A Case Study of Banner @ HCT

Khalid Tariq

3rd March, 2014

A Case Study of Extending Student Services with Banner @ HCT

Agenda

Introduction Banner Student Modules:

Setup Modules Student Modules Staff Modules

HCT Extension Applications to Banner Student• Q & A

Introduction

4 Campuses 239 Students

17 Campuses

~20,000+ Students~42,000+ Graduates~60,000+ Credentials Awarded

~1800+ Faculty and Staff from60+ countries

7 Faculties (Academic Divisions)

Central IT, HR, Finance,

Academic and Student

Services

MZMCMZ

WCCERTAAMCAAWCAD

MCADWCDM

Banner Student

1995 •HCT Implemented Banner 2

2005 •1st in Middle East to upgrade to Banner 7

2008 •1st outside US to upgrade to Banner 8 (3rd including US)

2009 •1st in UAE to go live with Advancement

2010 •Merit Award for playing a leadership role in Community Source Initiative

2011 •1st in Middle East to implement Flexible Registration and TouchNet

2012 •1st in Middle East to implement Oracle Exadata for Banner

2012 •1st Institution hosted Groovy/Grails Code Camp at HCT

2013 •Upgraded all Banner modules to latest version in Banner 8 and preparing for Banner XE implementation

2013 •HCT won ARAB COMPUTER NEWS Award for “Education Project of the Year” for implementing BANNER on Exadata

Student, A/R, Flex Registration, Finance, HR, Advancement,

Position ControlCurriculum Development

System

Learning Management System Business Intelligence

Portal Enterprise Architecture

Library Information System Document Management System

Scheduling Software Mehnaty (Job Search)

Enterprise Feedback Management Payment Gateway

eText Aggregators Help Desk/Knowledge Management

Banner

Banner Student Modules

Banner XE

Ellucian Mobile

Banner Interfaces

Internet Native Banner (INB)

Banner XE

Self-Service Banner (SSB)

Ellucian Mobile

1 - Setup

1.1 Catalog

1.2 CAPP

1.3 Location Management

1.4 Schedule

1.5 Events Management CAPP – Curriculum Advising and Program Planning

1 - Setup

1.1 Catalog

1.2 CAPP

1.4 Schedule

1.1 Catalog – Banner Baseline Basic Course Information

Course Title College Division Department Credits Level Grading Mode Schedule Type

Course Details Co-requisites Equivalencies Course Description

Course Pre-requisites Course Pre-requisites (Simple or Complex) Test Restrictions

Course Restrictions By term By Campus By Field of Study (Major/Minor/Conc.) By Class By Level By degree By Program By Cohort By College By Attributes

1.2 CAPP – Banner Baseline CAPP Requirements

Program Definition Rules Program Requirements Area Library Area Requirements Category, Instructor Meeting Location(Building, Room etc.)

Compliance Information Compliance Request Management Compliance Print Type Rules Compliance Default Parameters

Curriculum Rules and Controls Curriculum Rules Control Curriculum Rules

CAPP Student Adjustments Student Adjustment Library Student Program Adjustment Student Area Adjustment Student Targets, Waivers and Substitutions

1.3 Location Management– Banner Baseline Buildings Definition

Campus Site College Department Address Attributes

Room Definition Status Description Capacity / Maximum Capacity Gender Type (Classroom/Residence/Office) College Department Room Rate Dimensions Attributes

Room Assignment Meals Assignment Phone Assignment Events Assignment

1.4 Scheduling – Banner Baseline Meeting Times and Instructor

Meeting Type Start date, End Date Days scheduled Start Time, End Time Category, Instructor Meeting Location(Building, Room etc.)

Schedule Detail Section Links and Co-requisites Section Fees Degree Program Attributes Section Contracts Block Schedules

Section Prerequisites and Test Score Restrictions

Prerequisite Check Method Section Test Score and Prerequisite Restrictions Section CAPP Area Prerequisite Restrictions

Schedule Restrictions By Department By Field of Study By Class By Level By Degree By Program By Campus By College By Student Attribute and Cohort

1.5 Events Management – Banner Baseline Define Events Register People in Events Define Functions

Revenue Expenses Fee Structure Target Audience Mailings Menu

Enter Function Participants Define Tasks in a Function

FunctionTasks

Events Hierarchy

NOTE: HCT is not currently using this module but plans to use it in near future

1 - Setup

1.1 Catalog

1.2 CAPP

1.4 Schedule

2.1 Student Recruitment – Banner Baseline Add Recruit/Prospect Information

High School Information Other Colleges Information Bio/Demographical Information Address and Contact Details

Assign Prospects to Recruiters Track Appointments/Contacts/Visit by Recruiters Setup Communication Plans for Recruits (Letter/Mail Generation)

NOTE: HCT is not currently using this module but plans to use it in near future along with a Constituent Relationship Management (CRM) System.

