Customer Success: Oracle Hyperion Financial Close Management

Customer Success Oracle Hyperion Financial Close Management

Alexandre Seran

Copyright © 2014, ADI Strategies. No part of this document may be circulated, quoted, or reproduced for distribution outside of the client organization without prior written approval from ADI Strategies.

Introductions

Case Studies of Financial Close Suite Implementation

Project Considerations

Q&A

Agenda


Finance Transformation

Health ChecksRoadmap

Development

CO

E /

PM

O /

Co

mp

lia

nc

e

PlanningSolution

ArchitectureFinancial

Consolidation

Management Reporting

Profitability Analytics

Financial Close

Master Data Management

ETLBusiness

Intelligence

Infrastructure

Knowledge Transfer, Training and Change Management

Maintenance Support

Imp

lem

en

tatio

n S

erv

ice

sADI Strategies: Overview

• Founded in 2002, Today ADI is one of the largest Oracle EPM & BI firms with over 130 consultants

• 12+ years of technology and advisory services

• Finance Transformation to Maintenance Support

• Global delivery capabilities

• Oracle Platinum Partner focused on EPM & BI

• EPM Advisory Council

• Oracle Financial Services Advisory Council

• 2012 Specialized Partner of the Year

• Industry & Product Specializations


4

Industry

Areas of Focus

Costing & Activity Based Management

Planning and Analytics

Financial Close

Reporting and Analytics

Data Integration

Business Intelligence

MDM & Data Governance

Industrial Manufacturing Consumer Goods High Tech Media Financial Services Professional Services Engineering Wholesale Distribution Healthcare

ADI: Experience and Leading Practices


Introductions



Q&A

Agenda


Case Study: Financial Close ManagementGlobal Manufacturing

Company Profile• Fortune 200 public company• Worldwide leader in discrete

with over 250+ legal entities, 2,000+ users and 2 million accounts to be reconciled

• Oracle EBS is the primary ERP. Sub-ledger closed by respective regional owners (support by shared services)

Results:• End-to-end visibility into close process flow chart and monitoring each month end.• Identification of critical path and frequently delayed work tasks • Six-sigma projects initiated for process improvements leading to faster close cycles• Ease in ability to monitor close process and take corrective actions to prevent impact on downstream close deadlines

Situation• Complex, time consuming, manual

intercompany matching process which often impacted close deadlines

• Manual, resource-intensive tracking of EBS close process. No single group visibility of complete set of close activities

• Lack of visibility in close process once data loaded into HFM

Approach• Detailed exercise to identify close activities

across multiple sites and identify dependencies and critical paths

• Phased roll out of close manager by identifying critical processes and locations which impacted close completion

• Focus on providing visibility into close activity progress to identify sites and activities causing delays frequently

6



Company Profile• Fortune 200 public company• Worldwide leader in discrete

with over 250+ legal entities, 2,000+ users and 2 million accounts to be reconciled

• Oracle EBS is the primary ERP. Sub-ledger closed by respective regional owners (support by shared services)

Results:• Well integrated, automated & efficient reconciliation process governed by Audit team and managed by EPM team• Reduced time and effort on reconciliation with reduced risk of compliance with high degree of auditability• Highly scalable design to be globally rolled out• Enhanced reporting and analytics

Situation• Diverse, manual mechanisms for

account reconciliation within multiple ERP systems.

• Large no of reports in EBS for reconciliation causing load during close process

• Weak traceability, auditability and security controls leading to data integrity challenges

Approach• Chose complex pilot site with variety of

reconciliations and focus on automation and process improvement

• Holistic design of the EPM Footprint allowed to Leverage DRM for reconciliation metadata management process

• Phased roll out by locations/legal entity/business unit combinations

• Two-month defined location roll out template.

7




Introductions



Q&A

Agenda


General Project Considerations

Success

Plan forward• Plan your Hardware ahead

for the Growth and the required business SLA.

• Think Holistically about the EPM Suite toolset and the right product for the need

• Data Integration is Key. Think DRM, FDMEE, EAL, ODI…

Collaboration• Engage all different

stakeholders• While Finance driven, The

infrastructure and technology layer is key

• Review validation and approval process with Auditors early on

Involvement• Hands on Engagements• Don’t rely fully on

Consultants• Involve • Finance, IT and

Implementation Partner work hand in hand and are equally accountable


Typical Project Timeline & Activities

Define

• Identify Stakeholders, Objectives & Success Criteria

•Review existing processes and identify efficiency metrics

• Infrastructure setup

•Project Team Training

•Finalize Requirements

Design

•Configuration Workshops

•Design Data Interfaces and Application Artifacts

•Future processes design

•Change management and training plan

•Obtain Signoff

Build

•Build financial close workflow and tasks

•Build integration tasks system interfaces

•Build data interfaces and mapping definitions

•Data loads and validations cycles

•Conference room pilots

Train & Test

•Create training materials and test scripts

•Conduct system testing

•Conduct power user training

•Conduct end user trainings

•User acceptance testing

Deploy

•Readiness assessment

•migration to Production

•Turnover & Go Live Support

•Celebration

4-6 Months typical timeline


Introductions



Q&A

Agenda


Contact List

For more information, contact:

Karen Trainer, Marketing & Alliances

[email protected]

Don Bieger, Financial Close Practice

[email protected]

Don Davis, EPM Advisory

[email protected]

Alex Seran, Financial Close Practice

[email protected]


APPENDIXAdditional Case Studies


Case Studies : Diverse company profilesAgribusiness

• Publicly traded Innovative Global Food producer

• Global implementation of Financial Close Manager and Account Reconciliation Management

• Full GL &HFM integration. Looking to leverage against planning in future phase

• Close Manager module:• 100 tasks• 25 users

• ARM module:• JDE GL with Native Adapter Integration• 200 reconciliations• 6 formats• 25 User

• 1 Administrators

• Implementation: 3 months

Northeast Manufacturing Company

• Publicly traded 2.9 B Manufacturing Company Operating in 19 different countries

• Early Adopters of ARM/FCM

• Pilot approach with Corporate Reconciliations.


