013. Vision: “Bhutanese communities living the spirit of volunteerism through Rover and Community Based Scouting” Mission:

To encourage and promote volunteerism among Sherubtse students through scouting and community based scouting.

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Provide value based education and life skills program for further development of individuals and the society at large.

Engage members in community participation.

5.1.16 Y-PEER Y-PEER is an international youth organization that stands for Youth and Peer Education network and was pioneered by UNFPA in 2001. Bhutan adopted Y-PEER in 2012 and Sherubtse College was the first institute to have Y-PEER network in 2012. In recent years, several networks of Y-PEER have been established in other Colleges and Schools. Activities:

‘Peer education’ especially in the context of health (STDs) Sensitize youths about Sexual Reproductive and Health Rights

(SRHR).

5.1.17 Sherubtse Organic farming Society Sherubtse Organic Farming Society (SOFS) was established on 15thSeptember, 2013. Objectives: 1. To keep students engaged productively and positively 2. Meet practical components of Life Science and Environmental Science

students 3. Promote and give hands on experience to students on organic farming

practices 4. Reduce and reuse organic waste 5. Carry out this project as a part of social project of UHV module 6. Carry out research project on organic farming 7. To set an example to the farmers of Kanglung

5.1.18 Bhutan Youth Foundation (BYF) and Go Youth Go (GYG) Bhutan Youth Foundation is committed to making every youth a leader and to ensure equal access to education, and opportunities to develop their potential. On similar functions, Go Youth Go (GYG) inspires youth to take ownership of their community through youth based volunteerism and channeling their potential into socially meaningful actions. It is an organization where members take ownership of their community by identifying problems and taking effective developmental interventions that create positive impacts in society. The club support youth either directly or

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through partnership with other organization to ensure lasting benefit for the youth of Bhutan.

5.1.19 Sherubtse Film Society (SFS) The Sherubtse Film Society (SFS) was established at Sherubtse to provide a platform to bring together music, films and drama enthusiasts among the students and faculties of the College. The club aims to promote production of short films, feature films and documentaries including the productions of music, recordings, albums, and audio products and also host the annual film festival depending on the number of movies. Sherubtse Film Society believes in:

1. Encouraging and promoting the art of filmmaking. 2. Providing skills for an alternative employment opportunity for the

youth (Entrepreneurship) 3. Keeping students engaged meaningfully in operative activities. 4. Supporting and promoting creativity and innovation in our youth.

5.1.20 Sherubtse Theatre Ensemble Young people participating in the arts are four times more likely to be recognized for academic achievement. The arts make a tremendous impact on developmental growth and help to level the learning field across socio-economic boundaries. Students develop critical thinking, craftsmanship, quality task performance, goal setting, teamwork, communication skills, and confidence needed in the classroom and beyond. Problem-solving, creativity and collaboration are some of the key skills sought after by today’s businesses and the world of the theatre give our participants opportunity to build these skills. Sherubtse Theatre Ensemble conducts Lecture Series, Drama competition, Short Plays etc to break boundaries for our students. Apart from the above listed Clubs/ Society/ Units etc. the College also has many clubs and units that are not detailed here but equally important and playing a vital role in the life of Sherubtsean (s). We are positive that every student will take part in any one of the clubs/units/society and make their stay at Sherubtse a meaningful learning journey.

5.2 Departmental Organizations Apart from the above student forums, most of the program/department has a separate “Departmental Forum”, which provides a great platform for exchange of ideas and discussion on related issues and academic discourse. Activities includes literary discourse such as debates/ quiz/ drama/ lecture

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series (by students, faculties or other resource persons) etc. Some of the departmental forums include:

i. Science Forum ii. Cyber Forum iii. Arts and Humanities Forum iv. Social Science Forum

5.3 Roles and Responsibilities of Staff Moderators A Staff Moderator (s) is appointed by the College Management to oversee the conduct and functioning of all forum, unit, club and society. Specific roles and responsibilities of staff moderators are:

1. Attend meetings in a neutral and impartial capacity and enable the group to have meaningful discussions to take the club forward through unique initiatives;

2. Ensure that adequate and proper planning is integral to the club; 3. Ensure that the club/unit structure, responsibilities and expenditure

are transparent and available to members; 4. Act as mediators in the event of disagreements between sub-

committees or members; 5. Cross verify the bills and provide support in keeping a proper record

of all the activities undertaken; 6. Issue certificates only to the registered members of graduating

students through proper verification; and 7. Provide unfailing cooperation during auditing of student activities. 8. Report to the College Management

5.4 Roles and Responsibilities of Club Coordinators Elected student leaders take care of club/unit/society/forum activities. They work under the guidance of staff moderators and their main responsibilities are:

1. Plan, propose and coordinate club/unit/forum/society activities in collaboration with other members and under the guidance of staff moderators.

2. Maintain proper record of club activities including financial matters. 3. Update and renew memberships to the club/unit/society/forum. 4. Chair and record meetings. 5. Lead the club/unit/society/forum in achieving its aims and

objectives. 6. Work in consultation with staff moderators to verify and issue

certificates to the members. 7. Provide unfailing cooperation during auditing of student activities.

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5.5 Procedure for initiating new student body 1. Any member of the Sherubtse family (Students & Staffs) can

propose for formation of a new unit/forum/society in the College. 2. The proposal must include detail write up including the following

a. Vision, Mission and Objectives b. Need assessment c. Structure of the proposed unit/forum/society d. Sustainability of the proposed unit/forum/society e. Financial implications f. Draft constitution of the proposed unit/forum/society.

3. The proposal must be submitted to the DSA for verification and forwarded to President for Senior College Management Team (SCMT) deliberations.

4. The final approval will be given by the SCMT. 5. SCMT will ensure that there is no duplication of mandates with

other student organizations in existence.

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CHAPTER 6 COLLEGE DISCIPLINE POLICY

6.1 Article I: Introduction Sherubtse College with its mission to excel in higher learning and research is committed to maintaining an environment that encourages learning and research to prosper. It is the fundamental aspiration of the College to foster the intellectual, physical and psychological wellbeing of the College community. Every member of the College community is expected to demonstrate high level of maturity and act in accordance with the standard norms of the College. The College has proper system in place to ensure that the rights of every individual are taken care and harmonious coexistence in the community is promoted. The College has enumerated and set forth rules and procedures encompassing methods of governance concerning the students conduct and discipline in compliance with the laws prescribed by the Royal Government of Bhutan. All students shall comply with the provisions of the stated rules or norms and procedures of the College. Failure to comply may lead to disciplinary sanctions. Every student has the right to all the advantages, prestige and honors accruing to a student of this College. The student retains the rights guaranteed under the Law of the land; the right of freedom from control by any persons except as may be in accord with published rules of the College, the right to pursue an education and to receive a degree or certificate for the successful completion of its requirements. However, these rights must be exercised in accordance with standard norms of the College. When exercising their rights students must be mindful of the impact that their actions and behaviors has on others. The College will determine, publish and make known its rules concerning student conduct from time to time. The College has the right to determine when its rules are violated and to determine the appropriate course of action. The College also reserves the right to add, delete or amend rules depending on the need of the time. By enrolling in Sherubtse, every student implicitly accepts the responsibility to comply with the College’s authority, rules and procedures, to respect the rights of others and to protect private and public property. This discipline policy shall cover the things which are not covered by the ‘Student Code of Conduct and Ethics-2018’ published by OVC, Thimphu.

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6.1.1 Objectives The College rules and disciplinary procedures (hereafter called as College Discipline Policy) are set forth with following objectives: 1. To promote peace and harmony in the College community leading to

conducive environment for intellectual, physical and psychological wellbeing of every individual.

2. To inform the members of their rights, roles and responsibilities so that they act in accordance with the standard norms of the College and discourage behaviors which are considered inappropriate.

3. To put a system in place so that members receive fair and equal treatment when dealing with possible cases of misconduct and violation of College rules.

