Fishbowl Webinar SharePoint Connector for Oracle WebCenter Content Version 2.0

Maximum R&B for Enterprise Class Architectures

Jason Lamon, Fishbowl Marketing George Sokol, Fishbowl Business Development September 6, 2012

Agenda

+ About Fishbowl Solutions

+ SharePoint Connector Overview

+ Use Cases

+ Demo

+ Next Steps

Version 2.0

About Fishbowl Solutions

+ 100+ deployments in last 2 years

+ Focused on portals & content management since 1999

+ Solutions offerings & value-add components for

Oracle WebCenter

+ Oracle Specialized Gold Partner for WebCenter

Content & WebCenter Portal

About Fishbowl Solutions

WebCenter Mobile Enterprise Portals & Intranets

SharePoint & Google Search Connectors Policies & Procedures

Product Overview Fishbowl Solutions’ SharePoint Connector for Oracle WebCenter Content

What is it?

+ Seamless, easy to use integration

+ Enterprise-class WebCenter Content storage for Microsoft SharePoint

– Edit and work in SharePoint, save in WebCenter

– Configurable, flexible options

– Supports full user control, yet it can be transparent

Why Use WebCenter for Storage?

+ Governance and Compliance – Use cases not in line with organizational policies

and regulations – Orphaned sites/content

+ Cost Control – Site sprawl = Spiraling storage costs – Additional licenses and 3rd-party tools

+ Maximizing Content Efficiency – Single authoritative source for

• Application integration • Business process workflows • Multi-site, multi-platform access

Maximum R&B: Return on Investment & Benefits!

Why Integrate?

Consolidate EnterpriseContent into a Central

Repository

Extend SharePointContent to other Oracle

Applications

Maintain betterGovernance over

SharePoint Content

Move legacy SharePointcontent to WebCenter for

Retention

39%

26%

18% 16%

Key Product Features

Certified “Oracle Validated Integration” • The only ‘validated’ Oracle connector for

SharePoint

Works transparently • Collaborate in SharePoint – store

in Oracle WebCenter Content

Secure seamless storage • Utilizes server to server communication for

operations • Prevents unauthorized access at the storage layer.

Highly Configurable

• Store based on library, folder location, file size or extension, user preferences, and more

Supported Environments: • Oracle WebCenter Content 10 and 11g • SharePoint 2010

Product Features In Depth

Optional User Interface Controls • More options

• Improved admin tool for adding content

• Primary storage icons*

Data & Content Integrity • Metadata mapping

• Synchronized Version control*

• Managed content – Content edits occur in SharePoint*

• No duplication of file storage

Flexible Storage Options • By File

• By Library, Site, or Site Collection

• By Folder location

• By File extension or size

Easy Administrative Interface • Integrated SharePoint administration

• Site hierarchy inheritance*

• Self-service configuration*

* New in Version 2.0

2.0 Feature: Configuration Inheritance

Site

s &

Su

b-s

ite

s

Fold

ers

wit

hin

D

ocu

me

nt

Lib

rary

Site Collection & Default Site

Central Admin

Operations Marketing HR

Benefits

Insurance Retirement

Planning

Health Insurance

Life Insurance

Policy Info HSA

• Connector configuration available from:

• Farm

• Site Collection

• Sites (Sub-Sites)

• Folders (Sub-Folders)

• Children inherit parent configurations

• Option to allow override

2.0 Feature: Enhanced UI – Primary Storage Icons

Column and icons to indicate storage location:

Oracle WebCenter

SharePoint

Search Results: • Icons & hover over

image text to denote managed location

Content Info: • Text cue for managed

location • Link to item in SharePoint • Menu items removed from

Content Actions

Text Cue

Link

Icon Cue

2.0 Feature: Enhanced UI –WebCenter Integration

2.0 Feature: Stronger Version Management

+ Supercharged Version Management – Configurable versioning options

– Stores major and minor versions, only major, or selective versions

– Version synchronization control

Version Control Example: Tracking Revisions

Store All Revisions in WebCenter Content Do Not Allow Delete from WebCenter Content

No

SharePoint Action SharePoint Revision WCS Revision Notes

User edits item 0.2

0.1

0.2 (Released)

0.1

User Publishes item 1.0

0.1

1.0 (Released)