• Account Reconciliation module:• SAP GL with Open Adapter Integration• 500 reconciliations • 15 Formats• 50 users (internal / external)




Case Studies : Diverse company profilesWorld Leader in Green Energy

• Publicly traded with National and International presence

• Global implementation of Financial Close Suite

• Complex compliance requirements (SOX, FERC,…)


• ARM module:• Msft Navision with Open Adapter Integration• 600 reconciliations• 12 formats• 30 User



Medical Insurance Provider

• Leading health care company that offers a wide range of insurance products and health and wellness services

• Corporate implementation of Financial Close Manager


• ARM module:• EBS GL with Native Adapter Integration• 600 reconciliations• 6 formats• 25 User



APPENDIXPresenter’s Professional Profile


Relevant Professional Experience

Alexandre SeranPrincipal – Financial Close.

Led over 20 large scale EPM solutions deployment with responsibilities covering Process and Solution architecture to technical development.

Led the design of a Financial Close Suite and Financial Consolidation Solution for the world largest social media.

Led a full system review and environment audit following the implementation of a corporate consolidation and planning system for the world’s largest CPG company, to assure the delivery of business needs and support compliance requirements.

Led a company wide financial systems restructuring and reengineering effort including ERP, BI and Analytics work for a multinational Luxury goods company.

Led the design and deployment of corporate wide Financial Consolidation, planning and reporting solution for a multinational media and advertising group operating in more than 71 countries in a strict Sarbanes compliance mode.

Managed the Global IT Operations with a 10$M annual budget for a multinational media and advertising group operating in more than 71 countries.

Supported corporate Financial systems administration team supporting Financial consolidation and Corporate Controlling dashboard for a Multinational Electrical distribution & Energy Management.

Led the corporate information systems transformation to support IFRS Transition for multiple clients in Europe and APAC.

Background

Alexandre serves his clients with a unique blend of technical and functional expertise in Financial Systems transformation projects gained with more than 10 years of experience in large multinational organizations in Europe and North America with responsibilities covering Corporate Financial reporting Systems, Process reengineering, ITIL and change management Lead.His career started in Financial Reporting Solutions at Schneider-Electric and prior to becoming a consultant Alexandre was the director of the Financial Reporting systems and the Vice President of Global IT operations for Publicis Group. Analytical, communication and relationship building skills together with capacity to adapt to new environment were key to Alex’s professional success in servicing his customers.

Industry and Functional Experience

Industries•Media &Advertising•Utility & Energy Management•Biotechnology•High Technology•Manufacturing•Retail

Expertise•Financial Close & Consolidations•Financial Planning•IFRS Transitions•SOX

Technical Skills•Oracle EPM & BI•SAP BOFC•SAP BCP•Strategy & Process Engineering•Training & Change Management

Languages•English•French•Arabic


Relevant Professional Experience

Don BeigerDirector – Financial Close.

Don has managed/lead numerous initiatives involving ERP & EPM Implementations. He has exposure to a number of different environments across multiple industries. Prior to joining the EPM practice Don was manager of Oracle Financials for major healthcare company and delivered several ERP initiatives as part of the Ernst & Young Oracle Service Line. Management & Technology Consulting Experience· Financial Close Management and Process Improvement· ERP integration and standardization · Strategic Roadmap Facilitation · Organizational Design & Transition· Financial Capability Development and Training

Engagement Management & Oversight Experience· Advisory Services capability across overall EPM suite of products. · Full program management lifecycle experience: requirements, design, build, test &

deploy, including conducting and managing assessment and requirements activities· Conducting and managing design and architecture activities· Promotes overall data governance program to enable quick implementation wins to

align with long term organizational strategy · Assist organizations with managing overall change in setting up steady state

transition. Fosters methodology to facilitate change management to the user community.

Select Relevant Engagements· Managed and delivered over 20 global EPM engagements over 5 year timeframe· Implementation of ARM/FCM products as part of Oracle Early Adopter Program

Background

Don is senior level business and information technology consultant with over 15 years of experience in financial system and business intelligence implementations. Possessing the unique combination of technology integration and business process improvement expertise, Don functions as a strategist in aligning Enterprise Performance Management solutions with corporate directives. Leveraging his CPA background, Don assists organizations in identifying opportunities in which process improvements can be gained through the use of enabling technologies. This combination of functional and technical expertise enables Don to work with clients in rapidly understanding their current state, identify value-add opportunities, and develop strategic roadmaps that aligns with the enterprise vision.

Industry and Functional Experience

Industries•Health Care•Manufacturing•Utilities & Energy Management•Internet Services•Retail & Hospitality Management•Banking and Financial Services•Agribusiness

Certifications•CPA•Hyperion Financial Management

Technical Skills•Oracle EPM & BI•SAP BCP•Strategy & Process Engineering•Training & Change Management

RDBMS•SQL Server•Oracle