Advanced Cataloguing

HorizonMaryann Kempthorne

Media, Library Services and Technology

Acquire

• Consider/Select

• Buy

• Pay

Catalogue

• Find in Horizon (3x)

• F10

• Copy / save

Process

• What is cataloguing?

Reading the Catalogue Record

Bib and Copy

Bib typesFull bibs: non fiction, literate fiction, reference

Brief(er) records: readers, paperback cataloguing, bygone video

Generic records: equipment, periodicals, pamphlets

Library Bibliographic InfoAdded access points

Author(s) Series Subject(s)

Descriptive cataloguing Title / Statement(s) of

responsibility Publication Information Pagination and other

physical details Summary information ,

notes

Item TypesThe item type controls the circulation rules and

provides access to certain stats tracking.

BKPBREFDVDGC

Adding one Copy Fiction ISBN match

Collect the item

Check back cover for ISBN

Scan (watch for ‘extra codes)

Type in ISBN for 10x13 numbers

Check for the match then F10

File > Copy

Edit info for your location

Adding non fiction no ISBN match

After ISBN search try keyword

For example: People and Places

: - >

Brooks ancient places

Check, F10, etc.

Adding magazines envelopes

Prepare envelopes

Go to Horizon with an existing envelope use Item barcode lookup

Or title search for the generic bib record

F10 copy list

File > Copy to add 1, 2, 3, 4….

(also alt F + y)

Adding a “KIT”Keyword search and choose the closest fit

E.g. curious george and the pizza

Location info

Barcode

Collection KIT?

Edit all info

Choose Item type GC for group checking

Implications for checking in/out

Collection CodingCollection codes suggest floor layout and are the

way we conduct our inventories and report collection counts. If you can’t find a bib to add a copy to collection code it and send to MLST

Fiction, Easy and PB

Non fiction and Reference

Video/Audio

Kits, Seasonal, Professional

Textbooks and Novel Sets

Printing Spine LabelsTo print spine labels your computer must recognize the

spine label printer as default. To set as default go to Start Menu > Printers and faxes > Right click and set the Dymo as default

If you want to print labels for a group of items

Choose Batch Print Spine Label with a double mouse click

Click OK

Scan barcode

Hit enter (will print)

Scan next item, hit the enter key

Deleting ItemsItem Barcode Lookup

File > delete

Is this the item for sure????

OK delete

THERE IS NO UNDO

QuizOur library catalogue has more bibs than copies.

True or false

Item type will control the location for shelving. True or false

Collection coding is easy. True or False

What is a bib?

What is a generic bib?

What price do we put for an item when we catalogue?

Bonus Round IGGYCollection code changes

Book displays and reserve shelf items

Large batch deletes

Collection analysis

Weeding info

Bibliographies