HSPUG Loving one drive for business as a productivity tool

www.expertpointsolutions.com

Loving OneDrive for Business as a Productivity Tool

Brian Culver ● Houston SharePoint User Group ● March 16, 2016

About Brian Culver, MCM

SharePoint Solutions Architect for Expert Point Solutions in Houston, Texas.

Microsoft Certified Master (MCM) in SharePoint Microsoft Certified Professional Developer (MCPD). Brian has worked in the Information Technology industry for

since 1998 and he has been working with SharePoint since 2005. His deep expertise includes Azure, Office365, SharePoint, ASP.Net, SQL Server and Project Server. He has been involved in many large SharePoint implementations including Internet and Intranet sites, Partner Portals, Enterprise Content Management and Governance, and much custom application integration and development.

Author, Speaker and Blogger

Email : brian.culver(at)expertpointsolutions.comTwitter : @spbrianculverLinkedIn : https://www.linkedin.com/in/bculver Blog : http://blog.expertpointsolutions.com

Session Agenda

Challenges in the 21st CenturyWhat is OneDrive for Business? Roadmap Use Cases Deployed it In Review

Globalization (We are everywhere) International relationships New vendors New customers

Communication (Instantaneous) Text messaging Social media Emails Video streaming

Cost Effectiveness (Virtual world) Faster speed saves time which either

saves or makes money. Automated and streamlined processes

reduce labor costs

Challenges in the 21st Century


Security is becoming more “real”

Price Waterhouse Coopers The Global State of Information Security® Survey 2015




90 percent of business acknowledge at least 1 data security event in the last year; frequency is greatly understatedWe live in a “Bring Your Own Device” (“BYOD”) world112 smartphones are lost or stolen every minute – that’s 57 million data security incidents per year in the United StatesAdd in lost or stolen lap tops, flash drives, etc.Add in malicious insiders, criminal and government sponsored hackers (reconnaissance and disruption), and critical infrastructure attacksThe issue is not if, but when and how often



Risks

What is OneDrive for Business?

Key requirements for Enterprise File Sync & Share

Anywhere, anytime access to work and personal files

Seamless integration with familiar collaboration tools

Enterprise-grade security, compliance, and IT control






A place where you can store, sync, and share your work files.

Built for informal collaboration 1 TB storage (moving to unlimited) PC/Mac, tablets and phones Windows, iOS, Android Deep Office integration Enterprise IT, security, control &

compliance

A Microsoft service for storing files online.

OneDrive for Business Features

Cross-browser web client PC and Mac (preview) sync clients Drag and drop file uploads Simple sharing options (internal and external) Rich file previewing Simple copy and move Create files and folders Smart search

The basics (web and sync)

In two flavors


A Microsoft service for storing files online.

• The base storage on SPO (the amount of storage you have with every Office 365 SharePoint tenant) has been increased from 10GB to 1TB

• The file upload limit (size of an individual file) has increased from 2GB to 10GB

• OD4B storage has increased from 1TB per person to 5TB

• Though using the new sync client, items can be selectively synced

Available Now

Start

Roadmap (Implemented)

• Office 365 Roadmap (Official)http://fasttrack.microsoft.com/roadmap?Wt.mc_id=DX_MVP402844

• Get on First Releasehttps://support.office.com/en-us/article/Office-365-release-options-3b3adfa4-1777-4ff0-b606-fb8732101f47?ui=en-US&rs=en-US&ad=US

• Set up the release option for your organization

• Select people for First Release

Stay Up to Date

Outlook Mobile iOS integration

PDF annotation support for Android

Drive discovery and recent files view in browser client

Windows 8.1 support for Next-Gen Sync

Streamlined Microsoft Account creation

Q1 2016iOS access to SharePoint Online files

Self-service NGSC (Next Generation Sync Client) setup and groove.exe takeover

Pause Sync

Curate the "Share with Me" view

Sync of shared folders

Sync of SharePoint document libraries

Notifications

SharePoint on-prem support for iOS

Android access to SharePoint Online files "Shared by Me" view

Start

Roadmap (as of Feb 22, 2016)U

ser

Auditing & Activity Reporting

DLP support for mobile apps

Deny list of file types for sync

Customer LockboxIT

Q2 2016

Link encryption IT controls

Data retention settings for deleted users

DLP (Data Loss Prevention) custom classifications

Bandwidth throttling controls for sync

External sharing domain allow/deny list

Planned(No timeline yet)

