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AdvancED Systems Accreditation
© 2012 AdvancED
AdvancED Kentucky Office Summer, 2012
SESSION GOALS
• Develop working knowledge of the expectations and requirements of the 2012 accreditation process and standards for schools/systems
• Understand the role leaders play in the Internal Review process for schools/system
• Recognize and connect improvement activities and accreditation activities for schools/systems
• Understand the role ASSIST plays in improvement planning and accreditation
Accreditation: 2012-2013 and Beyond Beyond
© 2012 AdvancED
Internal Review
External Review
Accredited School and
District
Accreditation: 2012-2013 and Beyond
© 2012 AdvancED
The New Protocol
The new protocol is a performance-based model that employs diagnostic tools for systems to:– Conduct Internal Reviews focused on evaluating
performance related to • Research-based Standards and Indicators• Student Achievement • Stakeholder Feedback
Honest, credible self-evaluation is extremely valuable to the institution and to AdvancED.
© 2012 AdvancED
Accreditation
System Leadership
Direction and Focus Systemic Coordination Systematic Processes Monitoring Procedures Feedback and Assistance Appropriate Allocation of Resources Support and Encouragement
© 2012 AdvancED
System Expectations• Meet AdvancED Accreditation Standards for Quality Systems• Implement a continuous improvement process • Conduct Internal Review
• Executive Summary• Standards Self Assessment • Stakeholder Feedback Diagnostic (School Level)• Student Performance Diagnostic • Improvement Plan• Assurances
• Host External Review• Respond to Required Actions
© 2012 AdvancED
School Expectations
Schools engage in the elements of internal review – School specific data, understanding, and perceptions
provide knowledge to inform action– Process facilitates a culture of collaboration and
community System employs aggregated school information
to guide leadership and determine support – System-wide and differentiated
Schools impact system’s required actions
© 2012AdvancED
School Systems Accreditation
School 1Executive SummarySelf-AssessmentAssurancesStudent PerformanceImprovement PlanSurveys
SystemExecutive SummarySystem Self-AssessmentSystem AssurancesSystem Student PerformanceSystem Improvement PlanSchool Surveys
School 2Executive SummarySelf-AssessmentAssurancesStudent PerformanceImprovement PlanSurveys
School 3Executive SummarySelf-AssessmentAssurancesStudent PerformanceImprovement PlanSurveys
© 2012 AdvancED
Documentation Fall 2012
Spring 2013
2013-14
Demographics Required Required Required
Executive Summary Required Required Required
Self Assessment Required Required Required
Stakeholder Surveys Optional* Required* Required
Student Performance Optional* Required* Required
Goals/Improvement Plan Required Required Required
Assurances Required Required Required
* Does not count toward accreditation status until 2013-2014
© 2012 AdvancED
New Standards and Process Phase-in
Activity: Internal Review
What is the purpose of the Internal Review?
© 2010 AdvancED
Power and Purpose of Internal Review
Examines organizational effectiveness Analyzes student performance Engages stakeholders in deliberate reflection Promotes deep and collective understanding
of practices, processes and impact Involves stakeholders in the continuous
improvement of the school
© 2012 AdvancED
Provides a framework for rich dialogue and important discussion
Produces valid evidence to inform and guide action
Positions system to strategically improve Provides context and information to the
External Review Team
Power and Purpose of Internal Review
© 2012 AdvancED
Power of Internal Review
Diagnostics–Executive Summary–Standards Self Assessment–Stakeholder Feedback–Student Performance
Collect, Select, Reflect
© 2012 AdvancED
New Protocol: Characteristics of Evidence
Quality Matters– If the quality of evidence is poor,
it provides little value to theaccreditation process
Results Matter– High performance and improving performance
results are critical factors for an institution’s success.
– The new protocol is a performance-based system
Qua
lity
Results
© 2012 AdvancED© 2012 AdvancED
Demographics
Demographics
© 2012 AdvancED
Demographics
Contact information is critical School personnel update school
demographics System personnel:– Update district demographics– Ensure school demographics have
been updated
© 2012 AdvancED
Executive Summary
Executive Summary
© 2012 AdvancED
Executive Summary
“Tells the Story” Description of School System System’s Purpose Achievements and Notable Improvements Additional Information
© 2012 AdvancED
Executive Summary
Question 1. Describe the system’s/school's size, community/communities, location, and changes it has experienced in the last three years. Include demographic information about the students, staff, and community at large. What unique features and challenges are associated with the community/communities the system/school serves?
© 2012 AdvancED
Executive Summary
Question 2. Provide the system’s/school's purpose statement and ancillary content such as mission, vision, values, and/or beliefs. Describe how the system/school embodies its purpose through its program offerings and expectations for students.
Executive Summary
Question 3. Describe the system’s/school's notable achievements and areas of improvement in the last three years. Additionally, describe areas for improvement that the system/school is striving to achieve in the next three years.
Executive Summary
Question 4. Provide any additional information you would like to share with the public and community that were not prompted in the previous sections.
