1. Fonts, hyperlinks, and spell check then press F5 or click
Slide Show > From Beginning to start the course. In the message
bar, click Enable Editing, If the videos in this course dont play,
you may need to download QuickTime or just switch to PowerPoint
2013. 2. 5 761 2 3 4 Course summary 8 HelpFonts, hyperlinks, and
spell check Closed captions Press F5 to start, Esc to stop Summary
Feedback HelpFormat fonts Create hyperlinks Spell check Change
language 2:27 1:36 4:03 2:004:18 Introduction 1/5 videos With
Outlook, you dont have to settle for plain-looking text.Click the
Message tab and check out your basic formatting options.Start by
selecting some text you want to format. Then, click an option.For
example, we can click Bold to make this text bold. Then, select
this text, and click Bullets to add bullets.And click the Font Size
arrow to select a different font size.You can also select Font to
change the font style, and justify or indent paragraphs.If you dont
know what a button does, hold the mouse pointer over an option and
read the screen tip.If youre into speed, you can right-click a
selection and use the mini toolbar that pops up.To see what an
option looks like, select some text and start clicking.If you dont
like the way something looks, press Ctrl+Z to undo the change.Or
click Undo on the Quick Access Toolbar.If you want to quickly
remove all formatting, select the text, and click Clear All
Formatting.Now if you cant find the formatting option you want,
click the Format Text tab.This tab has all the formatting options
found on the Message tab and more. Lets select some text and try a
few. With Change Case, you can make all the letters upper case, or
capitalize each word.You also have more Paragraph options.These
lines of text look kind of squished together now,but we can change
that by selecting the text and using a line spacing option.Lets try
adding a space after each paragraph. Much better.And lets select
this bulleted text. Then, click the arrow next to Shading and pick
a shading color.You can also add a border around paragraphs or sort
a list.See the course summary at the end of this course to get more
details on all the formatting options.If you use Microsoft Word,
you may know about these options, called Styles.Click the More
button in the Styles group to open the Style gallery.You can use
the built-in styles or create your own. They combine several
formatting options in one click.Currently, the Normal style is
selected for the heading.But you can hold the mouse pointer over
other styles to get a preview of what they look like.Since this is
a heading, we can use a Heading style to make the text stand out
with a larger font and color.To do even more with Styles, click
Change Styles.Here you can quickly change the overall look of your
email, including font and paragraph styles, and colors.So thats the
basics of formatting email in Outlook. But theres one more thing
you should be aware of.At some point you may go to add formatting,
and notice that none of the buttons work.Heres what to do. Go to
the Format Text tab, and check the Format group.Chances are youre
replying to an email sent to you using plain text.This format is
great for sending basic email, but if you want to use
formatting,you need to change to either Rich Text or HTML.HTML is
best because its compatible with most email apps, including most
smartphones.As soon as you select HTML, you can start formatting.So
check the course summary at the end of this course for more details
about formatting options,or click an option and see what it
does.Remember, you can always press Ctrl+Z to undo a change.Up
next, well format fonts for all messages. 3. 5 761 2 3 4 Course
summary 8 HelpFonts, hyperlinks, and spell check Closed captions
Press F5 to start, Esc to stop Summary Feedback Help 2/5 videos In
this movie, were going to cover how to change the default font for
all messages.Click the File tab, and Options.Click Mail, and on the
right click Stationery and Fonts.In this dialog box, you can change
the default font for all new mail messages,and for messages that
you reply to or forward.You can also choose the font that youll see
when you compose or read plain text messages.Under New mail
messages, click Font.By default, Body is selected. This isnt
actually a font. This is what you select if you want to use
Outlooks default font. Scroll through the font list until you find
the font you want and then click it. You can see a preview down
here. In addition to the font type, you can choose a font style,
such as bold or italic, and a font size.Click Font color and select
a color if you want. You can even add an underline or any of the
options below.Again, if you dont know what an option does, click it
and see.You also have options on the Advanced tab.For more
information about the advanced options, see the course summary at
the end of this course.When youre done, click OK.Now do the same
thing to choose a font that Outlook will use when you reply to or
forward a message.Under Replying or forwarding messages, click
Font, choose the options, and click OK.Click the third Font button