Removal of #, % blocked characters

Max path length increase

Differential and RMS sync support

IT insights reporting

AAD (Azure Active Directory) Conditional access for NGSC (Next Generation Sync Client)

The BasicsDemo


Editing with Office and Office Online Version control Yammer Modern attachments in OWA Delve

Office 365 integration

Office 365 IntegrationDemo


iOS, Android and Windows apps for phones & tablets Upload Edit Search Recover Recover from Recycle Bin Share Offline (Android)

Mobility options


Auditing and reporting (rollout starting in 2016) Data Loss Prevention (DLP) and eDiscovery Mobile Device Management (MDM) Information Rights Management (IRM) Sync controls Data retention policies Encryption at rest Compliance

Security, control and compliance

http://www.microsoft.com/en-us/server-cloud/cloud-os/global-datacenters.aspx



Azure infrastructure includes hardware, software, networks, administrative and operations staff, and the physical data centers that house it all. Azure addresses security risks across its infrastructure.

Read the Azure Security, Privacy and Compliance white paper Read the Security Management in Microsoft Azure white paper

Security, control and compliance


http://go.microsoft.com/fwlink/?linkid=392408&clcid=0x409

http://go.microsoft.com/fwlink/?linkid=518999&clcid=0x409


Security and ControlDemo


1 TB per site collection (100 GB for government plans) Sync up to 20,000 items in OneDrive for Business libraries & Team Site libraries Sync up to 5,000 items in a SharePoint library In any SharePoint library, you can sync files of up to 2 gigabytes (GB) File upload limit – 10 GB per file (older browsers 300 MB) Character Limits In SharePoint Server 2013, file names can have up to 128 characters. In SharePoint Online, file names can have up to 256 characters. Folder names can have up to 250 characters. Folder name and file name combinations can have up to 250 characters. Invalid characters: \ / : * ? " < > | # % (and more)

Default Software Boundaries and Limits

https://support.office.com/en-us/article/SharePoint-Online-and-OneDrive-for-Business-software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498

https://support.office.com/en-us/article/SharePoint-Online-and-OneDrive-for-Business-software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498

OneDrive for Business Hybrid

If you use SharePoint Server 2013 and want to take advantage of cloud storage for your users' business documents, you can set up OneDrive for Business in Office 365 and have your users automatically redirected to Office 365 when they click the OneDrive link in SharePoint Server 2013. By using Office 365 for document storage, you can take advantage of cloud storage without having to migrate all of your workloads to Office 365. Setting up OneDrive for Business hybrid requires configuring Office 365 if you haven't already, and configuring OneDrive for Business redirection. For information about planning OneDrive for Business hybrid, see Redirect users to Office 365 with OneDrive for Business: scenario overview.

SharePoint 2013 and Office 365 Integration via OneDrive for Business


How it works for your users


New options under the heading Office 365 Connections on the home page of the SharePoint Central Administration website


SharePoint Online My Site Host Url

Configure audience scoped redirection toOffice 365

Specifies where new SharePoint sites are created.


Redirects to OneDrive for

Business in Office 365


Bandwidth Planning

http://www.microsoft.com/en-us/download/details.aspx?id=44541

http://www.microsoft.com/en-us/download/details.aspx?id=44541

Office 365 Import Service

Ship a hard drive or upload data to Office 365 via Azure. Faster than direct upload into Office 365. Useful for .PST migration and for upload into SharePoint Might simplify user-directed uploads

OneDrive for Business Update

Next Gen Sync Client Generally Available (No longer Groove)

The New Web UX for OneDrive includes these features Company-Shareable Links: provides a sharing link for every document that can be opened by any

internal user who receives that link, without those users having to be manually added via an explicit share action. Users are not added to the Access Control List (ACL) until they access the file for the first time.

