AGENDA

GLTC Board of Directors Meeting Wednesday

March 5, 2014 8:30 AM, GLTC 1301 Kemper Street

1) Public Comment

2) Consideration of Approval:

a) February 5, 2014 minutes

3) Staff Reports: a) January Financial Statements b) January Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update

4) Public Hearing on GLTC Operations and Capital Grants

5) President’s Report 6) Other Business 7) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.

Go Green! Ride Blue! With GLTC Draft Minutes

Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING

February5,2014 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, February 5, 2014 at the GLTC office, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Greg Daniels, Dr. Jim Mundy, Jack Hellewell, Jennifer Martin, Jan Walker, Peggy Whitaker, Kim Payne, Lee Beaumont, and Christian DePaul. Staff members attending were: Karen Walton, Dennis Dorsey, Gloria Berkley, Gary Paris, Millie Martin, Allen Robey, and Natalie Wilkins. Visitors to the meeting included Ron Reekes and Chip Badger of Wendel, William Mosby, former GLTC operator, Sharon Slaughter of the Customer Advisory Committee, and Travis Hall of Howard Shockey & Sons, Inc. Mr. Daniels called the meeting to order at 8:32 a.m. He asked for visitors to introduce themselves.

Mr. Daniels asked for public comment. Ms. Slaughter gave the following report from the Customer Advisory Committee:

The CAC held its regular meeting on January 13, 2014. We have two new members. They are Kelly Hitchcock of Region 2000 and David Cook of VDOT. Ms. Hitchcock told us of an art contest that is being held in LCS. (K-8) The students will be drawing or writing poems on various forms of transportation. The entries that are chosen will be put on buses. Parents will likely want to ride the bus to view their child’s art work-thus encouraging new riders.

Mr. Cook is in the process of doing a bicycle map and policy guide and has put a location marker of the new transfer center on his draft and was wondering about possibly incorporating transit information on the guide. He also had wondered about GLTC incorporating the transit and bike maps to complement each other. GLTC does have a number of passengers that do use bikes as well as the bus. This might be another way to attract new riders.

The CAC has agreed to meet monthly until April to assist in the planning of the new transfer center. Mr. Daniels thanked Ms. Slaughter for her report.

Consideration of Approval of Minutes

Mr. Daniels asked for consideration of approval of the minutes of January, 8 2014. Mr. Hellewell made a motion to approve the minutes as presented with Dr. Mundy seconding the motion and the vote was carried.

Staff reports

DecemberFinancial Statements Ms. Walton provided an update on the December financial statements. She stated that the changes made in November and December were starting to show an impact on the budget.

Ms. Walton stated that staff will meet Route Match representatives to trim unnecessary services.

December Ridership and Operational Goals Ms. Walton stated that Mr. Dorsey will be handling the ridership and operational goals report from this point on. Mr. Dorsey stated that he is looking at ways to be more efficient such as ADA eligibility training, OSHA, and safety and security measures. Mr. DePaul asked Mr. Dorsey to provide a detailed report as to why ridership is up but boardings per hour were down.

Capital Projects

Ms. Walton and Ms. Martin are continuing to work on capital grants. GLTC is planning a public hearing on March 5 for the FY15 Operations & Capital Grants. An ad has already been placed in the News and Advance and on GLTC’s website and Facebook page.

Management Report

Ms. Walton stated that she has been approached by two vendors who are interested in providing a hot dog stand near or on the facility. There was discussion as to whether a vendor would set up on the street or on GLTC property. There is a also concern on litter and boarding the bus with food. Ms. Walton stated that the facility would be monitored. Dr. Mundy stated that having a vendor was a good idea and suggested further research be conducted to establish the best opportunity.

Ms. Walton recapped the Grocery Bus program, the Badges for Basketball program, and the Bus Stop Analysis. Mr. Gabathuler stated that the collection of data is complete and needs to be reviewed. The analysis included looking at old bus stop signs, benches, shelters, as well as each looking at each route. He stated that over 50% of the stops are not ADA accessible. Mr. Gabathuler is working with the City and Public Works to assist in completing the project. GLTC anticipates the completion before the ribbon cutting of the new transfer center.

Ms. Whitaker inquired about the 3C/3D extension at the old Food Lion location on Bedford Avenue. This stop will be closed once GLTC opens the new transfer center. In addition, she inquired about GLTC buses going to the airport. Most individuals are aware that GLTC services the airport; however, Mr. Dorsey will talk to airport officials to assist in getting the word out. Mr. Gabathuler also stated that the new data will be sent to Google Transit.

Ms. Walton and Ms. Wilkins are working on the ribbon cutting ceremony plans.

Kemper Street Transfer Center Update

Mr. Reekes provided an update on the transfer center. He stated that due to the inclement weather, the contractors have not been able to work on the cobblestones on Kemper Street. After a meeting with GLTC’s subcommittee, it was decided to proceed with the ribbon-cutting and conduct a phase acceptance whereas the cobblestones will be worked on after the completion of the transfer center.

Ms. Whitaker asked what is the proper procedure to inform the owner when there is an obvious change at the construction site? She provided specific examples and expressed concern over each issue. After much discussion, Mr. Reekes will contact Mr. McAllister of Wendel to obtain answers; however, explained that the communication is between the designer and the owner, not the contractors.

