SB'16 San Diego Activation Hub Quick Facts

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www.sb16sd.com

Dear Exhibitor, Welcome to Activation Hub at SB’16 San Diego, our

thriving marketplace where brands find the partners, solutions, and tools to activate their sustainability goals

into tangible reality. Showcase how you are contributing to the sustainable economy of the future and gain the

critical face-to-face interaction with our community you and they both need to deliver both shared value and brand success. In this document you will find a snapshot

of the information you need to know for participating in the Activation Hub at SB’16 San Diego; please download

the complete Exhibitor Kit for more detailed resources.

Please do not hesitate to contact me if you have any

questions.

I look forward to meeting you and seeing the innovative

and engaging ideas you bring to the Activation Hub floor!

Are you registered? Have you booked

your hotel room?

All staff and attendees present at SB’16

San Diego must register! Please register

your team with the codes you received

from me if you have not already.

Reminder that only registered attendees

will be able to book at Paradise Point.

The hotel is filling up quick, register

promptly to secure your spot on the

island!

Activation Hub hours of operation and

activities:

Monday, June 6, 2016

8:00 – 5:00 Exhibitor Move-in

6:30 – 8:00 Opening Night Reception – space to be ready

as this is the first opportunity to engage!

Tuesday, June 7, 2016:

12:30 – 7:30 Activation Hub open

12:30 – 2:00 Lunch

6:15 – 7:30 Networking Reception

Wednesday, June 8, 2016:


12:30 – 2:00 Lunch

6:15 – 7:30 Networking Reception

Thursday, June 9, 2016:


12:30 – 2:00 Lunch

3:00 – 5:00 Activation Hub move-out

Standard booth display

consist of:

• One identification sign

• One (1) 8’x10’ booth space

• 8’ high black back drape, 3’ high black side

• One (1) 6’ skirted table

• Two (2) side chairs

Causeway & Standard

table top display consist of:

• One identification sign

• One (1) 4’ square skirted table

• Two (2) side chairs

Riley Scherer

Sponsorship & Expo Manager

415.626.2212

[email protected]

mailto:[email protected]

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www.sb16sd.com

Exhibitor Materials & Shipping:

Exhibit booth items cannot be sent to Paradise Point, and

must be shipped to Freeman, labeled:

[Your Company Name/Booth/Table #]

SUSTAINABLE BRANDS SAN DIEGO

CONFERENCE 2016

C/0 FREEMAN

6060 NANCY RIDGE DR., STE. C

SAN DIEGO, CA 92121

Receiving is open M-F beginning May 6th,

2016 through June 1st, 2016 at 3:30pm

(except Memorial Day, May 30th).

*NO items will be received at Freeman

after June 1st.

For more detailed information on shipping, delivery, and

all other items related to working with our decorator,

please refer to the Exhibitor Kit.

Additional Resources:

Electrical equipment:

If you require any AV, please see the PSAV order form in

the exhibitor kit. Exhibitor power single connection is $95

per day. Please note – you will not be able to purchase

any audio or speakers for your space in the Activation Hub

Furniture Rentals

You are able to rent furniture from our decorator,

Freeman. Please see order form below.

Engagement

Refer to the ‘Tips for Success’ section of the Activation

Hub Exhibitor Microsite. You will find information on how

to incorporate the ‘Activating Purpose’ theme into your

booth, the design of the Activation Hub, examples of

engagement activities, and how to use the event mobile

app to compliment your participation.

Guidelines for Giveaways

Please refer to the SB’16 San Diego Participant

Sustainability Guidelines and Agreement to see a full list

of accepted/unaccepted materials for participation and

giveaways – as well as suggestions!