4. To make the members aware of possible sanctions/penalties associated with misconduct and violation of College rules.

6.2 Article II: Jurisdiction This policy governs student conduct which occurs on College campus or off-campus and which adversely affects the College community, including its members and/or the pursuit of its objectives and mission. In addition, illegal conduct off-campus may be adjudicated on campus as a violation of the Student Code of Conduct, and foreign students may be held responsible on campus for violations of the laws on the basis of this policy and the laws of the country where they are visiting/ residing. In determining whether or not to exercise jurisdiction over any off-campus conduct, the office of DSA will consider the seriousness of the alleged offense, the risk of harm involved, whether the victim(s) are members of the campus community and/or whether the off-campus conduct is part of a series of actions that occurred both on and off College property.

6.3 Article III: Definition of Terms

6.3.1 Definition of General Terms Following terms are defined exclusively for the purpose of this Policy. A. The term “College” means Sherubtse College under the Royal

University of Bhutan. B. The term “Student” means an individual for whom the College

maintains student records and who is enrolled in or registered for an academic programme of the College. Student status continues until it is terminated upon the occurrence of graduation, voluntary withdrawal, or other withdrawal / dismissal /expulsion of the student initiated by the

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College. Persons who are not officially enrolled for a particular term but who have a continuing relationship with the College are considered "students."

C. The term "faculty member" means any person employed by the College to conduct classroom or other curricular activities.

D. The term "College staff" includes any person employed by the College, performing assigned administrative or professional responsibilities.

E. The term "member of the College community" includes any person who is a student, faculty member, College staff or any other person working in the College.

F. The term “College Campus” means area, land, building and property registered under the College’s name.

G. The term “College property” is defined as all land, buildings, facilities or other grounds or structures, or any item in possession of or owned, used, maintained or controlled by the College.

6.3.2 Definition of Disciplinary Offences and their grading Any student or student organization found to have committed or to have attempted to commit the following misconduct is subject to appropriate disciplinary action under this policy. These definitions and their grading are in accordance with the penal code of the Kingdom of Bhutan.

6.3.2.1 Academic Dishonesty Academic dishonesty means plagiarizing; cheating on assignments or examinations; engaging in unauthorized collaboration on academic work; taking, acquiring, or using test materials without faculty permission; submitting false or incomplete records of academic achievement; acting alone or in cooperation with another to falsify records or to obtain dishonestly grades, honors, awards, or professional endorsement; altering, forging, or misusing a University academic record; or fabricating or falsifying data, research procedures, or data analysis.

6.3.2.2 Disruptive Classroom behavior Disruptive classroom conduct means engaging in behavior that substantially or repeatedly interrupts either the instructor's ability to teach or student learning. The classroom extends to any setting where a student is engaged in work toward academic credit or satisfaction of program-based requirements or related activities.

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6.3.2.3 Attempts to Injure or Defraud Attempts to injure or defraud means making, forging, printing, reproducing, copying, or altering any record, document, writing, or identification used or maintained by the University/college when done with intention to injure, defraud, or misinform.

6.3.2.4 Possession of Stolen Property Possession of stolen property means engaging oneself in receiving, retaining, or disposal of the property of another person knowing that it has been stolen, or believing that it has been stolen, with the intent to benefit oneself or a third person other than the owner of the property or to impede the recovery of the property by the owner.

6.3.2.5 Defamation Defamation means engaging oneself in behavior that intentionally cause damage to the reputation of another person or a legal person by communicating false or distorted information about that person’s action, motive, character or reputation. E.g.; a student announces at a gathering that one student is a hard core criminal.

6.3.2.6 Libel Libel means engaging oneself in defaming another person through the means of writing, drawing, or photographing. E.g.Dorji draws the picture of Tandin running away with Pema’s lost watch on the blackboard, intending it to be believed that Tandin stole Pema’s watch.

6.3.2.7 Prowling Prowling means engaged in loitering at a place and in a manner not usual for a law-abiding individual under circumstances that cause alarm for the safety of another person or property in the vicinity.

6.3.2.8 Public Intoxication Public Intoxication means, engaging oneself in being in public place under the influence of alcohol, narcotics, or a drug not administered under the medical supervision endangering oneself, another person or a property. E.g. A group of students found drunk in a bar showing violent behavior.

6.3.2.9 Illegal Transaction of Controlled Substances Illegal transaction of controlled substances means engaging oneself in unlawfully importing, exporting, selling, purchasing, hoarding and storing and transportation of psychotropic substances or narcotic drugs.

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E.g. Tashi buys fifty strips of Relipen tablets, fifty strips of Nitrosu-10 tablets and twenty bottles of Phensedyl from Jaigoan / Darranga and manages to bring it to Thimphu / Dewathang to sell at a higher rate to the abusers.

6.3.2.10 Malicious Mischief in the use of College Facilities and Services

Malicious mischief in the use of University/college facilities and services means engaging oneself in wrongfully using University/college properties or facilities; misusing, altering, or damaging fire-fighting equipment, safety devices, or other emergency equipment or interfering with the performance of those specifically designed/fixed to carry out emergency services; or acting to obtain fraudulently-through deceit, unauthorized procedures, bad checks, or misrepresentation-goods, quarters, services, or funds from University/College departments or student organizations or individuals acting on their behalf.

6.3.2.11 Unauthorized Access or Trespassing Unauthorized access or trespassing means accessing without authorization to the University/college property, facilities, services, or information systems, or obtaining or providing to another person the means of such unauthorized access, using or providing without authorization keys, access cards, or access codes. E.g. A group of students enter into the premises without permission.

6.3.2.12 Disruptive Behavior Disruptive behavior means willfully disrupting University/college events; participating in a campus demonstration that disrupts the normal operations of the University and infringes on the rights of other individuals; leading or inciting others to disrupt scheduled or normal activities of the University/college; engaging in intentional obstruction that interferes with freedom of movement, either pedestrian or vehicular, on campus; using sound amplification equipment on campus without authorization; or making or causing noise, regardless of the means, that disturbs authorized University/college activities or functions.

6.3.2.13 Hazing Hazing means any act taken on University/college property or in connection with any University/college-related group or activity that endangers the mental or physical health or safety of an individual (including, without limitation, an act intended to cause personal degradation or humiliation), or that destroys or removes public or private

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property, with ill-intention against fellow students, or disrespect for public property or under the influence of alcohol/drugs or anger.

6.3.2.14 Rioting Rioting means engaging in, or inciting others to engage in harmful or destructive behavior in the context of an assembly of persons disturbing the peace on campus, in areas proximate to campus, or in any location when the riot occurs in connection with, or in response to, a University/college-sponsored event. Rioting includes, but is not limited to, such conduct as using or threatening violence to others, damaging or destroying property, impeding or impairing fire or other emergency services, or refusing the university/college rules and regulations or direction of authorized college/university official(s).

6.3.2.15 Tampering with Computer Programme Tampering with computer program means, engaging oneself on altering, destroying data or hacks in computer system or computer program of the institute or another person or plaints a virus in a computer without the right to do so. E.g. A student involved in hacking staff computer in order to get some information.

6.3.2.16 Violation of University/College Rules Violation of University/college rules means engaging in conduct that violates University/college, or departmental regulations that have been posted or publicized, including provisions contained in University/college contracts with students.

6.3.2.17 Violation of national Laws Violation of national laws means engaging in conduct that violates a National or state law, including, but not limited to, laws governing alcoholic beverages, drugs, gambling, sex offenses, indecent conduct, or arson.

6.3.2.18 Persistent Violations Persistent violations mean engaging in repeated conduct or action in violation of Student Code of Conduct and Ethics.

6.4 Article IV: Meaning of misconduct 1. Misconduct shall mean conduct on the part of the students which

unreasonably:

a. Impairs the freedom or take undue advantage of other persons in the college.