Mr. Payne addressed the possible issues with parking once the transfer center is open. He expressed concern on who may use parking spaces for an extended period of time. There was discussion as to whether to hire a consultant to assist in developing a parking plan, who will manage and who will enforce parking, and how can GLTC generate revenue? After discussion, the board asked Ms. Walton to bring more information on parking plans to the next board meeting.

O&M Facility Subcommittee Report

Mr. Beaumont provided an update on the O&M facility. The committee met recently and decided to go ahead with the 60% design and then hold until the funding is released. Ms. Walton stated that she met with DRPT immediately after the last board meeting and informed Ms. Strachan about the recent Safety and Security Audit.

The report coming from the subcommittee with the 30% Value Engineering, and the 60% design to be held until the funding is released was approved by the entire board.

Mr. Payne asked if written requirement is needed to inform the Plaza regarding GLTC vacating the premises. Mr. Beaumont believes that the original contract has expired and that officials

are anticipating GLTC’s move; however, feels a written document is in order and will research to see if any other obligations are needed to be closed.

President’s Report

Mr. Daniels stated that he had no report; however, opted to discuss the upcoming retreat for the board and staff. After discussion, the board agreed to meet at the new transfer facility after July 1 when the new fiscal year begins.

As there was no other business, the meeting adjourned at 9:22 a.m.

Secretary/Treasurer

GLTC Board Item Summary

MEETING DATE: 3.5.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – January

SUMMARY: Attached are the financial statements for January. Our expenses are still tracking on budget both monthly and Year-to-date. Fixed Route labor is still coming in higher than was originally budgeted for, but maintenance and administration costs are lower which is keeping us on track. We continue to look for efficiencies in our service contracts. Overall our revenue is starting to catch up with what was originally projected. We received the additional funding in the state contract in January which just about has us out of the red. Ms Martin is confident about the cash flow for the rest of the fiscal year. Our farebox revenue is doing very well coming in at $50K YTD then what was projected. CONTACT(S): Karen Walton ATTACHMENT(S): January Financial Statements

Greater Lynchburg Transit Company, Inc.Balance Sheet

January FY 2014

FY 2014 FY 2013 Difference

ASSETS

Cash - GLTC -$ 19,881$ (19,881)$ Cash - Capital 286,180 245,222 40,958 Accounts Receivable 100,309 994 99,315 TOTAL CURRENT ASSETS 386,489$ 266,097$ 120,392$

Tangible Property 35,075,271$ 28,839,232$ 6,236,039$ Accumulated Depreciation (10,667,885) (8,693,577) (1,974,308) NET FIXED ASSETS 24,407,387$ 20,145,655$ 4,261,732$

TOTAL ASSETS 24,793,876$ 20,411,751$ 4,382,125$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 83,919$ 17,654$ 66,265$ TOTAL LIABILITIES 83,919 17,654 66,265

Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 20,426,215 19,854,286 571,929 Accumulated Income/(Loss) Current Year 4,283,737 539,806 3,743,931 TOTAL CAPITAL 24,709,957$ 20,394,097$ 4,315,860$

TOTAL LIABILITIES AND CAPITAL 24,793,876$ 20,411,751$ 4,382,125$

Central VA Transit Management Company Inc.Balance SheetJan FY 2014

FY 2014 FY 2013 Difference %

ASSETS

Cash 418,481$ 271,083$ 147,398$ 54% Temporary Cash Investment - - - N/A Cash - OPEB 57,039 45,998 11,041 24% Working Funds 150 150 - 0% Accounts Receivable 69,656 162,408 (92,752) -57% Materials and Fuel 184,056 206,705 (22,649) -11% TOTAL CURRENT ASSETS 729,382$ 686,344$ 43,038$ 6%

Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A

Prepayments 184,115 142,991 41,125 29%

TOTAL ASSETS 913,497$ 829,335$ 84,162$ 10%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 70,538$ 41,058$ 29,480$ 72% Wages Payable 128,647 110,345 18,302 17% Other Payroll Liabilities 191,609 130,780 60,829 47% Short Term Loan - City of Lynchburg - - - N/A Line of Credit - - - N/A Advance Payments 550,371 (21,018) 571,389 -2719% TOTAL LIABILITIES 941,164 261,165 679,999 260%

Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year (27,667) 563,241 (590,908) -105% Restricted Reserve - 79,168 (79,168) -100% TOTAL CAPITAL (27,667)$ 568,170$ (595,837)$ -105%

TOTAL LIABILITIES AND CAPITAL 913,497$ 829,335$ 84,162$ 10%

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF JANUARY 31, 2014

FY2014 FY2014ACTUAL ACTUAL

JAN YTD

REVENUE

Operating Assistance Revenue 429,074$ 3,101,382$ Money Paid to CVTMCI (429,074) (3,101,382) Sale of Equipment & Vehicles - - Federal Grant Revenue 361,120 3,388,190 Money to be Paid to CVTMCI - - Local Grant Revenue 101,306 903,135