Standards and Self-Assessment
© 2012 AdvancED
AdvancED Standards for Quality Schools
© 2012 AdvancED
Standards
1. Standard Statements (5)*2. Indicators (35)– Focus of internal review– Rated individually– Contain multiple concepts
3. Evidence (multiple sources)4. Performance Rubrics– Four levels– No longer labeled
© 2012 AdvancED
*Schools with Pre-K grades will use Early Learning Standard 4
in addition to the 5 school standards
Themes
Quality Standards
Collaboration
Equity
Student Engagement
Systems Alignment
Personalization
Continuous Improvement
Stakeholder Involvement
© 2012 AdvancED
Activity: Standard Themes
1. Reflect on the meaning of your assigned theme
2. Find and name as many indicators as you can that address this theme
Use the Workbook!
Standards Self Assessment*
Standards – statements of quality –Rate indicators – descriptive targets• Determine performance level (4 point scale)• Identify supporting evidence
–Write a short standard narrativeDescribe process used to gather and analyze data!* Workbooks
© 2012 AdvancED
3.1 The system’s curriculum provides equitable and challenging learning experiences that ensure all
students have sufficient opportunities to develop learning, thinking, and life skills that lead to success at the next level.
Performance LevelLevel 4 Curriculum and learning experiences in each course/class provide all
students with challenging and equitable opportunities to develop learning skills, thinking skills, and life skills that align with the school’s purpose. Evidence clearly indicates curriculum and learning experiences prepare students for success at the next level. Like courses/classes have the same high learning expectations. Learning activities are individualized for each student in a way that supports achievement of expectations.
Level 3 Curriculum and learning experiences in each course/class provide all students with challenging and equitable opportunities to develop learning skills, thinking skills, and life skills. There is some evidence to indicate curriculum and learning experiences prepare students for success at the next level. Like courses/classes have equivalent learning expectations. Some learning activities are individualized for each student in a way that supports achievement of expectations.
© 2012 AdvancED
Activity:
Discussion
What does a level 4 look like in a system/school? What conditions, practices, policies, etc. would you expect to see?
What type of evidence would you look for? What’s the difference between a level 3 and level 4?
Use the Workbook
© 2012 AdvancED
Performance Level
Level 4 Curriculum and learning experiences in each course/class provide all students with challenging and equitable opportunities to develop learning skills, thinking skills, and life skills that align with the school’s purpose. Evidence clearly indicates curriculum and learning experiences prepare students for success at the next level. Like courses/classes have the same high learning expectations. Learning activities are individualized for each student in a way that supports achievement of expectations.
Level 3 Curriculum and learning experiences in each course/class provide all students with challenging and equitable opportunities to develop learning skills, thinking skills, and life skills. There is some evidence to indicate curriculum and learning experiences prepare students for success at the next level. Like courses/classes have equivalent learning expectations. Some learning activities are individualized for each student in a way that supports achievement of expectations.
© 2012 AdvancED
3.1 The system’s curriculum provides equitable and challenging learning experiences that ensure all
students have sufficient opportunities to develop learning, thinking, and life skills that lead to success at the next level.
Indicators to Examine
Standard Indicator
1. Purpose and Direction 1.22. Governance and Leadership 2.2, 2.43. Teaching and Assessing for Learning
3.3, 3.5, 3.6, 3.7, 3.9, 3.10
4. Resources and Support Systems
4.7
5. Using Results for Continuous Improvement
5.3, 5.4
© 2011 AdvancED 38
Standards & Indicators Activity
Identify one indicator from the “Indicators toExamine” slide. Read the indicator and “4” performance level. Prepare to respond to thesequestions: • How would you re-phrase or explain the meaning of
this indicator to a colleague? • Does this indicator align to any of the “recurring
themes?” • If possible, rate your system/school on this
indicator.
Self Assessment
• How will leaders establish a “diagnostic environment” and ensure the integrity of the process? – Using data to support ratings – Understanding the meaning and intent of the standards
and indicators – Engaging stakeholders appropriately in the process– Commitment to improvement in student performance and
institutional effectiveness
Stakeholder Feedback Surveys
Stakeholder Feedback
Stakeholder Feedback Surveys
Engage all stakeholders Administered to Parents, Students and Staff – Ideally system managed administration to all schools
Are valid and reliable - tied to research Items aligned with standard indicators Administered prior to the External Review – available anytime for periodic diagnosis
Informs improvement
© 2012 AdvancED
Stakeholder Feedback Diagnostic
Process of administration is important– How and who
Responses and response rate are significant Worksheet (School)– Input aggregate scores - 5 point scale– Report number of responses - reliability– Performance level computed as data is entered
Analyze results for areas of satisfaction and improvement
© 2012 AdvancED
Stakeholder Feedback Diagnostic
© 2012 AdvancED
Stakeholder Feedback Diagnostic
Minimum Response Rates:
• parent survey: less than 20%• student survey(s): less than 40%• staff survey: less than 60%.
