Latest Trends in ITLatest Trends in ITEnterprise Content Management Enterprise Content Management

SystemSystem

ALANAI BISHT.

VEL TECH MULTITECH ENGINEERNG COLLEGE AVADI

Influenceof IT

eCMS can be used for a wide range of applications:– Public web sites– Intranet and internal portals– Dealer Portals and extranet

eCMS provides a suite of integrated services for collaborative document management and digital asset management

ECM is used as a content warehouse Enterprise content management as integrative middleware

Introduction :

The Content Development Lifecycle

The basic development cycle includes these stages:– Assign: a new task involving content creation or

editing is started– Edit: content is created, edited and tested by a

content contributor or developer– Review: content is tested and reviewed, with

possible rejection and recycling of the process– Deploy: content is transferred from development

to production, which usually involves transmission of the content to an external location

Assets

Asset: A file that contains data important to your organization

Examples:– Web pages– Documentation files– Image files– Scripts or program code– Configuration files

TeamSite safely stores your assets and controls who can access or modify them

Access Control and Security

An ECM system must provide security during all phases of content development and delivery

Permission attributes can be assigned to assets to control who can read or change the assets

The ECM system must also protect the content when it moves from point to point, making sure the content cannot be accessed by unauthorized people

eCMS provides robust access control via user login, role assignment, and file permission control

Versioning Support

Each time an asset changes in an eCMS system a new version of the asset is created

– Existing versions are never actually changed instead, the new version supercedes the previous one

Types of version management tasks:– Create new versions of assets– Compare different versions– If needed, revert assets back to previous versions

eCMS automatically protects existing versions of assets and creates new versions for you

How Versioning Works

A paper-based example:

Copy and store every new version of the document New versions are made by copying the top document, altering the copy and

storing the new version. The "stack" of old documents represents "audit

trail", with the oldest versions on the bottom . The newest version of document is on the top,

making it the "current" version

1. Copy latest

version

2. ChangeCopy

3. Changed documentbecomes new

"current" version

Process Control

An eCMS provides process control, enabling coordination and tracking of content development

Process control functions by establishing defined workflows, which can be modeled as flow charts showing the steps required to produce new versions

Each step in the process can be assigned to one or more people, or can be automated

eCMS workflow is an advanced process control system for content management

Development Simplification

Often, people in an organization who need to change content are not content development experts

These people need tools that allow them to contribute content easily

For instance, a product manager should be able to update product information on a web site without needing to know how to edit HTML files

eCMS implements development simplification with Forms Publisher and ContentCenter

Content Intelligence

With lots of content comes the need for finding, sorting, and categorizing assets

An ECM system should provide a way to tag assets with metadata

For instance, a particular team may need to tag each file with:– Author name– Content description– Reason for the last change

Content Distribution At the end of the development process, the content

must be moved from development environment to the production environment

For instance:– PDF files must be delivered to a printing service– Web files must be transmitted to the public web

server– Database records must be inserted into database

servers– Program code must be compiled and handed off

to the installation team

ECMS Life Cycle

Planning Stage

Requirements Definition Stage

Design Stage

High-Level & Low-Level DocumentUML

Use caseSequenceClassActivity

Prototype / Wire framingVisio Pencil (http://www.evolus.vn/Pencil/)iPlotz (http://iplotz.com/)HTML

Development Stage

StandardsCoding & NamingWrite clear, understandable & readable code

ToolsNUnit, NDoc, NAnt, CodeSmith, FxCop, .NET Reflector, Snippet Compiler and more…

Do more than askedUsability, UserEX, Creativity and more…

Documentation

Integration & Test Stage

Installation & Acceptance Stage

Ideas…..!!

cloud-based deployments, streamlines email management and archiving

digital signature low cost content management and

collaboration tools to both commercial and government organizations which dramatically reduces the barrier to regulatory compliance.

FEATURES OF www.catchglimpse.com: integraged template engine browser-based electronic sorting/qualifying

/filing/workflow solution no other dependencies than a standard tomcat installation

on the webserver A file uploader and manager "in place editing" An integrated simple comment-board system Multi-Tenancy Cloud-deployable Records Management (RM) module IMAP support for email client access & email archiving WCM authoring and deployment Portlet updates Filtering Rich user profiles

Expression Engine Core TextPattern Content Management System SilverStripe.org eZ Publish Contentteller Drake CMS Drupal Joomla! Content Management ocPortal Content Management OpenCMS PHP-Fusion CMSimple Content Management phpwcms - Web Content Management System TYPO3 Open Source Content Management System ezContents Content Management System phpCMS - PHP Content Management System

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