OVERVIEW

Document Management System- Supports document scanning, classification, recognition,

indexing, archiving, searching, viewing, version control, routing and collaboration

Document Classify

Extraction, Index

Key from image, auto indexing -

barcode, ICR/OCR,

table lookup, database lookup

Document Classify

Extraction, Index

Key from image, auto indexing -

barcode, ICR/OCR,

table lookup, database lookup

ScanTwain scanners,MFP machines,

image QC

ScanTwain scanners,MFP machines,

image QC

Import and Archive

Import agent, import

electronic files, relational database

Import and Archive

Import agent, import

electronic files, relational database

Search, View, Check-in/out,

RouteView document from anywhere

via web browser,

version control, routing and

collaboration

Search, View, Check-in/out,

RouteView document from anywhere

via web browser,

version control, routing and

collaboration

EDMS FLOW DIAGRAM

Docuflo Server

Internet / Intranet

Web Search

Scanned Images

Index Station(Key from image)

FileServer

Indexed Images

MFP/ Scanner

Scan Client

Process Flow

Database Server

Documents to scan

In Tray Routing

RECORDS MANAGEMENT SOLUTION

eDMSServer

File Server

DatabaseServer

eDMS Admin

eDMS Web ClientBusiness Process Manager

eDMS Web ClientSearch

eDMS Web ClientRoute & Version Control

eDMSRecords

Management Server

`

Label Printer

`

eDMS Web ClientBarcode Scan Station

eDMS VerifiereDMS IndexingeDMS Scan Station

eDMS Batch Import

Images

Text Files

Spreadsheets

PDFs

Slides

Media Files

eDMS RECORDS MANAGEMENT SOLUTION

REMOTE SCANNING

REMOTE SCANNING

Toshiba MFP Machines

BRANCH A

INTERNET HTTP& FTP

HQ

eDMSServer

File Server

DatabaseServer

eDMS Web ClientSearch

eDMS Web ClientSearch

Toshiba MFP Machines

BRANCH B

Toshiba MFP Machines

BRANCH C

eDMS Verifiers

eDMS Indexing Stations

eDMS Scan Station

(Shared Folder)

FEATURES

INFORMATION & PROCESS MANAGEMENT

CAPTURE & PROCESS

ORGANISE

COLLABORATION

SECURITY & CONTROL

SEARCHING

DATABASE

INTEGRATION

• Document scanning (local and remote).• Document Processing and Indexing (key from

image, zone OCR, barcode, table lookup, database lookup).

• Document and information life cycle management (create, review, approval, distribute, archive, dispose).

• Process Monitor (global view and take action on inactive task, identify bottlenecks).

• Process designer to design process flow (No coding required!).

• Ad hoc routing and process workflow (attach documents in the process).

• Case / project (virtual) file routing.• e-Forms, process flow and conditional routing

(serial and parallel).• Work queue (route a task to multiple users with the

same role to pickup and perform a task).

• Documents are organised in unlimited levels of folders.

• Organise functions to perform on a DASHBOARD.• Task Inbox / Outbox.

• Collaboration for sharing of information.

• Document searching using indexes and contents.• Web Search (profile, simple, full-text, wildcard,

Boolean, phrase, proximity).

• Version control (check-in and check-out documents.• Track document versions (document annotations

and highlights).• Access control.• Audit trail for reporting and tracking.• Folder and File security rights and privileges

(Private / Public folder).

• Database supported (SQL Express, MS SQL 2005 Server, Oracle).

• ODBC connectivity options.

• ODMA integration for saving MS Office documents (Word, Excel, PowerPoint, Outlook).

• Easy integration with vertical applications.• Outlook mail archive.• Web import.

ACHIEVABLE BENEFITS

Eliminate the inherent paper problems: missing, torn, duplication and distribution

Achieve similar benefits as email: instant delivery and retrieve from anywhere

Electronic filing: sharing, security, fast access, extended reach and zero waiting time

Connect people, process and information across the enterprise

Improve Customer Relation: provide the right information to the right people at the right time

Facilitate effective decision process: reliable, instant access to document / information and act NOW!

Cost saving: think of the manpower time spent filing and searching for documents and mailing documents

Reduce idle time and process gap: instant availability of information

Minimise risk: no lost / misplaced documents

Enforce best practices and regulatory compliance

Enables Business Continuity Planning

PRODUCT ARCHITECTURE

ODBCRelational Databases

ODBCRelational Databases

File Server(AES Encryption)

File Server(AES Encryption)

Web

Serv

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Web

Serv

ices

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Net

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Ap

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AP

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HTTP / HTTPS (SSL) / FTPIIS (Web Server)

HTTP / HTTPS (SSL) / FTPIIS (Web Server)

Auto Email Archiver

Auto Email ArchiverWeb ClientWeb Client

Windows ClientWindows Client

eDMSScan

eDMSScan

SOAP

XML

eDMS ServereDMS Server

DashboardDashboard Task ListTask List Broadcast Announcement

Broadcast Announcement

Document Import

Document Import

Document Search(Quick, Simple, Profile, Advance)

Document Search(Quick, Simple, Profile, Advance)

BusinessProcessManager

(Simple Engine, Advance Engine)

BusinessProcessManager

(Simple Engine, Advance Engine)

Version Control

(Check In, Check Out)

Version Control

(Check In, Check Out)

Document Library

Document Library

Docuflo Capture Server

Docuflo Capture Server

CaseCase

Batch ImportBatch

Import

RouteRoute

ForwardForward

Java A

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ns

Java A

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eDMSAdmineDMSAdmin

ROAD MAP

Integration to Toshiba’s Multifunction Printers – document image splitting, auto image capture

Enhancements on eDMS Scan module to provide “Rubber Band” OCR capabilities and also intelligent character capturing capabilities

Record Management Module

Integration with Microsoft InfoPath 2007

Distributed Web Scan

Technology upgrade (.NET framework 2.0/3.0/AJAX and Visual Studio 2005)

End