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b. Disrupts the due processes of the college. c. Causes damage to college properties. d. Is otherwise detrimental to the proper order or good conduct of the

College or is adverse to its academic standing or reputation. 2. Without limiting the generality of above sited section, a student is guilty

of misconduct if:

a. Willfully disrupts or obstructs any teaching or research activity, examination, official meeting, ceremony or other proceeding of the College.

b. Willfully obstructs or attempts to obstruct or deter a member of the staff of the College in the performance of that member's duties.

c. Willfully interferes with the freedom of movement within the College of any staff, student, guest or visitor.

d. Willfully interferes with the freedom of speech within the College of any staff or student or of any speaker with a legitimate invitation to speak.

e. Willfully, recklessly or negligently engages in conduct that results in or involves injury to any person or loss or destruction of, damage to or interference with any premises, facility or property.

f. Enters a part of the College premises to which entry is prohibited. Entry is permitted only with authority or where the student knows, or ought reasonably to know, that entry to that area is prohibited or is permitted only with authority, as the case may be.

g. Unlawfully assaults, or attempts to assault, a person on College premises.

h. Willfully damages or wrongfully deals with property of the College or property of a person on College premises.

i. Cheats, acts dishonestly or unfairly or assists another person to cheat or act dishonestly or unfairly, or attempts to do so, at or in connection with an examination, test, assignment, dissertation, thesis or other means of academic assessment conducted by or on behalf of the College.

j. In an attempt to gain academic credit, plagiarizes the work of another.

k. Without lawful authority, obtains access to or alters or attempts to gain access to or to alter, a document or record kept by the College, whether kept in hard copy, electronic or other form.

l. Knowingly makes a false representation with respect to a matter that relates to the student as a student.

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m. Without lawful authority discloses to a person information relating to the College or its affairs which is of a confidential nature and which the student knows, or ought reasonably to know, to be confidential.

n. Fails to comply with a reasonable direction given by a member of staff of the College who has, prior to giving the direction, identified himself or herself to the student as a member of staff.

o. Fails to disclose his or her name and address or to produce evidence of identity when required to do so by a member of staff who reasonably requires the information for the performance of their duties including: making, in the course of duty, an enquiry or investigation to which the identity of the student is relevant or needing to know the student's identity to report the alleged misconduct to another member of staff contravenes or fails to comply with a provision of a Statute, Rule or Policy of the College.

p. Fails to comply with or observe a requirement, suspension or exclusion imposed on the student under this Policy, or a penalty (other than a fine) imposed under a Statute or Rule of the College.

6.5 Article V: College Rules Students of the College are expected to act in accordance with the following rules. Non-compliance to any of these rules will be subjected for disciplinary actions.

6.5.1 Drug policy Rule: The College strictly prohibits the consumption, use, possession, sale or distribution of drugs as well as the possession, use or sale of drug paraphernalia. The term “drug” broadly includes, without limitations, any mind-altering substances, stimulant, intoxicant, nervous system depressant, hallucinogen and any chemical substances when used induces an altered state. Sanctions: Non-compliant to this rule may face severe sanctions. This may include required completion of rehabilitation programme, suspension or termination from the College. The penalty may also include legal charges according to the law of the land.

6.5.2 Alcohol Policy Rule: Students are strictly prohibited to drink or sell/possess any kind of alcoholic beverage in the College premises. The College community is designated as Alcohol Free Zone and sale or consumption of alcoholic

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beverage within a radius of 5 kilometers from the College is strictly prohibited. Alcohol consumption is also prohibited during functions such as, not limiting to, picnics, gatherings and farewells. Sanctions: Alcohol consumption resulting into violent behavior is a serious threat to the safety and wellbeing of the individual and the larger community. Non-compliant to this rule may face severe disciplinary sanctions including suspension or termination from the College.

6.5.3 Smoking and Tobacco Policy Rule: The College campus is a Smoke Free Zone. Smoking, and the use of tobacco products inside the College campus is strictly prohibited. Tobacco products broadly include, without limitations, cigarette, bidi, and baba. Signs of smoke free zone are clearly displayed at all important locations and all the members of College community are required to comply with it. Sanctions: Non-compliant of this rule may face financial charges or other sanctions including warning or suspension. The penalty may also include legal charges according to the law of the land.

6.5.5 Dress Code The College as an academic institution promotes our rich culture and tradition. Students should wear formal dress (gho & kira) during all College programmes except otherwise specified to come in informal dress. Informal dresses must be decent in nature. The College is strictly against anyone wearing dresses which expose their inner wears and body parts supposed to be hidden under normal circumstances. Not adhering to this rule is considered violation of College rule and liable for disciplinary sanctions.

6.5.6 Tattooing and body piercing The College is against tattooing and body piercing. Wearing of earrings by the boys is strictly prohibited. Any such act is considered as noncompliance and liable for disciplinary sanctions.

6.5.7 Hair style and hair coloring All students should maintain neat, clean and tidy hairstyles. The boys should maintain short and decent hairstyles. Extreme hairstyles and dyeing with non-natural colours are not permitted. Not adhering to this rule is considered violation of College rule and liable for disciplinary sanctions.

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6.5.8 Timing and Punctuality Rule: Students are required to be punctual for all College functions unless otherwise specified. The classes start at 8:30 am. Students must strictly observe silence hours from 8:30pm - 6:00am and must be present in their room by 8:30pm except when and if students are participating and watching any activities on campus (Cultural shows, movie shows, academic activities etc.) - then the time to report to the respective residences is within half an hour after the end of the functions. Student movement is restricted after 8:30pm. Those working late in the library/laboratory should inform the SSO. Individuals should ensure that they sign in the register maintained in the Library and in the Laboratories. Sanctions: Non-compliant of this rule is subjected for disciplinary sanctions like, but not limited to, fines, warning and suspension.

6.5.9 Automobiles Rule: For the larger interest, students are not allowed to bring or drive their private automobiles of any type unless it has benefit to the larger College community in which case approval should be obtained from the DSA’s office. Day - scholars may be allowed with proper documents upon approval from the College. Sanctions: Students bringing or driving their private automobiles without proper approval are considered in violation and liable for disciplinary sanctions.

6.5.10 Pregnancy Policy It is assumed that the College students are matured to make proper plans in life. No special consideration will be given to the pregnant student. She is treated as per the attendance policy and progression rules of the College. However, pregnant student will be required to take maternity leave for one year as required by the law of the land. But no extension of registration period will be given as mentioned in the Wheel of Academic Law.

6.5.11 Apprehension by Police Any student on the ground of suspension apprehended by the police shall be subjected to the College Discipline Committee (CDC) process upon being cautioned by police. CDC has the right to investigate further and impose sanctions for breach of College rules and regulations. If a student is forwarded to the court of law by the police as per the legal provisions of the land for any crimes and if he/she is convicted and proven

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guilty, he/she shall not be reinstated as a student of the College. If he/she is not proven guilty, he/she shall be reinstated. However, CDC will investigate further for breach of College rules and regulations and impose appropriate sanctions.

6.5.12 Other Policies For other policies like academic, attendance, hostels, ICT, library, games code of conduct and student mess please refer to separate sections in this hand-book.

6.6 Article VI: Disciplinary Sanctions Imposition of sanctions mentioned under the “Definition of Sanctions” shall be guided by the nature and degree of offence. However, the CDC shall ensure fairness on the imposition of sanctions to all similar cases irrespective of ethnic group, religion, gender and social status. The following sanctions may be imposed upon students or student organizations found to have violated the College Rules & Regulations.

6.6.1 Warning A warning means the issuance of verbal or written warning or reprimand to the offender.

6.6.2 Probation Probation means special status with conditions imposed for a defined period of time and includes the probability of more severe disciplinary sanctions if the student is found to violate any institutional regulation during the probationary period.

6.6.3 Required Compliance Required compliance means satisfying University/College requirements, work assignments, community service, or other discretionary assignments.

6.6.4 Confiscation Confiscation means confiscation of goods used or possessed in violation of University/college regulations or confiscation of falsified identification or identification wrongly used.

6.6.5 Restitution Restitution means making compensation for loss, injury, or damage of University/college property.

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6.6.6 Restriction of Privileges Restriction of privileges means the denial or restriction of specified privileges, including, but not limited to, denying access to an official transcript for a defined period of time.

6.6.7 College Housing Suspension College housing suspension means separation of the student from College Housing/Residence for a defined period of time on disciplinary ground.

6.6.8 College Housing Expulsion College housing expulsion means permanent separation of the student from College housing.