to change the font you see when youre composing and reading plain
text messages. Keep in mind your recipients wont see the font
because plain text messages contain only text information and no
formatting. When youre done, click OK and OK.Now when you click New
Email or press Ctrl+N to start a new email message,the font you
chose for new email is selected in the Font list by default. And
you can start typing using the new font. The same thing happens
when you reply to an email or view a plain text message.The fonts
you choose for replying and viewing plain text messages are
selected by default.In the next movie, well format text in a
message as a hyperlink. Format fonts Create hyperlinks Spell check
Change language 2:27 1:36 4:03 2:004:18 Introduction 4. 5 761 2 3 4
Course summary 8 HelpFonts, hyperlinks, and spell check Closed
captions Press F5 to start, Esc to stop Summary Feedback Help 3/5
videos You can add hyperlinks to a message to make it easier for
recipients to open websites or network paths.By default, just type
the full web address, starting with http, the colon and two forward
slashes.When you press the Spacebar or Enter, the text
automatically formats as a hyperlink.To test it, press the Ctrl key
and click the link. And your browser opens to the web address.When
recipients open the message they follow the link by just clicking
the text. They dont have to press the Ctrl key. The other way to
add a hyperlink is to format some text manually.Use this method if
you have a long,complicated URL like the one shown here and want to
keep the look of your message body clean.Select the text you want
to add the hyperlink to. Make sure to select just the
text.Right-click the selection. Then, click Hyperlink.Type or paste
the URL in Address, and click OK. And the link is added.Now what if
you type a URL, but you dont want it formatted as a hyperlink? You
can remove the formatting.Right-click the formatted text and click
Remove Hyperlink.Notice that you can also edit, open or copy the
hyperlink from here, too.Up next, youll learn about another way
that Outlook can help you compose the perfect message the spelling
checker. Format fonts Create hyperlinks Spell check Change language
2:27 1:36 4:03 2:004:18 Introduction 5. 5 761 2 3 4 Course summary
8 HelpFonts, hyperlinks, and spell check Closed captions Press F5
to start, Esc to stop Summary Feedback Help 4/5 videos Outlook has
two tools to help you check your spelling: AutoCorrect and the
spelling checker.To use AutoCorrect, all you have to do is make a
common spelling error, like switching the letters in customer. When
you press the Spacebar, Outlook automatically corrects the
spelling.Type two initial capital letters, and AutoCorrect makes
the second letter lower case.AutoCorrect can be very useful for
quickly correcting common typing mistakes, but it doesnt catch
everything. When you misspell a word that isnt in the AutoCorrect
list, then the spelling checker kicks in.By default, the spelling
checker indicates a misspelled word with a red, squiggly
underline.To fix the mistake, you can retype the word manually.But
an easier way is to let the spelling checker suggest a correct
spelling.And you have two ways to do that: correct the spelling
immediately, or wait until youre finished typing.To correct
spelling immediately, right-click the misspelled word.Then you can
choose one of the suggested words;click Ignore All if you want the
spelling checker to recognize the word as correctly spelled in the
message;or you can add the word to the dictionary, so the spelling
checker will always recognize it as a correctly- spelled word. By
the way, a blue squiggly line under a word points to a potential
usage error.The word may be spelled correctly, but its not used the
right way.Now if youre the type of writer who doesnt want to deal
with misspelled words while youre typing,you can spell-check your
message when youre finished.First, click in the message to make
sure nothing is selected.Click the Review tab and Spelling &
Grammar.The spelling checker scans the message starting from the
beginning and looks for misspellings.When it finds one, this dialog
box shows the word in red and offers suggestions in this list
below.Click the one you want, and then choose one of the buttons on
the lower right.Click Change to change the word to the one you
selected; click Change All to change all words that are similarly
misspelled, or if you make the same spelling error often, you can
click AutoCorrect to add it to the AutoCorrect list.So in the
future it will automatically correct as you type.If you dont find a
suggestion you like, you can retype the word manually up here.You
can also ignore this particular misspelling, ignore all similar
misspellings,or add the misspelled word to the dictionary.By the
way, you can also check grammar as you type by selecting the Check
grammar box.So thats how AutoCorrect and the spelling checker work
by default.But you can change how they work and what they check for
if you want.Click the File tab, and Options.Click Mail, and
Spelling and AutoCorrect. Down here you have options for the
spelling checker.For example, you can uncheck Check spelling as you