TOTAL REVENUE 462,426$ 4,291,325$

EXPENSES

Depreciation -$ -$ Repairs - Capital - 7,589$ Other Miscellaneous Expense - - TOTAL EXPENSES -$ 7,589$

NET INCOME/(LOSS) 462,426$ 4,283,737$

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF JANUARY 31, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014

JAN JAN % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 93,510$ 79,180$ 18% 607,613$ 554,260$ 10% DRT Passenger Revenue 5,493 7,744 -29% 47,240 54,205 -13% Contracts (LC Access) 2,476 2,175 12% 15,357 13,048 18% Contracts (CVCC Access) 2,063 - 100% 2,063 - 100% Liberty University Revenue 90,253 107,933 -16% 541,520 647,597 -16% Other Contract Revenue 800 4,067 -80% 9,218 28,467 -68% Non-Operating Revenue 95 2,083 -95% 43,172 14,583 196% Advertising Revenue 3,310 5,417 -39% 21,694 37,917 -43% City Operating Assistance 99,520 99,520 0% 696,639 696,639 0% County Operating Assistance 4,791 5,690 -16% 33,537 39,831 -16% State Operating Assistance 189,306 115,594 64% 726,663 809,155 -10% Federal Operating Assistance 164,477 153,778 7% 1,151,337 1,076,446 7%

TOTAL REVENUE 656,093$ 583,179$ 13% 3,896,052$ 3,972,147$ -2%

EXPENSES

FIXED ROUTE Operator Labor 124,646$ 109,785$ 14% 952,880$ 768,494$ 24% Operator-Overtime 2,480 10,027 -75% 18,527 70,191 -74% Other Salaries & Wages 10,651 18,379 -42% 96,203 128,650 -25% Supervisors-Overtime 576 1,350 -57% 7,953 9,450 -16% Fringe Benefits 97,480 85,718 14% 582,607 600,023 -3% TOTAL FIXED ROUTE 235,833$ 225,258$ 5% 1,658,171$ 1,576,808$ 5%

DEMAND RESPONSE Operator Labor 19,610$ 22,419$ -13% 152,782$ 156,934$ -3% Operator-Overtime-PTS 219 458 -52% 1,619 3,208 -50% Other Salaries & Wages 7,364 5,431 36% 54,024 38,019 42% Fringe Benefits 19,088 17,144 11% 112,899 120,005 -6% TOTAL DEMAND RESPONSE 46,281$ 45,452$ 2% 321,325$ 318,166$ 1%

MAINTENANCE Other Salaries & Wages 49,563$ 45,557$ 9% 327,705$ 318,901$ 3% Inspection&Maint,Srvc-Overtime 848 1,804 -53% 11,557 12,627 -8% Fringe Benefits 34,252 28,573 20% 183,770 200,008 -8% Fuel & Lubricants 65,433 78,192 -16% 481,631 547,342 -12% Tires & Tubes (296) 4,012 -107% 34,745 28,085 24% Other Materials & Supplies 29,515 25,642 15% 191,324 179,491 7% TOTAL MAINTENANCE 179,316$ 183,779$ -2% 1,230,732$ 1,286,454$ -4%

ADMINISTRATION Other Salaries & Wages 13,388$ 17,158$ -22% 122,359$ 120,108$ 2% Fringe Benefits 9,872 11,429 -14% 66,279 80,003 -17% Services 41,225 36,119 14% 266,438 252,832 5% Utilities 10,169 9,750 4% 56,482 68,250 -17% Casualty & Liability Expenses 24,113 25,500 -5% 168,716 178,500 -5% Other Materials & Supplies 736 3,341 -78% 13,033 23,385 -44% Miscellaneous 1,973 7,042 -72% 20,185 49,292 -59% TOTAL ADMINISTRATION 101,476$ 110,338$ -8% 713,491$ 772,369$ -8%

TOTAL EXPENSES 562,906$ 564,828$ 0% 3,923,719$ 3,953,796$ -1%

NET INCOME/(LOSS) 93,188$ 18,351$ 408% (27,667)$ 18,351$ -251%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF JANUARY 31, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013

JAN JAN % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 93,510$ 81,104$ 15% 607,613$ 584,329$ 4% DRT Passenger Revenue 5,493 7,373$ -25% 47,240 54,373 -13% Contracts (LC Access) 2,476 2,175$ 14% 15,357 13,048 18% Contracts (CVCC Access) 2,063 -$ 100% 2,063 - 100% Liberty University Revenue 90,253 107,933$ -16% 541,520 647,597 -16% Other Contract Revenue 800 3,755$ -79% 9,218 20,229 -54% Non-Operating Revenue 95 283$ -66% 43,172 13,435 221% Advertising Revenue 3,310 4,123$ -20% 21,694 33,097 -34% City Operating Assistance 99,520 114,105$ -13% 696,639 798,736 -13% County Operating Assistance 4,791 4,791$ 0% 33,537 33,537 0% State Operating Assistance 189,306 119,416$ 59% 726,663 835,909 -13% Federal Operating Assistance 164,477 153,778$ 7% 1,151,337 1,076,445 7%

