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Session ID:
Configuring the Cost Balancing Work Center
Stephanie MerendaSr. Solutions ConsultantSmartERP [email protected]
102680
Agenda
• Overview
• Configuring the Work Center
• Administrator Tasks
• User Options
• Alerts, Reconciliations, Reports and Processes
• Available in Update Image 19, a new Fluid Workcenter to assist managers and operational leads with the inventory cost ledger period end close process.
• Consists of My Work and Links to– Cost Reconciliation Pages– Reports– Processes
• Created only for the Extra Large Form Factor (desktop/laptop)
Overview
• Inventory cost managers and operational leads get an overview of the tasks remaining before the initiating the period end close
• After these exception tasks have been completed, the cost manager can then generate the accounting line entries for the period.
• Provides a centralized jumping off point to access many of the reports, inquiries and processes performed during period close
Overview
• Configurable by user so they can focus in on the BU’s or processes for their area of responsibility
• The Cost Balancing Work Center is delivered as part of demo data and must be migrated from the Demo database before you can use it
Overview
Administrator Tasks
To activate the pagelets on the work center, navigate to Enterprise Components > Workcenters/ Dashboards > Configure PageletsSelect the COST Configuration ID
Administrator Tasks
Click on the My Work Tab
Select the links that you want to use on the Work Center
For example, you probably don’t want to select the Pending CalcProduction Cost Show Link check box if you have no Manufacturing BUs
Check the checkbox if you want to allow users to personalize the display settings
Check the checkbox if you want to enable Scope
Administrator Tasks
If you enable Scope, set up Scope Security
You can assign security by User ID, Role and/or Permission List
Administrator Tasks
Once you’ve completed your changes, click on the Activate My Work Settings to activate the pagelet changes
Administrator Tasks
Click on the Links Tab
Click the checkbox if you want to allow users to add additional links
Check the ‘Open in New Window’ checkbox if you want to open a new window when you transfer to the component
Click on the Activate Link Settings button once you’ve completed your updates.
Administrator Tasks
On a periodic basis (monthly or weekly, you’ll need to generate the file upon which the information will be based.
Click on Cost Balancing Work Center tile and select the Inventory Cost Balancing Report to generate the file
Administrator Tasks
Select an existing run control or add a new one to initiate the process
Administrator Tasks
You must create a stored snapshot for the period of time you wish to review. Select either
Print, Store SnapshotDon’t Print, Store Snapshot
Click on the Selections Criteria tab
Administrator Tasks
Enter the General Ledger BU associated with the Inventory BU you wish to review and the accounting period
Enter the Inventory BU(s) tied to the G/L BU, the primary book to which the inventory transactions are posted
Enter the from/to dates if you want to focus in on one week rather than the whole period
Administrator Tasks
In most instances you will want to store all accounts and all items but can narrow the range if you’re looking for specific information
Click on the Output Criteria tab
Administrator Tasks
You can sort the report by Item or Tolerance
You can specify an Acceptance Tolerance if you want to focus on discrepancies above a certain tolerance percentage and Threshold
Leave these fields blank if you want to store or review all variances
Click on the Run button to initiate the process
Administrator Tasks
User Configuration Options
Can be accessed by adding the Cost Balancing WorkCenter tile to a users HomePage
User Configuration Options
User Configuration Options
Personalize My WorkOption to show count (may have performance impact)
Select which page is displayed when you bring up the work center
You can also have the group collapsed so that only the MY WORK heading appears
User Configuration Options
Personalize LinksOption to open a new window, make the link the starting page and to collapse group
User Configuration Options
Scope OptionsDependent on whether you allowed Scope definitions when setting up the COST pagelets in Enterprise Components
Pre-defined selection criteria that you can reuse
Allows you to refine your search without having to enter in selection criteria each time.