6.6.9 Withholding of Stipend Withholding of stipend means not paying monthly stipend or collecting an equivalent amount to be used for greater purpose.

6.6.10 Confession Confession means making the guilty confess and commit in front of large gatherings like morning assembly to not engage in act of violation in future.

6.6.11 Suspension Suspension means separation of the student from the College for a defined period of time, after which the student is eligible to return to the College. Suspension may include conditions for readmission.

6.6.12 Interim Suspension The College may impose an immediate suspension on a student or student organization pending a hearing before the CDC:

i. to ensure the safety and well-being of the University/college community or to preserve/protect University/college property,

ii. to ensure the student's own physical or emotional safety and well-being, or

iii. if the student or student organization poses an ongoing threat of disrupting or interfering with the operations of the University/college.

During the interim suspension, the student or student organization may be denied access to all University/college activities or privileges for which the student or student organization might otherwise be eligible, including access to University/college housing or property.

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6.6.13 Withholding of Diploma or Degree Withholding of diploma or degree means the withholding of diploma or degree otherwise earned for a defined period of time or until the completion of assigned sanctions.

6.6.14 Revocation of Admission or Degree Revocation of admission or degree means rescinding a student's admission to the College or revoking a degree already awarded by the University/college.

6.6.15 Expulsion/Termination Expulsion means the permanent separation of the student from the University/college.

6.6.16 Enhanced Punishment A student who is found guilty of same or similar offences repeatedly, shall be liable to enhanced punishment:

1. Warning shall be enhanced to suspension 2. Suspension shall be enhanced to expulsion

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CHAPTER 7 CODE OF PRACTISE FOR LEARNING AND TEACHING

7.1 Introduction Teaching and learning activities in all Colleges and Institutes of the University shall be governed by the codes of practice for students and staff set out below. The statement of the responsibilities at all levels of the university is to provide guidance on student and staff behavior and rights in teaching and learning activities and to show how the responsibilities at different levels complement each other. The responsibilities of students, and the responsibilities of staff at different levels, are regarded as reciprocal, so the responsibilities of one group imply the rights of the other.

7.2 Responsibilities of Students Students of the University/College have the following responsibilities to: 1. apply themselves to their studies to the best of their abilities; 2. become familiar with the rules and regulations governing the award in

which they are enrolled, and to ensure that the modules selected meet the degree requirements;

3. be aware of the policies and practices and expectations of the University set out in the RUB Wheel of Academic Law and of any College/Institute and department in which they are enrolled and which are contained in the programme handbook, module materials and information made available to them;

4. be aware of, and act according to, the rules and regulations concerning the use of College/Institute computing, library and other facilities, and so to respect the rights of other learners;

5. meet deadlines for module work to be submitted; 6. take the initiative and consult appropriately when problems arise in any

module; 7. submit original work for assessment without plagiarizing or cheating; 8. attend all organized teaching/learning activities, including professional

placements, for each module in which they are enrolled (on-campus students) and, for off-campus students, to consider thoroughly all programme materials and participate in all prescribed residential schools;

9. accept joint responsibility for their own learning along with the teaching staff;

10. provide feedback to staff about (a) teaching and learning practices and (b) the quality of modules as well as to contribute to the development of university programmes and policies as appropriate;

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11. be aware of the University’s commitment to equal opportunity and to demonstrate tolerance and respect for all members of the university community including respect of the right of staff members to express views and opinions; and

12. respect the working environment of others in all areas of the University.

Note: Infringement of responsibilities 4 and 7 may lead to disciplinary action.

7.3 Responsibilities of the staffs Staff of the University has the following responsibilities to:

1. ensure the publication and distribution to students of clear, accurate and timely information concerning relevant regulations, policies, procedures and expectations of modules, and on other matters affecting students’ studies;

2. develop students’ knowledge, understandings, skills and attitudes as defined in the objectives of the University, programmes and modules, by providing them with teaching programmes course materials, activities and tasks appropriate to the development of these attributes;

3. provide students with opportunities to be involved in the structuring of their own learning experiences, and encourage them to take joint responsibility for their own learning;

4. take into account the prior knowledge, abilities and backgrounds of students in planning teaching activities;

5. assist students to learn from assessment tasks by providing them with timely and constructive feedback especially during the work of the module;

6. attend all classes as timetabled and where this is not possible to ensure that a colleague, competent in that area, will act as a substitute teacher;

7. be available to discuss learning, including assessment tasks, with students or to arrange for a fully briefed delegate to be available for that purpose or academically engage the students or make alternative appropriate arrangements in consultation with the DAA and HOD.

8. encourage and enable students to evaluate their own and each other’s work critically;

9. make time available for giving advice to and for supervising individual students;

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10. strive for excellence in their teaching, and to seek and pay attention to feedback from students about the effectiveness and appropriateness of their teaching and of the quality of the modules in which they teach;

11. ensure that all students, regardless of their background or characteristics, have an equal opportunity to learn and to demonstrate that learning;

12. respect students’ right to express views and opinions; 13. demonstrate concern for the welfare and progress of individual students; 14. when they are engaged in assessing or supervising the work of students

with whom they have a relationship, they will ensure that they do not give undue advantage.

Note: Infringement of responsibilities 6, 11 and 14 are considered serious and may lead to disciplinary action.

7.4 Responsibilities of Department These responsibilities are exercised through the HoD and or PL. They may be delegated to a module coordinator or be exercised through Department or programme committee. Such delegations should be clearly defined. The Department has the responsibility to: 1. Encourage staff to participate in professional development in teaching

and learning (including those that relate to teaching cross culturally and acquiring skills in non-discriminatory teaching practice) organized by the Department, and CULT;

2. Ensure workload amongst staff under the Department are equitable where that workload consists of teaching, research and service;

3. Encourage academic staff to spend at least 20% of their time on research;

4. Provide, during the first week of the commencement of a module, accurate, written information concerning the objectives of each module, attendance and assessment tasks, the methods of assessment to be used, and the weighting of that assessment;

5. Ensure that all classes as timetabled have staff present for teaching and learning to take place;

6. Provide access for students, by appointment, to academic staff outside timetabled class time;

7. Ensure that contemporary information, properly referenced, informs student learning;

8. Encourage academics to include information from research within the Department;

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9. Ensure that modules use relevant teaching and learning strategies, including, where appropriate, student-centered approaches and learning technology tools;

10. Return assessed written work (excluding examination scripts) with constructive comments provided in a timely manner;

11. Ensure that all assessment is appropriately related to the learning outcomes of the module;

12. Make special arrangements where performance is adversely affected by documented illness, disability or other serious cause; and

13. Follow up on anonymous student evaluations of teaching and module evaluations with the lecturing staff concerned.

7.5 Responsibilities of College College has the responsibility to: 1. Ensure that applicants for admission to candidature are properly

qualified with respect to the minimum requirements for entry to the programme concerned and with respect to the particular programme of study proposed;

2. Ensure the appropriate timing of compulsory modules and the availability of sufficient optional modules so that a student passing all modules at the first attempt may complete the programme of study within the specified minimum time;

3. Provide the framework for module, programme and curriculum development through conducting regular evaluation processes, including anonymous student evaluations of academics’ teaching and of modules;

4. Ensure that workloads across Schools are equitable; 5. Provide the resource framework for optimal learning conditions across

the College/Institute including adequate library facilities; 6. Encourage all staff members to value the work of general staff as

essential to the work of the University; 7. Adhere to the procedures laid down by the Academic Board for

developing new programmes, reviewing or making major changes to existing programs.

