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How to enhance your SharePoint to a true ECM platform using ecspand. Wheter you are earching for archiving, compliance, ERP integration or one of our ready-to-use solution (contract management, invoice processing, quality management): ecspand enriches your SharePoint to a one-stop-shop for all your document driven processes! Session at GWAVACon EMEA - October (2011-10-01)
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Welcome
motivation
microsoft sharepoint
the idea ecspand
ecspand highlights
Overview
Enterprise Content
Management
Hmmm?
Todays
Challenges
Information
worker
„ „
Information
worker
„ „ Our work is dominated by …
Collaboration
Lack of Time
Increasing
amount of
available
information
Increasing
amount of
available
information
Paperless office …?
Paperless office …?
Transport
Filing
Editing
Source: Anderson Consulting
10%
20%
70%
20%
8%
Number of
Documents
Long Tail
Types of content
Traditional
ECM
Unmanaged Content
invoices, contracts, personnal record,
delivery notes, etc.
Managed Content
presentations, calculations, strategies, templates, profit budget, organigram, proposals, suggestions,
specifications, notes, memos, invoices, wikis, blogs, menu,
plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions,
project documentation, external communication, …
Involved
User
Long Tail
Types of content
Traditional
ECM
Unmanaged Content
Enterprise 2.0
invoices, contracts, personnal record,
delivery notes, etc.
Managed Content
presentations, calculations, strategies, templates, profit budget, organigram, proposals, suggestions,
specifications, notes, memos, invoices, wikis, blogs, menu,
plant layout, offers, price information, press information, business plan, competition analysis, graphs, process definitions,
project documentation, external communication, …
File documents …
… und recover them!
Emails …
Emails …
… got lost and are not filed to responding offers,
contracts, …
Huge amount of
paper ….
… slow down
business processes.
Important documents
Important documents
… such as invoices and contracts are executed
too slowly.
Data Security
Legal
Regulations
The solution …
…is simple ;-)
Motivation
Time
motivation
Reduced time spent for search
Decreased operating expenses
Increased speed of process
cycles
Time is Money
Provision of
Information
motivation
Provision of Information
Has to be easy to retrieve
relevant information
Increase the quality of work
Information is a side effect of
daily work: transparency needed
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
Archive LOB
motivation
Motivation – Animation 21
Archive LOB
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
motivation
Motivation – Animation 21
?
motivation
Motivation – Animation 21
Microsoft SharePoint
SharePoint connects island in your IT landscape.
microsoft sharepoint
Business- Intelligence
Business Process
and Forms
Enterprise Content
Management
Search
Portal
Collaboration
Aggregates information within one central
platform and acts as a „One-Stop-Shop“ for your
business relevant data and processes.
microsoft sharepoint
microsoft sharepoint
Business
Solutions
BI for everyone Content-
management
Teamwork
Enterprise 2.0
Collaboration
… and find
microsoft sharepoint Team Collaboration &
Social Software Enterprise Content
Management
Web Conferencing
Business Intelligence Platforms
Information Access Technology (Search)
Project & Portfolio Mgmt Unified Communications Portal Products
microsoft sharepoint Team Collaboration &
Social Software Enterprise Content
Management
Web Conferencing
Business Intelligence Platforms
Information Access Technology (Search)
Project & Portfolio Mgmt Unified Communications Portal Products
Covered with Microsoft SharePoint
microsoft sharepoint
SharePoint as multi-tool-gadget
microsoft sharepoint
The MacGyver for enterprises :-)
microsoft sharepoint
Metadata Management
Office Integration
Hierarchic Taxonomies
Metadata based Navigation
microsoft sharepoint
Office Integration
Save to SharePoint
Related Documents
Presence Information
Edit Metadata
microsoft sharepoint
Document Sets
Different Content Types
Managed like a single Document
microsoft sharepoint
Record Management
Policies
Record & Hold Status
Audit Log
microsoft sharepoint
Remote Blob Storage
SharePoint
Content Database
META
Blob Storage
Strategy:
The ecspand idea
the idea ecspand
Difference standard ECM …
Capture
Storage
Link to
SharePoint Link to ERP
DMS Server
the idea ecspand
….