TOTAL REVENUE 656,093$ 598,834$ 10% 3,896,052$ 4,110,736$ -5%

EXPENSES

FIXED ROUTE Operator Labor 124,646$ 106,346$ 17% 952,880$ 739,616$ 29% Operator-Overtime 2,480 10,266 -76% 18,527 128,457 -86% Other Salaries & Wages 10,651 17,671 -40% 96,203 117,715 -18% Supervisors-Overtime 576 755 -24% 7,953 8,394 -5% Fringe Benefits 97,480 83,273 17% 582,607 479,315 22% TOTAL FIXED ROUTE 235,833$ 218,311$ 8% 1,658,171$ 1,473,496$ 13%

DEMAND RESPONSE Operator Labor 19,610$ 17,926$ 9% 152,782$ 142,072$ 8% Operator-Overtime-PTS 219 159 38% 1,619 2,653 -39% Other Salaries & Wages 7,364 7,587 -3% 54,024 44,936 20% Fringe Benefits 19,088 15,845 20% 112,899 91,440 23% TOTAL DEMAND RESPONSE 46,281$ 41,517$ 11% 321,325$ 281,102$ 14%

MAINTENANCE Other Salaries & Wages 49,563$ 47,038$ 5% 327,705$ 318,863$ 3% Inspection&Maint,Srvc-Overtime 848 1,706 -50% 11,557 12,279 -6% Fringe Benefits 34,252 29,472 16% 183,770 159,650 15% Fuel & Lubricants 65,433 67,460 -3% 481,631 485,862 -1% Tires & Tubes (296) 3,224 -109% 34,745 11,789 195% Other Materials & Supplies 29,515 22,928 29% 191,324 143,136 34% TOTAL MAINTENANCE 179,316$ 171,830$ 4% 1,230,732$ 1,131,578$ 9%

ADMINISTRATION Other Salaries & Wages 13,388$ 10,213$ 31% 122,359$ 92,164$ 33% Fringe Benefits 9,872 6,657 48% 66,279 44,434 49% Services 41,225 36,480 13% 266,438 232,908 14% Utilities 10,169 10,187 0% 56,482 55,809 1% Casualty & Liability Expenses 24,113 24,812 -3% 168,716 173,682 -3% Other Materials & Supplies 736 1,589 -54% 13,033 17,005 -23% Miscellaneous 1,973 1,930 2% 20,185 16,149 25% TOTAL ADMINISTRATION 101,476$ 91,867$ 10% 713,491$ 632,152$ 13%

TOTAL EXPENSES 562,906$ 523,525$ 8% 3,923,719$ 3,518,328$ 12%

Reserve Transfer -$ 4,167$ -100% -$ 29,168$ -100%

NET INCOME/(LOSS) 93,188$ 71,142$ 31% (27,667)$ 563,241$ -105%

GLTC Board Item Summary

MEETING DATE: 3.5.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: January Ridership & Operational Goals

SUMMARY: Our fixed-route ridership continues to increase at a nice clip on both the city and the LU side. Year to date, we have transported an additional 116,436 passengers over the same seven month period as last year. During this same period we transported 1648 people who use wheelchairs and 2008 bicycles. Our paratransit ridership continues to decrease at an above average rate. We gave 2,000 less rides the first seven months of this year. We are finally starting to see some cost savings on the paratransit side. Both Mr. Dorsey and I think that there are additional efficiencies in this area that we are investigating. Our average trip length still stands at just over 7 miles and we continue to look at ways of bringing down the average trip length of 50 minutes. Mr. Paris and his maintenance crew have really stepped up. Preventative maintenance is currently at 100% on-time with less than 4% downtime on the fleet. Attachment: January & YTD metrics CONTACT(S): Karen Walton

-24.5%3.7%

-14.1% -26.3%4.5% -3.0%

-5.8% -15.5%-10.4% -11.2%

-6.2% 4.7%-26.8% -16.6%-14.5% -4.5%

Prior YTD

1.59

-20.3%

Percent Change

CurrentYTD YTD

Prior

0

14831

2

15030

0

000

12,2801,3891,874

114,9089,789

15,581

Percent Change

6.2%921,231

18.2%

33.066.10

-47.8%-8.8%

1.3616.7%

-38.4%

17.6%

Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips 14.0%

7.5%

76,361131,216

29.34

207,577

16.9%

13.4%7.7%

8.6%

42.33

-6.5%-16.4%

11.0%5.9%

2.07

Change

31.025.24

395,39748,951

475,594

-56.0%

3.9%

68.41

42,4131,402,067

560,396841,671

1,518,503597,272

-20.7%

-69.3%

Year

2240

27.13$6.12

$64.20$2.37

184,75871,852

112,906

$41.16$1.40

$5.07

57,413Prior Year

1

214

71,4716,810 7,074

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitJan-14

Jan-14

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year14,016

1,3271,983

Cost/HourCost/Passenger

1.49$6.16

$65.07$43.54

1.35$5.80

$51.31$38.03

$5.06$59.35$37.28

Current Percent

$5.31$50.87$35.69

Year ChangeCurrent

YTD90,968

9,50113,494

1.43

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

GLTC Board Item Summary

MEETING DATE: 3.5.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: January 2013 Capital Report

SUMMARY: We continue to spend down capital grants for construction and maintenance. We are still waiting on FTA to move on FY14’s capital grants. There was a turnover at the regional level and this has slowed things down considerably. Some of this month’s highlights include:

• We are working closely with FTA on an amendment that would change the engineering/design of the O&M facility scope from 30% up to and including final design.