8. Subsequent upon University’s approval, encourage consultancy services in the colleges and;

9. To create a safe and healthy environment for all stakeholders of the college.

7.6 Responsibility of the University The University has the responsibilities to: 1. To circulate, develop and review any appropriate University policies in

respect of teaching, learning and assessment;

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2. Abide by the University’s policies on occupational health and safety so that students study and lecturers work in a safe and healthy environment;

3. Ensure that resource provision across Colleges/Institutes is equitable and open according to the principles established;

4. Ensure that adequate development opportunities in teaching, learning and assessment practices are available to lecturers through the Centre for University Teaching and Learning, and/or through programmes developed by Schools and Colleges/Institutes;

5. Ensure that clear policies exist with respect to the intellectual property rights of students and that students are aware of those rights;

6. Ensure that all students are free in all matters relevant to enrolment, assessment and membership of the University community from discrimination or harassment on the basis of race, gender, age, political or sexual preference, marital status, religion, disability or personal beliefs;

7. Uphold the RUB Code of Teaching and Learning; and 8. Ensure a quality learning environment, including appropriate and

properly maintained facilities.

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CHAPTER 8 POLICY ON FACULTY/STAFF-STUDENT RELATIONSHIPS

8.1 Policy Statement Interactions between the faculty & student or staff & students at the College are guided by mutual trust, confidence and professional ethics.

When individuals involved in a consensual romantic or sexual relationship are in positions of unequal power at the College, there is the potential for a conflict of interest, favoritism, and exploitation. In order to protect the integrity of the College’s academic and work environment, this policy outlines zero tolerance on consensual romantic or sexual relationships between faculty and student or staff and student at Sherubtse College.

8.2 Reason for Policy/Purpose The purpose of the Policy on Consensual Romantic or Sexual Relationships between Faculty & Student or Staff & Student is to ensure that Sherubtse’s academic and work environment remains free from real or apparent conflicts of interest when individuals in positions of unequal power at the College are involved in consensual romantic or sexual relationships.

8.3 Definition

For the purpose of this policy, consensual romantic or sexual relationships means relationships of a romantic, dating, and/or sexual nature entered into with consent of both parties.

For the purpose of this policy, supervisory or evaluative authority is the power to control or influence another person’s employment, academic advancement, or extracurricular participation, including but not limited to, hiring, work conditions, compensation, promotion, discipline, admission, grades, assignments, supervision of dissertations, recommendations, financial support, or participation in extracurricular programs.

Faculty, for purposes of this policy only, consists of all full or part-time faculties who teach, coach, evaluate or guide research for students.

Students are all full or part-time students.

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8.4 Procedures

Consensual romantic or sexual relationships between faculty and students or staff and students, even in the absence of any supervisory or evaluative authority, may lead to unanticipated conflicts of interest since a faculty or staff’s influence and power may extend beyond the classroom, department, or team. There is always the possibility that the faculty member or staff may unexpectedly be placed in a position of power over the student. Due to the institutional power differential in faculty-student and staff-student relationships, there is the inherent risk of coercion and the perception by others of exploitation.

To protect the integrity of the College’s academic and work environment, no faculty member or academic support staff member shall enter into a romantic, dating, or sexual relationship with a student, regardless of whether there is a supervisory or evaluative relationship between them.

The fact that a relationship was initially consensual does not insulate the person with greater power from a claim of sexual harassment. Further, a party’s professional or academic reputation may suffer due to perceptions of favoritism or exploitation. Moreover, such relationships may lead to restricted opportunities, or a perception thereof, for others in the work or academic environment.

8.5 Noncompliance with Policy and it’s consequences

If any faculty, staff, or student of Sherubtse violates the terms of this Policy, disciplinary action will be taken in accordance with relevant disciplinary procedures contained in the relevant handbooks or HRRR 2017, policies, procedures, practices, or contracts. Violations of this policy will result in disciplinary actions, which can include, but are not limited to, written warnings, loss of privileges, mandatory training or counseling, probation, suspension, demotion, exclusion, expulsion, and termination of employment, including revocation of tenure. Severe cases will be forwarded to relevant agencies for investigation.

84


CHAPTER 9 CAMPUS DIRECTORY

9.1 College Key Management Team

Mr. Tshering Wangdi President Office No. 04-535100/ 17122130 Mobile No. 17645174 Fax No. 04-535129 Email Id: [email protected]

Dr. Tenzin Wangchuk Dean, Academic Affairs Office No. 17122132 Mobile No. 17643449 Fax No. 04-535129 Email Id: [email protected]

Dr. Yezer Dean, Student Affairs Office No.17122131 Mobile No. 17665572 Fax No. 04-535129 Email Id. [email protected]

Mr. Dendup Tshering Dean, Research and Industrial Linkages Office No. 17122134 Mobile No.17277995 Fax No. 04-535129 Email Id: [email protected]

Asst. Prof. R.Balamurugan Deputy Dean, Academic Affairs Mobile No. 17848293 Fax No. 04-535129 Email Id: [email protected]

85


9.2 Key Staff Members Sl. No.

Name Position Office Number

Contact Number

1. Mr. Yeshey Penjor Adm/HRO 04-535128 17505020

2. Mr. Ugyen Dorji Finance Officer 04-535208 17271101 3. Mr. Sonam Sr. Accountant 04-535208 17616174 4. Mr. Rinzin

Phuntsho Head of IT Services

17727931

5. Mr. Lingchen Head of Librarian 17674252

6. Ms. Dechen Tshomo

Accountant Assistant

04-535208 17706180

7. Mr. Paulraj

Examination Convener

04-535341 17685042

8. Ms. Sonam Choden

Exam Cell/ Registry Cell

04-535341 17288455

9. Mr. D.B Ghallay Estate Manager 17647434 10.

Mr. Nidup Dorji Store and Maintenance Head

17684797

11. Mr. Tshering Nidup Mess In-charge 17645313 12. Mr. Ugyen

Wangchuk, Mr. Ugyen Wangdi, Mr. Dawa Norbu, Mr. Pema Lethro and Mr. Kinley Wangchuk

Emergency driver for College vehicle

17693538/ 17247126/ 77661476/ 17430742/ 17635223

13. Mr. Sangay Electrician 17349330 14. Mr. Tshering Dorji Electrician 17887267 15. Mr. Asar Plumber 17708374

9.3 Head of Department (HoD)

Sl. No.

Name Name of Department

Email Id. Office Number

Contact Number

1. Mr. Karma Wangchuk

Head, Department of Life Sciences

[email protected]

17122135 17533556

86


2. Dr. Jas Raj Subba

Head, Department of Physical Sciences

[email protected]

17122136 17722411

3. Mr. Pema Tshering

Head, Department of Mathematics and Computer Science

[email protected]

17122137

17848293

4. Mr. Tashi Jamtsho

Head, Department of Social Sciences

[email protected]

17122138

17507960

5. Mr. Paljor Galay

Head, Department of Arts and Humanities

[email protected] 17122139

17904141

9.4 Programme Leaders (PL)

Sl. No.

Name Programme Email Address Contact Number

1. Mr. Tshering Penjor

Dzongkha and English


2. Mrs. Rinchen Dorji

English and Media


3. Mr. Karma Yangzom

Environmental Science


4. Mr. Tshewang Dendup

Maths and Chemistry


5. Mr. Karma Dorji

Computer Science


6. Mr. Tashi Chophel

Political Science and Sociology


7. Mr. Sonam Wangdi

History and Dzongkha


8. Mrs. Anju

Dzongkha and Media Studies


87


Chettri

9. Mr. Yeshi Wangmo

Economics and Population Studies


10. Mr. Sonam Chophel

Economics and Geography


11. Ms. Tshering Nidup

Life Science [email protected] 17887329

12. Mr. Pema Wangdi

Mathematics and Physics


13. Mr. Vijay K. C

Physics and Chemistry


14. Mrs. Choki Bidha

PGDE [email protected] 17355447

9.5 Staff Moderators of Clubs and Units Sl. No.

Name Club/Unit Contact Number

1. Mr. Pema Lhendrup SSU 17721440

2. Mr. Tshering Nidup Singye Karm 17562682

3. Dr. Yezer FINA 17665572

5. Mrs. Sangay Lhamo and Miss. Tshewang Zangmo

Disaster Management Unit (SDMU)