… and ecspand your SharePoint
Capture
Storage
Link to ERP
DMS Server
the idea ecspand
Combining „Best of Breed“
ECM and DMS features like Document
Libraries, Check in / out, Versioning,
Office Integration, Workflow Engine,
Metadata Management, …
Graphical Workflow design, Reusable
Workflow Templates, Analysis, …
the idea ecspand
the idea ecspand
Competence Radar SharePoint
the idea ecspand
Competence Radar ecspand
the idea ecspand
ecspand your SharePoint
Consistent interface
Process driven
Integration of 3rd party applications
Rendition & Compliance
Solutions „ready to use“
SharePoint als „Single Point of Service“
Highlights
ecspand highlights
ecspand Services
ecspand highlights
Records Organizer
ecspand highlights
Document filing based
on its meta data.
ecspand highlights
By hand By hand
ecspand highlights
By hand By hand
ecspand highlights
Records Organizer
ecspand highlights
Rendition Service
ecspand highlights
Image Service
ecspand highlights
Compliance & Archiving
Audit proof archiving
Copy, move or link
Supports several compliance
platforms
Access by SharePoint
ecspand highlights
Workflow
Standard SharePoint
Workflows
Complex workflows: „ecspand
Workflow“ (Nintex OEM)
Ready to use Templates
Integration
ecspand highlights
Import Services
ecspand highlights
Integrate 3rd party applications
SharePoint as „Single Point
of Service“
Consolidated place for
knowledge management
and information retrieval
SharePoint as process
platform
ecspand highlights
Integrate existing ERP …
ecspand highlights
… into SharePoint
ecspand highlights
ERP Connector
Audit proofed archiving
Direct access to SharePoint documents
Interapplication functionalities and processes
ERP add-ons (SAP classifier, AX modules)
ecspand highlights
ecspand Sidebar
Drag & Drop upload from file system
Automatic filing and indexing
Search within SharePoint
ecspand highlights
ecspand capture
Scanning client
“Scan to SharePoint”
Integrated in process
solutions
ecspand highlights
ecspand capture
ecspand highlights
ecspand cloud capture
Client PC
Master Data
Process Solutions
ecspand highlights
Process Solutions
ecspand highlights
Contract Management
Tasks
Notes Documents
Emails
Deadlines
Annotations
Costs
€
Templates
Generate Archive Manage Control
ecspand highlights
Quality Management
Structured document illustration
according to ISO standards
Comfortable search for QM
documents
Support of all tasks by multilevel
work flows
Intuitive working by full office
integration
ecspand highlights
Invoice Processing
Increased efficiency
Process transparency
Integration into to ERP (SAP,
Dynamics AX/NAV, Infor)
High-quality invoice detection
Standard processes
ecspand highlights
Invoice Processing
ecspand highlights
Invoice Processing
ecspand highlights
Invoice Processing
Push invoice to SAP
ecspand highlights
Invoice Processing
Push invoice to SAP
ecspand highlights
Invoice Processing
Push invoice to SAP
Start workflow in SAP
ecspand highlights
Invoice Processing
Push invoice to SAP
Start workflow in SAP
ecspand highlights
Invoice Processing
Push invoice to SAP
Start workflow in SAP
SharePoint process
ecspand highlights
Invoice Processing
Push invoice to SAP
Start workflow in SAP
SharePoint process
ecspand highlights
Invoice Processing
Push invoice to SAP
Start workflow in SAP
SharePoint process
Store invoice in SharePoint
Conclusion
conclusion
SharePoint as Construction Kit
conclusion
SharePoint as Construction Kit
conclusion
SharePoint as Construction Kit
SharePoint is an excellent construction kit for
enterprise applications.
However: (programmatic) adaptions due to
complex requirements cause high costs and
manpower needs.
conclusion
SharePoint as Construction Kit
conclusion
SharePoint as Construction Kit
For more sophisticated solutions standard
extensions and products are needed.
conclusion
Standardisation
SharePoint, Nintex and ecspand
as proven standard products
Customizing by configuration
and without coding
Consistent use of standard
mechanisms and extensions
conclusion
Standardisation
Fast project delivery
Modular principles
Reduced (follow-up) costs
Guaranteed updates and
upgrades
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
Archive
conclusion
LOB/DB
Archive ERP
conclusion
Archive ERP
LOB/DB
conclusion
Archive ERP
LOB/DB
conclusion
conclusion
conclusion
Questions?
/me Christian Kiesewetter Partner und Sales Management
d.velop GmbH
+43 664 2075372
www.xing.com/profile/Christian_Kiesewetter3
www.linkedin.com/in/christiankiesewetter
www.slideshare.net/christiankiesewetter
http://twitter.com/#!/christiankie
www.ecspand.com
www.d-velop.com
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