Free Organization & Communication Tools

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Slides from 30 minute round table discussion of free tools to organize and communicate.

Text of Free Organization & Communication Tools

  • 1.Free Organization and Communication Software Anyone Can Use
    Presenter: Shana Ellison
    2011 Effective Education Partnerships Conference

2. Introduction to free technology tools

  • Technology & the business of technology are continuously evolving.

3. Tools appear and shift in the market at hyper speed. Some stay for many years, otherswell, dont get attached to any free tools! 4. Often tools improve vastly over time. 5. These might not be the besttoolsbut theyre FREE!Why are they free:
Beta testing (
Enticing new customers (
Open Source or Shareware (
Business model (
2011 Effective Education Partnerships Conference
2011 Effective Education Partnerships Conference
Create and share your work online with Google Docs
Upload your files from your desktop: It's easy to get started and it's free!Access anywhere: Edit and view your docs from any computer or smart phone.Share your work: Real-time collaboration means work gets done more quickly.
2011 Effective Education Partnerships Conference
Share your schedule
Mobile app and syncing with mobile phone build-in calendar
Event reminders - sound, e-mail or text message
Send invitations and track RSVPs
Sync with your desktop applications, ex MS Outlook
Work offline view calendar wherever you are
2011 Effective Education Partnerships Conference
Easily schedule:
Any need
New Moms
Cancer Patients
Respite Care
Support Groups
Extended Family
Bible Study Groups
CareCalendar is a web based system to organize meals and other help for families during a time of illness or life changing event, such as the birth of a baby or death of a family member. It can also be used for long term situations, including homebound and caregiver respite care needs.
2011 Effective Education Partnerships Conference
Yelp is an online urban city guide
Find and write reviews for services and vendors
Reviews are written by individuals/ peers
You must register
You can drill down by establishment or by reviewer
You can create a trusted social network by inviting friends or following certain reviewers
You can share reviews on Facebook
2011 Effective Education Partnerships Conference
See all of your accounts in one place
Auto-categorizes transactions
Alerts for low balance and bill reminders
Free mobile app for on-the-go viewing
Set budgets an financial goals, then track your progress
Monthly e-mails with goal progress and free advice
Mint brings all your financial accounts together online, automatically categorizes your transactions, lets you set budgets & helps you achieve your savings goals.
2011 Effective Education Partnerships Conference
Know where you stand
What you owe and what youre due
Drill down for detailsView by friend money and stuff thats due between you
Bill Allocation
If someone covered dinner or the electric bill, this split - evenly or
exact amounts.
Settle UpUse their online payment service
Use texts to create entries
Create a library of books and other possessions
BillMonk helps you avoid the awkwardness of borrowing and sharing. We track the debts that might otherwise be forgotten, and we do the cumbersome money-math.
2011 Effective Education Partnerships Conference
Propose times
Review responses
Confirm a time
2011 Effective Education Partnerships Conference
14. www.Skype .com
FREE Skype-to-Skype:
Calls to anywhere in the world
Conference calls
Talk face-to-face with live video
Instant messaging
Send files
For a fee:
Call mobiles & landlines (Skype out)
Conference calls with people on phones
Long distance calls from your phone
Group video conferencing
2011 Effective Education Partnerships Conference
FREE teleconferencing
Requires only name and e-mailReservationless
Immediate Access
Dedicated Phone Number and Access CodeFree Conference Call Recording, Playback And Download FeaturesFree Conference Call Detail Report
2011 Effective Education Partnerships Conference
Picasa = Download software (mac or PC):
Automatically finds your photos on your computer
Add tags to photos
Edit photos
Add place locators
Picasa Web Albums = Online photo sharing:
Create photo albums
Set privacies per album
2011 Effective Education Partnerships Conference
17. Social Networking
Connect with friends & acquaintances
Share your life with posts, photos, videos & links
Stay up to date with people far and near, past & present
Support or promote causes/ businesses/ organizations
Create events with open or closed invitations
Solidify professional & personal connections
Stay aware of individual/ industry/ group updates
Post updates for announcements/ input/ marketing
Leverage your network for jobs or resources
Expert Advice through Q&A format
Real-time information from who youre following
Updates from friends, news, businesses, interests, etc.
Only as useful as the friends you follow
Disseminate status, promotions, news but you need followers
Posts limited to 140 characters
Can post to Twitter & FB simultaneously
2011 Effective Education Partnerships Conference
18. Event Planning
Create an invitations by occasion new version changes
Sends an e-mail to invitees and tracks attendance responses
Includes a map link
Let others invite more people or restrict
Bought by American Greeting so now have e-cards
Create events that are publically searchable or invitation only
Search events
Create payments, fees, donations (w/ multi levels), or make it free
Creates customizable order confirmation e-mail
Promote event FB & Twitter, with widgets on websites, etc
Can include a survey
Manage attendees
Event reports and tracking
Create events with open or closed invitations
Can invite people without a Facebook account
Respond and track events
Tracks FB friends birthdays
2011 Effective Education Partnerships Conference