17885124/ 17724611

6. Mr. Tashi Dorji GYG + BYF 17363034

7. Mr. Bhimal Kumar Chettri

Health Club and Sherubtse Organic Farming Society

17624985

8. Mrs. Jigme Tshewang Sherubtse Media Society (SMS)

17336792

9. Mr. Tshering Sherubtse Rover Scout 17647449

10. Mr. Tashi Chophel Tarayana Club and Democracy Club

17949994

11. Mr. Kelzang Namgay Cultural Club 17117730

88


12. Mr. Sonam Tenzin and Mr. Ngawang Penjor

Games and Sports 17685103/ 17672880

13. Mr. Tashi Jamtsho Sherubtse Students Activities Audit Committee

17856433

14. Mr. Tshering Thinley Student Welfare Scheme (SWS)

17117360

15. Mr. Y-VIA 16. Miss .Tshewang

Zangmo and Mr. Ngawang Penjor

Y-PEER 17724611/ 17672880

9.6 Student Service Officer and Hostel In-Charge Sl. No.

Name Hostel Email Id. Contact

Number 1. Mrs.Tashi

Yangzom Gakiling, Tshogyeling, Pemaling and Dekiling

[email protected]

17656244

2. Mr. Ngawang Penjor

DH-VII, DH-VIII and Yontenling,

[email protected]

17672880

3. Mr. Sonam Tenzin

DH-VI, Mingjurling, Thubtenling and Rabtenling

[email protected]

17685103

4. Mrs. Sangay Lhamo

DH-III, DH V and MPH

[email protected]

17885124

5. Mrs. Tshewang Zangmo

Norbuling, Gatsheling and Yeatsholing

[email protected]

17724611

6. Mr. Bimal Chhterri

DH-IV [email protected]

17624985

7. Mr. Kelzang Namgyel

DH-I [email protected]

17714821

8. Mr. Phub Namgyel

DH-II [email protected]

17866931

89


9.7 Student Leaders (July 2019– June 2020)

9.7.1 FINA Executives Sl. No.

Name Programme Responsibility Contact Number

1. Phub Dorji BA in Economics & Geography

FINA 77287940

2. Sonam Choki

BA in English & Media Studies

Vice-President 77655072

3. Abi Chandra

BA in Political Science & Sociology

Secretary 17391489

4. Sanjay Zangmo


Secretary 17678339/ 77830655

9.7.2 Residence Leaders

Sl. No. Hostel Resident Leader

Programme Contact Number

1

DH- I

Tandin Wangdi

BA in Dzongkha & History

17351676

2 Nidup Penjor BA in

Dzongkha & History

17482218

3

DH-II

Sonam Penjor BSc in Environmental Science

17351072

4 Samten Tshering


17473638

5

DH-III

Khandu Wangmo


77624448

6 Tshering Choden

BSc in Mathematics

17434312

7 Choki Wangmo

BA in Economics & Geography

17536328

90


9

DH-IV

Lam Dorji BSc in Computer Science

17440458

10 Rinchen Dorji BA in

Economics & Geography

17679090

11 DH-V

Dechen Wangmo

BA in Population & Development Studies

17537985

12 Tshering Yangdon

BSc in Chemistry

77203496

13

DH-VI

Rinchen Dorji BA in Dzongkha & Media Studies

77211315

14 Yeshi Nidup BSc in


77459668

15

DH-VII

Tshering Darjay

BSc in Computer Science

17983632

16 Yeshi Wangdi BA in

Dzongkha & English

17369476

17

DH-VIII

Thinly Jamtsho


17456584

18 Dorji Lungten BA in

Dzongkha & English

17444450

19

Thubtenling

Sonam Tobgay


17402332

20 Tashi Penjor BA in

Dzongkha & History

17969807

21 Minjurling

Sonam Zangpo


17959909

22 Thrichen Khentse

BSc in Computer

17316354

91


Science

23 Rabtenling

Galley Tshering


17354545

24 Jamyang Wangchuk

BSc in Mathematics

16929887

25 Yontenling

Karma Chedrup

BSc in Physics 17482786

26 Ngawang Pelden

BSc in Life Science

77345480

27

Tshogayling

Choening Wangmo

BSc in Environmental Science

77338500

28

Pema Yangdon

BA in Population and Development Studies

77662134

29

Dekiling

Sangdhan BA in Dzongkha & English

17886817

30 Bhagi Maya BSc in


17801633

31

Gakiling

Thukten Zangmo


17336351

32 Bishnu Maya Mongar


17344922

33

Pemaling

Tshering Choden

BA in Media Studies & Dzongkha

17631968

34 Tenzin Wangmo


17482622

35 MPH

Melam Zangmo

BSc in Mathematics

17479406

36 Phub Wangmo

BSc Mathematics

77446521

92


37

Norbuling

Dorji Wangmo

BA in English and Dzongkha

17993140

38 Kinley Wangmo

BA in Population and Development Studies

77410530

39

Gatsheling

Jamyang Dema


77744964

40 Tenzin Lhamo Namgyel

BSc in Life science

17771049

41

Yeatsholing

Sonam Wangmo

BA in Political Science

77487172

42 Ugyen Pemo BSc in Environmental Science

77414410

43 Day-Scholar

Kelzang Nima


77756877

44 Tenzin Choden

BA in Dzongkha & English

17352192

9.7.3 Student Coordinators of Club/Unit Sl No.

Unit Coordinators

Course Responsibility Contact No.

Social Service Unit (SSU)

1 Sonam Dechen BA in

Dzongkha & English

Coordinator 17887659

2 Rinchen Gyeltshen

BSc in Life Science

Vice-coordinator

17687534/772 73002

3 Karma Tenzin BA in


Secretary 17347487

4 Yeshi Choden BA in Secretary 77676566

93



Bhutan Youth Foundation (BYF) and Go Youth Go (GYG) Clubs

5

Dawa Tshering BA in Economics and Geography


6 Reshmi Rai BA in English

& Media Studies

Vice-coordinator

17608468

7

Sonam Lhamo BA in Population & Development Studies

Secretary 17363153

8

Anuradhan BA in Economics and Geography

Secretary 77692036

Sherubtse Rover Scout

9 Dolma Tshering Lhamo

BSc in Physics


10

Leki Tshering BA in Population & Development Studies

Vice-coordinator

17814171

11 Dawa Tshering BSc in Life

Science Secretary 77482765

12 Nergay Pema BSc in

Physics Secretary 17578014

Sherubtse Media Society (SMS)

13 Lungten Wangchuk

BA in Dzongkha & Media Studies

Overall Coordinator

77702749

14 Chandra Kala Sharma


FM Coordinator

17315155

15 Tandin Phub BA in

Dzongkha & English

Photography Coordinator

17967579

94


16 Kezang Dema BA in

Dzongkha & Media Studies

Tower Coordinator

17874965

17 Tashi Dema BSc in


Secretary 77404502

18 Benai Rai BA in English

& Media Studies

Secretary 77659656

Sherubtse Organic Farming Society (SOFS)