Select the ‘Scope’, and the results of your pre-defined selections are displayed
User Configuration Options
Configure Scope to create pre-defined selection criteria
Click on the Create Scope button to add a new set of selection criteriaEnter Label
You can optionally copy from an existing set up and then modify as needed
Click Done when complete
User Configuration Options
Click on the Details > to view the list of Alerts
Click on the Edit Filters Icon to create your selection criteria
You must set up scope for each individual Alert if you want to see the predefined criteria for each alert
User Configuration Options
Configure Scope Values
Enter your selection criteria
Can select values equal to or in a list
Click on Done to save your selections
User Configuration Options
Next time you access the Work Center, click on the Scope to view the data based on your previously defined selection criteria
User Configuration Options
Use the Filter option to further refine you output
For example, your Scope selection might include all Western Regional Business UnitsYou can still narrow in on a specific BU within the Scope by using the filterThis would display the alerts for just the one BU
User Configuration Options
Click on the Download to Excel icon to download your results to a spreadsheet
User Configuration Options
Click the Display Options icon to pick and choose the fields to display in the grid
User Configuration Options
Alerts
Displays number of violations
Click on the alert to see the details of the violations
Actions icon provides options for related action
EmailRun PutawayProcess
Alerts
• The number next to the alert tell you how many entries are pending or are in error
• If an alert is greyed out, it indicates that there are no pending entries or errors for that alert
• You can click on the Related Actions button to perform some action pertinent to the alert– For Putaway Not Completed, you can send an email to the
appropriate user to take care of the putaway or transfer to the Load Staged items run control request
Alerts
Putaway Not CompletedSelects non-interfaced, interfaced, load staged interface, load staged errors and stockroom feedback lines for incomplete PO, Interunit,, RMA, and Manufacturing putaways.
Can further refine lines selected by Putaway State
Related ActionsEmailLoad Staged items
Alerts
Demand Not Depleted
This occurs if you ship separately and run Depletions laterOrders will have been picked, packed, confirmed, shipped but not depleted
Related ActionsEmailDeplete On Hand Qty
Alerts
Pending CalcProduction Cost
Displays manufacturing completions to stock transaction that have not yet been costed by the transaction costing process
Related ActionsCost Accounting CreationClose Production
Alerts
Transactions Not CostedInventory transactions that have not yet been picked up by the Transaction Costing and Accounting Line creation process
Can filter on a specific transaction date or item
Related ActionsCost Accounting creation
Alerts
Insufficient Quantity for Depletion
Depletion transactions that were not costed due to insufficient quantity on hand
Can further filter by specific transaction date or item
Related ActionsCost Accounting Creation
Alerts
Other Issue for Not Costed
Accounting lines that were not costed due to other issues such as no default actual costCan further filter by specific date or itemRelated Actions
Cost Accounting Creation
Alerts
Accounting Lines not Created
Displays inventory transactions that have been costed but the debit/credit account for the transaction has not yet been determined
Can filter by specific date or item
Related ActionsCost Accounting CreationPending Transactions
Alerts
Accounting Line ErrorsTransactions whose debit/credit account could not be determined due to missing accounting rulesCan filter on specific date or itemRelated Actions
Storage Area Accounting RulesTransaction Accounting Rules
Alerts
Accounting Not Posted to General Ledger
These are lines that have been successfully costed and the accounting lines have been created but the Journal Generator has not yet been run to post them to the G/LFilter on specific Accounting Date, Transaction or Item
Related ActionEdit Unposted Accounting LineGenerate Journals
Alerts
Item Cost Update Tolerance
Items whose new vs prior weighted average cost has exceeded a specified tolerance. If no tolerance was specified, all items are listedCan further filter by item, Cost Difference or % DifferenceRelated Actions
Inventory Transactions Entries Inquiry
Alerts
Negative InventoryItems whose quantity on hand or quantity reserved is negative
This can occur if the BU allows the system to process a depletion without sufficient receipt quantities
You can further filter by Item ID or quantity available
Related ActionsNegative Balances Inquiry
Alerts
• No Perpetual Average for Depletion– No perpetual average cost was available to cost a
depletion transaction• Negative Weighted Average
– Items with a negative weighted average cost• Accrued Liability Difference
– Displays differences between the credit to the accrued liabilities account from Cost Management and the debit to the same account from Accounts Payable
– You must run the Reconcile Accrued Liabilities process first
Alerts
• Cost Balancing Tolerance– Displays those items whose prior period’s cost
differs from the current period’s cost by a specified percent tolerance.
• If no tolerance was given, then all items with cost differences
Alerts
Reconciliations
Cost Reconciliation Pages
• Links to existing ‘Classic’ components
• One stop shopping, all frequently used inquires in one easily accessible location
• Everything you can do from classic page is still available in work center– Drill Down/Drill Up
Reports
• Takes you to existing run controls
• Behaves slightly different from Classic work centers– Need to enter
parameters and selection criteria just like running from the regular menu
Reports
Processes
• Allows you to initiate processes to complete transactions from one central location
Processes
Questions?
Session ID:Please complete the session evaluation
102680