© 2012 AdvancED
Student Performance
Student Performance Results
Student Performance Incorporates test results into accreditation Involves multiple summative assessments including state
accountability assessments School/system score derived from a collection of test
results Scope of performance is cross curricular Status and improvement are documented– Level of performance and quality of instruction
Quality of the assessments and results are analyzed and used to inform improvement
© 2012 AdvancED
Student Performance Results
Summative Data Collection– Simple process to record student performance in
multiple areas Analyze Quality and Results of Assessments– Three four-level scales:• Quality and Reliability• Alignment to Curriculum• Disaggregation
Workbook – Instructions, definitions, explanations, assistance
© 2012 AdvancED
Student Performance
© 2012 AdvancED
Goals and Improvement Plan
Goals and Improvement Plan
Goals and Improvement Plan
Develop and implement a comprehensive plan– Implement systemically– Monitor impact and analyze results– Use to inform continuous improvement
Plan must be connected to diagnostic data Use ASSIST or own and upload to Assurances– Goals, objectives, strategies, activities, etc.
Plan serves as a blueprint or road map
© 2012 AdvancED
Assurances
Assurances
Assurances
1. Complies with AdvancED policies & procedures2. Reports all substantive changes 3. Has a written crisis & security management plan4. Monitors financial transactions – audit system5. Engages in continuous improvement and
implements an improvement plan 6. Verifies all institutions meet school standards-
describes process
© 2012 AdvancED
Documentation and Evidence
Documentation and Evidence
Documentation as Evidence
Demographics– Institution size, type, to provide context
Executive Summary– General overview, context of institution
Self-Assessment– Thoughtful and deliberate reflection of current status
Assurances– Policy and procedure statements. May upload
documents to Assurances
Qua
lity
Results
© 2012 AdvancED
Documentation as Evidence
Student Performance– Analysis of results over time – Reflects status and improvement
Stakeholder Performance– Analysis of feedback from stakeholders
Improvement Plan(s)– Alignment of improvement goals with diagnostic
results
Qua
lity
Results
© 2012 AdvancED
Complete Internal Review and Submit all Diagnostic Results with Evidence at Least 4 Weeks Prior to
External Review!
© 2012 AdvancED
Assist
ASSIST Adaptive System of School Improvement Support
Tools
Assist
ASSIST Adaptive System of School Improvement Support Tools
• Executive Summary• Standards Self Assessment • Stakeholder Feedback Diagnostic (School Level)• Student Performance Diagnostic • Improvement Plan• Assurances
© 2012 AdvancED
External Review
External Review
© 2012 AdvancED
External Review
Hallmark of Accreditation Conducted by a team of professionals Led by an AdvancED Lead Evaluator Serves as an opportunity to showcase strengths Provides objective, meaningful, evidence based
feedback for improvement Verifies the institution has met the
requirements of accreditation
© 2012 AdvancED
External Review
Off-Site– Prior to arrival, the team will review system
diagnostics, improvement plan, website, etc. On-Site – Comprehensive schedule – three day visit*– Institution overview and presentations– Data collection and analysis – Verification of system’s documents/diagnostics – Team deliberations and determinations– Exit presentation (by External Review Team Chair)
© 2012 AdvancED
External Review
A greater emphasis on:– Standard indicators – Classroom Observations• Focus on learner and learning environment
– Evaluation of evidence• Interviews, observations, artifacts• Quality and relevance
– Dialogue and deliberation
© 2012 AdvancED
Maximize the External Review
Prepare for the team• Team expenses• Transportation, lodging• Meals, snacks• Workroom requirements• Materials and artifacts• Exchange contact information
Celebrate your systemBenefit from feedback
© 2012 AdvancED
Communicating Findings
Communicating Findings
© 2012 AdvancED
Communicating Findings
Exit Report– Presented orally at the conclusion of the Review
External Review Report (Findings)• Standards • Learning Environment• Stakeholder Perceptions
– Conclusion• Summary of Findings• Required Actions (linked to indicators)
– Addenda
© 2012 AdvancED
Accreditation Status
Accredited With Excellence * Accredited With Distinction* Accredited Accredited On Advisement Accredited Warned Accredited Probation* 2013-2014
© 2012 AdvancED
Accreditation Status
System will receive an accreditation status
All schools will be given status of “accredited”
External Review Teams will report results, not status decisions
© 2012 AdvancED
Maintain Momentum
Respond to Required Actions– Prepare and submit the Accreditation Progress
Report Continue to self-reflect and improve Sustain a culture that supports continuous
improvement Keep stakeholders motivated and engaged
© 2012 AdvancED
Essentials for Success
Systems Approach System-wide Focus on Student
Achievement Culture of Collaboration Systematic and Responsive Internal
Monitoring
© 2012 AdvancED
AdvancED Key Resources
– AdvancED Staff
– Printed Resources
– Electronic Resources• www.advanc-ed.org
• www.advanc-ed.org/schoolresources
• www.advanc-ed.org/systemsresources
• www.advanc-ed.org/earlylearningresources
Login, register, tour!
© 2012 AdvancED
Thank You!For additional information, contact your
AdvancED Kentucky Office333 West Vine Street
Suite 1600Lexington, KY 40507
888-413-3669 ext. 5781Tom Jones, State Director – [email protected]
Jerry Cooper, Associate State Director – [email protected] Norton, Administrative Assistant – Rnorton@advanc-ed.
org
© 2012 AdvancED