• We are working on an amendment with DRPT and FTA regarding a budget increase in the Kemper Street Transfer Center for FF&E and contingency for the repaving and laying of the bricks.

• We have started installation of the bus shelters now that the weather is starting to agree with us. • The final FY15 capital budget is nearing completion and submission to FTA. The Certs and Assurance

(an FTA requirement) have been pinned by both the City Attorney and myself. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report

GLTC CAPITAL GRANTS

FEDERAL STATE 1/31/2014GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110 73009-30 REAL ESTATE APPRAISALS (STP) 4,000.00$ 800.00$ 200.00$ 5,000.00$ 4,100.00$ 73009-30 ENG/DESIGN-ADMIN/MAINTENANCE 1,452,000.00$ 290,400.00$ 72,600.00$ 1,815,000.00$ 1,639,106.89$ 73011-22 BUY ASSOC CAP MAINT ITEMS 24,000.00$ 4,800.00$ 1,200.00$ 30,000.00$ 30,000.00$ 73011-22 BUY REPLACEMENT 35-FT BUS 2,571,840.00$ 514,368.00$ 128,592.00$ 3,214,800.00$ 777,188.04$ 73011-23 BUY REPLACEMENT <30 FT BUS 311,501.00$ 62,300.00$ 15,576.00$ 389,377.00$ 114,095.69$ 73011-24 BUY <30FT BUS FOR EXPANSION 415,334.00$ 55,032.00$ 48,802.00$ 519,168.00$ 178,226.88$

4,778,675.00$ 927,700.00$ 266,970.00$ 5,973,345.00$ 2,742,717.50$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422.00$ 99,552.00$ 84,804.00$ 921,778.00$ 552,653.66$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782.00$ 758,401.00$ 646,045.00$ 7,022,228.00$ 1,694,774.75$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069.00$ 5,544.00$ 4,723.00$ 51,336.00$ 51,336.00$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000.00$ 2,385.00$ 2,115.00$ 22,500.00$ 7,550.00$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479.00$ 1,280.00$ 1,090.00$ 11,849.00$ 1,283.41$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440.00$ 1,251.00$ 1,109.00$ 11,800.00$ 10,406.00$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400.00$ 848.00$ 752.00$ 8,000.00$ 831.80$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000.00$ 19,440.00$ 16,560.00$ 180,000.00$ 838.37$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000.00$ 4,770.00$ 4,230.00$ 45,000.00$ 45,000.00$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000.00$ 2,400.00$ 600.00$ 15,000.00$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601.00$ 11,120.00$ 2,780.00$ 69,501.00$ 64,680.72$

6,687,193.00$ 906,991.00$ 764,808.00$ 8,358,992.00$ 2,429,354.71$

2013/14 CAPITAL 73013-36 REAL ESTATE ACQUISITION 400,000.00$ 55,000.00$ 45,000.00$ 500,000.00$ PENDINGPENDING 73013-37 ACQUIRE-SUPPORT VEHICLES 56,154.00$ 7,721.00$ 6,317.00$ 70,192.00$ PENDING

73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000.00$ 26,263.00$ 21,487.00$ 238,750.00$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000.00$ 2,750.00$ 2,250.00$ 25,000.00$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480.00$ 7,629.00$ 6,241.00$ 69,350.00$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000.00$ 7,700.00$ 6,300.00$ 70,000.00$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000.00$ 7,700.00$ 6,300.00$ 70,000.00$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354.00$ 8,849.00$ 7,239.00$ 80,442.00$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263.00$ 14,611.00$ 11,955.00$ 132,829.00$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000.00$ 96,000.00$ 24,000.00$ 400,000.00$ PENDING

REAL ESTATE ACQUISTION 60,000.00$ 8,250.00$ 6,750.00$ 75,000.00$ PENDINGPURCHASE SPARE PARTS-ACM 35,120.00$ 4,829.00$ 3,951.00$ 43,900.00$ PENDINGPURCHASE PASSENGER SHELTERS 86,594.00$ 11,906.00$ 9,742.00$ 108,242.00$ PENDINGREHABILITATE/REBUILD BUSES (1) 336,000.00$ 67,200.00$ 16,800.00$ 420,000.00$ PENDINGPURCHASE SUPPORT VEHICLES (1) 29,200.00$ 4,015.00$ 3,285.00$ 36,500.00$ PENDINGPURCHASE RPLCMT BUS <30FT(3) 350,395.00$ 70,079.00$ 17,520.00$ 437,994.00$ PENDINGPURCHASE EXPANSION BUS,30FT 116,799.00$ 16,060.00$ 13,140.00$ 145,999.00$ PENDINGPURCHASE SHOP EQUIPMENT 110,878.00$ 15,246.00$ 12,472.00$ 138,596.00$ PENDING

2,410,237.00$ 431,808.00$ 220,749.00$ 3,062,794.00$ PENDING

Deobligated

GLTC Board Item Summary

MEETING DATE: 3.5.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report

Ms. Wilkins, along with the Customer Service Advisory Committee has been working on a new project called the Ride with Pride Campaign. This program is to help educate our customers on topics such as, having your fare ready when boarding; entering through the front and exiting through the rear; being courteous and letting seniors and those with disabilities sit in front seats; being mindful when you have strollers on the bus; and abstaining from loud cell phone conversations on the bus, etc. These are reminders to help our buses make connections (hopefully) as well as a pleasant riding experience. This program resulted in feedback from our staff, operators, and the Customer Advisory Committee. The City is helping us with posters and video. We plan to do it with humor while making the message come across.