2.2 General Person (Students) – Banner Baseline General Person Identification Information

Name, Legal Name, Known As Name, etc. IDs Address, Telephone, Email, Emergency Contact Bio/Demo Information

Person Holds Medical Information International Information – Passport, Visa, etc. Appointments/Contacts with Person

2.2 General Person (Students) – Banner Baseline General Person Identification Information

2.3 Admissions – Banner Baseline Admissions Application

Desired Campus, Curriculum, etc. Admission Checklist Items Admission Fees

High School Grades Prior College and Degrees Test Scores Admissions Decision

2.4 General Student – Banner Baseline General Student

Campus, Curriculum, etc. Fee Rules Activities Academic Standing Expected Graduation Date

Assign Advisors to Students Track Cooperative Education Work (Internships) Tag Student Cohorts and Attributes Special Needs Student Tracking

2.5 Registration– Banner Baseline Student Enrollment and Registration

Course Section Registration Status Grading Mode

Class Roster and Attendance List Course Fees Assessment Rules Registration Waitlist Enrollment Verification Request

2.6 Accounts Receivable – Banner Baseline Student Account Details Payment Plans Refund Processing Third-Party Billing

2.7 Academic History – Banner Baseline Transfer Course Articulation Course Grades GPA – Term GPA, Cum GPA Transcript

2.8 Graduation – Banner Baseline Degree Award

Degree/Curriculum Details Graduation Details Honors Graduation Fees

1 - Setup

1.1 Catalog

1.2 CAPP

1.4 Schedule

3.2 General Person (Staff) – Banner Baseline General Person Identification Information

3.3 Faculty Information – Banner Baseline Faculty Advisor Information

Contract Attributes College/Department

Faculty Leaves Faculty Assignment to Schedule Faculty Workload

3.4 Faculty Qualifications – Banner Baseline Faculty Personnel Information

Tenure Information Sabbatical Information

Faculty Degree Information College/Degree/Major/Graduation Details

HCT Extension Applications for Banner Student

eTextbook Management System (ETMS) Resources downloaded from CurricuNet to ETMS Resource Request and Approval by Deans (based on student projections) Resource price entry by Vendors Resource Purchase Order Generation (Based on 20th Day Count) Resource Reconciliation (last day of term)

Bb Creative Eye Used to Integrate Banner with Blackboard All courses are created based on sections in Banner and

template associations in Bb Creative Eye All reports related to Blackboard Schedule and Activities Manage CrossListing of courses in Blackboard

Exam Scheduling System Handles the exam scheduling needs Helps manage resources(Staff, Students, Location) to avoid conflict

effectively Helps to meet campus or student specific constraints in scheduling Following information from Banner is utilized for scheduling needs

Campus Courses & CRNs Department Student Details Student Registrations Student Special Needs Staff Details Buildings and Room Details

e-Advising & e-Registration Handles the Student Advising for the upcoming semester Helps in early planning w.r.t scheduling needs Helps to project the section sizes for the courses Following information from Banner is utilized:

CAPP setup Student Record Details Student Registration Advisor Information Student Grades Prerequisite & Co-requisite Information

Keeps track of all counselor/medical records for students in one central database

Records are encrypted and only available to counselors and nurses

Appointment facility generates calendar invites for students and counselors

Standard Assessment Strategy for all sections of same course

Map Learning outcomes to assessments

Approval & Locking of Assessments Component wise grade entry Sub-component wise grade entry Mid term grade entry Grade Approval Process Grade automation

Course

Assessment Strategy

Learning Outcomes

Curriculum System

E-Gradebook

Banner (6,000+ CRNs)

Executive Deans

Simple tool for faculty/staff to search for students based on more than 30+ tags and statuses

The search query can be saved for later usage

Results are displayed in a tabular format and can be extracted to an Excel

Online Attendance Management system available for teachers to take attendance on their desktops or mobile devices during the class: Present Absent Late Late Absent Excused Absent

Attendance periods are generated based on the schedule in Banner Generates 5%, 10%, >10% warnings All Attendance related comments are maintained.

Available to campus IT staff Aids in tracking Laptop Distribution to all students in HCT Manage charity approval workflow for students requesting for

Laptop Financial Aid Place Laptop Hold for students who received Laptops from

Charity Record Payments Received From Students

An application for colleges to provide major selection capability for students

Students enter their first, second, and third choice Program choice is confirmed based on demand of each program

Based on attendance and gradebook data teachers and program chairs enter mid-term feedback as well as comments at the end of term

At Risk is an important application that helps the colleges in: Proactively identifying At Risk students Work on the success of such At Risk students through early intervention. Mentors assigned to students for the At Risk Identified Follow-up mechanisms are also in place

A student can be assigned as At Risk in multiple courses against multiple categories.

At Risk assignment can be done by: the teacher or can also be set to assign automatically by the system based on some

rules set in the settings.

Courses are associated with Assessments. Question Bank serves as the central repository for building

questions for the assessments defined Associates questions to Learning Outcomes Has built-in moderation and approval process Enables generation of Question Papers for courses based on

outcome of approval process.

IELTS/CEPA exams form an integral part of Student entry/exit criteria

Test services aids in managing the processes related to these tests Manage Test Dates Registration – which includes auto-generation of pre-filled IELTS

forms Verification Upload of Internal/External Exam Results to Test Services Approval process and upload of results to Banner

Advance Payment – Loading credit on the cards Eliminate Cash Transaction history of all activities on the card Supports financial aid students Setup menu for vendors for merchandise

Centralized system to bring the marking process online Features include:

Defining exam dates Setting up markers for the courses Setting up marking rules Upload of Exam Scripts/Answers/Files Assign Markers based on Randomization Algorithm Extraction of marking results Questions are mapped to LOs and the results of marking can be

used to Assess the learning outcome of the students

Online workflow system which captures all approvals related to students

Approvers may be sitting in different geographical locations Examples:

College Transfer form Hold Release Application Re-enrollment Request Change of Major Request User Access Request

Gate access to students based on registration and schedule in Banner

Notifications to parents Students can apply for

online permissions which is processed by student services with a permission from the guardians

Thank You!

Khalid TariqHead of Enterprise Systems Development & QA

Higher Colleges of Technologyktariq@hct.ac.ae www.hct.ac.ae

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