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SERVICE INFORMATIONEXHIBITOR FREIGHTDue to limited storage at the PARADISE POINT RESORT, all exhibitor freight should be sent directly to the Freeman warehouse. Warehouse Shipping Address: Exhibiting Company Name / Booth # SUSTAINABLE BRANDS SAN DIEGO CONFERENCE 2016 C/O FREEMAN 6060 NANCY RIDGE DR., STE. C SAN DIEGO, CA 92121Freeman will accept crated, boxed or skidded material at advanced pricing at the above address beginning May 06, 2016 up until June 01, 2016 at 3:30 PM. Materials arriving after this date will be assessed an additional charge. Materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM. Please note: The warehouse will be closed on May 30th in observance of the Memorial Day holiday.Note: All warehouse shipments and outbound shipments after 4:30 PM during move-out will be assessed overtime charges.Freeman will receive shipments at the PARADISE POINT RESORT beginning June 06, 2016 at 8:00 AM. Shipments arriving before this date will most likely be refused by the facility. Any additional charges incurred by the PARADISE POINT RESORT for early freight acceptance will be charged directly to the exhibitor and will be in addition to the material handling charges.

SHOW SCHEDULEEXHIBITOR MOVE-INMonday June 06, 2016 8:00 AM - 5:00 PMAll booths are to be set by 5:00 PM on Monday, June 06, 2016.For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ.

EXHIBIT HOURSMonday June 06, 2016 6:30 PM - 8:00 PMTuesday June 07, 2015 12:30 PM - 7:30 PMWednesday June 08 2015 12:30 PM - 7:30 PMThursday June 09, 2015 12:30 PM - 3:00 PMEXHIBITOR MOVE-OUT Thursday June 09, 2015 3:00 PM - 5:00 PMWe will begin returning empty containers at the close of the show.For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.com/postshowFAQ

BOOTH EQUIPMENTEach 8' x 10' booth will be set with 8' high black back drape, 3' high black side dividers, 1 - 6' x 30" table draped black and 2 - side chairs. Booths 300 sq. ft. or less will receive a one-line identifi cation sign. Booths larger than 300 sq. ft. may receive a one-line identifi cation sign upon request.Table Tops: Each table top will be set with 1 - 4' long x 24" wide x 30" high black draped table, 2 - side chairs and a 7" x 44" one-line identifi cation sign.

EXHIBIT HALL FLOORINGThe booth spaces and table top areas is carpeted. In order to enhance the appearance of your booth, rental carpet is available through Freeman. Please refer to the Carpet Brochure and Order Form.

SUSTAINABLE BRANDS SAN DIEGO CONFERENCE 2016

JUNE 6 - 9, 2016PARADISE POINT RESORTSAN DIEGO, CALIFORNIA

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DISCOUNT PRICE DEADLINE DATEOrder early to take advantage of the advance order discount rates, place your order by MAY 13, 2016.

DISMANTLE AND MOVE-OUT INFORMATIONAll exhibitor materials must be removed from the PARADISE POINT RESORT by June 09, 2015 at 5:00 PM. Please arrange with your carrier to pick-up your outbound freight directly from the facility. PARADISE POINT RESORT 1404 VACATION RD SAN DIEGO, CALIFORNIA 92109To ensure all exhibitor materials are removed from the PARADISE POINT RESORT by the Exhibitor Move-Out deadline please have all carriers check-in by June 09, 2015 at 4:00 PM.

POST SHOW PAPERWORK AND LABELSOur Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.

SERVICE CONTRACTOR CONTACTS / INFORMATION:FREEMAN 901 E. South Street Anaheim, CA 92805 (714) 254-3410 fax (469) 621-5606 [email protected] EXHIBIT TRANSPORTATION(800) 995-3579 Toll Free US & Canada, (817) 607-5100 Local & International, (469) 621-5810 Fax