After the snow storm that we had last month and the bomb scares that numerous schools had here, the staff has decided that this was a really good time to update the Winter Weather Policy and the Safety & Security Manual. These policies cover everything from Hazard Analysis to Emergency Drills to Disaster Mitigation and Recovery. I’m letting you all know about this as I will probably be contacting some of you as board members as to your role in case of an emergency. The CVCC U-Pass Program is doing exceptionally well with almost 8,000 rides the first 2 months of this year. The ridership is well over what I originally projected it to be of 2,500 rides. The word that we are getting is that many of the college professors are also using GLTC along with the students.

Wellness Program is off to a strong start. The Health Risk Assessments are uploaded and employees are going to the www.gatewayhealth.com website and updating their personal information. Ms. Berkeley sent out flyers with their last paychecks and also sent messages using Great Plains which each employee sees when they clock in or out reminding them to fill out the assessment. Gateway case managers are scheduled to come in for the screening on March 11 (7:00 am - 1:00 pm) and March 13 (1:00 pm - 6:00 pm) to meet with the employee’s.

GLTC staff are working on coming up with our Kemper Street Transfer Center Grand Opening celebration. We are looking at doing a media splash with a billboard, press releases along with the ribbon cutting ceremony itself. Since we are in the process of tweaking the routes in order to accommodate the transfer center, we are also looking at redesigning our route brochures to something more economical as they are disposable. If any of the board members have anyone particular they want to invite, please drop myself or Ms. Wilkins a line. CONTACT(S): Karen Walton

GLTC Board Item Summary

MEETING DATE: 3.5.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: Kemper Street Construction update Written summary and financial update are attached. Hot dog vendors – I was not able to locate any other transit systems that had hot dog vendors actually on the property, though some said that they had them on the street nearby. If the Board would be OK with that, the vendors can work with the City of Lynchburg to get the proper licensing. I would recommend that we wait until the road work is all completed. Parking information – I did finally receive some information regarding parking control devices from a vendor that I will share with the Kemper Transfer Center Subcommittee. This will probably have to go out to bid, though there may be some efficiencies if we do a joint RFP with the City of Lynchburg. Vacating Plaza – Though not currently under contract with LU to use the Plaza as the transfer point for the system, GLTC and LU have continued under the terms of the last contract. There was some discussion about what to do with the existing facilities at the Plaza when GLTC vacates as there were no provisions in any of the old contracts even pre-dating LU’s ownership. The City Attorney said that since the facilities are attached to the land, they are considered “fixtures” and are as such irremovable as fixtures generally become the property of the land owner under basic real estate law. In order to make this clean, it was suggested that the Board take formal action on this so that when GLTC vacates the improvements transfer to the Plaza LLC. CONTACT(S): Gareth McAllister, Karen Walton

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

GLTC PROJECT STATUS REPORT AS OF 26 Feb. 2014

1. Current Status :

a. Building:

i. Brick cleaning has started ii. Permanent electrical power to building in place

iii. Interior painting continuing iv. Interior ceiling grid installed and ceiling tile being installed v. Drywall work complete with exception of touch-up spots

vi. Building caulking continuing vii. Ceramic tile installed & grouting of tile starting

viii. Substrate for building canopy soffit being installed ix. HVAC system started x. Elevator cab in place

b. Site around building:

i. Stone fill in planter benches being installed ii. Cobblestone work has started

iii. Final curb & Gutter and sidewalks in Parking area at main building continuing iv. Stone base for main building parking complete v. Canopy roofing completed

vi. Canopy guttering and downspouts complete to include tie-in to planter storm drains vii. Work continuing on underground storm drains along Kemper

2. Next Two Weeks Look-Ahead:

a. Underground utilities to bus loop continuing b. Final work on planters and benches at bus canopy continuing c. Still working on opening up Kemper/ Buchannan Streets to get bus loop out of the site work d. Continuing interior work in building e. Main building parking lot f. Glass screens at planters waiting on stone in planters to be installed g. Fill planters with required stone h. Fencing at Mary Janes i. Bus Canopy curb & gutter and fill-prep for sidewalks

Page 2 of 8

3. Possible Cost Impacts Pending:

a. Precast Concrete color change (checking if cost impact) b. Change of view windows for blinds in security office c. Hose bib at roof for plants d. Decorative light poles around site ( City of Lynchburg Request) e. Planter benches footing detail to accommodate sloped walkway f. Kemper street curb & gutter re-work (direct result of retaining wall relocation) g. Buchannan curb & gutter re-work (City inspection requirement-curb & gutter to mirror street

profile) h. Power to auto doors and security controllers i. Backflow valves for water line to bus loop and utility building (City inspection)

