Advanced Cataloguing
HorizonMaryann Kempthorne
Media, Library Services and Technology
Acquire
• Consider/Select
• Buy
• Pay
Catalogue
• Find in Horizon (3x)
• F10
• Copy / save
Process
Reading the Catalogue Record
Bib and Copy
Bib typesFull bibs: non fiction, literate fiction, reference
Brief(er) records: readers, paperback cataloguing, bygone video
Generic records: equipment, periodicals, pamphlets
Library Bibliographic InfoAdded access points
Author(s) Series Subject(s)
Descriptive cataloguing Title / Statement(s) of
responsibility Publication Information Pagination and other
physical details Summary information ,
notes
Item TypesThe item type controls the circulation rules and
provides access to certain stats tracking.
BKPBREFDVDGC
Adding one Copy Fiction ISBN match
Collect the item
Check back cover for ISBN
Scan (watch for ‘extra codes)
Type in ISBN for 10x13 numbers
Check for the match then F10
File > Copy
Edit info for your location
Adding non fiction no ISBN match
After ISBN search try keyword
For example: People and Places
: - >
Brooks ancient places
Check, F10, etc.
Adding magazines envelopes
Prepare envelopes
Go to Horizon with an existing envelope use Item barcode lookup
Or title search for the generic bib record
F10 copy list
File > Copy to add 1, 2, 3, 4….
(also alt F + y)
Adding a “KIT”Keyword search and choose the closest fit
E.g. curious george and the pizza
Location info
Barcode
Collection KIT?
Edit all info
Choose Item type GC for group checking
Implications for checking in/out
Collection CodingCollection codes suggest floor layout and are the
way we conduct our inventories and report collection counts. If you can’t find a bib to add a copy to collection code it and send to MLST
Fiction, Easy and PB
Non fiction and Reference
Video/Audio
Kits, Seasonal, Professional
Textbooks and Novel Sets
Printing Spine LabelsTo print spine labels your computer must recognize the
spine label printer as default. To set as default go to Start Menu > Printers and faxes > Right click and set the Dymo as default
If you want to print labels for a group of items
Choose Batch Print Spine Label with a double mouse click
Click OK
Scan barcode
Hit enter (will print)
Scan next item, hit the enter key
Deleting ItemsItem Barcode Lookup
File > delete
Is this the item for sure????
OK delete
THERE IS NO UNDO
QuizOur library catalogue has more bibs than copies.
True or false
Item type will control the location for shelving. True or false
Collection coding is easy. True or False
What is a bib?
What is a generic bib?
What price do we put for an item when we catalogue?
Bonus Round IGGYCollection code changes
Book displays and reserve shelf items
Large batch deletes
Collection analysis
Weeding info
Bibliographies