FREEMAN ONLINE®Take advantage of discount pricing by ordering online at www.freemanco.com/store by MAY 13, 2016. Our Using the enhanced Freeman Online, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you've come to expect — before, during and after your show. Additionally, you can now access FreemanOnline from any device — desktop, laptop, tablet or via our new Freeman Online Mobile App.To place online orders, you will be required to enter your unique Username and Password. If this is your fi rst time to use Freeman Online, click on the "Create an Account" link. To access Freeman Online without using the email link, visit www.freemanco.com/store. You can also download and use the FOL Mobile App from the Apple or Android store, or here: folmobile.freemanco.com. A mobile web version of the Freeman Online Mobile App is available to extend mobile use for those users that do not have an Apple or Android device or who do not want to download the app.If you need assistance with Freeman Online, please call our Customer Support Center at (888) 508-5054 Toll Free US and Canada or +1(512) 982-4186 Local and International.Please note: All items and materials that must be brought into the facility are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Offi cial Show Vendors. Refer to the material handling form for charges for the service.Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties. LABOR INFORMATIONBooth Installation & Dismantle: If utilizing Freeman labor, please refer to the Installation & Dismantle order forms to place your order for display labor. Straight time and Overtime hours are also listed on the order form. Exhibitors supervising Freeman labor will need to pick up and release their labor at the Service Desk.

ASSISTANCEWe want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services Department at 714-254-3410.WE APPRECIATE YOUR BUSINESS!

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FREEMAN GENERAL INFORMATION TRANSLATION SERVICEFreeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages. This service will not only interpret for us on a three-way conversation, but also translate emails from customers. To access this feature you may contact Freeman Exhibitor Services at (714) 254-3410 or Freeman’s Customer Support Center at (888) 508-5054 Toll Free US & Canada or (817) 607-5000 Local & International.

HELPFUL HINTS

SAVE MONEYOrder early to take advantage of advance order discount rates, place your order by MAY 13, 2016.

AVOID DELAYShip early to avoid delays. Shipments arriving late at show site will cost you money, time and business!

SAFETY TIPSUse a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to you or to others. These objects are not designed to support your standing weight.

Be aware of your surroundings. You are in an active work area with changing conditions during move-in and move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use.

Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you.

Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.

Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes or metal framework provided for your booth. This can cause serious injury or damage to materials.

We discourage children from being in the exhibit hall during installation and dismantle. If children are present during installation and dismantle, they must be supervised by an adult at all times.

Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into this category, please contact Freeman to be sure the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements for the transport and handling of the approved materials, since Freeman will not transport or handle them.

The operation or use of all motorized lifts and motorized material handling equipment for installation/dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC’s). Thank you for your cooperation.

EXHIBITOR ASSISTANCECall Freeman’s Exhibitor Services department at (714) 254-3410 with any questions or needs you may have.

For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ.

For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.com/postshowFAQ.

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eneral information

Phone: 858.263.1481 Fax:877.779.3805 Email:

CUSTOMER INFORMATION

*Name of Conference *Booth #

*Company *On-site Contact

*Address *On-site Cell

*City *State & Zip

* Required Field

*Ordered By Fax

*Phone *Email

Power120 V

All monitors come with floor stands Call for additional sizes Days

23" LCD Flat Panel Computer Monitor (16:9)

32" Flat Panel Video and Data Monitor (16:9)




4000 Lumens Projector w/ 6' tripod screen

Screen pkg for personal projecotr (6' screen, cart, cables)

Blu-Ray Player

DVD Player (USA Region 1 NTSC)

Computers Days ETS Charge Total

Computer Accessories & Printers Days ETS Charge Total

Telecom Days ETS Charge Total

PLEASE FILL OUT ON COMPUTER

BEFORE SENDING TO PSAV

PC - Desktop (Windows)

Standard Rate

Standard Rate

PC- Laptop (Windows)

MacBook

HP LaserJet 4000 Series Black & White Printer (25 PPM, Mac, PC, Network)

Keyboard and Mouse - Wired

Keyboard and Mouse - Wireless

House Phone (Resort Extensions/Outlets Only)

Polycom Speakerphone (Includes DID Line)

5 Amps (600w Max)

10 Amps (1200w Max)

20 Amps (2400w Max)

15 Amps (1800w Max)

Video

Standard Rate

ETS Charge TotalQuantity

ALL AV PRICING IS PER DAY

Quantity

ALL POWER PRICING IS PER SHOW DAY Please call for items not listed on form.

ETS Charge

Delivery Date

Exhibitor Order Form 2016

Onsite Deliver/Setup:

Quantity Total

Please call for items not listed on form.

Quantity

Quantity

Standard Rate

Standard Rate Days

*NOTE* Your orders will be guaranteed in stock if ordered by May 2nd, 2016.