4. Most important issues that are outstanding on the project: a. Temporary bus loop moved out of the site work. b. Cobblestone work

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

5. Financial Update:

TINUATION SHEET AIA DOCUMENT G702 ument G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00

or's signed certificatin is attached. APPLICATION DATE: 4/20/2012 ions below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012

mn I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:B C D E F H I

FROM PREVIOUS

APPLICATION (D+E)

THIS PERIOD % of Individual

Line Item Payout

(Without Retainage)

% of Total

Contract Value

(Original Bid)

% of Overall Project Pay

Request Including Retainage

(Original Bid) GENERAL COST 319,076 285,985 5,000 0 290,985.00 91.2% 28,091.00 14,549.25 86.64% 4.69% 4.28%PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 3,670,974 148,279 0 3,819,253.00 88.0% 519,086.00 219,005.20 82.99% 63.83% 56.19%ELECTRICAL-see attached 649,779 560,851 0 608,523 93.7% 41,256.00 28,042.55 89.34% 9.56% 8.95%CANOPY 135,630 108,651 0 123,040 90.7% 12,590.00 5,432.55 86.71% 2.00% 1.81%SITE 184,294 168,963 0 173,268 94.0% 11,026.00 8,448.15 89.43% 2.71% 2.55%PHASE 2B-KEMPER STREET 261,521 235,706 0 240,206.00 91.8% 21,315.00 12,010.30 87.26% 3.85% 3.53%PHASE 4 - KEMPER ST COBBLES 306,051 - 7,742.00 - 7,742.00 2.5% 298,309.00 387.10 2.40% 4.50% 0.11%PHASE 5 - ADDITIONAL PARKING 610,432 592,836 0 0 592,836.00 97.1% 17,596.00 29,641.80 92.26% 8.98% 8.72%PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 98,564 0 0 98,564.00 72.7% 36,952.00 4,928.20 69.10% 1.99% 1.45%

SUB TOTAL 6,796,827 5,621,029.00 213,193.00 - 5,834,222.00 85.8% 962,605.00 348,450.10 80.71% 100.00% 85.84%Change

Ordeer % of

Original Contract

SumCHANGE ORDERS 291,338 206,076 84,110 0 290,186 99.6% 1,152 14,509 4.29%

GRAND TOTAL 7,088,165 5,827,104.87 297,303.00 - 6,124,407.87 86.4% 963,757.23 362,959.39

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00 Change Orders Approved 291,338.10

C.L. Lewis Adjusted Contract Sum Total 7,088,165.10

Original Construction Contingency 0.12 986,732.63 % of ContingencyPlus left over from Hazardous Material Abatement (Now Completed) - Change Orders (291,338.10) 29.5%

Balance 695,394.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00 (85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00 (Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)

Balance (99,380.00)

Estimated Special Inspections Project Cost: 68,000.00 Acutal Cost to date (16,599.45)

Balance 51,400.55

Grand Total Balance 7,735,580.18

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

GDESCRIPTION OF WORK SCHEDULE

D VALUEWORK COMPLETED MATERIALS

PRESENTLY STORED (NOT IN D OR E)

TOTAL COMPLETED AND STORED

TO DATE (D+E+F)

% (G ÷ C)

Page 4 of 8

CHANGE ORDER DETAIL TRACKINGA B C D E F H I

FROM PREVIOUS APPLICATION

(D+E)

THIS PERIOD

COE #1 ASBESTOS ABATEMENT 70,672.00 70,672.00 70,672.00 100.00% - 3,533.60 COE #2 ABATEMENT FLUORESCENT BLUBS & BALLASTS 22,248.00 22,248.00 22,248.00 100.00% - 1,112.40 COE#3 ADDITIONAL ASBESTOS WINDOW ABATEMENT 9,471.00 9,471.00 9,471.00 100.00% - 473.55 COE#5 BACKWATER FLUSH SEWER LINE REPLACEMENT 49,238.00 49,238.00 49,238.00 100.00% - 2,461.90 COE#7UNSUITABLE MATERIALS AT RR CROSSING 34,503.00 34,503.00 34,503.00 100.00% - 1,725.15 COE#8 CHANGE SHOTCRETE-CAST STONE WALLS TO SEGMENTA -126,838.00 (126,838.00) (126,838.00) 100.00% - (6,341.90)COE#9 ELECTRICAL CHNAGES PER RFI-008 2,175.00 2,175.00 2,175.00 100.00% - 108.75 COE#10 REPAIR OF UG PIPING PER CCTV INSPECTONS 58,629.00 58,629.00 58,629.00 100.00% - 2,931.45

CO3 COE#15 TICKET VENDING MACHINE (OWNER REQUESTED) 57,284.67 - 57,284.00 57,284.00 100.00% 0.67 2,864.20 CO4 COE#13 ADDITIONAL BUS CANOPY LIGHTING 47,648.69 40,920.00 4,347.00 45,267.00 95.00% 2,381.69 2,263.35