19 Gopal Sharma BSc in Life

Science Coordinator 17380560

20 Kinley Phuntsho

Secretary

Y-Peer Club

21

Yeshi Dorji



22 Meto Selden BA in English

& Media Studies

Vice-coordinator

17304836

23 Kinley Wangmo

BA in Dzongkha & Media Studies

Secretary 77386114

24 Guru Tshering BSc in


Secretary 17894441

Sherubtse Health Club

25 Sonam Dorji BSc in Life

Science Coordinator 17973877

26 Tenzin Wangmo

BSc in Life Science

Vice-coordinator

17782018

27 Nima Dorji BSc in Life


28 Phub Zam BSc in Life


Sherubtse Tarayana Club

29 Yonten BA in Coordinator 17688281

95


Tharchen Dzongkha & History

30 Tshering Gaki BA in

Dzongkha & English

Vice-coordinator

17337309

31 Sonam Choden BA in

Dzongkha & English

Secretary 17658323

32 Harka Bdr Chuwan


Secretary 17897131

Singye Karm Units

33 Tshering Yangdon

BSc in Life Science


34 Ugyen Dorji BSc in Life

Science Vice-coordinator

17727307

35 Dorji Kahndu BSc in Life


36

Ngawang Chuki


Secretary 17427214

Youth Volunteer in Action (Y-Via) Club

37 Rudra Lal Adhikari

BSc in Physics


38 Karma Dema BA in

Dzongkha and Media Studies

Vice-coordinator

17319685

39 Khandu Om BA in

Dzongkha & English

Secretary 77395878

Sherubtse Art Club

40

Pema Rinzin BA in Political Science & Sociology


41 Sangay Wangmo


Vice-coordinator

17887672

96


42 Kuenga Wangmo


Secretary 17336669

43 Pema Dendup BSc in

Computer Science

Secretary 17510779

SUPW

44 Tshering Lhamo



45 Tshering Penjor


Vice-coordinator

17567779

Sherubtse Cultural Club

46

Chime Dema BA in Population Development Studies


47

Kinley Phuntsho


Vice-coordinator

17609136

48

Yeshey Choden


Secretary 17467848

49

Nidup Tshering BA in Population & Development Studies

Secretary 17714033

Games and Sports

50 Phurpa Wangdi BA in


Overall Coordinator

17603037

51 Gyem Thinley BA in

Dzongkha & Media Studies

Out-door Coordinator

17818536

52 Ratna Bdr BA in

Political Science &

In-door coordinator

17470156

97


Sociology

Gayjor Dechen Tshogpa

53 Yeshi Phuntsho BSc in

Chemistry Coordinator 17818491

54 Cheki Tshomo BA in

Dzongkha & English

Vice-coordinator

17360927

College Mess

55 Ugyen Samdrup Tashi

BSc in Life Science


56 Kinley Dema BSc in

Computer Science

Vice-coordinator

17739984

Karatae Club

57 Tshering Choden

BSc in Physics


58 Pema Khandu BA in


Vice-coordinator

17497259

59 Phuntsho Norbu


Secretary 77348484

Sherubtse Student Welfare Scheme

60 Pempa Dorji BSc in

Mathematics Coordinator 17666173

61

Yoezer Lhamo Dorje


Vice-coordinator

17600148

62 Samgay Tshewang


Secretary 77776729

63

Tshering Wangmo


Secretary 77382369

Sherubtse Student Activities and Audit Committee (ASAAC)

64 Oma Nath BA in Coordinator 77450664

98


Dahal Economics & Geography

65 Ugyen Samdrup Lhamo


Vice-coordinator

17468913

66 Sonam Tshering Lepcha


Secretary 17935802

Democracy Club

67 Tashi Gyeltshen



68

Rupa Devi Tiwari


Vice-coordinator

17357883

69 Norbu Zangpo BSc in

Computer Science

Secretary 77792989

70 Tshering Bidha BA in


Secretary 17744048

Sherubtse GNH Youth Club

71 Leki Dorji BA in English

& Dzongkha Coordinator 17944004

72 Sonam Yangdon


Secretary 17890655

Sherubtse UN Club

73

Puran Gurung BA in Political Science & Sociology


74 Karma Choki BA in

Dzongkha & History

Vice-coordinator

16921774

99


9.7.4 Forum Coordinators

Name Department Responsibility Contact No.

Science Forum Yeshi Yuden BSc in



Norbu Zangpo BSc in Chemistry Vice-coordinator 17766398

Dorji Wangchuk BSc in Chemistry Programme Representative

77705210

Karma Rinchen BSc in Life Science

Programme Representative

77376891

Singye Wangchuk

BSc in Physics Programme Representative

17970016

Subash Rai BSc in Environmental Science


77229230

Cyber Forum

Chimi Dorji BSc in Mathematics


Sonam Chimi Dolkar


Vice-coordinator 17996869

Chhimi Dema BSc in Computer Science


17825561

Pema chojay BSc in Mathematics


77655156

Arts and Humanities Forum Wangchuk Lhamo

BA in Dzongkha & English


Dorji Phuentsho BA in Dzongkha &History


Sangay Rinzin BA in Dzongkha & History


17832144

Tashi Dorji BA in English & Dzongkha


17598424

Kinzang Wangdi BA in Dzongkha Programme 77744854

100


& Media Studies Representative

Social Science Forum

Yeshey Namgay BA in Economics & Geography


Kinley Wangmo Gyeltshen



Karma Thukten BA in Population and Development Studies


17747520

Yeshi Jamtsho BA in Political Science & Sociology


77472043

Dechen Dorji BA in Economics & Geography


17755066

101


Annexure A: Student Code of Conduct and Ethics-2018

Student Code of Conduct and Ethics 26 July 2018

102


Preamble

The Royal University of Bhutan aspires to provide a conducive learning environment. This holistic atmosphere is ensured through a vibrant campus life.

The Student Code of Conduct and Ethics is established to protect students’ right and to familiarize them with their responsibilities. In line with this, it attempts to align the university Regulations with national laws and acts and commonly accepted community moral standards. It shall also help students to successfully transit to University life and engage them to have an enriched educational experience as well as facilitate them to realize their privileges, rights, responsibilities and duty.

It is anticipated that this document will provide a guide to university officials in making free and fair decisions.

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Chapter 1

Preliminary 1) Title

This document shall be known as Student Code of Conduct and Ethics of the Royal University of Bhutan.

2) Scope

The Student Code of Conduct and Ethics shall cover all students of the Royal University of Bhutan.

3) Interpretation

The final authority for interpretation shall be the Office of the Vice Chancellor.

4) Purpose

The purpose of Student Code of Conduct and Ethics is to protect the rights of students and enable them to discharge their responsibilities and duties. It shall ensure that all-round student development is emphasized, national and community interests are met, and that students receive uniform or fair treatment, while harmonious living is promoted.

5) Effective Date

The Student Code of Conduct and Ethics shall come into force with effect from the date announced through an Office Order.

6) Amendment

No part of this document shall be amended, other than by the University Council.

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Chapter 2

Rights and Responsibilities of Students

7) Rights A student shall:

a) Have rights as enshrined in the Constitution of the Kingdom of Bhutan;

b) Equal opportunity to participate in all activities of the University; and

c) The students shall have access to services like counseling, personality development, values classes offered by the College.

8) Responsibilities

The students have the responsibility to: a) Be acquainted and comply with National Laws, Acts and

Regulations;

b) Conduct oneself according to the Rules and Regulations of the University and Colleges;

c) Follow the tenets of common decency and acceptable behavior consonant with the aspiration of the University;

d) Respect the rights and properties of others;

e) Take full charge of their studies; and

f) Attend all programmes, functions and activities required of them by the respective Colleges.

Chapter 3 College Disciplinary Committee

9) Composition of College Disciplinary Committee a) There shall be a College Disciplinary Committee to look into

disciplinary issues of students. The following individuals shall constitute the College Disciplinary Committee:

i. President - Chair ii. Dean of Academic Affairs -

Member iii. Dean of Research and Industrial Linkages -

Member

105


iv. Resident Co-coordinators - Members

v. Head of Student representatives - Members

vi. Student Councilor of the concerned hostel - Member

vii. Dean of Student Affairs - Member Secretary

b) All members shall declare their Conflict of Interest as per Annexure A.

10) Powers and functions of College Disciplinary Committee (CDC) The College Disciplinary Committee shall have the discretionary power to refer the student for corrective measures or impose appropriate sanctions depending on the facts and circumstances of each incident and the nature and gravity of the incident. 1) If there is any violation of national laws, the committee shall refer the

matter to concerned law enforcement agencies.

2) In case of expulsion a copy of the order shall be sent to the Office of the Registrar as well as to the RUB Colleges.

3) Parents shall be informed of any action taken against the defaulters.

4) The decision of the committee shall be final and binding in all cases.

5) The CDC shall have the power to withhold the awards or academic transcript of the student for a defined period of time until the completion of assigned sanctions.