Miscellaneous Days ETS Charge Total

Rigging - Call for quote

Terms & Conditions

Please allow 72 hours to confirm your order. If you do not receive a confirmation from PSAV, your order has not been received.

Your card WILL be charged approximately 1-3 days post show start date.

PSAV will NOT deliver equipment to an unattended booth. An authorized representative must sign for all equipment.

See all Terms and Conditions listed below.

IMPORTANT: PSAV Cancellation Policy - All cancellations must be submitted in writing.

Cancellations received within 24 to 48 hours of the scheduled delivery date are subject to 50% of the order total. Those

received less than 24 hours or the day of scheduled delivery (onsite cancellations or no shows) are subject to the full amount.

Call for Details

If PSAV is required to mount a monitor above 5' from the floor, additional labor will be applied. Call for a quote. PSAV is NOT responsible

for attaching the hardware to the structure. Please ensure the hardware is attached to the structure PRIOR to your installation.

ETS Charge Tax

Exempt Status

Damage Waiver

A 23% event technology support charge and California state tax will be added to all orders.

If you are exempt from payment of sales tax, we require an exemption certificate from the state.

If you would like a copy of the waiver, please contact us. By completing this section and by signing

this form, you agree to PSAV's Equipment Loss and Damage Acknowledgment.

Receipt Policy- This form will serve as a copy of your receipt.

PAYMENTINFORMATION

Name on Card Company

Card Number Billing Address

City

State/Zip Phone Number

Card Holder Signature

TERMS & CONDITIONS

1.In the event order totals are calculated incorrectly, PSAV reserves the right to make the necessary corrections and charge the corrected amount. Exhibitors will be notified by email or fax of any such corrections.

2.Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in-line and peninsula booths.

3.Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth space. Distribution to all other locations regardless of booth type

require labor and is performed on a time and material basis. Exhibitors are invited to contact the local PSAV office to discuss any additional costs that may be incurred.

4.A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 600 watts is the minimum amount of power that can be ordered for any one location. Power must be ordered

according to peak amperage ratings.

5. PSAV employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.

6. PSAV is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space. This material is provided on a

rental basis ONLY and remains the property of PSAV. It shall be removed only by PSAV employees.

Standard Rate

54" Rolling Cart w/ Black Skirt

Subtotal

Ca. TaxTotal

CVV codeExpiration Date MM / YY

** Wall Mounting**

1404 Vacation Rd, San Diego, CA 92109PSAV reserves the right to modify this form at any time.

Paying by Check

Quantity

Power Strip & Extention Cord (No Service Included)

Flip chart w/ paper ; 4 color markers

Flip Chart w/ Post-it paper ; 4 color markers

(Check one)

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18. Power will be located at the back of the booth unless a layout map has been provided before the load in of the booth materials and carpet, if any, has been installed.

9.All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle, horsepower, etc., required for operation.

10.All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, non-current carrying metal parts of fixed equipment which are liable to be

energized, shall be grounded.

11.Completed Power Request Form and method of payment must be in place before power services will be energized. Payment will be pre-authorized before and then processed immediately after the close of the event.

12.Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by PSAV within 14 calendar days prior to show opening. Except sales tax,

PSAV will not refund overpayment in amounts less than $50.00 unlessspecifically requested in writing.

13.Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.

14.Exhibitor holds PSAV harmless for any and all losses of power beyond PSAV’s control, including, but not limited to, losses due to utility company failure, permanent power distribution failure, power failure caused

by vandalism, faulty Exhibitor equipment or overloads caused by any Exhibitor(s).

15.It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or otherwise, Exhibitor will pay PSAV its attorney fees or applicable agency

fees.

16.A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will be assessed for all returned checks and credit cards. Exhibitor agrees

to reimburse PSAV for all applicable rental taxes.

17.By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.

7.Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through PSAV and permission given.

8.All equipment regardless of source of power, must comply with federal, state and local codes. PSAV reserves the right to inspect all electrical devices and connections to ensure compliance with all codes, for

which labor charges can be incurred. PSAV is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes.

