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sharepointmaven.com @gregoryzelfond
KICK-ASS PROJECTCOLLABORATION WITH
OFFICE 365 GROUPS
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Before we start…
Complementary webinar video recording is
available at https://youtu.be/6Ze1aZcT_KQ
You can also visit my YouTube Channel:
https://www.youtube.com/c/sharepointmaven
Slides and Demo based off SharePoint Online,
however, similar functionality is available with
on-premises and older versions of SharePoint
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About Me
Gregory Zelfond
10+ years of experience with SharePoint
Huge SharePoint Advocate, blogger
Love to solve business problems using
code-free, out of the box SharePoint
configurations
Owner of SharePoint Maven
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About SharePoint Maven
I HELP ORGANIZATIONS TO UNLOCK
THE POWER OF SHAREPOINT
MIGRATION CONSULTING TRAINING
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Agenda– Project Management options in
SharePoint/O365
– Office 365 Groups• What are Office 365 Groups
• Conversations
• File sharing
• Calendar
• Notebook
• Tasks
• External Access
• Office 365 Groups and Team Sites
– Q & A
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
PROJECT
MANAGEMENT
OPTIONS
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Available Options in SharePoint/Office 365
Office 365
Groups
• Informal
• Easy to use
• No overhead
Document
Sets
• Formal
• Documents Only
Project
Sites
• Formal
• Requires Discipline
Project Web App
Project Online
• Very formal
• Portfolio Management
• Mature PM Methodology
• $$$$
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
What is the problem you are trying to solve?
Consistency with documentation
Consolidate various information sources
Enforcement of Project Management methodology
Project Management Office (PMO) Dashboards and Reporting
Informal Meeting Space
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Things to keep in mind…
Project Management discipline/maturity within an organization
SharePoint maturity within an organization
Know your audience
User Adoption & Training
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
OFFICE 365
GROUPS
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Conversations
Keep all your email conversations in 1 spot!
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Files
OneDrive-like place for your files
BONUS: Add metadata if you wish!!!
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Calendar
Easily overlay multiple Office 365 Groups Calendars with personal calendar!
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Notebook
Keep ANY project notes in one place!
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Tasks
Delivered via Office 365 Planner
Plan created automatically for every new Office 365 Group
Not ready for prime time! Wait until this product matures
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
External Access
Step 1: Allow users to email the group
Step 2: Add External users just like you would with regular members
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Office 365 Groups and Team Sites
Office 365 Groups and Team Site are getting married!
New Office 365 Groups will get a team site and vice versa!
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Small projects
Projects that don’t follow formal project management methodology
Projects where security does not need to be tightly controlled
Office 365 Groups are great for…
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Office 365 Groups Blog posts
Top 5 features of Office 365 Groups
Project collaboration with Office 365 groups
Project Management in SharePoint – lots of options to choose from
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
SharePoint Webinars
How to manage projects in SharePoint using out of the box features
How to build amazing Intranet Sites in SharePoint using out of the box features
How to improve SharePoint User Adoption – practical tips and industry best practices
How to manage migration to SharePoint
SharePoint hacks you can’t live without
[NEW] Project and Portfolio Management with Project Online
[NEW] Kick-Ass Project Collaboration with Office 365 Groups
LEARN MORE
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Need help with SharePoint?
SharePoint Site Configuration and Customization
Document Migration to SharePoint
SharePoint Implementation Strategy
SharePoint Training
SharePoint User Adoption
SharePoint Governance
SharePoint Project Management
sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
THANK YOU!
Visit: sharepointmaven.com
Email: [email protected]
Follow: @gregoryzelfond
Connect: linkedin.com/company/sharepoint-maven
View: www.slideshare.net/gzelfond
Watch: SharePoint Maven YouTube Channel
Get in touch if you have questions