Chapter 4

Process for lodging Complaints

11) Processes for lodging complaints. Complaints or Allegations arising out of students shall be submitted in writing, including evidences, if any, to the concerned Resident Coordinator, and complaints or allegation arising out of staff and outsiders shall be submitted in writing to the Dean of Students Affairs (DSA).

a) Resident Coordinator shall submit cases which could not be resolved at his/her level to the DSA;

106


b) DSA shall submit the cases which could not be resolved at his/her level to the College Disciplinary Committee (CDC);

c) CDC shall convene meeting within 10 days of receipt of the complaints. Both the parties shall attend the hearing process of CDC meeting;

d) The outcome of the meeting shall be communicated in writing by CDC Chair to the parties;

e) A copy of the decision shall be formally communicated both in writing as well as over the phone to the parents concerned;

f) A copy shall also be kept in student’s personal file for record; g) The students shall be handed over to the parents/guardian, in

case of suspension/expulsion; and h) Members shall declare their conflict of interest before deciding

any cases as per annexure A.

Chapter 5 Offences and Sanctions

12) Academic Dishonesty

Academic dishonesty shall be interpreted as per the provisions of the Wheel of Academic Law.

13) Sanction

The offence of academic dishonesty shall be dealt as per the Wheel of Academic Law.

14) Falsification

A student shall be guilty of the offence of falsification if he/she willfully provides University offices or officials with false, misleading, or incomplete information.

15) Sanction

The offence of falsification shall be dealt as follows: a) issue warning letter and community services, or b) Suspension from the College for a year, or c) Expulsion from the college. 16) Refusal to Identify and Comply

A student shall be guilty of the offence of refusal to identify and comply if he/she willfully refuses to or falsely identifies one's self or willfully failing

107


to comply with a proper order or summons by an authorized University official(s).

17) Sanction

The offence of refusal to identify and comply shall be dealt as follows: a) issue warning letter, or b) community services, or c) Suspension from the College for a year.

18) Threatening, Harassing, or Assaultive Conduct

A student shall be guilty of the offence of threatening, harassing, or assaultive conduct if he/she engages in conduct that endangers or threatens to endanger the health, safety, or welfare of another person.

19) Sanction

The offence of threatening, harassing or assaultive conduct shall be dealt as follows:

a) Issue warning letter and community services, or b) Suspension from the college for a year, or c) The student shall be handed over to the concerned law

enforcement agency, and expulsion from the college. 20) Disorderly Conduct

A student shall be guilty of the offence of a disorderly conduct if he/she engages in a conduct that incites or threatens to disrupt the normal operations of the University and infringes on the rights of other individuals.

21) Sanction

The offence of disorderly conduct shall be dealt as follows: a) Issue warning letter, or b) Community Services, or c) Suspension from the college for a year, or d) The student shall be handed over to the concerned law

enforcement agency and expulsion from the College. 22) Unauthorized Possession or Use of Weapons

A student shall be guilty of the offence of unauthorized possession or use of weapons if he/she possesses or uses weapons or articles or substances usable

108


as weapons, including, but not limited to, firearms, incendiary devices, explosives, and dangerous biological or chemical agents.

23) Sanction

The offence of unauthorized possession or use of weapons shall be dealt as follows:

a) Issue warning letter and community services, or

b) Suspension from the college for a year and confiscation of the weapon(s), or

c) The student shall be handed over to concerned law enforcement agency and expulsion from the college.

24) Unauthorized Possession or Use of Drugs

A student shall be guilty of the offence of unauthorized possession or use of drugs if he/she possesses or uses drugs illegally.

25) Sanction

The offence of unauthorized possession or use of drugs shall be dealt as follows:

a) If the student is tested positive for abusing drugs but not found in possession of drugs, he/she shall be suspended for a year, or

b) If the student is found in possession of drugs, tested positive or negative shall be handed over to the concerned law enforcement agency along with the confiscated drugs, and expulsion from the college.

26) Consumption of Alcohol

A student shall be guilty of the offence of consumption of alcohol if he/she consumes alcohol or any intoxicating beverages.

27) Sanction

The offence of consumption of alcohol shall be dealt as follows: a) Issue warning letter and community services, or b) Issue last warning letter and community services and keep the

student under probation for three months, or

109


c) Suspension from the College for a year and upon return to college a student must produce a medical fitness certificate, or

d) Expulsion from the college

28) Unauthorized Use of University Facilities and Services

A student shall be guilty of the offence of unauthorized use of University facilities and services if he/she wrongfully uses University properties or facilities without prior approval.

29) Sanction

The offence of unauthorized use and access of University facilities and services shall be dealt as follows:

a) Verbal warning, or b) Issue warning letter and community services, or c) Suspension from the college for a year

30) Theft and Vandalism

A student shall be guilty of the offence of theft and vandalism if he/she engages in unauthorized possession of public or private properties, embezzlement, damage to properties or facilities and wrongful sale or gift of that property.

31) Sanction

The offence of theft and vandalism shall be dealt as follows: a) Issue warning letter, restitution of the property and community

services, or

b) Restitute the property and suspension from the college for a year, or

c) The student shall be handed over to the law enforcement agency, and expulsion from the College.

32) Unauthorized Access

A student shall be guilty of the offence of unauthorized access if he/she accesses the University property, facilities, services, or information systems without authorization or obtaining or providing to another person the means of such unauthorized access, including, but not limited to, using or providing without authorization keys, access cards, or access codes.

110


33) Sanction

The offence of unauthorized access shall be dealt as follows: a) Verbal warning, or b) Issue warning letter and community services, or c) Suspension from the college for a year.

34) Rioting

A student shall be guilty of the offence of rioting if four or more persons in a course of disorderly and violent conduct or demonstration creates a grave risk to disturbing the peace on campus, in areas proximate to campus, or causes damages to public or private properties.

35) Sanction

The student who commits the offence of rioting shall be handed over to the law enforcement agency and expulsion from the college.

36) Ragging/Bullying

A student shall be guilty of the offence of ragging if he/she engages in any disorderly conduct, whether by verbal or written, or by an act which has the effect of teasing, treating or being rude to any individual; indulging in rowdy or undisciplined activities which cause or are likely to cause annoyance, hardship or psychological harm; to raise fear or apprehension thereof in any student and which has the effect of causing shame or embarrassment that adversely affects the psyche of the other student.

37) Sanction

The offence of the ragging shall be dealt as follows: a) Issue warning letter and community services, or b) Suspension from the College for a year, or c) Expulsion from the College.

38) Sexual Misconduct

A student shall be guilty of the offence of sexual misconduct if he/she makes any unwelcome physical, verbal or non-verbal abuse of sexual nature.

111


39) Sanction

The offence of the sexual misconduct shall be dealt as follows: a) Issue warning letter and community services, or

b) Suspension from the college for a year, or

c) The student shall be handed over to the concerned law enforcement agency and expulsion from the College.

40) Unauthorized Association

A student shall be guilty of the offence of unauthorized association if he/she engages in the formation of group(s) with ulterior motives that would create disharmony in the community.

41) Sanction

The offence of the unauthorized association shall be dealt as follows: a) Suspension from the college for a year, or

b) The student shall be handed over to the law enforcement agency and expulsion from the college.

Chapter 6 Definition

1) Warning

A warning means the issuance of verbal or written notice to the offender. 2) Probation

Probation means special status with conditions imposed for a defined period of time.

3) Confiscation

Confiscation means seizure of goods used or possessed in violation of University regulations.

4) Restitution

Restitution means making compensation for loss or damage to University property.

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5) Suspension

Suspension means separation of the student from the University for a defined period of time, after which the student is eligible to return to the College. Suspension may include conditions for readmission.

6) Expulsion

Expulsion means the permanent separation of the student from the University.

7) Withholding of Awards

Withholding of awards means the withholding of certificate or academic transcript for a defined period of time or until the completion of assigned sanctions.

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Annexure A ROYAL UNIVERSITY OF BHUTAN

DECLARATION OF CONFLICT OF INTEREST

Name: _______________________________________

Position Title:_________________________________

Official Address:_____________________________

Declaration:

I hereby declare that (please tick the relevant one):

I DO NOT have any familial relationship in participating as a member for the ……………………………………………………..

I DO HAVE familial relationship in participating as a member for the …………………………………………………………………….

His/her details are:

Name:……………………………………………………..

CID No:……………………………………………………

Relationship to you:…………………………………..

Signature:…………………………………… Date:……………………………….

Documents

Dear Students, This handbook is printed with the intention of