0.1

Rev Label updated on existing item in WCS

User unpublishes item 0.2

0.1

0.2 (Released)

0.1

Rev Label updated on existing item in WCS

User Publishes item 1.0

0.1

1.0 (Released)

0.1

Rev Label updated on existing item in WCS

User edits item 1.1

1.0

0.1

1.1 (Released)

1.0

0.1

User publishes item 2.0

1.1

1.0

0.1

2.0 (Released)

1.1

1.0

0.1

Rev Label updated on existing item in WCS

User deletes minor revisions 2.0

1.0

2.0 (Released)

1.1

1.0

0.1

No change to items in WCS

2.0 Feature: Add Content from WebCenter

Add items from WebCenter Content for collaboration in SharePoint

• Administrator function

– Controlled by security group and accounts

• Search WebCenter Content

• Select individual items or “All” items

• Add only released version or all revisions

Use Cases SharePoint Connector

“We successfully implemented Fishbowl’s SharePoint Connector Beta Version 2.0 for Oracle WebCenter Content, and we have found that it is an effective

tool to help manage content existing throughout our SharePoint environments. The connector will further enable us to leverage SharePoint for collaboration and Oracle WebCenter for content management, while helping us consolidate

high-value information within one system of record.”

Mark Zawadzki Software Developer

Benderson Development

Use Case #1: Large Volume Sites

Challenges + Up to 70% of storage is unmanaged content. + Difficult to manage content growth. + Large amounts of duplicated content. + Large numbers of departmental SharePoint

sites – little governance

Key Benefits + Centralized storage to help contain costs + Efficiencies in backup and administration + Better use of Oracle infrastructure

Challenges + Need to share information across many applications. + Content must be duplicated across multiple web sites

or applications. + Access from external or non-SharePoint consumers

Benefits + Cross platform content integration + .Net, XML, WSDL, JSR, etc.

+ Utilize application connectors for Oracle applications.

+ Multi-channel delivery of content + No duplication.

+ Support across multiple sites, mobile applications, and more.

+ Support access across multiple security domains and infrastructures.

Use Case #2: Content Distribution Across Enterprise

Websites Site Studio

Portals WebCenter Portal & Spaces

Mobile Devices Mobile Apps & Web

WebCenter Content & Beyond

Oracle Applications E-Business Suite, PeopleSoft, etc.

Use Case #3: Records Retention & Discovery

Challenges + Meeting compliancy standards (i.e. DoD, SQF, FDA,

ISO, TQM, etc.) + Multi-site hierarchy makes it difficult to find,

manage content. + Uncertainty of version(s) used.

Benefits + Strong features and history of meeting compliancy

standards. + Single search will find all records. + Version control management is enforced.

Windows SharePoint Services 3.0

Microsoft SQL Server Store/Retrieve

EBS Provider Interface (COM)

Fishbowl SharePoint Connector EBS Provider Implementation

1. Connector is installed at the SharePoint Foundation Services level

2. As files are saved into SharePoint, SharePoint calls the External Blob Store

3. The Blob Store calls Connector to verify rules for storage.

1. If “Rule = WebCenter”, then content checked into WebCenter

2. If “No Rule”, Connector hands off to SharePoint primary storage.

Windows SharePoint Services 3.0

Windows SharePoint Services Object Model

Storage Stack Access

Relational Access

Exteral BLOB Store COM Interface

ISPExternalBinaryProvider

FbSpUcmConnectorReceiver

External BLOB Store (EBS) Provider

SQL Server Content DB

Oracle WebCenter Content

Storage Rules Evaluation

Architecture – How it Works

Demonstration

Summary: Maximum R&B!

+ Maximum Return on Investment

– Simplify storage costs

– Target administrative overhead

– Attack content sprawl

+ Maximum Benefits

– Information anywhere, everywhere

– Improve security and compliance

– Leverage best of both systems

“Two great products that work even better

together!”

Why Fishbowl Solutions

• Oracle Validated Integration

• Experience & Expertise

• Numerous Customer Successes

• Ongoing Research & Development

30 Day Evaluation Program

sales@fishbowlsolutions.com 952-465-3400

Define Use Case

Request Eval License

Retention management,

large file management,

etc.

Email Fishbowl for 30 day

license – include use case info

Discuss

Outcomes Expectations Next Steps

Configure & Test

Verify and validate use

cases

Questions

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