typeif you dont want to see the red squiggly lines under misspelled
words.Click AutoCorrect Options to change what Outlook corrects
automatically.For example, if you dont want Outlook to correct two
initial capital letters,you can uncheck the Correct Two Initial
CApitals option.Down here you can view and change the words Outlook
looks for and corrects.For example, if you type accidant with an a,
Outlook changes it to an e.You can change or add a word to replace,
or delete an item in the list.Or you can uncheck Replace text as
you type to turn it off.Now you have the basics of the spelling
checker and AutoCorrect.If you want to do more with these features,
check out the links in the course summary at the end of this
course. Up next, well cover one more part of the spelling checker,
how to change the language the spelling checker uses. Format fonts
Create hyperlinks Spell check Change language 2:27 1:36 4:03
2:004:18 Introduction 6. 5 761 2 3 4 Course summary 8 HelpFonts,
hyperlinks, and spell check Closed captions Press F5 to start, Esc
to stop Summary Feedback Help 5/5 videos The spelling checker in
Outlook uses whatever language you specify for Windows, by
default.But in this message, look what happens to the Spanish
text.In this case, English is the default language.So the spell
checker assumes this word is misspelled because its not in the
English dictionary.And when you right-click the word, you get
English word suggestions.To fix that Outlook allows you to use
multiple languages for the speller and proofing tools. Heres how to
set that up. First, select the text you want to check. Then, click
the Review tab, Language, and Set Proofing Language.Lets check
Spanish. And click OK. And the text is checked for Spanish.When you
right-click a misspelled word, you get Spanish suggestions.If your
message includes text in another language,select the text, click
Language, and Set Proofing Language, and change the language.If you
dont see the language you want at the top, scroll down in the list
to find it. Then, click OK.If the language you choose doesnt have
this ABC checkmark icon, it means it isnt set up on your
computer.See the course summary at the end of this course for links
to information about setting up multiple languages in Windows.
Finally, if youre starting a new message, you can select the
language before you start typing.Click Language, and Set Proofing
Language. Then choose the language you want to use, and click
OK.Now as you type, Outlook checks your spelling in that language.
It even AutoCorrects common misspellings.For more information about
languages,or any of the formatting topics we covered in this
course, check out the course summary. Format fonts Create
hyperlinks Spell check Change language 2:27 1:36 4:03 2:004:18
Introduction 7. Help Course summary Press F5 to start, Esc to stop
Summary Feedback Help 5 761 2 3 4 8 Course summaryFonts,
hyperlinks, and spell check Format fonts Create hyperlinks Spell
check Change language 2:27 1:36 4:03 2:004:18 Introduction Change
the default font style 1. Click the File tab. 2. Click Options. 3.
Click Mail. 4. Under Compose messages, click Stationery and Fonts.
5. On the Personal Stationery tab, do one of the following: To
change the default font style for new messages that you compose 1.
Under New mail messages, click Font. 2. On the Font tab, under
Font, click the font that you want to use for all new messages. 3.
If you want, select a font style, size, and color. To change the
default font style for messages that you reply to or forward 1.
Under Replying or forwarding messages, click Font. 2. On the Font
tab, change the font options to what you want to use for messages.
6. Click OK on the Font, the Signatures and Stationery, and the
Outlook Options dialog boxes. Stop text from turning into a
hyperlink 1. Click Mail. 2. Click File > Options > Mail. 3.
Under Compose messages, click Editor Options. 4. Click AutoCorrect
Options. 5. Click the AutoFormat As You Type tab. 6. Uncheck the
Internet and network paths with hyperlinks check box. See also
Change the message format to HTML, Rich Text Format, or plain text
Choose how spell check and grammar check work AutoCorrect spelling,
and insert text and symbols Automatically change incoming message
colors and fonts based on sender, subject, or recipients Spelling
or grammar checker isn't checking words in a different language
correctly More training courses Office Compatibility Pack 8. Check
out more courses Help Course summary Press F5 to start, Esc to stop
Summary Feedback Help 5 761 2 3 4 8 Rating and comments Thank you
for viewing this course! Please tell us what you think Format fonts
Create hyperlinks Spell check Change language 2:27 1:36 4:03
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to stop Summary Feedback Help 5 761 2 3 4 8 Help If you download a
course and the videos dont play get the PowerPoint Viewer. the
QuickTime player upgrade to PowerPoint 2013 Using PowerPoints video
controls Going places Stopping a course Format fonts Create
hyperlinks Spell check Change language 2:27 1:36 4:03 2:004:18
Introduction