COE#11 RFP#003 FINAL QUANTITIES UNIT PRICE STONE RR ACCE 1,470.69 1,471.00 1,471.00 100.02% (0.31) 73.55 COE#12 - FLOWABEL FILL FOR SEWER LINE 2,159.20 2,159.00 2,159.00 99.99% 0.20 107.95 COE#14 RFP#7 YARD HYDRANT AT STORAGE BUILDING 5,956.18 5,257.00 699.00 5,956.00 100.00% 0.18 297.80 COE#16 ADD CLEAN OUT MARY JANES CAFÉ (CITY COST) 2,873.08 2,873.00 2,873.00 100.00% 0.08 143.65 COE#17 REV KEMPER STREET ALIGNMENT & UNDERCUT 15,432.72 15,433.00 15,433.00 100.00% (0.28) 771.65 COE#18 SEGMENTAL WALL CHANGES 11,100.54 11,101.54 11,101.54 100.01% (1.00) 555.08 COE#20 ADDITIONAL UNSUITABLE MATERIALS RR ACCESS & KEM 6,763.33 6,763.33 6,763.33 100.00% - 338.17 COE#24 DELETE SUNSHADES ADD HORIZONTALS W-3 W-10 WIN -2,566.00 - - 0.00% (2,566.00) - COE#22 REVISIONS TO PRECAST 1,110.00 1,110.00 1,110.00 100.00% - 55.50 COE#23 CONCRETE CURB FOR BRICK 1,884.00 - 1,884.00 1,884.00 100.00% - 94.20 COE#27 BREAK METAL 1,554.00 - 1,554.00 1,554.00 100.00% - 77.70 COE#29 NEMA 3R ENCLOSURE 911.00 - 911.00 911.00 100.00% - 45.55 COE#33 TVM RELOCATION 943.00 - 943.00 943.00 100.00% - 47.15 COE#39 PAYMENTS TO VERIZON AND AEP 6,628.00 - 6,628.00 6,628.00 100.00% - 331.40 COE#40 DOWNSPOUT CONNECTIONS TO STORM 3,461.00 - 3,461.00 3,461.00 100.00% - 173.05 COE#41 WALL CAP AND FENCING 1,703.00 - 852.00 852.00 50.03% 851.00 42.60 COE#45 ADD ORNAMENTAL FENCE 486.00 - - 0.00% 486.00 - COE#47 RESTAKIING 2,403.00 - 2,403.00 2,403.00 100.00% - 120.15 COE#49 WATER VALVE AND BOXES 514.00 - 514.00 514.00 100.00% - 25.70 COE#50 POWER POLE 1,520.00 - 1,520.00 1,520.00 100.00% - 76.00 TOTALS 291,338.10 206,075.87 84,110.00 0.00 290,185.87 99.60% 1,152.23 14,509.29

G ITEM NO.

DESCRIPTION OF WORK SCHEDULED VALUE

WORK COMPLETED MATERIALS PRESENTLY

STORED (NOT IN

TOTAL COMPLETED

AND STORED TO DATE (D+E+F)

% (G ÷ C)

CO6

CO5

CO1

CO2

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

Page 5 of 8

Canopy roofing at building completed Ceiling grids being installed

Ceramic tile being installed Base stone in parking area at building.

Page 6 of 8

Kemper Street concrete fill at bottom of retaining wall Light poles within site being installed

Photovoltaic cells on bus canopy roof being installed

Page 7 of 8

Bases at bus canopy piers being formed to pour

Curb and gutter work at bus canopy being placed

Page 8 of 8

Cobblestone removal started

GLTC Board Item Summary

MEETING DATE: 3.5.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: X INFORMATION: x ITEM TITLE: Scheduled Public Hearing for the FY15 Operation & Capital Grant Program of Projects Assistance is being sought from the Federal Transit Administration (FTA) and is generally described as follows: Category: Urbanized Area Designated Recipient/Grantee: Greater Lynchburg Transit Company Project Description: Grant Program 5307, Operating Assistance Amount Requested: $1,979,720 Grant Program 5309, Capital Assistance Amount Requested: $24,632,911 Purchases: Operating funding for FY15, construction of a new administration and maintenance facility, installation of 30-40 bus shelters, (2) dual purpose invert modules (DPIM), 1 engine for a cutaway bus, 1 heavy duty bus engine, 1 maintenance service vehicle, 2 lift gates and other equipment for service vehicles, and 1 bus mid-life refurbishment. CONTACT(S): Karen Walton

Greg Daniels

Peggy Whitaker

Lee Beaumont

Jennifer Martin

Jack Hellewell

James Mundy Jan Walker Kim Payne

Christian DePaul

Meeting DateTerm date

10/31/2015Term date

10/30/2015Term date

10/31/2015Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/20161/8/2014 P P P P P P P P A2/5/2014 P P P P P P P P P

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or nwilkins@gltconline.com) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG

2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

GLTC BOARD OF DIRECTORS

Lee Beaumont , Secretary-Treasurer 592-3315 lbeaumont@liberty.edu Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 greg.daniels@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 christian.h.depaul@ampf.com Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 hellewellj@aol.com 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 jennifer@lacil.org Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 jmundy@lyncag.org Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 kpayne@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 jan.walker@centrahealth.com Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 mswhitaker@mindspring.com 1226 Greenway Ct, Lynchburg, VA