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FIRE DEPARTMENT REGULATIONS

A. Inherently Fire Retardant or Flame Retardant Treatment 1. All decorations, drapes, signs, banners, plastic displays, hay, straw, moss, split bamboo and other similar materials MUST BE FLAME RETARDANT to the satisfaction of the Fire Department and the State Fire Marshal. 2. Tablecoveringsmustbeflameretardanttreatedunlesstheylayflat,withanoverhangnogreaterthan6". 3. Oilcloth,tarpaper,sisalpaper,nylon,orlonandcertainotherplasticmaterialscannotbemadeflameretardantand their use is prohibited. 4. ACertificateofFlameResistanceshallbeavailableforreviewbytheFireMarshaloronfilewiththeFireMarshalforall decorative materials.

B. Vehicles/Internal Combustion Engines on Display 1. Any autos, trucks, motorcycles or other motorized vehicles displayed shall have their batteries disconnected and terminals taped. 2. All motor vehicle tanks containing fuel or which have ever contained fuel, shall be furnished with locking-type gas caps or sealedwithtape.Thelevelofgasintankscannotexceedfivegallonsorone-quartertank,whicheverisless. 3. Gardentractors,chainsaws,powerplantsandothergasoline-poweredequipmentshallbesafeguardedinasimilarmanner. 4. Allautos,trucksandvehiclesofanykindmustshowthelocationontheFireDepartment-approvedfloorplan14days prior to the show date.

C. Combustibles 1. Literatureondisplayshallbelimitedtoreasonablequantities.Reservesuppliesshallbekeptinclosedcontainersand stored in a neat and compact manner. 2. No cardboard boxes or any combustible materials may be stored on top of or near any electrical wiring in the spaces behind the backwall drapery (booth) or behind any display.

D. Obstructions 1. Aislesdesignatedonapprovedshowfloorplansshallbekeptclean,clearandfreeofobstructions.Booth constructionsshallbesubstantialandfixedintopositioninspecifiedareasforthedurationoftheshow.Chairs,easels, signs and demonstration areas shall not be placed beyond booth areas into aisles. 2. Allaislesmustbemaintainedataminimumof10feetinwidthorunlessotherwiseapprovedonfloorplan. 3. Allfirepreventionandfirefightingequipmentinallpublicassemblyareasshallhaveeasyandunobstructedaccessibility.

E. Electrical Extension Cords and Multi-Plug Adapters 1. Extension cords shall service one appliance only and shall be a three-wire approved type (with ground). The extension cordcannotexceedthecapacityoftheexistingcircuitbreakerandcannotexceedfifteenamps. 2. Multi-plug adapters must be UL approved and have current (electricity) breaker overload safety device. Cube adapters andotherdeviceswhichincreaseoutletsarenotacceptableunlessequippedwithaninternalcircuitbreaker. 3. All spliced wires are illegal.

F. Compressed Cylinders 1. Compressedcylindersmustbeattachedtoastandifuseduprightorlaidflatonfloor. 2. Compressedflammablegasesareprohibitedinsideabuilding.Thisincludesacetylene,hydrogen,propane,butaneandL.P.G.

G. Cooking and Warming Devices Cooking and warming devices shall be electric. Sterno may be used for warming trays. Cooking devices shall be approved by a recognized testing laboratory; e.g., U.L., F.M. 1. Cooking, warming devices, and/or heated products shall be isolated from the public by either placing the device a minimum of four feet back from the front of the booth or provide a plexiglass shield 18 inches high, 1/4 inch thick across the front, and down both sides of the demonstration area.

H. Heat producing Equipment 1. Welding,soldering,oranyopenflamedevicesareprohibited. 2. Refer to SEC. F-2 above

ShouldtherebeanyquestionsregardingtheabovelistedminimumFireDepartmentRegulationsoranyotheritemsthatneedclarifica-tion, please do not hesitate to give the Fire Department a call or address a letter to:

San Diego Fire Department1010 Second Avenue, #300

San Diego, CA 92101(619)533-4400

Business

SB'16 San Diego Activation Hub Quick Facts