Formatting characters and paragraphs

Unit objectives Change the appearance of text by

applying character formatting Align text by using tabs Format paragraphs by using alignment

buttons, adding borders, and applying bullets and numbers to lists

Change paragraph indents, line spacing, and paragraph spacing

Topic A

Topic A: Character formatting Topic B: Using tabs Topic C: Paragraph formatting Topic D: Advanced paragraph

formatting

Character formats

Use font, font size, and font styles Use buttons on the Formatting toolbar

Activity A-1

Using the Formatting toolbar

Font dialog box

Activity A-2

Using the Font dialog box

Character effects

1. Select the word or phrase to format

2. Choose Format, Font to open the Font dialog box

3. From the Effects section, select the options you want to apply

4. Use the Text Effects tab to apply animations

5. Use the Character Spacing tab to change the space between letters

6. Click OK

Activity A-3

Applying character and text effects

Highlight tool

One-time use:1. Select the text to be highlighted.

2. Click the Highlight button to apply highlighting. The tool is automatically turned off.

Multiple use:1. Click the Highlight button.

2. Select the text to be highlighted.

3. Continue to select text for highlighting.

4. Click the Highlight button to turn it off.

Activity A-4

Highlighting text

Repeating character formatting

Choose Edit, Repeat Font Formatting Press F4 Press Ctrl+Y

Activity A-5

Repeating formatting in a document

Finding formats

Activity A-6

Formatting multiple selections simultaneously

Formatting multiple selections simultaneously (Movie)

Format Painter button

1. Select text whose format needs to be copied

2. Click

3. Select text to be formatted

Activity A-7

Using the Format Painter

Reveal Formatting task pane

Activity A-8

Using the Reveal Formatting task pane

Applying built-in character styles

1. Choose Format, Styles and Formatting to display the Styles and Formatting task pane

2. Select the text to be formatted

3. From the Pick formatting to apply list, select the desired style

Creating a character style

1. In the Styles and Formatting task pane, click New Style

2. In the Name box, enter a name for the style

3. From the Style type list, select Character

4. Under Formatting, select desired formats for the new style

5. Click OK

7. From the Pick formatting to apply list, select the new style

Activity A-9

Applying character styles

Topic B

formatting

Tab stop types

Activity B-1

Examining tab stops

Custom tab stops

1. Display the ruler, if necessary

2. Select paragraphs where you want to set tabs

3. Click to select the type of tab

4. Click a position on the ruler to place the tab stop

Activity B-2

Setting and moving a custom tab stop

Clearing custom tabs

1. Select the paragraph to be affected

2. Drag the tab indicator off the ruler and into the text area

Activity B-3

Clearing and setting other types of tabs

Tabs dialog box

Activity B-4

Setting a tab and leader in the Tabs dialog box

Topic C

formatting

Paragraph alignments

Left Centered Right Justified

Activity C-1

Using paragraph alignments

Borders and Shading

Activity C-2

Applying borders and shading

Bullets and numbering

To insert bullets:– Select the paragraph– Click

To insert numbering:– Select the paragraph– Click

Activity C-3

Adding bulleted and numbered lists

Picture bullets

Activity C-4

Editing bulleted and numbered lists

Outline numbered lists

2. Choose Format, Bullets and Numbering

3. Click the Outline Numbered tab

4. Select the numbering style

5. Click OK

Activity C-5

Adding an outline numbered list

Topic D

formatting

Indent markers

Hanging Indent marker

First Line Indent marker

Left Indent marker

Right Indent marker

Activity D-1

Setting left and right indents

Hanging indents

1. Select the paragraph, or paragraphs, you want to affect

2. Drag the hanging indent marker to another position on the ruler

Activity D-2

Setting a hanging indent

Creating a new line

To create a new line without losing the hanging indent, press Shift+Enter

Activity D-3

Comparing new lines and paragraphs

Paragraph dialog box

Activity D-4

Setting the space before and after a paragraph

Line spacing options

1. Select the paragraph to be affected

2. On the Formatting toolbar, click the Line Spacing button

3. Select the desired spacing from the drop-down list

Activity D-5

Setting line spacing for a paragraph

Unit summary

Changed the appearance of text by applying character formatting

Aligned text by using tab stops Formatted paragraphs by using

alignment buttons, adding borders, and applying bullets and numbers to lists

Changed paragraph indents, line spacing, and paragraph spacing

Formatting characters and paragraphs

Documents

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