Set an expiry date for a guest share: We’ll introduce the ability to set expiration dates for external guest links

Modern attachments for Outlook: In OWA. Outlook 2016 desktop client when it ships in September.

Other features being rolled out or in new client An admin can set the amount of quota that a user can utilize. Being rolled out now. Coming out soon, admin will be able to set allow and deny lists for external sharing domains. Archiving all external sharing emails (sent via bcc:) into a folder. With new client, increase number of files to 20,000 and increase individual file size to 10GB.

OneDrive for Business Update

Already present features in the service Feature to limit sync client to a whitelist of domain names. Managed via powershell. No longer provision "Shared with Everyone" folder for new tenants and users. Admins can enable this

if desired. Also have a way to remove Everyone, Everyone except external users, and All Users from the people picker in the file sharing dialog. Details here: https://technet.microsoft.com/en-us/library/fp161390.aspx

Encryption Each file in OD4B and in SharePoint is secured using per file encryption. In Q1 2016, Customer Lockbox will be available. This provides for customer approval before Microsoft

datacenter administrators are provided passwords for content.

Auditing We are currently in Preview for Office 365 Auditing & Reporting capabilities. Availability for Office 365 Auditing & Reporting is scheduled for Q1 2016, before the end of the year. An alternative today is the Office 365 Management Activity API preview. This allows customers to

export the audit feed to their own databases and build customs reports. Office 365 Management Activity API (preview): https://msdn.microsoft.com/EN-

US/library/mt227394.aspx

https://technet.microsoft.com/en-us/library/fp161390.aspx

https://msdn.microsoft.com/EN-US/library/mt227394.aspx

Bad news Google Drive, Box, DropBox, and others are ahead of Microsoft. [New] OneDrive for Business compatibility issues with a standalone Office 2013

or Office 2016 application (like Visio, Project, Skype for Business, or OneDrive for Business). Huh?

In Review OneDrive for Business is a first and best cloud workload. Architect and plan for OneDrive for Business integration and migration as a first

step towards a cloud strategy for or customers OD4B will be the Enterprise tool for informal collaboration that best integrates

with Office and the Microsoft ecosystem. OD4B is the best tool for hybrid scenarios where we leverage on-prem

(SP2013/2016) and online (Office365). OD4B just released in Sept 30, 2015 with many fixes and features that continue

to make it an excellent tool. OneDrive for Business (OD4B) is maturing as a tool but its behind the major

players. If you want something fixed or new features in OD4B, send to:

SharePoint Server: http://sharepoint.uservoice.com Office365: http://office365.uservoice.com

Learn to use OD4B, and you’ll love it too.

http://sharepoint.uservoice.com/

http://office365.uservoice.com/

Questions

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Thank you!

Brian Culver, MCMTwitter: @spbrianculver

E-mail:brian.culver(at)expertpointsolutions.com

Blog:http://blog.expertpointsolutions.com/

Slides:http://www.slideshare.net/bculver

http://blog.expertpointsolutions.com/

http://www.slideshare.net/bculver

Resources

http://aka.ms/learnonedrive http://blog.onedrive.com https://customersuccessblog.onedrive.com/ https://support.office.com/en-ca/article/SharePoint-Online-and-OneDrive-for-Business-software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en-CA&ad=CA https://support.microsoft.com/en-us/kb/2933738 http://go.microsoft.com/fwlink/p/?LinkId=518229 SharePoint Server: http://sharepoint.uservoice.com Office365: http://office365.uservoice.com

http://aka.ms/learnonedrive

http://blog.onedrive.com/

https://customersuccessblog.onedrive.com/

https://support.office.com/en-ca/article/SharePoint-Online-and-OneDrive-for-Business-software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498?ui=en-US&rs=en-CA&ad=CA

https://support.microsoft.com/en-us/kb/2933738

http://go.microsoft.com/fwlink/p/?LinkId=518229

http://sharepoint.uservoice.com/

http://office365.uservoice.com/